{"body": "CityCouncil", "date": "2013-02-05", "page": 1, "text": "MINUTES OF THE REGULAR CITY COUNCIL MEETING\nTUESDAY--FEBRUARY - 5, 2013- 7:00 P.M.\nMayor Gilmore convened the meeting at 7:29 p.m. Vice Mayor Ezzy Ashcraft led the\nPledge of Allegiance.\nROLL CALL -\nPresent:\nCouncilmembers Chen, Daysog, Ezzy Ashcraft, Tam\nand Mayor Gilmore - 5.\nAbsent:\nNone.\nAGENDA CHANGES\nNone.\nPROCLAMATIONS, SPECIAL ORDERS OF THE DAY & ANNOUNCEMENTS\n(13-035) Proclamation Welcoming Students and Honored Officials from Wuxi, China.\nMayor Gilmore read and presented the proclamation to Robin Hom, Chinese Christian\nSchool; and presented City glasses and pins to the youth delegates.\nCouncilmember Chen expressed his happiness that the delegation consisted of citizens;\nstudents and teachers.\n(13-036) Proclamation Declaring February 5, 2013 as Friends of the Alameda Animal\nShelter (FAAS) Day.\nMayor Gilmore read and presented the proclamation to Nancy Evans-Bianchi and Mim\nCarlson, FAAS.\nMs. Evans-Bianchi presented the Council and staff with a t-shirt.\nThe Police Chief stated Ms. Evans-Bianchi and Ms. Carlson have done an excellent job;\nFAAS has developed a great partnership with the Police Department\nMs. Carlson summarized the FAAS's accomplishments.\n(13-037) Proclamation Honoring Berresford Augustus Bingham.\nMayor Gilmore read and presented the proclamation to Brian and Kenya Bingham.\nAnn Taylor representing House of Representative Barbara Lee made comments on\nbehalf of the Congresswoman.\nORAL COMMUNICATIONS, NON-AGENDA\nRegular Meeting\nAlameda City Council\n1\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}
{"body": "CityCouncil", "date": "2013-02-05", "page": 2, "text": "(13-038) Jim Franz, Social Service Human Relations Board and Alameda Collaborative\nfor Youth their Families, read the Season for Non-Violence word of the day.\nCONSENT CALENDAR\nVice Mayor Ezzy Ashcraft moved approval of the Consent Calendar.\nCouncilmember Tam seconded the motion, which carried by unanimous voice vote - 5.\n[Items so enacted or adopted are indicated by an asterisk preceding the paragraph\nnumber.]\n(*13-039) Minutes of the Regular City Council Meeting Held on January 2, 2013.\nApproved.\n(*13-040) Ratified bills in the amount of $3,854,413.78.\n(*13-041) Recommendation to Accept the Work of Sport Court Tennis for Rehabilitation\nof Tennis Courts (Various Locations), No. P.W. 05-11-10. Approved.\n(*13-042) Resolution No. 14764, \"Appointing an Engineer and an Attorney for Island\nCity Landscaping and Lighting District 84-2.\" Adopted.\n(*13-043) Resolution No. 14765, \"Appointing an Engineer and an Attorney for\nMaintenance Assessment District 01-1 (Marina Cove).' Adopted.\n(*13-044) Resolution No. 14766, \"Supporting Extended Producer Responsibility\nWhereby Producers Assume Financial Responsibility for Management of Waste\nProducts.\" Adopted.\n(*13-045) Resolution No. 14767, \"Authorizing the City Manager to Apply to the State of\nCalifornia Department of Boating and Waterways for a Grant to Renovate the Encinal\nBoat Ramp Under the Harbor and Watercraft Revolving Fund.\" Adopted.\n(*13-046) Resolution No. 14768, \"Approving Workforce Changes in the City Manager's\nOffice to Eliminate One Deputy City Manager Position and Add One Assistant City\nManager Position.\" Adopted.\n(*13-047) Resolution No. 14769, \"Supporting Assembly Bill (AB) 59.\" Adopted.\nREGULAR AGENDA ITEMS\n(13-048) Public Hearing to Consider Resolution No. 14770, \"Amending Resolution No.\n12191 to Change Recreation and Parks Fees.\"\nThe Recreation Director gave a brief presentation.\nRegular Meeting\nAlameda City Council\n2\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}
