{"body": "CityCouncil", "date": "2011-09-06", "page": 1, "text": "MINUTES OF THE REGULAR CITY COUNCIL MEETING\nTUESDAY- - -SEPTEMBER - 6, 2011--7:00 - P.M.\nMayor Gilmore convened the meeting at 7:04 p.m. Councilmember deHaan led the\nPledge of Allegiance.\nROLL CALL -\nPresent:\nCouncilmembers Bonta, deHaan, Johnson, Tam and\nMayor Gilmore - 5.\nAbsent:\nNone.\nAGENDA CHANGES\n(11-409) Mayor Gilmore announced that the proclamations honoring Dr. Challen\n[paragraph no. 11-410 and declaring September 17 as Coastal Clean Up Day\n[paragraph no. 11-411 would be addressed prior to the Housing Authority Board of\nCommissioners meeting.\nPROCLAMATIONS, SPECIAL ORDERS OF THE DAY & ANNOUNCEMENTS\n(11-410) Proclamation Honoring Dr. Alice Challen.\nMayor Gilmore read and presented the proclamation to Dr. Challen.\nProponents (In Favor of Proclamation): Jean Sweeney, Alameda; and Gretchen Lipow,\nAlameda.\nDr. Challen made brief comments.\n(11-411) Proclamation Declaring September 17 as Coastal Clean Up Day 2011.\nMayor Gilmore read and presented the proclamation to Doug Siden and Sharol Nelson-\nEmbry, East Bay Regional Park District.\n* *\nMayor Gilmore called a recess at 7:23 p.m. to convene the Housing Authority Board of\nCommissioners meeting and reconvened the meeting at 8:03 p.m.\n(11-412) Board Referral Regarding Deferred Maintenance at the Historic Municipal\nGarage Behind City Hall.\nDennis Owens, Historical Advisory Board Chair, gave a brief presentation.\nProponent (In Favor of Board Recommendation): Christopher Buckley, Alameda\nArchitectural Preservation Society (AAPS).\nRegular Meeting\nAlameda City Council\n1\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}
{"body": "CityCouncil", "date": "2011-09-06", "page": 2, "text": "The Public Works Director gave a brief presentation.\nMayor Gilmore stated building deterioration would accelerate if water is not kept away\nfrom the garage.\nCouncilmember Johnson stated prioritizing limited resources is the issue; efforts should\nbe made to limit deterioration from the elements; inquired whether a facility status report\nhas been done.\nThe Public Works Director responded a spreadsheet has been prepared for every\nbuilding to determine costs for establishing a sinking fund; stated over $2 million per\nyear should be allocated to the fund.\nCouncilmember Johnson stated that she does not recall a spreadsheet coming back to\nCouncil, to which he Public Works Director stated a matrix has been created.\nCouncilmember Johnson stated the matrix should come back for Council to see what it\nwould cost to maintain the City's assets; the thought behind doing an analysis is to\ndetermine what the City can afford and whether to keep some of the assets.\nThe City Manager stated staff would fold the matrix into the budget session on October\n25th.\nCouncilmember deHaan stated the City still has office space at Alameda Point, which\nwill be vacated eventually; inquired whether the municipal garage could be utilized as\noffice space.\nThe Public Works Director responded that he has not looked at using the garage; stated\nthe garage is being utilized for police motorcycles, electric vehicles, and police\nevidence; providing enough space for people would be a stretch; a previous Public\nWorks Director looked into the matter and found that having fifteen engineers in the\ngarage would be tight.\nCouncilmember deHaan stated the garage will always be there and should be\nmaintained.\nThe Public Works Director stated that he is committed to annual maintenance but not\nenhancements.\nCouncilmember Tam stated that she recalls a discussion regarding the ability to secure\ngrant funding for historic buildings such as the Veterans Building; inquired whether grant\nfunding would be available and whether the City has actively sought and successfully\nsecured grant funding.\nThe Public Works Director responded the City received a grant for retrofitting City Hall\nand the Carnegie Building; Jean Sweeney has looked into funding for the Veterans\nRegular Meeting\nAlameda City Council\n2\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}
