{"body": "PlanningBoard", "date": "2012-07-09", "page": 1, "text": "APPROVED MEETING MINUTES\nREGULAR MEETING OF THE\nCITY OF ALAMEDA PLANNING BOARD\nMONDAY, JULY 9, 2012\n7:00 p.m.\n1. CONVENE:\n7:06 p.m.\n2. FLAG SALUTE:\nBoard member Henneberry\n3. ROLL CALL:\nPresent: President Zuppan, Board members Ezzy Ashcraft,\nHenneberry and Knox White\nAbsent: Vice-President Burton and Board member K\u00f6ster\n4. MINUTES\nMinutes from the Regular meeting of May 30, 2012\nBoard member Knox White motioned to approve minutes.\nBoard member Ezzy Ashcraft seconded motion\nMotion carried, 4-0\nMinutes from the Regular meeting of May 14, 2012 (Pending)\nMinutes from the Regular meeting of June 11, 2012 (Pending)\nMinutes from the Regular meeting of June 25, 2012 (Pending)\n5. AGENDA CHANGES AND DISCUSSION\nNone\n6. STAFF COMMUNICATIONS\n6.A. Future Agendas\nAndrew Thomas, Planning Services Manager gave brief presentation.\n7. ORAL COMMUNICATIONS\nNone\n8. CONSENT CALENDAR\nBoard member Ezzy Ashcraft requested that the item 8B be pulled for discussion.\nApproved Meeting Minutes\nPage 1 of 7\nJune 25, 2012", "path": "PlanningBoard/2012-07-09.pdf"}
{"body": "PlanningBoard", "date": "2012-07-09", "page": 2, "text": "8-A Zoning Administrator and Design Review Recent Actions and Decisions. A report\nof recent actions on minor variances, minor variances, and design review applications.\nBoard member Knox White motioned to approve item 8A\nBoard member Henneberry seconded the motion\nMotion carried, 4-0\n8-B Harbor Bay Development Agreement Annual Review.\nBoard member Ezzy Ashcraft generally expressed concern with the deterioration of the\nHarbor Bay Landing Shopping Center stating it is an under-utilized property. She\nrequested an update from the Association and their plans to make the center more\nproductive.\nBoard member Knox White asked if the Development Agreement requires that a\nspecific amount of money be set aside within the TIF for various uses. He inquired\nabout the specific funding amount for the BART Shuttle Program and asked if the\nassociation is required by the Development Agreement to run the shuttle\nMr. Thomas replied that the Development Agreement establishes the funding source for\nthe TIF and directs that a certain percent of the increase in property taxes go into the\nTIF can also be used from transportation system management improvements. He\nstated that the shuttle is funded by the Business Park Association, not the TIF and\nfurther research is necessary to confirm the association's requirements.\nBoard member Ezzy Ashcraft motioned to approve the resolution declaring a statement\nof compliance under periodic review of development agreement DA 89-1 for the period\nthrough April 4, 2012.\nBoard member Henneberry seconded the motion.\nPresident Zuppan inquired if the motion needs to be amended to include the condition\nrequesting an update.\nBoard member Ezzy Ashcraft suggested staff be directed to communicate the request\nto the association. She stated that she would like the update on the Commercial Center\nto be included in the annual report and also have the update scheduled for an upcoming\nagenda.\nMotion carried 4-0\n9. REGULAR AGENDA ITEMS\nApproved Meeting Minutes\nPage 2 of 7\nJune 25, 2012", "path": "PlanningBoard/2012-07-09.pdf"}
{"body": "PlanningBoard", "date": "2012-07-09", "page": 3, "text": "9-A 1521 Versailles Avenue - PLN12-0009 - Applicant: Michael Murphy & Jolene\nMurphy-Yang - An application for a Variance and Design Review to expand an existing\nsingle family home.\nAndrew Thomas, Planning Services Manager, gave brief presentation.\nBoard member Ezzy Ashcraft stated that no landscaping plans were included with the\napplication and stated that the Board cannot make findings on items they haven't seen.\nMr. Thomas stated that the findings can be modified.\nMichael Hartigan, architect and resident, is concerned that house appears to be a\nduplex but does not offer the required amenities for multiple units, such as off street\nparking and private open space.\nGayle Johnson, neighbor, stated that the house has been an eyesore for years and they\nare happy to see an improvement. He expressed concern regarding the parking issues\nthat will arise if the home is converted into a duplex.\nLois Chase, concurred with the previous speakers' comments stating that traffic and\nparking are a major concern in the neighborhood.