{"body": "CivilServiceBoard", "date": "2013-01-09", "page": 1, "text": "eny\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 9, 2013\n1.\nThe meeting was called to order at 5:03 p.m. by Board President Avonnet Peeler.\n2.\nROLL CALL:\nPRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor,\nLinda McHugh, Marguerite Malloy, and Executive Secretary Holly Brock-Cohn\nABSENT: None\nSTAFF PRESENT: Sharlene Shikhmuradova\n3.\nMINUTES:\nA.\nApproval of Minutes of the Regular meeting of October 10, 2012.\nPresident Peeler stated that item A on the minutes, Attorney Kern was at the meeting and stated that the\nSunshine Ordinance training was a one-time training, but the Ordinance states that it is an annual training.\nShe would like the Ordinance changed to adhere to the Ordinance. The Ordinance needs to be changed so\nthat we are not out of compliance. Director Brock stated that her understanding is that they are viewing it as\none time but she will follow-up and confirm with the City Attorney's Office.\nMember Malloy asked when the last time the Ordinance was amended. President Peeler stated that it was her\nunderstanding that they were still working/developing the Ordinance.\nMember McHugh stated that in the Minutes what is being said is being captured but sometimes if the person\nwas not at the meeting the meaning is lost. She feels that the Board needs to be a little clearer when they are\nasking questions so that it is all recorded and will make sense.\nMember McHugh stated she had the following corrections to the minutes:\n-\nPage four, third paragraph, first sentence should read\nPlanning Services Managers so that all\ndecisions divisions would have division head\n-\nPage four, fourth paragraph, second to last sentence should read\nAt hand today is not the\npositions per se, the issues are, do the job specifications represent the work to be performed,\n-\nPage four, fifth paragraph, third sentence needs to be clarified.\n-\nPage five, second paragraph, third sentence - Sentence needs to refer back to the rolling list for clarity.\n-\nPage six, sixth paragraph, - Add sentence, Policy was changed due to high incidents of injuries.\n-\nPage seven, fifth paragraph, first sentence, change \"the business\" to \"more expertise needed and\nrequires more detail\n-\nPage eight, first sentence, appellants made should be changed to \"appellants raised any concerns.\n\"\nMember McHugh moved that the October 10, 2012 Minutes be approved with corrections specified and", "path": "CivilServiceBoard/2013-01-09.pdf"}
{"body": "CivilServiceBoard", "date": "2013-01-09", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of January 9, 2013\nclarification on the Sunshine Ordinance annual training. Motion was seconded by Member Malloy\nwhich was passed by a 5-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR\nOCTOBER 10, 2012\n4-A.i. ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nAssistant City Attorney Il\n11/05/2012\n2012-26\nAssistant Engineer\n11/21/2012\n2012-37PR\nFirefighter\n11/14/2012\n2012-31\nPublic Works Maintenance Team Leader\n10/29/2012\n2012-30\nSenior Energy Resources Analyst\n11/8/2012\n2012-35\nSupervising Civil Engineer\n12/10/2012\n2012-36\nUtility Energy Analyst\n05/24/2012\n2012-14\n4-A.ii. ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nCustodian\n05/18/2012\n2012-23\nSupervising Librarian\n05/24/2012\n2012-18\nPolice Officer\n4/16/2012\n2012-05\nAnderson, Jeffrey\nGroh, Jay\nOlsen, James\nVieira-Riberio, Alexander\nAsefi, Mostafa\nGoyt, Shane\nPerdue, Dan\nViera, Jonathan\nBoyer, Coopy\nHalog, Jordan\nRhodus, Steven\nViveros, Victor\nConcepcion, Pete\nHolmes, Benjamin\nRhoton, Kyle\nWagner, Justin\nCote, Tyler\nHoudashelt, Richard\nSaffold, Darryl\nDeys, Jon\nHowells, David\nSanjideh, Arvin\nElliot, Joseph\nHuff, Jonathan\nSherman, Matthew\nFuller, Christopher\nLew, Eugene\nSlater, Ari\nGlaspy, Daniel\nMoore, Aaron\nStevenson, Bryce\nGreen, Andrew\nMourdriak, Sergey\nTatarian, Vatche\n4-A.iii. ELIGIBLE LIST EXPIREDICANCELLED/EXHAUSTED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Services Coordinator\n12/19/2011\n2011-26PR\nAdministrative Technician II\n05/29/2012\n2012-20\nAssistant City Clerk\n05/03/2012\n2012-19PR\nCustomer Service Representative\n4/19/2012\n2012-13\nMember McHugh asked why there was a delay in the dates established and why there is a delay in reporting\nthem to the Board. Vice President Horikoshi stated specifically looking at the Utility Energy Analyst which was\nestablished on 5/24/2012. If it was established in May why is it not reported until now. Discussion was held\nregarding the list for Utility Energy Analyst and Assistant City Attorney II. Questions will be addressed by staff\nat the next meeting.