{"body": "RecreationandParkCommission", "date": "2011-10-13", "page": 1, "text": "a\nNOTICE OF MEETING\nALAMEDA RECREATION AND PARK COMMISSION\nMINUTES FOR REGULAR MEETING\nDATE:\nThursday, October 13, 2011\nTIME:\n7:00 p.m.\nPLACE:\nRoom 360, City Hall, corner of Santa Clara Avenue and Oak\nStreet, Alameda, CA 94501\n1.\nROLL CALL\nPresent:\nChair Joe Restagno, Vice Chair Lola Brown, Commissioners Bill\nDelaney and Bill Sonneman\nAbsent:\nCommissioner Gina Mariani\nStaff:\nDale Lillard, ARPD Director\n2.\nAPPROVAL OF MINUTES\nApprove Minutes of June 9, 2011 Recreation & Park Commission Regular Meeting.\nTabled until next meeting.\n3.\nORAL COMMUNICATIONS, AGENDA\nCommissioner Delaney asked the ARPD Director if he was going to provide information\non the Mif Albright Golf Course situation and the land swap in his review Director Lillard\nstated yes, he can provide information tonight but no action can be taken.\nCommissioner Delaney stated that he feels that the Commission should have an\nopinion on it at some level. Director Lillard stated that the Park Master Plan will be\ndiscussed at the November Commission meeting which will have a field element in it.\nThe Commission will in fact be making a recommendation on part of it. The rest is\nunder the purview of the Golf Commission.\nDan McEachern, Alameda resident and representative of Alameda Girls Softball\nAssociation (AGSA), stated that AGSA has some issues with the Banner Policy at Krusi\nPark and various other parks in Alameda. Mr. McEachern asked if their concerns can\nstill be brought to the Commission for reconsideration. Chair Restagno stated that the\nCommission will take feedback, discuss it, and consider taking action at a future\nmeeting. Mr. McEachern asked for direction on how to communicate their concerns to\nthe Commission. Director Lillard stated that Mr. McEachern can do it now or by writing\na letter to the Commission.\nMr. McEachern provided a few points to consider: AGSA uses their banners to make\nresidents aware of programs, fall clinics, registrations, etc. In the past, banners were at\nRuby Bridges, Washington, and Krusi Parks. The banners are professionally made.\nThe new policy only allows one banner to be up at a time. There are three fall softball\nclinics through the month of October. But, with the new policy of only allowing a banner\nto be up for three weeks, when their clinics are a month apart, the three weeks does not", "path": "RecreationandParkCommission/2011-10-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2011-10-13", "page": 2, "text": "work for them.\nChair Restagno stated that he thought it was a maximum of 30 days. Mr. McEachern\nstated that even the 30 days is a problem due to the timeline. The other issue is that\nthere are only two locations allowed to hang the banners. Director Lillard stated that\nthere are three locations which are Krusi, Lincoln, and Washington Parks. Mr.\nMcEachern stated that in the past they have tried to recruit more girls from the west end\nand they used to put a banner on the fence at the pump station on Ninth Street, but are\nnot allowed to use that location any more. Director Lillard stated that they could use the\nfence on Central Avenue at Washington Park. Mr. McEachern stated that they would\nlike to use Ruby Bridges but according to the policy they are not allowed to do so\nanymore. Also, the fence at Krusi is 300 feet long and to be able to only have one - six\nfoot sign at a time is a little restrictive.\nLast year there was a softball tournament held at Krusi Park for the first time and there\nwere over 300 people from outside of the city who attended. At that time, there were\nthree banners made with the ARPD/AGSA logo on them to go on each field. In the fall,\nwhen AGSA has their regular season they would like to leave the banners up on each\nfield, off the diamonds, and leave them up through the season (January-June). Director\nLillard stated that if the banners are on the fields it would not be a problem. AGSA can\ndo that which is similar to what Alameda High School does at Lincoln Park.\nChair Restagno stated he did not think that there was a limit to having only one banner.\nDirector Lillard stated that ARPD is trying to limit it to one banner in case there were\nmultiple organizations.