{"body": "CityCouncil", "date": "2011-09-06", "page": 3, "text": "Building, but funding is not available; Community Development staff has been looking to\nsee if grants would be available for the garage; that he is not sure what was discovered.\nCouncilmember Tam noted the roof of the Meyers House needs replacing; improved\nplumbing would be very costly; stated Council has to establish priorities.\nVice Mayor Bonta thanked Mr. Owens, the Historical Advisory Board, and AAPS for\nsharing concerns; stated that he agrees that issues of critical importance need to be\naddressed; issues need to be reviewed in full context of deferred maintenance needs.\nORAL COMMUNICATIONS. NON-AGENDA\n(11-413) Mary Johnson, Alameda, discussed establishing smoking regulations in shared\nliving spaces, such as apartments.\nIn response to Mayor Gilmore's inquiry about the forthcoming regulations, the Assistant\nCity Manager stated the ordinance would be presented to Council sometime in the next\nmonth.\nCONSENT CALENDAR\nCouncilmember Tam moved approval of the Consent Calendar.\nVice Mayor Bonta seconded the motion, which carried by unanimous voice vote - 5.\n[Items so enacted or adopted are indicated by an asterisk preceding the paragraph\nnumber.]\n(*11-414) Minutes of the Special City Council Meeting held on July 12, 2011, the\nSpecial and Regular City Council Meetings Held on July 19, 2011, and the Special City\nCouncil Meeting Held on July 30, 2011. Approved.\n(*11-415) Ratified bills in the amount of $11,638,975.86.\n(*11-416) Recommendation to Accept the Work of Roto Rooter for Citywide Sewer Main\nVideo Inspection, Phase 3, No. P.W. 02-10-08. Accepted.\n(*11-417) Recommendation to Award Contract in the Amount of $3,442,755, Including\nContingencies, to Ranger Pipelines, Inc. for the Cyclic Sewer Replacement Project,\nPhase 9, No. P.W. 03-11-05. Accepted.\n(*11-418) Recommendation to Award Contract in the Amount of $270,014, Including\nContingencies, to Sport Court Tennis for Rehabilitation of Tennis Courts (Various\nLocations), No. P.W. 05-11-10. Accepted.\n(*11-419) Recommendation to Approve a Consultant Agreement for $23,830 with\nThunderbird Communications, Inc. for the City of Alameda's Pump Stations System\nRegular Meeting\nAlameda City Council\n3\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}
{"body": "CityCouncil", "date": "2011-09-06", "page": 4, "text": "Control and Data Acquisition Equipment. Accepted.\n(*11-420) Resolution No. 14615, \"Authorizing the City Manager to Submit a Grant\nApplication for $328,092 to TransForm for the Cycle 4 Safe Routes to Transit Program\nand to Execute All Necessary Documents.\" Adopted.\n(*11-421) Introduction of Ordinance Authorizing the Execution of Lease of Real Property\nbetween the City, as Lessor, and Alameda Swimming Pool Association, as Lessee, for\nSwimming Pool Facilities at Lincoln and Franklin Parks. Introduced.\nREGULAR AGENDA ITEMS\nNone.\nCITY MANAGER COMMUNICATIONS\n(11-422) Update on Upcoming Public Workshops to Address: Labor Negotiations, the\nIndependent Report on Crown Beach Incident and the Budget\nThe City Manager and City Attorney gave a brief presentation on workshops that would\nbe held on September 27th, October 11th, and October 25th\nMayor Gilmore inquired whether current Memorandum of Understandings (MOU's)\nwould be available to the public.\nThe Assistant City Manager responded all MOU's are available on the City's website\nunder the Human Resources section; stated copies could be provided.\nThe Acting City Attorney stated negotiations would involve four bargaining groups.\nCouncilmember Johnson inquired whether the contracts have side letters.\nThe Assistant City Manager responded that she will double check; stated some MOU's\nwould incorporate language rather than having two separate documents.\nCouncilmember Johnson stated side letters and past practices should be addressed.\nThe City Manager stated that staff is aware of Council's concern with the number of side\nletters; side letters would be limited in the future.\nThe Acting City Attorney noted the upcoming Fire Management MOU would have zero\nside letters.\nThe City Manager continued the presentation.\nThe Assistant City Manager stated on October 25th, staff would present a report on how\nRegular Meeting\nAlameda City Council\n4\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}
