{"body": "LibraryBoard", "date": "2012-01-11", "page": 1, "text": "DE\nMinutes of the\nALAMEDA FREE LIBRARY BOARD MEETING\nJANUARY 11, 2012\nThe regular meeting of the Alameda Free Library Board was called to order at 6:05pm.\nROLL CALL\nPresent:\nCatherine Atkin, President\nSuzanne Whyte, Board Member\nMichael Hartigan, Board Member\nGail Wetzork, Board Member\nAbsent:\nNancy Lewis, Vice President\nStaff:\nJane Chisaki, Library Director\nChristina Baines, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted or adopted on the Consent Calendar.\n*A. Report from the Library Director Highlighting Activities for the Month of December 2011.\n*B. Draft Minutes of the Regular Library Board Meeting of November 9, 2011 (corrected) and December\n14, 2011.\n*C. Library Services Report for the Month of November 2011.\n*D. Financial Report Reflecting FY12 Expenditures by Fund for December 2011.\n*E. Bills for Ratification for the Month of December 2011.\nBoard Member Wetzork moved approval, seconded by Board Member Whyte, the items on the consent\ncalendar, the motion carried 4-0.\nUNFINISHED BUSINESS", "path": "LibraryBoard/2012-01-11.pdf"}
{"body": "LibraryBoard", "date": "2012-01-11", "page": 2, "text": "Page 2 of 3\nMinutes of the Alameda Free\nLibrary Board Meeting\nJanuary 11, 2012\nLibrary Strategic Plan/Update (J. Chisaki). The Board accepted the report; passed on appreciation to Sue\nMark for such detailed reporting. President Atkins requested Director Chisaki present the result of Ms.\nMark's report to the Library Foundation for their information.\nNEW BUSINESS\nBi-monthly meeting schedules for City Boards & Commissions (J. Chisaki). The Board expressed\nappreciation of the Library Director's explanation of the City's direction to change the monthly meeting of\nboard, commissions and committees to meet every other month instead of monthly.\nSunshine Ordinance Declaration (J. Chisaki). Library Director Chisaki mentioned that if the members\nhad read the ordinance they could sign the declaration. Additionally, she shared the scheduled training\ntimes in the following week and encouraged members of the board to attend.\nAlameda Free Library Foundation (J. Chisaki). Director Chisaki mentioned there were no meetings in\nDecember, and to date 233 tickets to the concert have been sold, tickets are available tonight if you are\ninterested. The Bruzzone Trust, of which Don Bruzzone was a Library Board Member, made a $20.000\ndonation, and the Jane Felker Estate made a $23,000 donation to the Foundation. Additionally the\nFoundation contacted the Alameda Community Foundation and they are going to contribute a $1500\nGrant for Alameda Reads for books and materials.\nJan Green introduces herself as co-President of the Foundation and discussed the publicity for the\nupcoming concert. She briefly discussed upcoming events and mentioned how excited the Foundation is\nabout future events and is looking forward to them.\nDirector Chisaki reported the Friends is looking at additional ways to make money in the Cafe, currently\nthey are not open enough hours. So, they are looking into that, and they are still looking for recipes for\ntheir cookbook project.\nPatron Suggestions/Comments (Speak-Outs) and Library Director's Response: \"Dwell is an excellent\nhome design magazine that I know many people would enjoy, including myself EL Decor is also very\ngood. Thanks!\" And the Reference Supervisor responded with: \"Thank you for recommending a\nmagazine title for purchase at the Alameda Fee Library. Unfortunately, our budget has been severely cut\nthis fiscal year, at this time we cannot add new titles and in fact, have recently cut titles. If the budget\nimproves over the few years I will reexamine this purchase.\"\nORAL COMMUNICATIONS. NON-AGENDA (Public Comment):", "path": "LibraryBoard/2012-01-11.pdf"}
{"body": "LibraryBoard", "date": "2012-01-11", "page": 3, "text": "Page 3 of 3\nMinutes of the Alameda Free\nLibrary Board Meeting\nJanuary 11, 2012\nYoung lady in the audience stated it was a good experience to attend the meeting. It was more educational\nthan she had expected. For instance she was not aware that the Library offered the Adult Literacy\nProgram and suggested greater advertisement of the program, both for learners and for tutors.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Hartigan reported the Library Historical DVD would only work for about the first 10\nminutes and then it would pixilate, and return to the beginning. Director Chisaki said she would let\nSupervising Librarian David Hall know there was a problem with the DVD.\nBoard Member Wetzork seconded what the young lady from the pubic comment stated and that was to do\nall that is possible to help educate the young students.\nDIRECTOR'S COMMENTS\nLibrary Director Chisaki reported the City has both a new City Attorney Janet Kern and a new Human\nResources Director Holly Brock-Cohen. Circulation Supervisor Laura Klatt will be out on maternity\nleave until July. The weather station has been installed and is up and operating. The elevator is working\nlawlessly since the software install.\nADJOURNMENT\nThere being no further business, President Atkin adjourned the meeting at 6:54pm.\nRespectfully submitted,\nJanichanta\nYane Chisaki, Library Director and\nSecretary to the Alameda Free Library Board", "path": "LibraryBoard/2012-01-11.pdf"}