\nChair Restagno stated that with the locations being Washington, Lincoln, and Krusi\nParks that would only leave Ruby Bridges that was not being used. Mr. McEachern\nstated that in the past they have also used the AP Multipurpose Field. Chair Restagno\nstated that he and the Commission are open to looking at what is reasonable.\nCommissioner Delaney stated that it would seem logical for AGSA to outline in writing\nwhat their requests are and then bring it back to the Commission for a decision. That\nway there will be something in writing and guidelines to move forward.\nMary Anderson, Alameda resident, stated that she did not get to the two public\nmeetings in June where the Park Master Plan was presented and asked if she could\nhave a copy. Director Lillard stated that the draft will come before the Recreation &\nPark Commission at their November meeting. Ms. Anderson asked if there was any\ninformation online. There was reference to an online survey. Director Lillard stated that\nthe consultants have completed the online survey. He stated that Ms. Anderson could\nstill submit items to the ARPD Office and staff can get the information to the\nconsultants.\nMs. Anderson asked for clarification if the Commission will be talking about the Land\nSwap tonight. Director Lillard stated that he will just be providing the Deal Points.\nMs. Anderson asked if the fields are obtained out at the Cowan land how will that affect\nplans for fields at Alameda Point. Director Lillard stated that in the Draft Park Master\nPlan, preliminary release, it shows a shortage of fields right now and predicts an even\nmore severe shortage in 10 years. ARPD will need every location that they can find.\nThere will be fields needed on the old Beltline property and some out at Alameda Point.\nRecreation & Park Commission Mtg.\n2\nMinutes - Thursday, October 13, 2011", "path": "RecreationandParkCommission/2011-10-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2011-10-13", "page": 3, "text": "Ms. Anderson stated that her understanding is that the Cowan property is narrow and\nwould not support a full-size baseball field is that correct. Director Lillard stated that is\ncorrect. Ms. Anderson stated so there is enough land there for two soccer fields and\ntwo little league baseball fields. Director Lillard stated that depending on the\nconfiguration chosen. The initial plan used by Cowan was two and two. Depending on\nwhat comes out in the Park Master Plan it could be three soccer and one baseball field.\nYou cannot put a full-size hardball field out there. The exact configuration has not been\ndetermined yet. Ms. Anderson asked if it was understood that there would be sufficient\nparking. Director Lillard stated yes, parking would be designed into the project.\nMs. Anderson asked what would be the advantage of having fields at North Loop Road\ninstead of locating a big complex out at Alameda Point. Chair Restagno stated that this\nissue has not really come to the Commission yet and we have not opined on it yet and\nprobably will not until November.\nCommissioner Sonneman stated that it would be the Commission's hope to put as\nmany fields in as possible. Not just thinking that a complex at Alameda Point would\nmeet the field needs across the community.\nVice Chair Brown stated that this has not been addressed at all by the Recreation &\nPark Commission. Commissioner Sonneman stated that the Commission really cannot\naddress this at all until they review the draft Park Master Plan.\nMs. Anderson stated that it just occurred to her that since the City Council cannot really\naddress the issue until they receive the Recreation Commission's information, the\nCouncil may be jumping the gun a little bit. If the Commission is not reviewing it until\nNovember and needs time to deliberate and study it, the Council may be putting this on\ntheir calendar a little hastily.\nChair Restagno asked Director Lillard if the Council will be voting on the issue before\nthe Commission can opine on it. Director Lillard stated that it will come before the\nCommission on November 14. Then it goes to Planning Board regarding the EIR on\nOctober 24. On December 13, Council can take action or not take action.\nMs. Anderson stated that as a citizen she would like to get all the information that she\ncan from the Recreation Commission's deliberations and decisions before she goes to\nthe December 13 Council Meeting to speak.