{"body": "CityCouncil", "date": "2011-12-13", "page": 1, "text": "MINUTES OF THE SPECIAL CITY COUNCIL MEETING\nTUESDAY--DECEMBER 13, 2011--5:00 - P.M.\nMayor Gilmore convened the meeting at 5:09 p.m.\nRoll Call - Present:\nCouncilmembers Bonta, deHaan, Johnson, Tam and Mayor\nGilmore - 5.\nNote: Councilmember deHaan arrived at 5:14 p.m.\nAbsent:\nNone.\nThe meeting was adjourned to closed session to consider:\n(11-591) Public Employment - (54957); Title: City Attorney\nFollowing the Closed Session, the meeting was reconvened and Mayor Gilmore\nannounced that Council interviewed candidates and discussed City Attorney selection.\nAdjournment\nThere being no further business, Mayor Gilmore adjourned the special meeting at 9:18\np.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Brown Act.\nSpecial Meeting\nAlameda City Council\nDecember 13, 2011", "path": "CityCouncil/2011-12-13.pdf"}
{"body": "GolfCommission", "date": "2011-12-13", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF REGULAR MEETING\nTuesday, December 13, 2011\n1\nCALL TO ORDER\nChair Jane Sullwold called the regular meeting to order at approximately 6:32 p.m. at\nthe Chuck Corica Golf Complex, Ladies Lounge, 1 Clubhouse Memorial Road,\nAlameda, CA 94502\n1-A\nROLL CALL\nPresent:\nChair Jane Sullwold, Commissioner Ray Gaul, Commissioner\n-\nBetsy Gammell, Vice Chair Bill Schmitz, and Secretary Jeff Wood\nAbsent:\nNone\nStaff:\nJohn Vest, General Manager, and Matt Wisely, Superintendent\n1-B\nAPPROVAL OF MINUTES\nThe minutes of the regular meeting of November 8, 2011, were approved\nunanimously.\n1-C\nADOPTION OF AGENDA\nThe Commission unanimously adopted the agenda.\n2\nORAL COMMUNICATIONS\nNone.\n3\nCOMMISSION COMMUNICATIONS\nNone\n4\nWRITTEN/ORAL REPORTS\n4-A\nMaintenance activities report by Matt Wisely\nMatt Wisely stated that fairways and rough will be mowed less frequently due to the\ncolder weather, which will give them more opportunity to do detail work on the course\nthrough the winter. The greens are rolling fast and smooth. We have experienced\nrecent frost delays due to low temperatures. They have been filling pot holes and have\nbegun removing the pampas grass on Clark # 1. More dead trees have been\nremoved, including a Monterey Pine on Fry # 5. Greens on both courses have been\n1\nGolf Commission Minutes - Tuesday, December 13, 2011", "path": "GolfCommission/2011-12-13.pdf"}
{"body": "GolfCommission", "date": "2011-12-13", "page": 2, "text": "edged again for the kikuyu grass. They have two more memorial trees to plant on the\nnorth course; one going next to Fry # 15 green and the second site is yet to be\ndetermined. The sod nursery is ready to have sod put down and it is leveled.\nA new mechanic has been hired, and has many years of experience.\nChair Sullwold asked what plans, if any, there are to improve drainage this winter.\nMatt stated there is no plan at this time for the sloughs as they do not have the\ncapability. Chair Sullwold also asked if he had any idea what the cost would be to rent\nthe equipment to dredge the sloughs. Matt stated that it is not the right time of year to\ndo this. Moreover, there are permits to be obtained, and he doesn't know the cost of\nthe equipment rental. He also stated that the sloughs are low at this time. Some new\ndrains have been added, but it is not significant. When asked what role Public Works\nplays in maintaining the sloughs, Matt said its responsibility is solely to make sure the\nthroughways are clear. They come out a couple of times a year to check this, which\nincludes the throughway from the front of Fry # 16 north to the pond adjacent to the\nmaintenance shop, and the one from Harbor Bay Parkway to Clark # 17.\nChair Sullwold asked Matt whether, in his opinion, there was an amount of money that\nwould enable the course to weather a winter better than last year in terms of drainage.\nMatt stated that any amount of money could be beneficial, but he does not have an\nestimate as to how much per square foot it would cost to dredge a pond. Matt stated\nthat since October, they have been working proactively to clear drains and make sure\nall of the catch basins are clear.\nEd Downing asked if the problem was getting the water out of the sloughs to wherever\nit drains, or is the problem getting the water off the course into the slough, and Matt\nresponsed that is off the course into the slough. Ed also asked about staked trees that\nno longer require stakes, and Matt said they were working on removing them.