{"body": "PlanningBoard", "date": "2012-12-10", "page": 1, "text": "APPROVED MEETING MINUTES\nREGULAR MEETING OF THE\nCITY OF ALAMEDA PLANNING BOARD\nMONDAY, DECEMBER 10, 2012\n1. CONVENE:\n7:04 p.m.\n2. FLAG SALUTE:\nBoard member Ezzy Ashcraft\n3. ROLL CALL:\nPresent: President Zuppan, Vice-President Burton, Board\nmembers Ezzy Ashcraft, Henneberry (arrived at 7:12 p.m.),\nKnox White, and K\u00f6ster.\nAbsent: None\n4. AGENDA CHANGES AND DISCUSSION:\nMove Item 9 and Item 11 to the beginning of the meeting.\nVice-President Burton motioned to approve the change.\nBoard member Knox White seconded the motion.\nMotion carried, 5-0;\n9.\nSTAFF COMMUNICATIONS:\nAndrew Thomas, Acting City Planner, gave a report of all the Planning Department\nprojects completed in 2012. He also introduced the Planning Staff and thanked them\nfor their hard work.\n11. BOARD COMMUNICATIONS:\nPresident Zuppan, read a resolution thanking Board member Ezzy Ashcraft for her six\nand one half years of service to the Planning Board and congratulating her on her\nelection to the City Council.\nBoard member Ezzy Ashcraft stated that she feels that the Planning Board is one of the\nmost important to the City and thanked the Board and staff.\n5. ORAL COMMUNICATIONS:\nJon Spangler, resident, spoke in regards the pending law suit brought on by East Bay\nRegional Park District and urged the City and the park district to work out their\ndifferences prior to the court date.\n6. CONSENT CALENDAR:\nApproved Meeting Minutes\nPage 1 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 2, "text": "6-A\nZoning Administrator and Design Review Recent Actions and Decisions.\n6-B\nRevised Draft Prioritized Transportation Project Lists\nBoard member Knox White motioned to approve the Consent Calendar.\nBoard member Henneberry seconded the motion.\nApproved 6-0; no abstentions\n7. REGULAR AGENDA ITEMS:\n7-A. Police Memorial Project - Design Review application to construct a new public\nspace for two freestanding bust sculptures, a flagpole, and a viewing area with\nseating, to be located on public property at 1555 Oak Street, in front of the Police\nStation facing Oak Street, and requiring the removal of three trees from the\nproperty.\nMike Noonan, Chief of Police, gave a description of the proposed memorial project in\nmemory of two police officers who were killed in the line of duty. Deward Burton\nGresham was killed in a motorcycle accident on July 11, 1942 and Robert James\nDavey, Jr. was killed during the service of a search warrant on March 3, 1983. He\nstated the proposed project is designed to provide both a memorial to Alameda's fallen\npolice officers and a new public gathering space in the Civic Center. The memorial will\nbe constructed in front of the police station, in the area facing Oak Street, which is\ncurrently landscaped with three trees that will be removed and replaced with Bay\nFriendly Landscaping. The existing three street trees will remain. The project is funded\nprimarily by private donations.\nBoard member Ezzy Ashcraft asked if wheelchair access would be provided.\nMr. Thomas stated it would, coming from the parking lot side of the site.\nBoard member Ezzy Ashcraft stated that she had heard from a resident that trees were\nbeing removed.\nChief Noonan stated that the trees are not in great health and the area would be better\nserved with the Bay Friendly Landscaping in the area.\nPresident Zuppan opened the public comment period.\nJon Spangler, resident, voiced concerns about the tree removal and the up lighting at\nthe site.\nPresident Zuppan closed the public comment period.\nBoard member Henneberry stated that the City needs a memorial of this kind.\nApproved Meeting Minutes\nPage 2 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 3, "text": "Board member Ezzy Ashcraft stated that she does not have a problem with the up\nlighting.\nVice President Burton stated that he feels it is a nice simple design.\nBoard member Knox White reiterated the need for the memorial.\nBoard member K\u00f6ster agreed that it is a nice design and a necessary memorial.\nBoard member Ezzy Ashcraft made the motion to approve the project.\nVice President Burton seconded the motion. Approved 6-0\n7-B. Conditional Use Permit and Reduced Parking - PLN12-0343 - 2070 Clinton\nAvenue - Alameda Hospital. The applicant is seeking approval to replace and\nrelocate an existing 300-gallon liquid oxygen tank with a 3,000-gallon tank and a\n500-gallon reserve tank within an existing parking lot. A fence that ranges from\n9'-5\" to 12'4\" high will enclose the equipment. The project will displace seven (7)\nexisting off-street parking spaces.