\nRichard Rutter, architect and member of the Architectural Preservation Society, stated\nthat two units can be created very easily by blocking off the interior stairway. He stated\nthat the project does not conform to the guides for residential designs provisions for\nadding stories for that style home.\nChristopher Buckley, Alameda Architectural Preservation Society, concurred with\nneighbors' concerns that building will become a duplex, stated concern with the\nreduction of the front and rear yard setbacks. He stated that the variance findings\ncannot be made existing house has existed for many years. He requested that the\napplicant not replace the existing old growth wood siding with cement fiber siding and\nstated that new siding should visually match the existing siding. He requested that\ndetailed information regarding the type of vinyl windows as well as the vertical sections\nshowing the proposed windows be provided prior to approval so Board can determine if\nthe windows match the existing windows.\nMike Murphy, applicant, stated that the house is their primary residence, and the\nproposed designs are to provide on the first floor and comfortable living space for his ill\nfather in-law.\nBoard member Ezzy Ashcraft asked the applicant if they intend to get rid of the old\ngrowth redwood siding and what type of windows will be installed.\nHe stated that a majority of the wood siding needs to be replaced because of rot and\ndamage but they would like to keep the same style of the design. He stated that the\nApproved Meeting Minutes\nPage 3 of 7\nJune 25, 2012", "path": "PlanningBoard/2012-07-09.pdf"}
{"body": "PlanningBoard", "date": "2012-07-09", "page": 4, "text": "current windows are vinyl. He stated they intend to replace the window frames with\nwood, and are open to replacing a few windows, but not all the windows.\nBoard member Henneberry asked in regards to the Deed restriction, what the\nconsequences are if someone purchases the house and tries to change it to a duplex.\nMr. Thomas answered that Deed restriction, which are common for similar remodels,\nwill legally restrict current and future owners from legally converting the house to multi-\nfamily.\nBoard member Knox White asked why the need to install two furnaces.\nMr. Murphy replied that two furnaces allow different rooms in the house to be heated\nseparately; he stated if there is a single unit that will heat the house accordingly then\nthey will only install one. He concluded stating he has no concerns with a Deed\nrestriction.\nBoard member Ezzy Ashcraft stated during discussion that she is in agreement with the\nconditions of approval and that the deed restrictions provide sufficient safeguards, and\nshe would approve the variance and the design review. She reiterated that the wood\nsiding should match the style of the home and the windows should follow AAPS\nguidelines. She clarified with Mr. Thomas that two parking spaces are required, which\nare fulfilled by the driveway, and stated she has no concerns with the deck or multiple\nentrances. She concluded stating that the phrase regarding the landscaping needs to\nbe redacted from the findings and stated the landscaping plans will need to be provided\nwhen applying for the building permit.\nBoard member Henneberry concurred with Board member Ezzy Ashcraft regarding the\ndeed restrictions and said the plans are within keeping of the architecture of the overall\nhouse. He stated he will vote in favor of the proposal.\nBoard member Knox White suggested that an additional restriction prohibiting the\ninstallation of gas lines and high voltage 220 lines to the wet bar be added, to further\nsafeguard against duplex conversion.\nPresident Zuppan stated she would like to see wood siding, and would prefer that\nrecycled siding be used if possible. She stated that the windows and the landscaping\nshould be appropriate and is comfortable allowing staff to determine that. She stated\nshe can make the findings with the amendments as noted.\nBoard member Ezzy Ashcraft motioned to approve the variance and design review with\namended conditions prohibiting installation of gas and high voltage 220 lines to the wet\nbar and amended finding regarding landscaping.\nBoard member Henneberry seconded the motion.\nApproved Meeting Minutes\nPage 4 of 7\nJune 25, 2012", "path": "PlanningBoard/2012-07-09.pdf"}
