{"body": "CivilServiceBoard", "date": "2011-10-12", "page": 1, "text": "of\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, OCTOBER 12, 2011\n1.\nThe meeting was called to order at 5:09 p.m. by Board President Avonnet Peeler.\n2.\nROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean\nBatchelor, Linda McHugh, Marguerite Malloy, and Executive Secretary Karen Willis.\nSTAFF PRESENT: Senior Management Analysts Jill Kovacs and Chris Low.\n3.\nMINUTES: The minutes of the regular meeting of July 6, 2011 were presented for Board\napproval. Member McHugh noted the misspelling of Member Batchelor's name under Item 4-D.\nVice President Horikoshi moved that the minutes be accepted with the name change noted.\nMember McHugh seconded the motion which passed by a 5-0 vote.\nThe minutes of the special meeting of July 28, 2011 were presented for Board approval. Member\nMcHugh moved that the minutes be accepted. Member Batchelor seconded the motion which\npassed by a 5-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JULY, AUGUST, SEPTEMBER 2011.\n4-A.\nELIGIBLE LISTS ESTABLISHED\nJOB CLASSIFICATION\nDATE ESTABLISHED\nEXAM NO.\nAssociate Civil Engineer\n08/30/2011\n2011-21\nIntermediate Clerk\n09/06/2011\n2011-28PR\nOffice Assistant\n07/19/2011\n2011-15\nPermit Technician III\n08/18/2011\n2011-27PR\nPublic Works Mtce Team Leader\n08/16/2011\n2011-20PR\nSystem Dispatcher\n06/28/2011\n2011-14\nSystem Dispatcher\n09/27/2011\n2011-25\n4-B.\nELIGIBLE LISTS EXTENDED\nJOB CLASSIFICATION\nDATE ESTABLISHED\nEXAM NO.\nFire Apparatus Operator\n03/11/2011\n2010-43PR\nJailer\n05/09/2011\n2011-09\nJourney Lineworker\n06/01/2011\n2010-37\nMeter Reader Collector\n03/31/2011\n2011-08\nPlanner\n05/04/2011\n2011-12", "path": "CivilServiceBoard/2011-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2011-10-12", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of October 12, 2011\n4-B.\nELIGIBLE LISTS EXTENDED (continued)\nJOB CLASSIFICATION\nDATE ESTABLISHED\nEXAM NO.\nPolice Officer (Academy Attendee/Graduate)\n04/20/2011\n2011-04\nAlmeida, Vincent\nMarshall, Stephen\nBarrier, Joshua\nMasingale, Daniel\nBell, Mikale\nMcArthur, Christopher\nBlaisell, Aaron\nMcMillen, Brian\nBrady, Cory\nMota, Stephen\nBrown, Daniel\nNakabayashi, Bryan\nBrunicardi, Michael\nNeese, John\nCarlson, Justin\nNeil, Jeremy\nCarter, Shawn\nOchoa, Robert\nCastro, Paul\nO'Connor, Todd\nCydzik, Matthew\nOlaya, David\nDuggan, Barry\nOrdaz, Juan\nDuong, Quyen\nPangelinan, Bryant\nEsser, Glenn\nRamirez, Joshua\nGarcia, Jose\nReyes, Raul\nGreen, Andrew\nRobbins, Andrew\nHynes, Roseanne\nSchmidt, Sean\nJernigan, Thomas\nStevenson, Bryce\nLawson, Leland\nVelez, Jesse\nLetterman, Thomas\nWhyte, Alexander\nLiu, Julie\nWillson, Jeff\nPolice Officer (Recruit)\n07/30/2010\n2010-18\nAbbitt, Lamont\nLeiva, Emanuel\nAguado, Anthony\nLocke, Jon\nAnderson, Joshua\nLorensen, Dustin\nAshford, James\nManriquez, Roy\nBlide, Gregory\nMaples, Cameron\nCastaneda, Lawrence\nMcGhehey, Garrett\nChristianson, Aaron\nMeas, Sinoeun\nChu, Ronnie\nMiller, Stephen\nDavis, Anthony\nMoreno, Robert\nDavis, Scott\nPodany, Jason\nDe La Rosa, Ernesto\nRobason, Michael\nDeBolt, Albert\nSanderson, Ryan\nElmore, Jonathan\nStasenka, Donald\nHouston, Nicholas\nTangataevaha, Michael\nHundley, Timothy\nVongnakhone, Peter\nKim, Gregory\nWasserman, David\nKlenovits, Nikolaus\nYunck, Shannon\nKohn, Zachary\nPolice Sergeant\n05/10/2011\n2011-11PR\nPublic Safety Dispatcher\n04/04/2011\n2011-02\nPublic Works Coordinator\n12/16/2010\n2010-41\nPublic Works Superintendent\n04/21/2010\n2010-09\nPublic Works Supervisor\n03/18/2011\n2011-10PR", "path": "CivilServiceBoard/2011-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2011-10-12", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of October 12, 2011\n4-B.\nELIGIBLE LISTS EXTENDED (continued)\nJOB CLASSIFICATION\nDATE ESTABLISHED\nEXAM NO.\nService Lineworker\n04/21/2011\n2011-13PR\nStock Clerk\n04/05/2011\n2011-07\n4-C.