\nMr. Thomas gave a description of the project to replace and relocate an existing 900\ngallon oxygen tank with a 3,000 gallon tank with a 500 gallon reserve. The relocation of\nthe tank will eliminate seven off street parking spaces. The hospital currently has a\nparking management company that valets the cars and stacks the parking to allow for\nmore parking.\nPresident Zuppan asked about concerns from the neighbors.\nMr. Thomas stated that the neighbor adjacent to the hospital is pleased that there will\nbe fewer truck deliveries due to the larger tank. He also stated that other neighbors\nwere concerned with the lack of on street parking in the area.\nBoard member Henneberry questioned why the larger tank is necessary.\nSteve Arron, Alameda Hospital, stated that the use of oxygen has tripled at the hospital\nsince the original tank was put in and there will be cost savings by having only one\ndelivery a month versus twice a week.\nBoard member Knox White asked how many employees the hospital has.\nTony Corica, Alameda Hospital, stated that the hospital has approximately 600\nemployees.\nBoard member Knox White asked if there is any indoor bike parking.\nMr. Corica stated that there are bike racks outside.\nApproved Meeting Minutes\nPage 3 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 4, "text": "Board member Ezzy Ashcraft stated that she is concerned that the parking\nmanagement company is only operating Monday-Friday, 11:00 a.m. to 4:00 p.m. She\nalso asked why they couldn't get a smaller tank to keep some of the parking.\nMr. Arron stated that even with a smaller tank the parking would still be eliminated due\nto the clearance needed around the tank.\nBoard member Ezzy Ashcraft asked that the oxygen deliveries be limited to normal\nwaking hours due to the residential location.\nTom Jones, Alameda Hospital, stated that the deliveries are scheduled automatically by\nthe oxygen provider by way of a gauge on the tank telling them how much is available in\nthe tank. He mentioned that with the larger tank the lead time for deliveries will be\nlonger and easier to schedule.\nBoard member K\u00f6ster asked if two parking spaces were going to be gained with the\nremoval of the existing tank.\nMr. Arron stated yes.\nBoard member Knox White stated that he would like to see a secured bike parking\nfacility.\nVice President Burton stated that the site is difficult and the selected area is the only\nplace for the larger tank. He requested that the applicant try to squeeze one additional\nparking space where the old tank is located. He agrees that secured bike parking\nshould be made available.\nBoard member Henneberry stated that he supports the project and agrees with the\nsecured parking.\nPresident Zuppan stated that she feels that the project is good for the hospital and the\nreduction in deliveries is good for the environment.\nBoard member Ezzy Ashcraft added that she feels that the parking management hours\nshould be extended and the hospital should provide off-site parking for its employees.\nShe also believes that the project should come back to the Planning Board for a 6\nmonth review.\nMr. Corcia stated that he will talk to Douglas Parking about expanding the hours from\n10:00 a.m. to 4:00 p.m.\nBoard member Knox White stated that he believes the Hospital Board should be\nresponsible for the 6 month review on the use and conditions.\nApproved Meeting Minutes\nPage 4 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 5, "text": "Mr. Thomas stated that once the tank and enclosure are there it will be difficult to make\nany changes.\nBoard member Knox White made the motion to approve the conditional Use Permit with\nthe following conditions:\n1)\nAlameda Hospital will oversee a Bike to Work program for the employees and\nrestructure the bike parking to offer supervised parking by the attendants\nproviding the valet parking.\n2)\nAlameda Hospital will guarantee that the valet parking program is offered when\nthe lot is full.\n3)\nThe City of Alameda Health Care District Board will receive a six-month review\non the parking operations. The Planning Board will receive a copy of the report.\nBoard member Henneberry seconded. Approved 6-0.