\n4-B\nGolf Shop and Driving Range activities report by John Vest\nJohn Vest stated that 93 rounds were played in the Thanksgiving Day shotguns,\nsomewhat below expectations because of threatening weather that morning. The day\nafter was much better with 472 rounds. We will be open on Christmas Day this year.\nFor the month of November, revenue is up 3% compared to last year. The light\nfixtures on the range need repair. Quotes have been obtained, and they are preparing\nthe have them repaired. Rounds for November were up 15% over prior year. 525\nGroupon coupons were purchased over a period of three days. There will be another\nrun of Groupon in December.\nThere will be an open house on December 15, 16 and 17 that will include a lot of\nspecials and complimentary gift wrapping. Specials for December include an early\nbird range special for $10.00, including a cup of coffee, a breakfast sandwich and a\nlarge bucket of balls. The $35.00 special after 11:00 includes a sandwich.\nFor the calendar year, revenue is about $30,000 ahead of prior year.\n2\nGolf Commission Minutes - -Tuesday, December 13, 2011", "path": "GolfCommission/2011-12-13.pdf"}
{"body": "GolfCommission", "date": "2011-12-13", "page": 3, "text": "4C\nBeautification Program and Junior Golf Club by Mrs. Norma Arnerich\nNorma Arnerich stated there is not much going on right now. There will be a tree\nplanting ceremony next month.\n4-D\nGolf Complex Restaurant Report, Jim's on the Course\nNone.\n5\nAGENDA ITEMS\n5-A\nStatus Report on long term lease, Mif Albright negotiations, and proposal\nfor Golf Complex reconfiguration by Ron Cowan and Harbor Bay Isle\nAssociates, including Golf Commission recommendations, if any.\nChair Sullwold stated that the City decided to send out another Request for Proposals\nfor the long term operation of the golf complex. Per John Russo's request, she had a\ngreat deal of input into this RFP and is pleased as to how it turned out. It is much\nmore open ended, and basically states that you can bid on 36 holes or 45 holes,\ninclude the driving range or not, with a minimum buy-in of $1,000,000 and a proposal\nof a minumum payment to the City, which can be waived during construction, and a\ndetailed schedule of how they propose to do the construction. It went out on Thursday\nor Friday and has been posted on the website. Bob Sullwold, with Joe VanWinkle's\nhelp, prepared a draft, as did the City's consultant, David Sams. Chair Sullwold was\nnot happy with the Sams draft, but, at a meeting with Dale Lillard and Sams on\nJanuary 5, the other two agreed to use Bob's draft as the basis for the final version.\nEd Downing noted that he was surprised and pleased to see that the RFP\nacknowledges that the Golf Complex has always generated an operating profit. He\nasked why it was only optional for an operator to include the driving range, and Chair\nSullwold explained that one possibility is for the driving range to be operated by\nAlameda Junior Golf in conjunction with operation of the Mif Albright course. She\nagreed, however, that it was unlikely that any golf operator would choose not to\ninclude the range as part of its proposal.\nEd also asked about the language in the RFP about the breakdown between the\ncurrent operator and the City. Chair Sullwold said it was intended to convey simply\nthat negotiations had failed to reach a final contract; the sentence on that point was\nwritten by the City. Ed also asked who would be appointed to the negotiating\ncommittee. Tim Scates suggested that Chair Sullwold and Joe VanWinkle should\nrecuse themselves from the process, as they have made it quite clear over the last\nyear their distrust of Kemper. Chair Sullwold agreed that she has been very critical of\nhow the Kemper executives from Chicago handled the negotiations regarding the first\nRFP (although she reiterated that her problem was not with the local people managing\nthe Complex under the interim contract), but stated that the new RFP represents a\nclean slate. All bidders will have an equal opportunity to compete, and she will support\nthe best proposal for the Golf Complex, whether it be Kemper's or that of some other\ncompany. Vice Chair Schmitz noted that the Golf Commission is typically invited to\n3\nGolf Commission Minutes - Tuesday, December 13, 2011", "path": "GolfCommission/2011-12-13.pdf"}
