{"body": "CivilServiceBoard", "date": "2012-07-11", "page": 1, "text": "CITY\nOF\nDraft\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JULY 11, 2012\n1.\nThe meeting was called to order at 5:03 p.m. by Board President Avonnet Peeler.\n2.\nROLL CALL:\nPRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor,\nLinda McHugh, Marguerite Malloy (late), and Executive Secretary Holly Brock-Cohn.\nABSENT: Senior Management Analysts Jill Kovacs and Chris Low\nSTAFF PRESENT: City Attorney Janet Kern (for Item 5.B)\n3.\nMINUTES:\nPresident Peeler questioned, on page 5 of the minutes, where HR Director Brock stated there is no\nannual training, but in the Sunshine Ordinance on page 29 (#293.5) states that the training will be held\nannually. HR Director Brock-Cohn will research and clarify.\nThe minutes of the regular meeting of April 18, 2012 were presented for Board approval. Vice\nPresident Horikoshi moved that the minutes be accepted; Member Batchelor seconded the motion\nwhich passed by a 4-0 vote.\nThe minutes of the special meeting of June 6, 2012 were presented for Board approval. Vice President\nHorikoshi moved that the minutes be accepted; Member McHugh seconded the motion which passed\nby a 4-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR JULY\n11, 2012\n4-A.ELIGIBLE LIST ESTABLISHED\nNone.\n4-B.ELIGIBLE LIST EXTENDED\nNone.\n4-C. ELIGIBLE LIST EXPIREDICANCELLED/EXHAUSTED\nNone", "path": "CivilServiceBoard/2012-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2012-07-11", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of July 11, 2012\nDraft\n4-D.\nLIST OF SPECIFICATIONS\nExisting Classification Specification Revision:\nCity Planner (New Class)\nDeputy City Clerk (Redline)\nSenior Fire Code Compliance Officer (New Class)\nSupervising Librarian (Redline)\nMember Malloy asked that the City Planner Classification be removed from the Consent Calendar for further\nclarification and asked for the history of the new classification for the City Planner.\nHR Director Brock-Cohn stated that this was a new classification approved by Council for the new budget.\nCouncil approved work force changes and that was the purpose of the new classification. There have been a\nlot of elimination and readjusting of positions. This was a new classification requested to help them better\nmanage the functions of the Community Development Department.\nMember Malloy stated she wanted to get a sense of what people, who work for the city, would be potential\ncandidates. Brock Cohn stated that she would have to go back and check. She believes that anybody who is\ncurrently a planner would be eligible, or most likely would qualify. But, she needs to confirm and get back to\nthe Board.\nVice President Horikoshi asked in which department that the position was located. HR Director Brock-Cohn\nstated it is still part of Community Development.\nMember Malloy clarified that the position was not in the zoning area. HR Director Brock-Cohn stated that it is\nin the Community Development Department. The department has had a number of changes and has\neliminated some positions. Also, there were some higher level positions that were eliminated. The City\nPlanner position is actually a lower level which saves them money.\nMember Malloy stated that it states it is administration and management of all city planning, so it makes her\nthink that it is being done in a variety of locations and this is an attempt to centralize. Ms. Malloy is wondering\nif the function is actually happening elsewhere and what happens to those other functions, or are all those\nfunctions themselves being reclassified? This is all city planning and that is a very big envelop to put all\nplanning in. HR Director Brock-Cohn stated that she will confirm, but the idea is that because they have had\nmultiple positions and eliminated some, that is why they combined what other functions had done into one\nposition.\nMember Malloy stated that it seems to her that on some level when City Council approves new classifications,\nthe Civil Service Board approves them and then it hits later on how it effects other departments.\nPresident Peeler asked if the Board would like to entertain a motion to approve. Member Malloy asked\nthat the City Planner Classification be removed from the Consent Calendar for further clarification and\nmoved to approve the other Classification Specifications. Member McHugh seconded the motion\nwhich carried by a 5-0 vote.