\nELIGIBLE LISTS EXPIREDICANCELLED/EXHAUSTED\nJOB CLASSIFICATION\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Management Analyst\n11/18/2010\n2010-35\n(Police Records Supervisor)\nCommunity Dev Program Manager\n11/03/2010\n2010-32\nDeputy City Attorney I\n04/24/2010\n2010-02\nDeputy Fire Chief\n11/20/2009\n209-35PR\nPolice Captain\n06/29/2011\n2011-19PR\nPolice Lieutenant\n12/03/2009\n209-29PR\nPolice Officer (Lateral)\n04/27/2011\n2011-03\nPolice Officer (Acad Grad/Attendee)\n07/30/2010\n2010-19\nProperty & Evidence Technician\n03/03/2010\n2010-04\nSenior Account Clerk\n04/20/2010\n2010-11\nSenior Management Analyst\n04/07/2010\n2010-08PR\nSystem Dispatcher\n06/28/2011\n2011-14\n4-D.\nLIST OF SPECIFICATIONS\nExisting Classification Specification Revision:\nStock Clerk\nNew Classification Specifications:\nUtility Energy Analyst\nUtility Information & Billing Systems Supervisor\nMember Batchelor asked to pull the Utility Energy Analyst specification for discussion. He\nexpressed concern that this Senior Management Analyst position was being singled out at\nAlameda Municipal Power (AMP) and wanted to understand the implications of this action on the\nother Senior Management Analyst positions and on bumping rights. Executive Secretary Willis\nexplained that the Senior Management Analyst classification was the top of the analyst series and\nthat at this level many positions have become increasingly specialized and there is a need to have\nthe job specifications match the work and skill set necessary for the job. She further explained\nthat this was not just a title change but was a new classification that, if approved by the Civil\nService Board, would need to go before City Council for a salary range which will remain at the\nsame level of the Senior Management Analyst. Member Malloy stated that with the rewrite of the\nclassification to more closely reflect the work being done, the department recruiting for the\nposition would be able to require certain knowledge and skills that they may not otherwise be able\nto require under the more generic job description.\nMember Batchelor asked if other Senior Management Analyst positions would also be rewritten\nand presented to the Civil Service Board in the near future and if so, then he may be fine with the\naction today. Executive Secretary Willis explained that there are a number of Senior Management\nAnalyst positions that should be rewritten and that the plan is to complete these and bring them to\nthe Civil Service Board. The priority right now is with AMP and based upon the limited resources\nin Human Resources, we need to focus on what is most urgent. Member Batchelor asked if this\nwas just a title change. Executive Secretary Willis explained that this was not just a title change,\nas that would change the entire classification. This is a new classification which evolved over", "path": "CivilServiceBoard/2011-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2011-10-12", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of October 12, 2011\ntime and now has unique knowledge, skills and abilities necessary. It no longer falls under the\ngeneric, Senior Management Analyst classification. The level of work is more specialized at the\nSenior Management Analyst level and someone bumping across this level would not necessarily\nbe able to perform the work required by the position they are bumping into.\nMember McHugh expressed her own concerns with the equity issue, as there had been previous\nsituations where problems and confusion arose with regard to positions at the Golf Course and\nPublic Works. She stated that if there is a need to create another progression to change the\nSenior Management Analyst positions over time, the Board would feel more comfortable if there\nwere a list of priorities as to how these will be presented to the Civil Service Board. Discussion\nensued regarding how many Senior Management Analyst positions would be presented in the\nfuture. Executive Secretary Willis stated that she would look at trying to put a list together after\ntalking with the Assistant City Manager. After a bit more discussion, Member Batchelor indicated\nthat he was okay with leaving the job