{"body": "CityCouncil", "date": "2013-02-05", "page": 3, "text": "In response to Councilmember Tam's inquiry, the Recreation Director stated the fees for\nthe athletic fields do not cover maintenance costs; approximately $175,000 a year is\nspent on maintaining the fields; capital for new fields would have to be raised\nelsewhere, most likely through private or corporate donations; there is still a need for\nfields which is outlined in the park assessment; there is potentially the need for hardball\nfields, football, and lacrosse fields.\nCouncilmember Tam inquired about the need for all-weather lit fields like Thompson, to\nwhich the Recreation Director responded that all-weather lit fields are beneficial for\ntournaments and night play; upfront cost are higher; synthetic fields will be explored;\nthere is the potential for generating revenue through tournaments.\nThe City Manager noted the fees will never create capital for expansion.\nCouncilmember Chen inquired how fees compare to other cities.\nThe Recreation Director responded Alameda is on the far low end; cities in the County\nhave fees of $20-30 an hour for youth leagues.\nVice Mayor Ezzy Ashcraft inquired if Alameda is charging enough and whether the fees\nshould be raised slowly and incrementally.\nThe Recreation Director responded the goal is to change the system first and then work\ntowards incrementally increasing fees; doing everything all at once would be unfair to\nthe leagues.\nVice Mayor Ezzy Ashcraft stated fees in almost all categories are going up, but the\nAlameda Point Gym $1000 refundable security deposit is being reduced to $500;\ninquired why.\nThe Recreation Director responded $1000 is high and discourages rentals for the low\nrisk activities of a gym rental; the amount makes more sense for something like a large\nwedding party at the Officers' Club because of the higher rate of damage and cleanup.\nVice Mayor Ezzy Ashcraft inquired if calculating the amount of volunteer hours is based\non an honor system.\nThe Recreation Director responded in the affirmative; stated supplies require receipts;\nvolunteers complete a form ahead of time to estimate cost, but staff does not check on\nthe projects; that she is open to making adjustments to either take the volunteer part off\nthe table or lower the cost.\nVice Mayor Ezzy Ashcraft inquired whether there are diving boards in Alameda, to\nwhich the Recreation Director responded in the affirmative; stated the diving boards are\nRegular Meeting\nAlameda City Council\n3\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}
{"body": "CityCouncil", "date": "2013-02-05", "page": 4, "text": "5.\n(13-049) Public Hearing to Consider Resolution No. 14771, \"Amending the Alameda\nHistorical Monument Designation of the Naval Air Station Alameda Historic District\nConsistent with the United States Navy's Nomination of the Historic District to the\nNational Register of Historic Places and Amending the Guide to Preserving the\nCharacter of the Naval Air Station Alameda Historic District to Include Design Review\nGuidelines for the Historic Designed Landscape.\" Adopted.\nThe Chief Operating Officer - Alameda Point submitted information and gave a brief\npresentation.\nIn response to Councilmember Tam's inquiry, the Chief Operating Officer - Alameda\nPoint stated the City Council did adopt a guide to preserving the character of the historic\ndistrict in 1999; staff is suggesting amending the guide to include cultural landscape\nguidelines; inquired if Councilmember Tam is asking how the City would deal with\nissues when reusing and redeveloping properties if the guidelines are not realistic and\nthe City cannot find a matching window or something similar.\nCouncilmember Tam responded in the affirmative; stated the Chief Operating Officer -\nAlameda Point addressed the heart of the question; that she assumed the matter would\nbe addressed because the City would receive a guide for new construction within the\nhistoric district in the future.\nThe Chief Operating Officer - Alameda Point stated Councilmember Tam is correct.\nCouncilmember Tam inquired if issues would be addressed in the new construction\nguide.\nThe Chief Operating Officer - Alameda Point responded the new construction guide\nwould address any new construction within the district; for example previous plans\nsuggested redeveloping the taxi ways as an exercise to develop new construction\nguidelines that would indicate how redevelopment in the historic district does not\nundermine the integrity of the district; guidelines would be put together; professionals\nwould be hired to help balance historic issues with the desire to use the property.\nRegular Meeting\nAlameda City Council\n4\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}