\nChair Restagno stated that our opinion will be available after the November Recreation\nCommission meeting and then be given to Council. Director Lillard stated that the\nCommission will review the draft Park Master Plan in November, the consultant will take\nthose recommendations and comments and then it would go forward. It will not go to\nCouncil for final approval until after the first of the year.\nMs. Anderson asked if after the first of the year the Council would get the Recreation\nCommission's recommendations. Director Lillard stated that Council would adopt the\nPark Master Plan after the first of the year. Council would have the Recreation\nCommission's recommendations after the November meeting.\nPhilip Tribuzio, Alameda resident, spoke regarding his proposal to the Recreation\nCommission to make an Alameda Point picnic area at the runway area of the shoreline.\nHe would like the Recreation Commission to consider this proposal. Chair Restagno\nstated that he has some concerns because the area is concrete and not soft landscape.\nRecreation & Park Commission Mtg.\n3\nMinutes - Thursday, October 13, 2011", "path": "RecreationandParkCommission/2011-10-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2011-10-13", "page": 4, "text": "4.\nWRITTEN COMMUNICATIONS\nNone.\n5.\nNEW BUSINESS\nA.\nDiscussion and Review of Krusi Park Renovation Plans - (Discussion Item)\nDirector Lillard stated that there was a public/community meeting held on Thursday,\nSeptember 29, 2011, at Otis School, to discuss Krusi Park Renovation Plans. There\nwere three meetings held that day: 3:00 p.m. for school district staff, 5:00 p.m. for youth\ngroups, and 7:00 p.m. for neighbors. Commissioner Delaney and Director Lillard\nattended the meeting and there were approximately 30 people in attendance at the\nevening meeting (7:00 p.m.). The architects took all of the comments from the meetings\nand met with ARPD staff on Monday, October 3, for additional details. They are refining\na conceptual drawing that will be brought before the Recreation & Park Commission at\nthe November meeting.\nDirector Lillard stated that the recreation building is really nice with a concession stand\nincluded. It is all green; solar heated, catches rain water, etc. Access to the park has\nbeen accentuated. After the November meeting and the Commission has given their\ncomments, staff will move forward and prepare the bid documents. We anticipate\nreleasing bid documents after the first of the year. Bid documents must stay out for 30\ndays. After 30 days, bids will be opened and then the project will be awarded in early\nspring. It is hoped that the project will be completed by the beginning of the next school\nyear (September 2012).\nDirector Lillard stated that the fields will not be affected by the project. The tennis\ncourts will be resurfaced as another project. Tennis courts will either be redone now\n(fall) or in the spring 2012 depending on weather.\nChair Restagno asked if the project was being put together with the budget that we\nknow we have now. Director Lillard stated yes.\nCommissioner Delaney asked if a small fence along Otis Drive will be included in the\nproject. Director Lillard stated yes. ARPD had another $51,000 left over from State\nGrant (Prop 12 and Prop 40) money that will be applied to the project as well.\nChair Restagno asked if it was anticipated that ARPD would have an afterschool care\nprogram at the facility after the renovation. Director Lillard stated yes. We anticipate\naccommodating 45 children in the program with the new building.\nB.\nDiscussion of January ARPD Reorganization - (Discussion Item)\nDirector Lillard stated that everyone is aware of the last budget process and there were\na lot of budget reductions citywide. For ARPD this resulted in reorganization after the\nfirst of the year. The changes made are that the Director position is now reclassified as\nRecreation & Park Commission Mtg.\n4\nMinutes - Thursday, October 13, 2011", "path": "RecreationandParkCommission/2011-10-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2011-10-13", "page": 5, "text": "a Recreation Services Manager who will report to the Assistant City Manager and the\nExecutive Assistant position will be reclassified at a lower position of Office Assistant.\nDirector Lillard will be retiring at the end of this year, but will come back on a contractual\nbasis to finish the fiscal year (June 2012). During January through June the City\nManager's Office will decide how they want to permanently handle the reorganization\n(e.g., hire from outside, internal promotion, etc.). Doing the reorganization this way\nallowed ARPD to keep programs and/or not eliminate another lower level position.