\nMember McHugh stated that it would seem to her that it is incumbent on the Board to enforce the civil service\nrules. When City Council is thinking about a change like this it would make sense for the Board to look at the\npositions and consider them against the civil service rules before they (Council) go ahead and vote money and\ndecide to lay people off, etc. to make sure we are consistent with the rules before there is a City Council\ndecision. Is there a reason that we do not do it that way? HR Director Brock-Cohn stated that she is not sure\nshe has the answer other than that has been the prior practice. She would need to look at what the Board\nG:\\Personnel\\CSB\\Al Minutes/201 Minutes/2012-07-11 CSB Minutes-DRAFT.doc", "path": "CivilServiceBoard/2012-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2012-07-11", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of July 11, 2012\nDraft\nhandles versus what the Council handles. Generally, any new positions are created, authorized, along with\nfunding by the City Council. That is not under the Civil Service Board's purview. HR Director Brock-Cohn will\nneed to research and confirm.\nMember McHugh stated that makes sense when it is a completely new position, but when they are sort of\ngetting rid of positions and replacing them with others it does not feel like the same situation.\nMember Malloy asked how the Board knows that they are new to the City. We (Board) are trying to get more\ninformation on the two roles. We appreciate that they create the positions and decide that it is needed and\nthen it is the Civil Service Board's role to make sure that within the civil service rules interests are protected.\nMember McHugh stated the Board wants to be consistent and in compliance with the rules. HR Director\nBrock-Cohn will do more research and bring a response back to the Board at their next meeting.\n5.\nREGULAR AGENDA ITEMS\n5-A. Activity Report - Period of March 1, 2012 through May 31, 2012.\nCivil Service Board reviewed the Activity Report for March 1, 2012 through May 31, 2012.\nMember Malloy asked for clarification on the Separations. HR Director Brock-Cohn stated that the Separations\nwere resignations. The separation from AMP was to go to another job and for the Library it was for personal\nreasons.\nPresident Peeler asked for a motion to approve the Activity Report. Member McHugh so moved;\nMember Malloy seconded the motion which carried by a 5-0 vote.\n5-B. Scheduling Special Meeting to Receive Results of the Investigation Regarding Recreation\nServices Specialist Examination.\nPresident Peeler asked for an update on the investigation. HR Director Brock-Cohn stated that the investigator\nhas\nstarted the investigation and expects to be done in early August. A special meeting needs to be scheduled\nto hear the results.\nDiscussion of possible dates for the special meeting was discussed. City Attorney Kern was present for\ndiscussion.\nIt\nwas the Civil Service Board's consensus that August 28, 2012 would be the special meeting date. Meeting\nwill begin at 5:00 p.m.\nCity\nAttorney Kern stated that Karen Kramer is the investigator from California Association of Work Place\nInvestigators. She has been working with Randy Riddle, outside counsel for the Board, and they have worked\nthrough the questions from the Civil Service Board. Ms. Kramer has already completed quite a bit of the\ninterviewing of individuals. It is anticipated that the report will be done by August 15. This will help us meet the\nseven day review period (per Sunshine Ordinance) before the meeting.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nMr. Gossman, Union representative for Operating Engineers Local 3 for Alameda City Employee Association,\nexpressed their appreciation to the Civil Service Board for going forward with the investigation.\nG:\\Personnel\\CSB\\All Minutes/2012 Minutes/2012-07-11 CSB Minutes-DRAFT.doc", "path": "CivilServiceBoard/2012-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2012-07-11", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of July 11, 2012\nDraft\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nPresident Peeler asked that the next regular Civil Service Board meeting to be held on Wednesday, October 3,\n2012 be rescheduled due to a prior commitment. The Board agreed to move the meeting to Wednesday,\nOctober 10, 2012.