{"body": "RecreationandParkCommission", "date": "2012-01-11", "page": 1, "text": "ALAMEDA RECREATION AND PARK COMMISSION\nMINUTES FOR REGULAR MEETING\nDATE:\nWednesday, January 11, 2012\nTIME:\n7:00 p.m.\nPLACE:\nCity Hall Council Chambers\n1.\nROLL CALL\nPresent:\nChair Joe Restagno, Vice Chair Lola Brown, Commissioners Bill Delaney, Bill\nSonneman and Ann Cooke\nAbsent:\nNone.\nStaff:\nDale Lillard, ARPD Director\nChair Restagno took a moment to introduce new member Ann Cooke, welcoming her to the\nRecreation Commission.\n2.\nAPPROVAL OF MINUTES\nApprove Minutes of December 8, 2011 Recreation & Park Commission Regular Meeting\nM/S/C\nSONNEMAN/BROWN (unanimously approved)\n\"That the minutes of the December 8, 2011 Recreation & Park Commission Regular\nMeeting are approved.\"\nApproved (5):\nRestagno, Brown, Delaney, Sonneman, Cooke\n3.\nORAL COMMUNICATIONS, AGENDA\nChair Restagno announced that he had received an e-mail from the Mayor's office saying that\nin February, they will be looking to reduce the number of Recreation Commission members\nfrom 7 down to 5. This would mean that if 3 members were in attendance at a meeting it\nwould constitute a quorum.\n4.\nWRITTEN COMMUNICATIONS\nNone.\n5.\nNEW BUSINESS\nA.\nCity of Alameda Paratransit Taxi Service Modification (Information Item)\nDirector Lillard noted that this item was placed on the agenda at the request of the\nPublic Works Department. Lillard introduced Transportation Coordinator, Gail Payne,\nwho gave the Commission a presentation on the Paratransit program's recommended\nmodifications to one of their taxi programs called MRTIP (Medical Return Trip\nImprovement Program).\nRecreation & Park Commission Mtg.\nMinutes - Wednesday, January 11, 2012\n- 1-", "path": "RecreationandParkCommission/2012-01-11.pdf"}
{"body": "RecreationandParkCommission", "date": "2012-01-11", "page": 2, "text": "The Public Works Department manages this program in conjunction with the Mastick\nSenior Center. The program's funding is run at the County level with the 1/2 cent sales\ntax for transportation they collect. The basic services of the Alameda program are the\nParatransit Shuttle, two taxi programs, group trips and a scholarship program.\nThe MRTIP program is available to eligible individuals who receive 5 vouchers per\nmonth to use to get a ride home from medical appointments. These vouchers are\ncurrently free, but due to budget issues, the Public Works department is proposing that\na fee of $2.50 per voucher be instated. Ms. Payne asked the Commission if there were\nany questions she could answer regarding the program and the proposed change.\nCommissioner Delaney had reviewed the documentation and had seen that current\nusers surveyed responded that they would pay $3.00 for this program. He also noted\nthat other Cities surveyed were charging more. He wondered if Alameda's program\nforesaw rates rising in the future, and would it be feasible to begin by charging $3.00\nnow instead of the $2.50 proposed. Ms. Payne responded that she does expect to\ncome back next year, still faced with budget issues, and raise the cost a little more.\nCommissioner Cooke asked if there had been any abuse of the program, i.e., people\nusing these vouchers who were not eligible. Ms. Payne responded that they do have\nrestrictions and checks in place, and really don't experience problems of that kind.\nCommissioner Brown asked if someone received or purchased more vouchers than\nthey ended up needing for the month, whether those vouchers could still be used at a\nlater date. Ms. Payne said that the vouchers expire within a year of issuance, so do\nhave a limitation in that respect.\nChair Restagno saw that about 80 trips were averaged in a month, which would equal\napproximately $3,000, and wondered if that was the shortfall they were looking to make\nup. Ms. Payne said usage is very stable right now, but if everyone in the program\nstarting using it all the time, there would definitely be a budgetary issue. By instituting\nthis fee, they would keep the usage down to a manageable level.\nCommissioner Sonneman asked Ms. Payne if the $2.50 would cover the shortfall and\nshe responded that it would for this coming fiscal year. Sonneman asked if she would\nconsider charging the $3.00 now, and she said most definitely.