\nChair Restagno asked if it will be difficult to hire a Recreation Services Manager when\nthey will be doing director type of work. Director Lillard stated that he did not think so\nand that a lot of other cities have gone to this type of organized government. This was\nthe same structure that ARPD had been working under several years ago. It has been\ndone before. This will not affect frontline services at all. There should not be any more\nprogram cuts this fiscal year.\nChair Restagno asked how much will be saved. Director Lillard stated that the cut was\napproximately $300,000. It affected programs in the least way possible.\nVice Chair Brown asked why the Recreation Supervisor was not a Manager position.\nDirector Lillard stated that we have looked at the position to upgrade but it will be very\ndifficult with this budget.\nDirector Lillard stated that the first City Budget Hearings will be held on October 25th\nThe City is still $3 million short. After public input is received staff will determine the\nbudget savings.\nC.\nRequest from St. Joseph Notre Dame High School (SJND) to Install a\nScoreboard at the Alameda Point Multipurpose Field - (Discussion/Action\nItem)\nDirector Lillard stated that St. Joseph Notre Dame High School (SJND) has submitted a\nrequest to install a solar power scoreboard at the Alameda Point Multipurpose Field.\nThey also requested a number of other items (e.g., bullpen work, screening, etc.) that\nwere not under a long-term use. This request for a scoreboard is a long-term use which\nneeds the Recreation Commission's approval.\nIt will be a solar scoreboard that SJND purchases and installs. They will sink it into the\nground approximately four feet. It will be 10 feet above ground. SJND will absorb all\ncosts and make it available to other user groups. Director Lillard stated that he has\ncommunicated to SJND that even if this is approved by the Recreation Commission,\nSJND will still need to go through the Building & Planning Department process because\nthey will need a foundation permit, etc. They will also have to have engineered\ndrawings; ARPD will help them through the permitting process, etc.\nChair Restagno clarified that SJND will be responsible for all maintenance and repair.\nVice Chair Brown also added and availability to other groups. Director Lillard stated\nyes.\nRecreation & Park Commission Mtg.\n5\nMinutes - Thursday, October 13, 2011", "path": "RecreationandParkCommission/2011-10-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2011-10-13", "page": 6, "text": "Commissioner Delaney asked if ARPD will have recourse in the future if the\nmaintenance and repair is not up to par. Director Lillard stated that ARPD can put any\nconditions that we would like to require in the approval letter.\nChair Restagno asked if there was anyone at the meeting from SJND to address the\nrequest. Director Lillard stated no.\nCommissioner Sonneman clarified that the scoreboard would be solar. Director Lillard\nstated yes. Also, we will not provide electricity so solar is the best option. Providing\nelectricity is cost prohibitive.\nM/S/C\nSONNEMAN/DELANEY (approved)\n\"Approve the installation of the solar scoreboard by SJND on the Alameda Point\nMultipurpose Field.\"\nDirector Lillard asked if there were any special restrictions. Chair Restagno stated to\nuse the same language that was in the letter of approval for the Lincoln Park\nscoreboard installation.\n6.\nUNFINISHED BUSINESS\nNone.\n7.\nREPORTS FROM RECREATION COMMISSION AND RECREATION AND\nPARK DIRECTOR\nA.\nPark Division\nSee Activity Report dated October 10, 2011.\nB.\nRecreation Division\nSee Activity Report dated October 10, 2011.\nC.\nMastick Senior Center\nSee Activity Report dated October 10, 2011.\nD.\nOther Reports and Announcements\n8.\nSTATUS REPORT ON ONGOING PROJECTS\n9.\nORAL COMMUNICATIONS, GENERAL\nDirector Lillard stated that the Cowan Land Swap request will be reviewed at the City\nCouncil Meeting on December 13, 2011. There are two separate issues: 1)\nKemperSports Management Agreement to operate the Chuck Corica Golf Complex, and\n2) Mif Albright land exchange and housing element.\nRecreation & Park Commission Mtg.