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nNone.\n9.\nADJOURNMENT\nPresident Peeler asked for a motion to adjourn the meeting at 5:25 p.m. Member McHugh so moved; Vice\nPresident Horikoshi seconded the motion which carried by a 5-0 vote.\nRespectfully submitted,\nHolly Brock-Cohn\nHuman Resources Director and\nExecutive Secretary to the Civil Service Board\nG:\\Personnel\\CSB\\AI Minutes/2012 Minutes/2012-07-11 CSB Minutes-DRAFT.doc", "path": "CivilServiceBoard/2012-07-11.pdf"}
{"body": "LibraryBoard", "date": "2012-07-11", "page": 1, "text": "of\nTERRA\nMinutes of the\nALAMEDA FREE LIBRARY BOARD MEETING\nWEDNESDAY, JULY 11, 2012\nThe\nregular meeting of the Alameda Free Library Board was called to order by Board President Atkin at\n6:05pm.\nROLL CALL:\nPresent:\nCatherine Atkin, President\nNancy Lewis, Vice President\nMichael Hartigan, Board Member\nGail Wetzork, Board Member\nSuzanne Whyte, Board Member\nStaff:\nJane Chisaki, Library Director\nChristina Baines, Recording Secretary\nORAL COMMUNICATIONS. AGENDA (Public Comment)\nNone.\nCONSENT CALENDAR\nAn asterisk indicates items so enacted or adopted on the Consent Calendar.\n*\nA.\nReport from the Library Director Highlighting Activities for the Months of May and June 2012.\n*B.\nDraft Minutes of the Regular Library Board Meeting of May 9, 2012.\n*C.\nLibrary Services Report for the Month of April and May 2012\n*D.\nFinancial Report Reflecting FY 12 Expenditures by Fund for May and June 2012.\n*E.\nBills for Ratification for the Months of May and June 2012.\nMembers of the Board expressed concern with the downward trend in numbers on the services report. A\nrequest was made by the Board to have a three to five-year report which would reflect a year-to-year\ncomparison of the trends.", "path": "LibraryBoard/2012-07-11.pdf"}
{"body": "LibraryBoard", "date": "2012-07-11", "page": 2, "text": "Page 2 of 3\nAlameda Free Library Board\nJuly 11, 2012 Meeting Minutes\nPresident Atkin shared the notes of the Foundation's retreat she and the Library Director attended;\nindicated the retreat was successful and worthwhile. Library Director reported that some or all of the\nBoard may wish to attend the California Library Association conference this fall in San Jose.\nBoard Member Hartigan moved approval of the minutes; Board Member Wetzork seconded the motion\nand it carried with a 5-0 voice vote.\nBoard Member Wetzork left at 7:00pm.\nUNFINISHED BUSINESS\nA.\nLibrary Strategic Plan/Update (J. Chisaki)\nThe Board accepted the Library Director's report on the Library Strategic Plan Update - Goals #4 and 5.\nNEW BUSINESS\nA.\nBay Farm Island Library sign (J. Chisaki)\nDirector Chisaki shared a photo of the Bay Farm Island Branch Library sign without the dot on the \"I\"; it\nwas determined that it is fine without the dot.\nB.\nAlameda Free Library Foundation (J. Chisaki)\nDirector Chisaki reported that the Foundation is in the planning stages for their Live@The Library\nconcert series\nC.\nFriends of the Alameda Free Library (J. Chisaki)\nDirector Chisaki reported that the Friends have more books than they can fit on the caf\u00e9 sale\nshelves, so they are going try to have a Weekend Book Sale in the Stafford meeting room the weekend of\nAugust 17.\nD.\nPatron Suggestions: None\nORAL COMMUNICATIONS, NON-AGENDA GENERAL\nNone.", "path": "LibraryBoard/2012-07-11.pdf"}
{"body": "LibraryBoard", "date": "2012-07-11", "page": 3, "text": "Page 3 of 3\nAlameda Free Library Board\nJuly 11, 2012 Meeting Minutes\nBOARD COMMUNICATIONS:\nPresident Atkin mentioned she did enjoy the Foundation retreat.\nDIRECTOR'S COMMENTS:\nDirector Chisaki shared with the Board the plan to host Miniature Golf at the Library as part of the 130th\nAnniversary Party.\nORAL COMMUNICATIONS NON-AGENDA GENERAL:\nNone.\nADJOURNMENT\nPresident Atkin adjourned the meeting at 7:43pm\nRespectfully submitted,\nJane Chisaki\nLibrary Director\nSecretary to the Library Board\nThe agenda for this meeting was posted in accordance with the Sunshine Ordinance.", "path": "LibraryBoard/2012-07-11.pdf"}