\nDirector Lillard asked if there needed to be a formal motion from the Commission in\nsupport of the fee, or was this more just an information gathering exercise. Ms. Payne\nwas interested in getting the opinion of the Commission as a whole, and each member\nagreed that the fee should be instituted at $3.00.\nB.\nFriends of the Parks Proposal to Fundraise Money to Put Exercise Equipment in\nall the Parks (Discussion/Action Item)\nShelley Russi gave a presentation opening with her goal for the night, which was to get\nan endorsement from the Commission for a project to make Alameda either the \"most fit\ncity in the nation\" or the \"first fit city in the nation\". This is a new designation that was\ncreated by an equipment manufacturer who is currently having Halifax, Nova Scotia\ndesignated as the most fit city in Canada. The manufacturer reached out to Alameda\nwhen he found out about their interest in purchasing exercise equipment for the parks.\nRecreation & Park Commission Mtg.\nMinutes - Wednesday, January 11, 2012\n2-", "path": "RecreationandParkCommission/2012-01-11.pdf"}
{"body": "RecreationandParkCommission", "date": "2012-01-11", "page": 3, "text": "The overall goal is to have 13-15 parks within the City equipped. Director Lillard asked\nfor more clarification on how this works, how it will be funded, and how the equipment\nitself will be maintained over time. Ms. Russi stated that the Friends of the Parks would\nlike to lead this initiative, and through private donations, raise approximately $400,000.\nThe initial amount would cover equipment purchasing, shipping and installation, with\n$50,000 of that total going towards maintenance. The cost per park is approximately\n$25-30,000. The equipment manufacturer has committed to contributing some pieces\nof equipment at no cost to help them accomplish their goal.\nKnowing Ms. Russi had talked to the hospital and other businesses, Chair Restagno\nasked what their level of enthusiasm was for the project. Ms. Russi stated that nobody\nhas been negative about the proposition. Everyone from volunteer organizations who\nmight want to do programming around this, to businesses that might want to contribute\nto the effort financially is very enthusiastic. As to how they will raise the money, the\nFriends are still in the process of determining what the best avenues to do this would\nbe. They would like to start initially with Lincoln and Washington Parks. They are\nprobably the most used parks in the city, with one on the East End and one on the West\nEnd. By installing at these parks initially, they hope to build enthusiasm in residents and\nbusinesses for equipment to be placed in other parks.\nRestagno then asked about people who might contribute to this effort. Would they be\nable to advertise \"this equipment sponsored by\" their organization or business?\nDirector Lillard said that they do have ways of doing this, such as where you can apply\na small sticker to an apparatus and people can use an android or i-phone app to read it.\nSponsors could also be listed in Recreation's activity guide.\nDirector Lillard advised that procedurally what Ms. Russi needs in order to take this to\nthe Council, is a formal motion from the Commission endorsing the program.\nCommissioner Sonneman made a motion to highly endorse moving forward with\nfundraising efforts to get exercise equipment put in the parks. Commissioner Cooke\nseconded the motion which was unanimously approved.\nM/S/C\nSONNEMAN/COOKE (unanimously approved)\n\"That the Friends of the Park move forward with fund-raising efforts to put\nexercise equipment in the parks.\"\nApproved (5):\nRestagno, Brown, Delaney, Sonneman, Cooke\n6.\nUNFINISHED BUSINESS\nA.\nKrusi Park Batting Cage Proposal (Discussion/Action Item)\nDirector Lillard stated that at the last Commission meeting, the AGSA (Alameda Girls\nSoftball Association) submitted a formal plan which included a permanent location near\nthe tennis courts for a batting cage in Krusi Park. It was reviewed and recommended\nthat they seek an alternative site. The newly proposed location is along the Otis Drive\nside of the park. Lillard's professional opinion is that the batting cage does not belong\nat Krusi because it would be a single use facility in a multi-use park.\nRecreation & Park Commission Mtg.\nMinutes - Wednesday, January 11, 2012\n-3-", "path": "RecreationandParkCommission/2012-01-11.pdf"}