\n7-C. Development Plan and Density Bonus Application PLN12-0265 Applicant:\nTriPointe Homes and Catellus. A Development Plan and Density Bonus\nApplication to construct 275 residential units, internal roadways and alleys, parks\nand open spaces on a 22.3 acre site located at 2799 Fifth Street and commonly\nknown as the \"Alameda Landing Residential Project.\"\nMr. Thomas gave a brief presentation regarding the project. He stated that the plan\ncame to the Planning Board several months ago and the applicant has made changes\nbased on the comments received at that meeting. He stated that it is very important to\nget the streets and roads correct because it is very hard to change them in the future.\nHe mentioned that the project will adhere to the Bay Friendly Landscaping principles\nalthough it is not a requirement. The project consists of a total of 275 housing units\nwhich includes 75 condominiums, 25 apartments/flats, and 25 affordable apartments in\na wide variety of residential types. He also mentioned that universal design features will\nbe incorporated.\nDavid Gates of Gates and Associates stated that the plan incorporates walkability,\npedestrian, and bicycle linkage connections. He also stated that each neighborhood will\nhave its own center and units were removed to enlarge the Village Green area in Block\nB. Also the setbacks in Block D were increased as it backs up to the retail center.\nPresident Zuppan thanked the members of the design team subcommittee.\nBoard member K\u00f6ster asked about the bump out area off Street C.\nMr. Gates stated that the area will be a small open space.\nBoard member K\u00f6ster inquired about community gardens in the development.\nApproved Meeting Minutes\nPage 5 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 6, "text": "Mr. Gates stated that Block C would have potential area for them.\nBoard member Knox White stated that the street lay out shows 8 foot parking lanes and\nhe asked if that is a City regulation.\nMatt Naclerio, Public Works Director, stated that it has not been finalized yet but the\nCity standard is 7 feet.\nBoard member Knox White asked if coffee shops and the like are considered\ncommercial and not just office use.\nMr. Thomas stated that it does include service use as well as office use.\nMr. Thomas revised condition 10 to read:\nCommercial Use: The project applicant/developer shall preserve approximately 2,000\nsquare feet of ground floor space (1,000 square feet on each corner) at the intersection\nof Singleton Avenue and Fifth Street for non-residential use. Appropriate uses shall\ninclude office use, commercial businesses, and service uses. Residential use of this\narea shall not be permitted.\nBoard member Ezzy Ashcraft complimented the applicant on the changes and asked if\nthe multi-use trail wraps around to Stargell.\nMr. Thomas stated that it did.\nBoard member Ezzy Ashcraft asked if staff had received any comments from residents.\nMr. Thomas stated that the comments received were just asking about the project.\nPresident Zuppan opened the public comment period.\nHelen Sause, Housing Opportunities Make Economic Sense (HOMES), stated that she\nis delighted with the proposal and the mix of housing types for all different income\nbrackets. She is concerned that there is no truly mixed use area being that all of the\nretail is in one area and residential in another and would like to see housing above\nretail.\nDiane Lichtenstein, HOMES, stated that she is happy to see the variety of housing\noptions. She suggested the staircases be constructed wider to allow for chair elevators\nand would like to see the area defined by street names such as the president streets\nand tree streets.\nApproved Meeting Minutes\nPage 6 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 7, "text": "Susan Galleymore, resident, stated that she supports the ideas about the community\ngarden and the mixed use retail/residential combined. She also feels that the traffic\nimpact is not being addressed.\nBill Smith, resident, stated that he likes the project and is pleased that the Density\nBonus is being used. He also stated that the plan is supported by the Sierra Club.\nPresident Zuppan closed the public comment period.\nBoard member Henneberry stated that he likes the outcome of all the work done by the\nsubcommittee and applicant.\nBoard member Ezzy Ashcraft stated that she feels the utility boxes on Fifth Street need\nto be screened off and not extend into the public right away.\nMr. Naclerio stated that the boxes will be in the public right away but not in the\npedestrian access.