{"body": "CityCouncil", "date": "2013-02-05", "page": 5, "text": "The Acting City Planner stated the City would be pursuing design guidelines for new\nconstruction; the City and the Navy have always understood there would be new\nconstruction in the historic district; changes to and/or rehabilitation of a number of the\nhistoric buildings is anticipated; buildings have disintegrated badly the last 15 years,\nwhich is a challenge because original materials can no longer be found; Saint Joseph's\nschool recently replaced all windows on a historic building with a modern material\ndesigned to look historic, which worked out; challenges can be overcome in both new\nconstruction and rehabilitation.\nIn response to Councilmember Tam's inquiry regarding moving disintegrating buildings,\nthe Acting City Planner stated the City is receiving the property with a district listed on\nthe National Register; challenges include eliminating buildings that cannot be reused,\nfixing buildings, or building new buildings within the district; guidelines are important and\nshould help; guidelines have been helpful elsewhere in the City; the City works with the\nHistoric Advisory Board and historic community to establish guidelines and reach\nagreement about what is acceptable and what may not be acceptable.\nVice Mayor Ezzy Ashcraft stated the staff report indicates the Navy determined that\nnone of the individual buildings were eligible for the National Register of Historic Places\nin 1996, however 86 buildings qualify as a historic district; inquired whether the\ndistinction makes a difference and allows more flexibility.\nThe Acting City Planner responded the distinction is important, the City is dealing with a\nhistoric district in which none of the individual buildings are individually eligible for\nlisting; California Environmental Quality Act (CEQA) asks whether the changes meet a\ncertain threshold; the district has to maintain eligibility to be on the National Register;\ndealing with new construction and changes to individual buildings should be a little\neasier.\nThe Chief Operating Officer - Alameda Point stated an example is the Alameda\nTheater, which is not a historic property, but contributes to the Park Street Historic\nDistrict; the City jumped through hoops to build the Cineplex and parking garage\nbecause of the historic district designation.\nVice Mayor Ezzy Ashcraft noted the language assumes there will be new construction in\nthe historic district.\nCouncilmember Chen inquired if CEQA would treat the property as a historic district\nwhether or not Council passes the proposal, to which the Chief Operating Officer -\nAlameda Point responded in the affirmative; stated the nomination will be accepted at\nsome point and under CEQA, the City would have to treat the resources as historic.\nCouncilmember Chen inquired if declaring the historic district is in line and more\nconsistent with the National Register.\nRegular Meeting\nAlameda City Council\n5\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}
{"body": "CityCouncil", "date": "2013-02-05", "page": 6, "text": "The Chief Operating Officer - Alameda Point responded in the affirmative; stated\nimplications would be easier for developers to understand; having the local monument\ndesignation be consistent [with the National Register] will help staff be more effective\nand efficient as well.\nCouncilmember Daysog noted the reports detail the history of Naval Air Station (NAS)\nAlameda; the new costs associated with expansion are worthwhile because\npreservation recognize people like Jimmy Doolittle and the men and women who\nserved.\nStated that he was pleased to hear the bulkhead can be modified: Richard Bangert,\nAlameda.