{"body": "RecreationandParkCommission", "date": "2012-01-11", "page": 4, "text": "However, should this be approved, there will be a list of conditions that come with the\napproval. AGSA would have to agree to assume all the costs of construction and obtain\nall applicable City permits. Any on-going repairs and maintenance would have to be\nassumed by AGSA as well. The proposed location is very near the EBMUD pump\nstation, so a meeting would have to be held with them to ensure there would be no\nissues with the proximity of the batting cage. Also, any construction that would occur\nwould have to be carefully done so as not to damage any existing underground EBMUD\nequipment. The cage will be locked when not in use. AGSA would have use of the\ncage when in the softball season, but ARPD would like it to be available to other groups\nin the off-season. This would provide use opportunities for the entire community instead\nof just one group. There would be a written agreement as to the hours of use, and of\ncourse, AGSA would have priority use of the cage. If the batting cage would ever have\nto be relocated, AGSA would have to bear the cost.\nCommissioner Sonneman stated that he really appreciated AGSA making the change\nbecause the original plan had the batting cage next to the tennis courts. The new\nlocation along Otis Drive is much more unobtrusive. He believes that AGSA would\nadhere to the guidelines that Lillard had laid out, and is comfortable with the proposal.\nLillard said that the neighborhood areas had been noticed about the meeting so if\nanyone had concerns they could come and voice them. There was one person in\nattendance, and Lillard explained the batting cage location and that there would be no\nassociated lighting as it would be a daytime use only facility. Commissioner Delaney\nsaid his biggest concern was the possible noise and the neighbors being disturbed by it.\nCommissioner Brown asked if the AGSA knew of the stipulations laid out and how they\nfeel about them. AGSA said they were fine with what they had heard and didn't see any\nreason why they could not abide by the requirements. The batting cage would be\nconstructed of black cyclone fencing just like what is on the fields there now. It would\nbe daytime use only, so no lighting would be involved.\nCommissioner Delaney made a motion to allow the AGSA to install a batting cage at\nKrusi Park as defined in Director Lillard's memo and in AGSA's plan. Commissioner\nBrown seconded the motion which was unanimously approved.\nM/S/C\nDELANEY/BROWN (unanimously approved)\n\"That AGSA be allowed to install a batting cage at Krusi Park as defined in\nDirector Lillard's memo and in AGSA's plan.\"\nApproved (5):\nRestagno, Brown, Delaney, Sonneman, Cooke\nB.\nProvide Direction to Staff on the Issue of Non-Profit Field Rates for Adult (18-22\nyear olds) Use (Discussion/Action Item)\nDirector Lillard explained that this was an item from the previous meeting that needed\nfurther clarification. The existing field rate structure is more focused on school and non-\nprofit group use. There are a number of teams that have evolved over the years that\nare comprised of 18-22 year-olds which don't fit into any existing category. Surveys of\nother cities were performed, and a sliding scale type fee is being proposed. The rate is\nfair and based on residency, and fees can be paid either by cash or for services in-lieu-\nof payment. For instance, Little League buys a lot of dirt for the field, so they never pay\nany cash.\nRecreation & Park Commission Mtg.\nMinutes - Wednesday, January 11, 2012\n4-", "path": "RecreationandParkCommission/2012-01-11.pdf"}
{"body": "RecreationandParkCommission", "date": "2012-01-11", "page": 5, "text": "Commissioner Delaney had a comment to do with the value of being a resident of\nAlameda. Delaney believes that the charge for non-Alameda residents may not be high\nenough. He proposed that the $10 an hour rate be charged for resident teams (teams\nconsisting of 75-100% residents), move the second group (teams with 50-74%\nresidents) to $20 an hour, and the third group (49% or less being residents) to $25 an\nhour. This would not only bring in a little more money, but it would also let the people of\nAlameda know that the Commission is doing well by them. Director Lillard said that it\nwould not be a problem to administer the fees that way.\nChair Restagno was in agreement with the direction Delaney was going, and proposed\na $10, $20 and $30 fee respectively. Director Lillard said that since this was a brand\nnew policy, they didn't want to make it too much or too little, but was amenable to\nmaking the fee one the Commission was comfortable with.\nAudience member Erik Schuler, Senior League GM with Alameda Babe Ruth, came\nforward to speak on the fee issue. His youth teams are about 75-85% Alameda\nresidents, and he runs the 13-year olds all the way up to the collegiate team which is\nendorsed and under the umbrella of Alameda Babe Ruth. When you get to the college\nlevel teams, the resident rate is actually lower. Even with the fees what they are now at\nthe lower rate, Alameda Babe Ruth is over budget by $10,000. Currently they charge\n$500 for a season (much less than in other cities), and if the field fees increase, there\nare still other fees such as equipment, umpires, travel expenses, etc. to consider.