\nBoard member Ezzy Ashcraft stated that the City needs to take into consideration\npedestrians in wheelchairs and walkers. She also feels that the 10 parking spaces to 1\nbike parking is not enough in the park areas.\nMr. Naclerio stated that the code requirements are locked in with the Development\nAgreement which is the agreed upon requirements and the code at the time of the\nagreement. He mentioned that the City could possibly apply the new bike standards.\nVice President Burton complimented the Design Team and stated that the pedestrian/\nbike improvements and vehicle circulation is much better. He feels that the Block A\naffordable housing option A is the better option the way it addresses the paseos. He\nalso stated that he would like to see 2-story houses on the paseos, but if 3-story homes\nare placed on them they should be set back more. He would like to see additional\nattention paid to the corner houses. He feels that the changes in Block C are good and\nstated that the condominium units on Mitchell Avenue need a strong face to the street.\nBoard member Knox White asked about the circular road to the open space in Block D\nand wondered why the road doesn't connect through an easement over the Webster\nTube to eliminate visitors to the area from driving past residential buildings.\nBoard member Knox White suggested modifying Condition #52 to state that it will be\ndealt with in a future phase of the development. He stated that the Singleton and\nMosely extensions do not exist in the General Plan; also he is comfortable with moving\nforward with the approval of the streets.\nApproved Meeting Minutes\nPage 7 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 8, "text": "Mr. Thomas stated that the decision whether Singleton will have bike lanes and/or\nparking can be delayed to the future, but the overall right of way total of 58' needs to\nstay the same so the builder knows how much land is available for homes.\nMr. Naclerio stated that the thought was that both streets would be shared-lane marking\nor sharrows.\nBoard member Knox White stated that the Board needs to be very clear if we move\nforward with this this there is a possibility of having less parking on these streets.\nMr. Naclerio asked if the intent was to have both streets have bike lanes or just one.\nBoard member Knox White stated that as it stands now there are no streets to the retail\ncenter that a parent would want their child to ride on because of the traffic.\nMr. Naclerio stated that possibly switching widths from one street to the other by making\nthe Mosely Avenue parking lane 7' and take the 2' and add to Singleton Avenue, which\nwould give it room for a 5' bike lane.\nBoard member Knox White stated that he felt that was a good solution if the developer\nwould agree to it.\nBoard member K\u00f6ster stated that he is happy with what has been done and hopes that\nthe architectural comments will also be taken into consideration. He also agrees with\nthe need for residential over retail.\nBoard member Ezzy Ashcraft agrees with the residential over the retail but stressed that\nyou don't want businesses competing with the retail at the mall.\nBoard member K\u00f6ster asked about work live units.\nMr. Thomas stated that it can be permitted on 5th Street.\nPresident Zuppan asked why there is a separation of the low income housing.\nMs. Potter stated that it is a rental complex and needs to be together in one area due to\nfinancial and maintenance reasons. She stated that the Housing Authority will manage\nit and the location was selected due to its proximity to the amenities such as schools,\ntransit, and retail. She also mentioned that the goal of the Housing Authority is to\nprovide housing to low and very low income residents.\nPresident Zuppan agreed that the wider staircases are a good idea, as is the community\ngarden. She asked if the TDM requirements on the homeowners are indexed to allow\nfor increases over time.\nMr. Thomas replied that it was.\nApproved Meeting Minutes\nPage 8 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 9, "text": "Board member Knox White motioned to approve the Development Plan and Density\nBonus Application amended as follows:\nCondition #11 to include that the Utility Boxes will not impede pedestrian right away,\nthere will be contrasting pavement in Block D, Condition #52 to state that bike parking\nwill be discussed at a future date, and amending Condition #10 to read that Commercial\nUse-there will be 2,000 square feet of ground floor space (1,000 square feet on each\ncorner).