\nCouncilmember Daysog moved adoption of the resolution.\nVice Mayor Ezzy Ashcraft seconded the motion, which carried by unanimous voice vote\n- 5.\n(13-050) Resolution No. 14772, \"Approving a Reduced Work Time Option Policy for Fair\nLabor Standards Act Exempt Employees.\" Adopted; and\n(13-050 A) Resolution No. 14773, \"Approving an Alternative Work Arrangement Policy\nfor Fair Labor Standards Act Non-Exempt Employee.\" Adopted.\nThe Senior Management Analyst gave a brief presentation.\nMayor Gilmore inquired how the policy changes would be assimilated throughout the\norganization.\nThe Senior Management Analyst responded employees would be informed of the policy\nchanges in a variety of ways, including working in conjunction with the employee\nassociations; stated the policies would be provided to employee associations and\ndepartment heads.\nCouncilmember Chen noted he was satisfied with the revisions which address the\nCouncil's initial concerns.\nVice Mayor Ezzy Ashcraft inquired if an employee applies for a second alternative work\nagreement and someone else is applies for the first time, would the decision take into\naccount the previous time awarded, or is the decision simply based on the date of the\nsubmission.\nThe City Manager responded staff is simply concerned about whether the request can\nbe accommodated and makes sense for the City; positions are supposed to be full time\njobs, somebody submitting a request for a second year would not be encouraged.\nRegular Meeting\nAlameda City Council\n6\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}
{"body": "CityCouncil", "date": "2013-02-05", "page": 7, "text": "In response to Vice Mayor Ezzy Ashcraft's inquiry, the City Manager stated unless a\ndepartment has over 20 employees, there would not be more than one accommodation\nand accommodations are not intended to be permanent.\nCouncilmember Chen inquired how many employees are intending to request the\nreduced time schedule.\nThe City Manager responded one employee; noted to avoid arguing whether or not the\nexisting policy is appropriate under the Charter, staff decided to bring a new policy to\nCouncil.\nCouncilmember Tam inquired what types of benefits would not be provided resulting\nfrom provider limitations or restrictions.\nThe Senior Management Analyst responded that the City's long term disability carrier\nrequires employees to work above 30 hours per week; employees with schedules below\n30 hours per week would not be offered long term disability; stated an employee has to\nwork 20 hours per week to qualify for PERS health.\nCouncilmember Chen moved adoption of the resolution.\nVice Mayor Ezzy Ashcraft seconded the motion, which carried by unanimous voice vote\n- 5.\n(13-051) Ordinance No. 3062, \"Approving a Lease and Authorizing the City Manager to\nExecute Documents Necessary to Implement the Terms of the Lease with the Pacific\nPinball Museum for Five Years in a Portion of Building 13 Located at Alameda Point,\n2100 Ferry Point.\" Finally passed.\nCouncilmember Daysog recused himself.\nVice Mayor Ezzy Ashcraft stated she visited both the Pinball Museum and Building 13 at\nAlameda Point on January 25th and the owner gave her the tour.\nCouncilmember Tam moved final passage of the ordinance.\nVice Mayor Ezzy Ashcraft seconded the motion, which carried by unanimous voice vote\n- 4. [Absent: Councilmember Daysog - 1.]\nCITY MANAGER COMMUNICATIONS\n(13-052) The City Manager announced several Councilmembers attended the East Bay\nEconomic Development Alliance Event; two Alameda firms won East Bay Innovation\nRegular Meeting\nAlameda City Council\n7\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}