\n6\nMinutes - Thursday, October 13, 2011", "path": "RecreationandParkCommission/2011-10-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2011-10-13", "page": 7, "text": "The basic deal for the KemperSports Management operation of the Corica Golf\nComplex is:\n-\nKemper puts up $1 million of their own money up front.\n-\nKemper puts up another $2.5 million over the next 5 years to do golf course\nimprovements. The City matches that amount.\n-\nKemper needs to complete renovation and construction within 5 years. In the\nfirst 5 years Kemper will pay the City a flat $50,000 rental rate because the\ncourse will be under renovation and will not be generating as much revenue.\n-\nOnce the construction is done, or by the 5th year, there is a sliding scale rate of\nrent on a percentage basis (percentage of revenue).\n-\nIt is a 30 year agreement.\n-\nEvery year 4% of the operation revenue will be put aside automatically for capital\nimprovement projects that are agreed upon and approved by the operator\n(Kemper) and the City.\n-\nThe City will get the initial improvements with the $7 million ($3.5 million Kemper,\n$3.5 City) plus an ongoing maintenance fund through the duration and length of\nthe contract.\n-\nThe fee structure; City Council will retain control over resident, youth, and senior\nfees. All other fees Kemper may request adjustment of up to 4% a year or CPI.\nThe agreement would provide money up front, provides a guaranteed rent to the City,\nand provides an ongoing source of capital for improvements to the course.\nDirector Lillard stated that the second item (Harbor Bay Island Associates (HBIA) Land\nSwap) was negotiated by the Planning Department and the City Manager's Office.\nThose points are:\n-\nCalls for an exchange for 12.2 acres (Mif Albright Course) for 12.2 acres on\nNorth Loop Road.\n-\nCity would receive $7.2 million in cash payment, an addition $2.5 million that City\nwould require HBIA to do in traffic mitigation and improvements, HBIA would do\nenvironmental impact studies, traffic studies, and every other study needed.\nThere is a graduated scale of payments: Signing of lease - cash payment of\n$200,000, they will have six months to arrange their financing. If they do not get\nit done in 6 months, HBIA will make an additional cash payment that will buy\nthem another 3 months. If at any time in the process, should HBIA walk away,\nthe City will keep the payments made by HBIA.\nThe City would use $1.5 million of the payment to develop the North Loop Road\nproperty into some configuration of fields. The original drawings show two soccer fields\nand a baseball field. Based on what is determined on the Park Master Plan, it will\nprobably show that the configuration may be a little different. The City is very short on\nfull-sized baseball fields and multi-use full-size turf fields where soccer, football, and\nrugby can be played.\nChair Restagno clarified that $3.5 million will go to golf. Director stated yes. Chair\nRestagno stated that $1.5 million will go to build the fields, which leaves $2.25 million.\nDirector Lillard stated which is undesignated at this time. It would be up to Council/City\nManager's Office whether it goes to reserves or more fields; that determination has not\nbeen made yet.\nRecreation & Park Commission Mtg.\n7\nMinutes - Thursday, October 13, 2011", "path": "RecreationandParkCommission/2011-10-13.pdf"}
{"body": "RecreationandParkCommission", "date": "2011-10-13", "page": 8, "text": "Chair Restagno stated that he hopes the funds do not go to areas completely unrelated.\nIt would be nice to keep the funds within recreation open space.\nVice Chair Brown asked when the City would receive the $7.2 million. Director Lillard\nstated that he believed that the City would receive the funds when the property changes\nhands. The staff report from the Planning Department is online for the public to review.\nVice Chair Brown clarified that it would be a 30-year agreement with Kemper. Director\nLillard stated yes. It will take Kemper 30 years to amortize that type of investment.\nCommissioner Delaney stated that nobody would take on this type of situation for under\n25 years.\n10.\nITEMS FOR NEXT AGENDA\n11.\nSET NEXT MEETING DATE:\nMonday, November 14, 2011\nNOTE: Recreation Commission meeting date was changed.\n12.\nADJOURNMENT\nRecreation & Park Commission Mtg.\n8\nMinutes - Thursday, October 13, 2011", "path": "RecreationandParkCommission/2011-10-13.pdf"}