\nMember McHugh asked which of the lists were cancelled. Director Brock stated that she believed that the\nAssistant City Clerk List was exhausted. The Admin Tech II list was cancelled by HR and they decided to not\ncontinue. Director Brock will double check on the others.\nG:\\Personnel\\CSB\\A Minutes)2013-01-09 CSB Minutes-DRAFT-3.doc", "path": "CivilServiceBoard/2013-01-09.pdf"}
{"body": "CivilServiceBoard", "date": "2013-01-09", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of January 9, 2013\nMember McHugh clarified that the cancelled list was determined by looking at the budget and the work and it\nwas decided that the position was really needed; and not a result of any of the reorganization that has been\ndone. Director Brock stated yes, there are no other vacant positions or anyone near retiring. If there is\nanother vacancy a new recruitment will be done.\n4-A.iv. LIST OF SPECIFICATIONS\nNone.\nVice President Horikoshi moved that the Consent Calendar be approved. Motion was seconded by\nMember Batchelor which was passed by a 5-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A. Activity Report - Period of September 1, 2012 through November 30, 2012.\nFULL-TIME HIRES\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n10/08/12\nLibrary\nLibrary Technician\n10/15/12\nPublic Works\nSenior Engineer\n10/21/12\nPolice\nPolice Officers (3)\n11/05/12\nPublic Works\nPublic Works Coordinator\n11/26/12\nPolice\nPolice Officers (3)\nPROMOTIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/02/12\nPolice\nPolice Sergeant\n10/21/12\nLibrary\nSenior Librarian\n11/26/12\nPublic Works\nAssistant Engineers (2)\nREINSTATED TO FULL TIME\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n10/29/12\nAlameda Municipal Power\nApprentice Line Worker\nLATERAL TRANSFER\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/04/12\nto Recreation/Parks\nOffice Assistant\nFrom Housing Authority (City)\n09/12/12\nto Housing Authority (City)\nOffice Assistant\nFrom Economic Development\nRETIREMENTS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/04/12\nFire\nFirefighter\n09/06/12\nPublic Works\nIntermediate Clerk\nG:\\Personnel\\CSB\\Al Minutes/2013-01-09 CSB Minutes-DRAFT-3.doc", "path": "CivilServiceBoard/2013-01-09.pdf"}
{"body": "CivilServiceBoard", "date": "2013-01-09", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of January 9, 2013\nSEPARATIONS\nDATE\nDEPARTMENT\nJOB CLASSIFICATION\n09/07/12\nAlameda Municipal Power\nJourney Line Worker\n09/08/12\nPolice\nPublic Safety Dispatcher\n09/10/12\nAlameda Municipal Power\nEnergy Resources Analyst\n09/27/12\nPublic Works\nSupervising Engineer\n10/01/12\nCity Attorney's Office\nCity Attorney Il\n10/04/12\nLibrary\nAdministrative Services Coordinator\n10/15/12\nPolice\nPublic Safety Dispatcher\n11/20/12\nPolice\nPolice Officer\n11/29/12\nCity Attorney's Office\nParalegal\nMember Batchelor asked regarding the City Attorney II separation if it was one of the new positions, one of the\nnew people that retired recently. Director Brock stated no, that was a person that left which resulted in the\nvacancy. Mr. Batchelor asked if the vacancy came open in October. Director Brock stated yes. The person\nthat just recently started has filled that position.\nMember McHugh stated that in the case of the Apprentice Line Worker being reinstated to full-time, was this a\ncase where he/she was hurt and on light duty. Director Brock stated that this was a person with medical\nissues involved and they were released. Then there was an appeal and negotiations. The person went\nthrough some of the things that they needed to do to come back to work. There was a settlement offer but the\nperson decided to not take the offer and come back to work. President Peeler asked if it was a disability issue.\nDirector Brock stated yes.\nMember Malloy asked if there were more retirements due to PERS reform changes. Director Brock stated no,\nthe pension reform does not impact current/classic employees.\nMember McHugh moved that the Activity Report for the period of September 1, 2012 through November\n30, 2012 be approved. Motion was seconded by Member Malloy which was passed by a 5-0 vote.