\nBoard member Ezzy Ashcraft seconded the motion. Approved 6-0\n7-D. Bicycle Facility Design Standards - Review and comment on draft Design\nStandards.\nBarry Bergman, consultant, gave a presentation on the changes to the Draft Bicycle\nDesign Standards. He thanked all of the different groups that provided input to staff on\nhow the standards should be written.\nPresident Zuppan asked if the standards are applied to new development or repaving\nprojects. She stated her concern that widening existing bike lanes would entail\nremoving street trees or parking strip landscaping.\nMr. Bergman stated that they mostly apply to new development.\nPresident Zuppan opened the public comment period.\nJon Spangler, resident, stated that it is a good set of design standards, much better\nthan the original plan. He mentioned that on Appendix B it states the bike parking for\nPark & recreation sites is to be determined based on staff analysis and he believes the\nratio should be 1-5 including on street parking. He would also like to see in Appendix C,\nthe showers and lockers guidelines, start at 5,000 square feet instead of 10,000 square\nfeet to include more businesses. He would also like to see signage cautioning bikers\nthat inexpensive bike locks do no deter theft.\nPresident Zuppan closed the public comment period.\nBoard member Ezzy Ashcraft asked what the \"T\" represents in the bike lane.\nMr. Bergman stated that the \"T\" shows the cyclist how far the parked car door will\nextend into the bike lane.\nBoard member Knox White suggested that the language on page 2 which stated that\nsuch a change would trigger and environmental review because the California\nEnvironmental Quality Act just change to exempt bike projects. Also on page 21the\nApproved Meeting Minutes\nPage 9 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 10, "text": "phrase \"Given the maintenance required for such treatments, it is recommended that\nsuch treatments be used sparingly\" should read \"The maintenance for such treatments\nshould be considered when deciding on the appropriateness of the use of such\ntreatments\". Also on page 42 he would like the wording under the third bullet point to\nread \"will not have a significant negative impact on the street or area\" instead of \"will not\nsignificantly impact the street or area\". He would like it stated under the maintenance\nsection that the business owner located near the parking spaces not be required to\nperform the maintenance.\nBoard member K\u00f6ster stated that he was pleased to see the bike loaner concept being\nmentioned and suggested possible bike rentals during the America's Cup events. He\nwould like to see the street parking spot idea done on a trial basis to see if it is feasible\nin certain areas. He was wondering if the street width standards can be reduced in\nareas of lower traffic.\nMr. Naclerio stated that the Fire Department requires a 20 foot width.\nPresident Zuppan stated that she feels the long-term parking lockers are ugly and was\nwondering if there is a more attractive alternative.\nMr. Bergman stated that with newer construction builder will incorporate the lockers in\nside.\nBoard member Knox White made the motion to recommend to City Council with the\naforementioned comments.\nVice President seconded. Approved 6-0.\n8. MINUTES:\nMinutes from the Regular meeting of September 10, 2012 (Pending)\nMinutes from the Regular meeting of September 24, 2012 approved as amended 6-0.\nMinutes from the Regular meeting of October 8, 2012 approved as amended 5-0\n(Burton abstained).\nMinutes from the Regular meeting of October 22, 2012 approved as amended 6-0.\nMinutes from the Regular meeting of November 13, 2012 approved as amended 5-0\n(Henneberry abstained).\nMinutes from the Regular meeting of November 26, 2012 approved as amended 6-0.\nApproved Meeting Minutes\nPage 10 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}
{"body": "PlanningBoard", "date": "2012-12-10", "page": 11, "text": "9. STAFF COMMUNICATIONS:\n9-A\nFuture Agendas\nAndrew Thomas, Planning Services Manager, provided an overview of upcoming\nprojects.\n10. WRITTEN COMMUNICATIONS:\nNONE\n11. BOARD COMMUNICATIONS:\nPresident Zuppan, speaking on behalf of the Board, congratulated Board member Ezzy\nAshcraft on her successful bid for a City Council seat.\n12. ORAL COMMUNICATIONS\nNONE\n13. ADJOURNMENT\n10:58 P.M.\nApproved Meeting Minutes\nPage 11 of 11\nDecember 10, 2012", "path": "PlanningBoard/2012-12-10.pdf"}