{"body": "CityCouncil", "date": "2013-02-05", "page": 8, "text": "awards: Punumbra Inc. received the Life Science Award and Saint George Spirits\nreceived the food award; Alameda also had two semi-finalists firms recognized: Deep\nOcean Exploration and Research and Perforce Software.\nORAL COMMUNICATIONS, NON-AGENDA\nNone.\nCOUNCIL REFERRALS\nNone.\nCOUNCIL COMMUNICATIONS\n(13-053) Councilmember Tam stated the Community Development Director and staff\ndid an outstanding job in putting together the nominations for the East Bay Economic\nDevelopment Alliance event; announced that she attended the January 24 League of\nCalifornia East Bay Division meeting and was elected to the executive board again.\n(13-054) Mayor Gilmore stated that she and the City Manager were at the Mayor's\nConference in Washington D.C. in January; met with Congresswoman Lee and her\nchief of staff and the chiefs of staff of Senators Boxer and Feinstein to brief them on\nAlameda Point; the number one topic at the Mayor's Conference was gun violence.\n(13-055) Vice Mayor Ezzy Ashcraft announced that she attended the league of\nCalifornia Cities academy for new mayors and councilmembers.\n(13-056) Councilmember Chen announced that he attended the League of California\nCities new council bootcamp in Sacramento as well.\n(13-057) Councilmember Chen stated that he wanted to present the City Manager with\na draft resolution supporting Alameda Wildlife Refuge at the Alameda Point.\nMayor Gilmore noted a Council Referral is the method to provide direction to staff.\nCouncilmember Daysog stated that he and Councilmember Chen were approached by\nmembers of the public regarding the wildlife refuge; that he definitely wants to have\nstaff's input about the draft resolution.\nMayor Gilmore stated the Referral would come to Council on February 19th and the\nCouncil would decide to direct staff to review the issue and to come back with a\nrecommendation.\n(13-058) Councilmember Daysog stated he was invited to a West End neighborhood\nmeeting at Saint Barnabas facilitated by Steve and Judy Gerstle; people talked about\nwest Alameda issues and also discussed traffic safety.\nRegular Meeting\nAlameda City Council\n8\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}
{"body": "CityCouncil", "date": "2013-02-05", "page": 9, "text": "ADJOURNMENT\nThere being no further business, Mayor Gilmore adjourned the meeting at 9:28 p.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine\nOrdinance.\nRegular Meeting\nAlameda City Council\n9\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}
{"body": "CityCouncil", "date": "2013-02-05", "page": 10, "text": "MINUTES OF THE SPECIAL CITY COUNCIL MEETING\nTUESDAY- -FEBRUARY - 5, 2013--600 P.M.\nMayor Gilmore convened the meeting at 6:00 p.m.\nRoll Call -\nPresent:\nCouncilmembers Chen, Daysog, Ezzy Ashcraft, Tam and\nMayor Gilmore - 5.\n[Note: Councilmembers Ezzy Ashcraft and Tam arrived at 6:02 p.m.]\nAbsent:\nNone.\nThe meeting was adjourned to Closed Session to consider:\n(13-032) Conference with Legal Counsel - Existing Litigation (54956.9); Name of Case:\nEast Bay Regional Park District, a Special District, and Angela Fawcett V. City of\nAlameda and City of Alameda City Council; Alameda County Superior Court Case No.\nRG12655685\n(13-033) Conference with Labor Negotiators (54957.6); Agency Negotiators: Human\nResources Director; Employee Organizations: Alameda City Employee Association\n(ACEA); Executive Management (EXME); Management and Confidential Employees\nAssociation (MCEA); and Police Officers Association (Non-Sworn) (PANS); Issue Under\nNegotiation: Side letter to existing Memorandums of Understanding (MOUs) regarding\nvacation cash-out. Not heard.\n(13-034) Public Employee Performance Evaluation (54957); Title: City Attorney\nFollowing the Closed Session the meeting was reconvened and Mayor Gilmore\nannounced that regarding Existing Litigation, the Council gave direction to staff.\nMayor Gilmore called a recess at 7:24 p.m. and reconvened the meeting at 9:33 p.m.\n*\n*\nFollowing the Closed Session the meeting was reconvened and Mayor Gilmore\nannounced that regarding Performance Evaluation, the Council gave direction to the\nCity Attorney.\nAdjournment\nThere being no further business, Mayor Gilmore adjourned the meeting at 10:41 p.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.\nSpecial Meeting\nAlameda City Council\nFebruary 5, 2013", "path": "CityCouncil/2013-02-05.pdf"}