{"body": "PlanningBoard", "date": "2012-04-09", "page": 1, "text": "APPROVED MEETING MINUTES\nREGULAR MEETING OF THE\nCITY OF ALAMEDA PLANNING BOARD\nMONDAY, APRIL 9, 2012\n7:00 p.m.\n1.\nCONVENE:\n7:06 p.m.\n2.\nFLAG SALUTE:\nBoard Member Knox White\n3.\nROLL CALL:\nPresent: President Zuppan, Vice President Burton\nBoard members Ezzy Ashcraft, Henneberry, Knox White,\nand K\u00f6ster (arrived at 7:50 p.m.)\nAbsent:\nNone\n4. MINUTES:\nMinutes from the Regular meeting of January 9. 2012.\nBoard member Ezzy Ashcraft called for approval of January 9, 2012 minutes as\namended.\nBoard member Burton seconded the motion, which carried 4-0; abstentions (Knox\nWhite).\nMinutes from the Regular meeting of February 27, 2012.\nBoard member Knox White moved to approve the minutes of the February 27, 2012\nmeeting as amended.\nBoard member Henneberry seconded the motion, which carried 5-0, no abstentions.\nMinutes from the Regular meeting of March 12, 2012 (Pending)\n5.\nAGENDA CHANGES AND DISCUSSION:\nPresident Zuppan suggest reordering the Agenda to run 9A, 9C, 9D, then 9B due to the\nlength of time required to review Item 9B.\nBoard member Ezzy Aschraft motioned to change the order of the agenda to run 9A, 9C,\n9D, then 9B\nBoard member Knox White seconds the motion to move item 9B to after item 9D.\nMotion carried 5-0, no abstentions. Agenda is reordered.\n6.\nSTAFF COMMUNICATIONS:\nApproved Meeting Minutes\nPage 1 of 7\nApril 9, 2012", "path": "PlanningBoard/2012-04-09.pdf"}
{"body": "PlanningBoard", "date": "2012-04-09", "page": 2, "text": "Written Report\n6-A.\nFuture Agendas\nAndrew Thomas, Planning Services Manager, described the future agendas.\nBoard member Ezzy Ashcraft asked if the City will have enough time to submit the\nproject to the State if the Board doesn't discuss the Housing Element until May 29.\nMr. Thomas replied that staff made a few changes on the draft consistent with Board\nrecommendations. The State has 60 days to comment on the draft. The May 29 date\nallows the City to draft staff reports after they have received their comments from the\nState.\nOn April 2, 2012 the Zoning Administrator approved a project on Fitchburg Avenue,\nwhich is located on Bay Farm near the Alameda Municipal Golf Course.\n6-B. Park Street Phase 2 Streetscape\nBarbara Hawkins City Engineer presents the rendering of Park Street Streetscape Phase\n2.\nBoard member Ezzy Ashcraft stated concerns about the appearance of the street and\nsaid there should be some coordination with appearance and location of the metal no\nsmoking signs that can be installed on the street and requested that it be taken into\nconsideration.\nMs. Hawkins stated that she has contacted the City Manager's office and confirmed that\nthe office has applied for a grant from the County to get funding for the metal street\nsigns. The City Manager's office is also speaking with PSBA about the criteria of the\nsigns. She will relay the concerns about the quantity, the appearance, and the criteria for\nposting the signs to the City Manager's office.\n7. ORAL COMMUNICATIONS:\nNone\n8. CONSENT CALENDAR:\n8-A. Outdoor Market - Alameda College The Planning Board will hold a public\nhearing to consider a Use Permit to allow an outdoor/open air market for goods\nand services including but not limited to some combination of vendors for clothing,\nfurniture, crafts, jewelry, food items, art/talent demonstration, display/information,\nand food trucks. Parking for motor vehicles and bicycles shall be provided. Days\nof operation would be every Sunday, except for the first Sunday of each month. It\nwould also operate on the first Saturday of every month. Hours of operation shall\nbe from 8:00 a.m. to 4:00 p.m. Set up for the events will commence at 6:00 a.m.\nand take down time shall extend to 5:00 p.m. Staff is requesting a continuance\nApproved Meeting Minutes\nPage 2 of 7\nApril 9, 2012", "path": "PlanningBoard/2012-04-09.pdf"}
{"body": "PlanningBoard", "date": "2012-04-09", "page": 3, "text": "to April 23, 2012.\n8-B. Public Art. A public workshop to review and discuss a proposed update of the\ncity's public art policies including public art requirements, section 30-65 of the\nAlameda Municipal Code. No action shall be taken at this meeting. Staff is\nrequesting a continuance to June 11, 2012.\nBoard member Knox White moved to approve the consent calendar.\nVice President Burton seconded, motion carries 5-0, no abstentions\n9.\nREGULAR AGENDA ITEMS:\n9-A. 1051 Pacific Marina- City of Alameda The Planning Board will conduct a six\nmonth review of the existing use permit in effect for the site property. This review\nis being completed by the City in fulfillment of the use permit's conditions of\napproval.\nAndrew Thomas, Planning Services Manager gave a brief presentation recommending\nthat the Board accept the six month review. Staff is not recommending any changes to\nthe condition of approval.\nBoard member Ezzy Ashcraft asked if another six month review should be scheduled.\nMr. Thomas responded staff does not recommend another review if issues arise or there\nare any complaints, or unusual police activity the permit can be called for review.\nBoard member Ezzy Ashcraft moved to accept the report.\nBoard member Henneberry seconded the motion. Motion carried 5-0, no abstentions\n9-B. Draft TSM/TDM Plan.\nObaid Khan, Public Works Engineer gave brief presentation.\nDavid Reinke, Associate Planner from Kittleson & Associates and Project Manager,\nsupplemented Mr. Khan's presentation with details of the plan.\nVice President Burton requested further research on number and size of small\nemployers in Alameda indicating it is a critical component to the analysis.\nBoard member Knox White submitted a series of questions and comments sent by email\nthe morning of the 4/9/2012 meeting.\nMr. Khan stated that the intention of the plan is to provide guidance and direction, not\npolicy. The funding requirement from Caltrans requires completion of the work, not\nadoption of the plan.\nOral Communication: NONE\nApproved Meeting Minutes\nPage 3 of 7\nApril 9, 2012", "path": "PlanningBoard/2012-04-09.pdf"}