description the way it is. Vice President Horikoshi stated\nthat he understood the issue and the need for special skills. Member McHugh expressed\nconcerns regarding the language on the experience where it says,\nany combination of\neducation and experience likely to provide\" as it seemed vague and subjective. Vice President\nHorikoshi stated that this was typical language in the public sector and that it provided flexibility\nfor the organizations. Senior Management Analyst Kovacs stated that the intent of the language\nis for the job specification to be fluid and to allow latitude on the strength of the applicant pool.\nRegarding the Utility Information & Billing Systems Supervisor, Member McHugh asked if the job\nspecification needed to have something on the utility homeland security connection. Senior\nManagement Analyst Low stated that this classification will focus on the utility itself with some City\ncrossover of information, but not security outside of the internal operation of AMP. The\nengineering section of AMP would still be responsible for managing and monitoring that area.\nMember Batchelor asked if this was a new position or existing position. Senior Management Low\nstated that this replaces Utility Information Systems Supervisor. He stated that this is a rewrite\nand upgrade of the old classification and also provided information on the change in the level of\nresponsibilities.\nVice President Horikoshi moved to accept the specifications as written. Member Malloy seconded\nthe motion which carried by a 3-2 vote. President Peeler, Vice President Horikoshi and Member\nMalloy voted yes; Members Batchelor and McHugh voted no.\n5.\nREGULAR AGENDA ITEMS\n5-A. Activity Report - Period of June 1, 2011 through August 31, 2011\nVice President Horikoshi inquired about the movement of positions in the City Manager's Office.\nExecutive Secretary Willis explained that the former Deputy City Manager, Lisa Goldman, is now\nthe Assistant City Manager. The new Deputy City Manager, Alex Nguyen, came from the City of\nOakland. Senior Management Analyst Kovacs mentioned that both the separations, Deputy Fire\nChief and Assistant Engineer, were resignations. Member Batchelor asked whether the Executive\nAssistants were being re-classed as Office Assistants. Executive Secretary Willis explained that\nsome of the Executive Assistant positions had been reassigned to Office Assistant in an effort to\nsave departmental budget dollars, but this is not necessarily being done across the organization.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nThere were no members of the public present.", "path": "CivilServiceBoard/2011-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2011-10-12", "page": 5, "text": "City of Alameda\nPage 5\nCivil Service Board Minutes\nRegular Meeting of October 12, 2011\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nPresident Peeler welcomed new Civil Service Board Member Marguerite Malloy.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis also welcomed new Civil Service Board Member Marguerite Malloy.\nThe next Civil Service Board meeting will be held on January 4, 2012.\n9.\nADJOURNMENT\nPresident Peeler asked for a motion to adjourn the meeting at 5:50 p.m. Member McHugh so moved;\nMember Batchelor seconded the motion which carried by a 5-0 vote.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2011-10-12.pdf"}
{"body": "LibraryBoard", "date": "2011-10-12", "page": 1, "text": "$\nMinutes of the\nALAMEDA FREE LIBRARY BOARD MEETING\nWEDNESDAY, October 12, 2011\nThe regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.\nROLL CALL\nPresent:\nSuzanne Whyte, Board Member\nMichael Hartigan, Board Member\nGail Wetzork, Board Member\nStaff:\nJane Chisaki, Library Director\nChristina Baines, Recording Secretary\nAbsent:\nCatherine Atkin President\nNancy Lewis Vice President\nCONSENT CALENDAR\nAn asterisk indicates items so accepted or approved on the Consent Calendar\nA.\n*Report from the Library Director Highlighting Activities for the Month of September 2011.\nB.