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nMember Malloy wished everyone a Happy New Year.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nA. Reminder - Election of Officers at next Civil Service Board meeting on April 3, 2013\n1. President Peeler cannot attend the April 3, 2013 meeting.\nPresident Peeler asked for clarification on meeting absences. It is her understanding that there is only one\nabsence allowed per year. Also, does the rule apply to regular meetings or special meetings? Director Brock\nwill clarify the attendance rules.\nDiscussion was held on when to hold the next meeting. The Board agreed that the next Civil Service Board\nMeeting will be held on Wednesday, April 10, 2013.\nG:\\Personnel\\CSB\\All Minutes)2013-01-09 CSB Minutes-DRAFT-3.doc", "path": "CivilServiceBoard/2013-01-09.pdf"}
{"body": "CivilServiceBoard", "date": "2013-01-09", "page": 5, "text": "City of Alameda\nPage 5\nCivil Service Board Minutes\nRegular Meeting of January 9, 2013\nDirector Brock reminded Board Members to be sure to complete their Ethics Training.\nDirector Brock also reminded the Board that election-of-officers will be held at the April meeting. The Board\nshould be thinking of who they would like serve as officers on the Board. President Peeler stated that her term\nwill be ending soon.\n9.\nADJOURNMENT\nMeeting was adjourned at 5:33 p.m.\nRespectfully submitted,\nLifk\nHolly Brock-Cohn\nHuman Resources Director and\nExecutive Secretary to the Civil Service Board\nG:\\Personnel\\CSB\\AI Minutes\\2013-01-09 CSB Minutes-DRAFT-3.doc", "path": "CivilServiceBoard/2013-01-09.pdf"}
{"body": "LibraryBoard", "date": "2013-01-09", "page": 1, "text": "CITY\nOF\nTERRA\nMINUTES OF THE\nALAMEDA LIBRARY BOARD\nWEDNESDAY, JANUARY 9, 2013\nThe regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.\n1.\nROLL CALL\nPresent:\nCatherine Atkin, President\nMichael Hartigan, Board Member\nSuzanne Whyte, Board Member\nAbsent:\nNancy Lewis, Vice President\nGail Wetzork, Board Member\nStaff:\nLibrary Director Jane Chisaki, Secretary\nChristina Baines, Recording Secretary\n2.\nORAL COMMUNICATIONS, AGENDA (Public Comment)\nNone.\n3.\nCONSENT CALENDAR\nBoard Member Whyte MOVED approval of the Consent Calendar. Board Member Hartigan\nSECONDED the motion which CARRIED by a unanimous voice vote.\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\n*A. Report from the Library Director Highlighting Activities for the Months of November and\nDecember 2012.\n* B. Minutes of the Regular Library Board Meeting of November 14, 2012.\n*C. Library Services Report for the Month of October and November\n*D. Financial Report Reflecting FY12 Expenditures by Fund for November and December 2012.\n*E. Bills for Ratification for the Months of November and December 2012.", "path": "LibraryBoard/2013-01-09.pdf"}
{"body": "LibraryBoard", "date": "2013-01-09", "page": 2, "text": "Page 2 of 2\nAlameda Free Library Board Minutes\nDate: January 9, 2013\nUNFINISHED BUSINESS\nLibrary Strategic Plan/Update (J. Chisaki) No update since City's new website is not yet active.\nNEW BUSINESS\nDiscussion: Tentative proposal to become a Certified Green Business (J. Chisaki). After\ndiscussion, President Atkin ask Board Member Hartigan if he thought this was a good idea, he\nindicated he would like more information before committing, as there may be limitations we\nwould be unaware of down the road. The Board agreed they were not opposed but would like\nadditional information.\nDiscussion: \"Food for Fines\" (J. Chisaki). After discussion, Board Member Hartigan indicated\nhe would like more information on the proposal including how the event would be advertised.\nThe Board agreed they were not opposed but would like to hear more.\nAlameda Free Library Foundation (J. Chisaki) None.\nFriends of the Alameda Free Library (J. Chisaki) None.\nPatron Suggestions/Comments (Speak-Outs) and Library Director's Response. A Speak-Out to\nrequest baby carriers was read to the Board.\nLIBRARY BOARD COMMUNICATIONS\nNone.\nDIRECTOR'S COMMENTS\nPSBA's plaque was presented and the Muslims' Journey Grant was announced.\nORAL COMMUNICATIONS, NON-AGENDA GENERAL\nNone.\nADJOURNMENT\nThe meeting adjourned at 6:52pm.\nRespectfully submitted,\nJane Chisaki, Library Director and\nSecretary to the Alameda Free Library Board", "path": "LibraryBoard/2013-01-09.pdf"}