{"body": "PlanningBoard", "date": "2012-04-09", "page": 4, "text": "Board member Knox White made the motion to send a report with Board member\ncomments to City Council for acceptance, that the report come back to Planning Board\nfor further refinement to develop policies that can be adopted as a plan for moving\nforward with TDM.\nBoard member Ezzy Ashcraft seconds the motion, Motion carries 6-0; no abstentions\n9-C. 1716 Webster Street-Variance, Design Review and Use Permit Amendment for\nexpansion of the building and the convenience store use at the 76 Gas Station at\n1716 Webster Street.\nAndrew Thomas, Planning Services Manager, gave a brief presentation.\nBoard member Henneberry asked if the setback regulations were in effect when the\noriginal building was built and if there is anyway to build the proposed building under the\ncurrent regulation and setbacks without a Variance. He also asked if neighbors had\nreceived notification about the use permit and setbacks, and if the neighbors had made\ncomment.\nMr. Thomas responded that the CC Zoning District was put into place in 2000. Staff does\nno know exactly what zoning was in effect when the building was built in 1955. If a\nVariance is not granted the best option is to remodel the existing building, which allows\nthe existing setbacks which are grandfathered in. The neighborhood has been notified\nabout the Variance and Use Permit and neighbors are present at the meeting\nBoard member K\u00f6ster asked about the possibility of relocating the gas pumps.\nMr. Thomas responded that staff inquired about the feasibility of relocating the tanks,\nwhich would allow for more possibilities in the building design. Tank relocation is costly\nand that requirement may prevent the project from being financially viable.\nVice President Burton requested explanation of the process for revising CC code and an\nestimate of time required.\nMr. Thomas responded that timing depends on how specific the Board is in defining\nrevisions. Code amendment requires a Planning Board hearing, which is then\nrecommended to City Council for approval. Text amendments could be placed on\nPlanning Board Agenda's as early as June or July.\nBoard member Ezzy Ashcraft asked how the Chevron station and convenience store on\nBuena Vista is able to abut the property line of the Housing Authority residence next\ndoor.\nLaura Ajello, Planner II, responded that the Chevron station was built more recently than\n1955 and under a CM zoning. At the time the station was constructed the neighboring\nuses and zoning were not residential. The Housing Authority took an industrial zoned\nparcel and created a housing site.\nApproved Meeting Minutes\nPage 4 of 7\nApril 9, 2012", "path": "PlanningBoard/2012-04-09.pdf"}
{"body": "PlanningBoard", "date": "2012-04-09", "page": 5, "text": "President Zuppan announces that there are more than five members and bylaws allow\nfor speaker time to be limited to three minutes.\nBoard member Ezzy Ashcraft objects to limiting the speaker time because of the amount\nof communication this item has generated prior to the meeting,\nBoard member Henneberry agrees with Board member Ezzy Ashcraft.\nVice President Burton motions to limit the speaker time to 3 minutes.\nBoard member Knox White seconds the motion. Motion does not carry; Ayes 3, Noes 3.\nPresident Zuppan opened the public comment.\nDaniel Hoy, building architect, provides brief response to the staff report. The architects\nworked closely with the Public Works department to create the best traffic flow possible\nfor delivery trucks entering and exiting the parcel. He pointed out that the alley bordering\nthe rear and side of the building, created by current setbacks attracts vandals and is\nsubject to illegal dumping\nCarolyn Lantz, WABA Manager, WABA Board has met with architect and Planning\nCommittee. WABA supports the renovations and finds them consistent with the 2011\nWebster Street Vision and she believes they will enhance the street.\nMo Hassen, relative to the owner of Better Buy Liquor Store, requests that the Use\nPermit for the sale of alcohol be denied. There are five stores and three bars selling\nliquor on/near Webster Street already, an increase in alcohol could negatively impact\nother businesses.\nDave Franklin, resident and property owner of 706, 710, & 714 Buena Vista adjacent to\nthe proposed site, opposes both the Variance and the Use Permit. Allowing the\nVariance will impact property value; echoes Mr. Hassen's statement about the\nabundance of alcohol availability on Webster Street.