{"body": "PlanningBoard", "date": "2012-07-09", "page": 5, "text": "Motion carried 4-0\n9-B 707 Haight Avenue - PLN12-0080 - Applicant: Wahid Kohgadai - An\napplication for a Variance and Design Review to expand an existing non-residential\nstructure for religious services.\nAndrew Thomas Planning Services Manager gave brief presentation\nBoard member Ezzy Ashcraft clarified with Mr. Thomas that the demolition 30% of the\nvalue of the projected work in combination with the age of the building requires approval\nof both the Planning Board and Historical Advisory Board.\nRichard Rutter, commented that the site plan is incomplete and fails to show location of\ncurbs, gutters, and front sidewalks, nor does it indicate if additional improvements\naround the lot will be made. He stated that the second floor looks large enough to\nrequire a second exit, and if required where will the second exit be placed. He stated\nthat there is no handicap accessibility and asked where it will go. He stated the plans\nare inadequate and information not provided in the plans could drastically alter the\noverall project.\nChristopher Buckley, Alameda Architectural Preservation Society, stated that the\nsecond floor addition far exceeds minimum requirements and will be taller than\nsurrounding structures. He suggested that the building height be reduced. Expressed\nconcern with the front exterior stairway, stating there are design inconsistencies in\naddition to the stairs not being integrated into the structure, which does not match the\nsurrounding structures. He suggested that the stairs be enclosed and the first flight of\nstairs front the street and the second flight be against the wall. He commented on the\nhandrails and the placement of the front porch. He suggested that they reuse the attic\nwindow including the bracketed lintel, and the scalloped bargeboards and brackets be\nintegrated into the new design and that material consistent with original building, like old\ngrowth wood siding, and wood-like windows be used.\nJim Jaouin, applicant, stated that they have had issues with construction on the site and\ntime is of the essence in increasing space since Ramadan is approaching. He stated\nthat the temporary deck with roof built in the back was approved by staff and that once\nthe second floor is completed the non-permitted deck can be removed.\nBoard member Ezzy Ashcraft clarified with the applicant that the Carona Engineers,\nlocated in Oakland, have disappeared and are unable to be reached.\nTony Daysog, neighbor, indicated concern with the property value, but said that he is\nconfident that whatever is done is mutually compatible with everybody. He stated that\nhe is concerned with the suggestion by Mr. Buckley to extend the second floor landing\neastward because it will meet up with his landing which is where his front door is\nlocated.\nApproved Meeting Minutes\nPage 5 of 7\nJune 25, 2012", "path": "PlanningBoard/2012-07-09.pdf"}
{"body": "PlanningBoard", "date": "2012-07-09", "page": 6, "text": "handicap accessibility, second exit. She encouraged the use of recycled materials for\nthe wood siding where appropriated. She concurred with the board regarding granting of\nthe variance and suggested continuing the item for a future date.\nBoard member Ezzy Ashcraft clarified with Mr. Thomas that the handicap accessibility is\nApproved Meeting Minutes\nPage 6 of 7\nJune 25, 2012", "path": "PlanningBoard/2012-07-09.pdf"}
{"body": "PlanningBoard", "date": "2012-07-09", "page": 7, "text": "one of several issues with the plans that staff will need to review with the Building\nDepartment.\nPresident Zuppan clarified with Mr. Thomas that if a second exit is not required with the\naddition then restrictions on the building's future use and occupancy will be required.\nBoard member Ezzy Ashcraft moved to continue the variance and design review for the\nproperty at 707 Haight Avenue to a future date when all the outstanding issues have\nbeen resolved and the input of the board and community members have been\nincorporated and the review by the Historical Advisory Board has been completed\nBoard member Knox White seconded the motion\nMotion carried 4-0\n10. WRITTEN COMMUNICATIONS\nNONE\n11. BOARD COMMUNICATIONS\nNONE\n12. ORAL COMMUNICATIONS\nNONE\n13. ADJOURNMENT\n8:48 p.m.\nApproved Meeting Minutes\nPage 7 of 7\nJune 25, 2012", "path": "PlanningBoard/2012-07-09.pdf"}