\n*Draft Minutes of the Regular Library Board Meeting of September 14, 2011.\nC.\n*Library Services Reports for the Month of August 2011.\nD.\n*Financial Report Reflecting FY 10 Expenditures by Fund for September 2011.\nE.\n*Bills for Ratification for the Month of September 2011.\nBoard Member Hartigan expressed concern with the decline in checkouts across the board at Main, WEB,\nand BFI on the August Service Report. Director Chisaki indicated some rebalancing of the collection is\nin the process and with the upgrade of the computer system, the number of floating collections will be\nincreased and this may improve these numbers.\nThere being no further comments, Board Member Whyte, seconded by Board Member Wetzork moved\napproval of the minutes as presented. The motion was carried by a 3-0 vote.", "path": "LibraryBoard/2011-10-12.pdf"}
{"body": "LibraryBoard", "date": "2011-10-12", "page": 2, "text": "Page 2 of 3\nDraft Minutes of the\nAlameda Free Library Board Meeting\nSeptember 14, 2011\nUNFINISHED BUSINESS\nA. Neighborhood Library Improvement Project (G. Wetzork) (NLIP): Director Chisaki shared with the\nBoard that the accountant in charge of the final accounting had a family emergency and is just getting\nback in the office; anticipate the final report will be presented at the November meeting.\nB. Library Web Page Discussion (J. Chisaki): Director Chisaki gave a brief explanation of the city's\nguidelines and relayed her discussions with the Assistant City Manager on what changes are appropriate\nwith the existing website. A PowerPoint presentation was made comparing other libraries' websites to\nget ideas on how the website could look as well as additional sites provided for further review. Following\nthe PowerPoint presentation, the Board suggested staff look at working within the confines of the existing\nwebsite, and adding more appropriate items and functions, perhaps prioritizing the existing items;\nrearranging the items on the left bar, relocating the large picture of the library, delete what is not needed,\netc.\nNEW BUSINESS\nA.\nAlameda Free Library Foundation (J. Chisaki) The Foundation has not met, last concert was\nsold out and so is the next one. A list has been established for those who want to get on the early mailing\nlist for the next series. Additionally, the Foundation has been contacted by several groups inquiring about\nperforming in the concert series.\nB.\nFriends of the Alameda Free Library (J. Chisaki) The Book sale is this coming weekend; they are\ntrying to surpass the sales of last year's event.\nC.\nPatron Suggestions/Comments (Speak-Outs) and Library Director's Response: None.\nORAL COMMUNICATIONS. NON-AGENDA (Public Comment)\nNone.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Whyte would like to share Walter Meyers program flyer Piedmont Schools and asked if\nthat would be okay, to which Director Chisaki indicated it would be fine.\nDIRECTOR'S COMMENTS\nAMP Billing error, the meter serving the main library was not fully capturing the actual library electrical\nuse. The Library is served by a three-phase meter, a shunt was placed on a one of the meters and\ntherefore only two phases were actually registering electrical use. The shunt was removed in June to", "path": "LibraryBoard/2011-10-12.pdf"}
{"body": "LibraryBoard", "date": "2011-10-12", "page": 3, "text": "Page 3 of 3\nDraft Minutes of the\nAlameda Free Library Board Meeting\nSeptember 14, 2011\naccommodate the new solar system. It cannot be confirmed when the shunt was installed so AMP is\nback-billing the library the minimum period of six months.\nThe sidewalks have all been power washed and thank you for attending the Energy Kiosk dedication on\nOctober 6, 2011.\nThe Police Department Parking Enforcement Bureau has actively started enforcing parking in the library\nparking lot.\nADJOURNMENT\nThere being no further business, Board Member Hartigan adjourned the meeting at 7:10 p.m.\nRespectfully submitted,\nJanechristine\nLane Chisaki, Library Director and\nSecretary to the Alameda Free Library Board", "path": "LibraryBoard/2011-10-12.pdf"}