\nLinda and Ray Baumbick, tenants at 706 Buena Vista, oppose both the Variance and\nUse Permit due to an increase in noise, and police activity. If the Board approves the\nVariance and Use Permit, they request that the Board make stipulations for a required\nprivacy barrier.\nChristopher Buckley, City Planning Consultant and WABA Design Committee Member,\napproves granting of the Variance. The proposed building is a convenience market and\ndoes not meet the definition of a Service Station in the Zoning Ordinance. The General\nPlan encourages buildings on Park and Webster Street to extend to property lines.\nZoning regulations are supposed to promote implementation of Policy 33H the General\nPlan. He suggests that should the Board determine that the definition of a service station\ndoes not apply to this property that a Deed Restriction be recorded on the Property so\nany future building does not change to meet the definitions of a service station.\nApproved Meeting Minutes\nPage 5 of 7\nApril 9, 2012", "path": "PlanningBoard/2012-04-09.pdf"}
{"body": "PlanningBoard", "date": "2012-04-09", "page": 6, "text": "Board member Ezzy Ashcraft stated that she believes the Variance should be granted\nbut the Use Permit should be denied for the following reasons:\nThe property is next to the only single family residence on Webster Street; it is more\nadvantageous to public welfare to get rid of the dead space and eliminate a space where\nillegal dumping and vandalism regularly occur. This structure would enhance pedestrian\nsafety. Variance should be reduced from gas station requirements to convenience store\nrequirements. She expressed her concern about alcohol sales and the number of liquor\nstores in the area.\nBoard member Henneberry opposes grating the Use Permit for the sale of alcohol due to\nthe number of locations to purchase alcohol in the area. He expressed his support for\nreduced set back for a new building.\nBoard member K\u00f6ster, in following the General Plan, would like to see a design with the\nbuilding built to the street frontage\nBoard member Knox White stated his view that what is proposed would significantly\nimprove the look of Webster Street; however this abuts a residential property, which is\nthe beginning of a residential neighborhood. He would like to see alterations to the plan\nin terms of limiting building height and providing at least a five foot setback and a zero\nsetback on Webster Street. He also would like to approve the Use Permit for the sale of\nalcohol with the condition of prohibiting the sale of single servings.\nVice President Burton stated his interest in staff revising the Municipal Code to\naccommodate for five foot setbacks. Having a zero setback next to a residential\nproperty affects light, air, and their back yards; would like to see revisions to the building\nheight and a setback providing security fences and lighting to accommodate for the\nresidential neighbors; a five foot set back makes a big difference in terms of how lighting\nand air are affected.\nPresident Zuppan questions how Use Permit Conditions to limit alcohol sales of single\nservings will be enforced. She expressed her concerns about additional alcohol sales in\nthe area.\nBoard member Knox White moves to continue the discussion of the Variance\nBoard member K\u00f6ster seconds the motion. Motion carried 6-0, no abstentions\nBoard member Ezzy Ashcraft moves to deny the Use Permit for the sale of alcohol.\nBoard member Henneberry seconds the motion. Motion carried 6-0, no abstentions\n9-D.\nAlameda Municipal Code Text Amendment-Revise the regulations governing\nthe location of Massage Therapists and associated uses including Tattoo in the\nCommunity Commercial District.\nAndrew Thomas, Planning Services Managers makes brief presentation\nApproved Meeting Minutes\nPage 6 of 7\nApril 9, 2012", "path": "PlanningBoard/2012-04-09.pdf"}
{"body": "PlanningBoard", "date": "2012-04-09", "page": 7, "text": "Board member Knox White asks for specifics on how Tattoos Parlors differ from day\nspas, beauty salons, medical facilities, yoga studios and other non-retail facilities allowed\non the ground floor.\nLori Taylor, Community Development Director, responds that one area of concern is the\nparking impacts. Turn around on parking for a tattoo parlor is not the same as\nSupercuts.\nBoard member Knox White responds that parking turnaround would not change whether\nthe business is allowed on the ground floor or the second floor.\nPublic Comments\nCarolyn Lantz, WABA Manager, support the revision. The BIA members would like to\nsee more diversity of businesses within the area; there are already two tattoo salons in\nthe district; limiting the studios to the second floor will allow for other businesses.\nBoard member Ezzy Ashcraft moves to recommend the proposed ordinance\namendments to City Council for adoption.\nVice President Burton seconds the motion. Motion carried 6-0, no abstentions\n10.\nWRITTEN COMMUNICATIONS:\nPresident Zuppan announces that there is information about highly recommended\nupcoming conferences in the Agenda Packet and via email, as well as a copy of the Bay\nArea Monitor.\n11.\nBOARD COMMUNICATIONS:\nNone\n12.\nORAL COMMUNICATIONS:\nNone\n13.\nADJOURNMENT: 10:57 p.m.\nApproved Meeting Minutes\nPage 7 of 7\nApril 9, 2012", "path": "PlanningBoard/2012-04-09.pdf"}