{"body": "GolfCommission", "date": "2011-12-13", "page": 4, "text": "participate in the screening process for selection of Golf Complex vendors, but does\nnot make the final selection.\nEd Downing said he thinks Kemper is being unfairly blamed for wanting to shut down\nthe Mif and reducing the Complex to 27 holes, when they were only doing what the\nCity requested. Chair Sullwold said she also believed that Kemper's plan for 27 holes\nwas entirely driven by their backroom information about what the City wanted: Ron\nCowan has stated that former City Manager Debbie Kurita and former Assistant City\nManager David Brandt are the ones who first broached the idea of a Mif swap in\na\nprivate meeting several years ago.\nTim Scates asked about what has happened to the Cowan proposal. Chair Sullwold\nspeculated that City Manager John Russo will come to City Council on March 6 with\ntwo options: either the Cowan/Kemper land swap plan that was recommended in the\nstaff memo dated October 4, 2011, or an operator that has responded to the new RFP\nand has been selected as the best candidate. Bob Sullwold stated Cowan has tried to\nbuy off the Alameda Youth Sports Coalition and create conflict between other sports\nand golf. Cowan apparently approached Pat Bail and asked what he could do to gain\nher support for the land swap. According to an interview she gave, she told him that\nthe Coalition might be interested if Cowan would sweeten the pot for other sports.\nAllegedly, Cowan agreed that the Coalition could have $5 million -- money from the\nswap over and above the $3.5 million for golf, plus an additional donation from him to\nmake up the difference. Part of the $5 million would be used to build fields on the\nNorth Loop property, and the balance used as seed money for a sports complex at\nAlameda Point.\n5-B\nUpdate on Golf Complex Finances\nBob Sullwold reported that for July through October, rounds are up, but revenue is\ndown 1.5%. The Fry course has 3000 rounds more than last year and the Clark\ncourse has 700 rounds more. The Mif is down about 100 rounds. The financial\nstatement that was presented to the Golf Commission in July for fiscal year 2010-11\nhas been revised. Version 2 shows net operating income as $648,000, whereas\nVersion 2 showed only $190,000. There are two principal reasons for this adjustment,\none concerning revenue and one concerning expenses. Regarding revenue, there\nwere stale gift certificates worth about $200,000 that had been purchased but not\nredeemed that they decided to include in revenue. Regarding expenses, the original\nstatement showed that the \"Services\" category was substantially over budget. After\nseveral requests, the Finance Department finally broke out some of the components of\nthis category. Apparently they realized in the process that some of the charges were\nnot operating expenses, and should be capitalized. This amounted to another\n$200,000. We are still waiting for a complete breakdown of the services category from\nCity Contoller Fred Marsh.\n4\nGolf Commission Minutes - -Tuesday, December 13, 2011", "path": "GolfCommission/2011-12-13.pdf"}
{"body": "GolfCommission", "date": "2011-12-13", "page": 5, "text": "6.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nBob Sullwold stated that Joe VanWinkle is very committed to the Golf Complex, is very\nexperienced in business, and is also very smart, but not all of his ideas have merit.\n7.\nOLD BUSINESS\nNone\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance Department\nshowing a surcharge payment for November 2011 of $7,340.00. The year-to-date to\nthe General Fund for surcharge is $56,093 for FY 2011-12.\n-\n9.\nITEMS FOR NEXT MEETING'S AGENDA\nStatus Report on Long Term Lease, Mif Albright Negotiations, and proposal for\nGolf Complex reconfiguration by Ron Cowan and Harbor Bay Isle Associates,\nincluding Golf Commission recommendations, if any\nUpdate on Golf Complex Finances\n10.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 7:55 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the Brown\nAct.\n5\nGolf Commission Minutes - Tuesday, December 13, 2011", "path": "GolfCommission/2011-12-13.pdf"}
{"body": "GolfCommission", "date": "2011-12-13", "page": 6, "text": "", "path": "GolfCommission/2011-12-13.pdf"}