\nThere is a concern that they might have to start charging an exorbitant amount for kids\nto play baseball if the fees go up any higher.\nCommissioner Delaney clarified with Mr. Schuler that currently, Alameda Babe Ruth is\nnot charging enough in fees to cover their costs. Chair Restagno asked what amount of\nfield hours would be used in a typical season. Schuler replied that each game is 21/2-3\nhours long. Restagno verified that even though they might not meet the 75% rule, they\nwould always have more than 50% of the players be Alameda residents. Restagno\nthen asked how many games and how many practices would there be within a season.\nSchuler responded on average, about 50 games are played a season and 50-65%\nof\nthese games are played away. In looking at a number of about 25 home games that\nwould be a total of about 75 field hours. The cost per season for field rental would be\naround $750-$1,500. Director Lillard said that you need to take into account that when\nyou first start looking at the fee structure, it really doesn't matter if you are a resident or\nnon-resident. The amount of wear and tear on the field, the amount of water it takes to\nkeep the field in good condition, maintenance staff time, etc. are all taken into account.\nThe monies Recreation is looking to re-coup from the fees would be to help cover these\ncosts as about 60% of the General Fund budget is directly related to field costs.\nAfter more discussion, Commissioner Delaney made a motion to adopt the 18-22 year\nold field rate fees as: $10 for teams comprised of 75-100% Alameda residents, $15 for\nteams comprised of 50-74% Alameda residents, and $30 for teams with less than 49%\nAlameda residents. Commissioner Sonneman seconded the motion which was\nunanimously approved.\nM/S/C\nDELANEYISONNEMAN (unanimously approved)\n\"That the Recreation Commission adopt 18-22 year old field rates of $10 for\nteams comprised of 75-100% Alameda residents, $15 for teams comprised of 50-\n74% Alameda residents, and $30 for teams with less than 49% Alameda\nresidents.\"\nApproved (5):\nRestagno, Brown, Delaney, Sonneman, Cooke\nRecreation & Park Commission Mtg.\nMinutes - Wednesday, January 11, 2012\n- 5-", "path": "RecreationandParkCommission/2012-01-11.pdf"}
{"body": "RecreationandParkCommission", "date": "2012-01-11", "page": 6, "text": "7.\nREPORTS FROM RECREATION COMMISSION AND RECREATION AND PARK\nDIRECTOR\nA.\nPark Division\nB.\nRecreation Division\nC.\nMastick Senior Center\nD.\nOther Reports and Announcements\nDirector Lillard noted that the activity reports were in each member's folder. All the holiday\nprograms were big successes. Breakfast with Santa had 150 participants and most of the\ncamps were full. The Elks Hoop Shoot was held the previous Friday night at the Alameda\nPoint Gym. Junior Warriors basketball will be starting up the following week, also at the gym.\nThe gym is in constant use this time of the year from 3 pm-10 pm almost every day, and on\nweekends all the time. All the revenue generated there goes back into upkeep of the facility.\nThe floors and restrooms have been re-done in the last couple years, so it's slowly coming\naround. There was a problem at Krusi Park when someone drove through the fence on\nChristmas Eve, drove around inside the park for awhile, then somehow got out.\nCommissioner Brown made a brief comment about the work at the Mastick Senior Center.\nThe offices have just been renovated through funds raised by their Bingo program and sales in\ntheir thrift shop. The thrift shop is doing phenomenally well, and Bingo, which used to be the\nleader, is now the follower. They have been able to raise enough money to refurbish the front\nlobby, and the entire facility as well as the office is beautiful. Brown thanked Jackie Krause,\nSenior Center Manager. Director Lillard mentioned that Mastick did just receive a large\nbequest from William \"Bill\" Whittier, but none of that was used towards the renovations.\nChair Restagno asked what the status was of recruiting to fill Director Lillard's position. Lillard\nresponded that they have not yet started the hiring process.\nCommissioner Brown gave a final thank-you to Patrick Russi, Recreation Services Supervisor.\nShe said the programs that were put on by his staff in the department over the holidays were\nincredibly well-done.\n8.\nSTATUS REPORT ON ONGOING PROJECTS\n9.\nORAL COMMUNICATIONS, GENERAL\n10.\nITEMS FOR NEXT AGENDA:\n2012 Fee Schedule Review and Approval, Final Park Master\nPlan Review and Approval\n11.\nSET NEXT MEETING DATE:\nThursday, February 9, 2012\n12.\nADJOURNMENT\nRecreation & Park Commission Mtg.\nMinutes - Wednesday, January 11, 2012\n-6-", "path": "RecreationandParkCommission/2012-01-11.pdf"}