{"body": "CityCouncil", "date": "2011-09-06", "page": 5, "text": "the last fiscal year budget ended; staff does not want to direct the conversation but\nwould like to open it up to Council and community comments.\nCouncilmember deHaan inquired whether staff would provide a first quarter review, to\nwhich the Assistant City Manager responded staff would provide whatever information is\navailable.\n(11-423) Introduction of New Community Development Director\nThe City Manager introduced the Community Development Director.\nThe Community Development Director stated that she looks forward to working in\nAlameda and thanked Council for the opportunity to be part of the team.\nORAL COMMUNICATIONS, NON-AGENDA\nNone.\nCOUNCIL REFERRALS\n(11-424) Discussion of Confidentiality of Applicants During Recruitments.\nCouncilmember deHaan made brief comments.\nMayor Gilmore stated that she is unclear on the concept of Councilmember deHaan's\nreferral.\nCouncilmember deHaan stated that he is asking Council to recommit to upholding the\nconfidentiality of what is done in Closed Session and the selection process.\nCouncilmember Johnson stated that she is offended that Councilmember deHaan is\nsaying that Council is not committed.\nMayor Gilmore questioned why a recommitment is necessary; stated Council has\naffirmed to keep to the strictest dictates of confidentiality; stated that she is unclear why\nCouncil needs to recommit to something that is already being done.\nCouncilmember deHaan inquired whether there was a breech.\nMayor Gilmore inquired on which occasion, to which Councilmember deHaan\nresponded the most recent occasion.\nMayor Gilmore requested that the Human Resources Director explain the [recruitment]\nprocess.\nThe Human Resources Director stated the Human Resources Department keeps\nRegular Meeting\nAlameda City Council\n5\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}
{"body": "CityCouncil", "date": "2011-09-06", "page": 6, "text": "confidentiality for all City positions; applicants apply through the website or regular\nmailing; all Human Resources employees understand information cannot be public;\napplicants may also apply directly through Human Resources email; for the recent City\nAttorney position, many applicants applied through the email process; information was\ndownloaded and a file was created for Council; resumes were copied and a notebook\nwas prepared for the Mayor's office for Council; no one was provided with a list of\napplicants; that she advised the media that applicant information is not public and\ncannot be released; the Council Sub-committee narrowed the applicants down to a\nsmaller group for interviews; confidentially was kept between the two Sub-committee\nmembers, herself, and another staff person who helped prepare a letter and documents\nfor the applicants; the applicants were initially called and then a letter was sent stating\nthat although staff would like to maintain confidentiality, staff cannot always guarantee it\nbecause a public meeting would need to be posted; the public would have the\nopportunity to attend the meeting and see the candidates; the list was narrowed down\nagain for a second interview; that she was the only one in Human Resources that knew\nwho the candidates were for the second round of interviews; she advised the\ncandidates once again regarding the confidentiality issue; the City has no way of\npreventing candidates from releasing their own names if they choose to do so.\nCouncilmember deHaan stated that he would leave the issue at that; staff did exactly\nwhat needed to be done; concerns have been expressed by the Mayor and others; a\nrecommitment is needed at this time.\nCouncilmember Johnson stated that she is still bothered; Councilmember deHaan's\ncomments are vague and ambiguous; Councilmember deHaan is accusing Council of\nleaking information; Council was very disturbed that information was leaked; that she is\noffended that Councilmember deHaan is accusing four Councilmembers of leaking\ninformation.\nCouncilmember deHaan stated that Mayor Gilmore accused him of leaking information.\nMayor Gilmore stated that she addressed Councilmember deHaan directly.\nCouncilmember deHaan stated accusations were made without any foundation.\nMayor Gilmore stated that she gave Councilmember deHaan the courtesy of saying\nwhat she thought, listening to what Councilmember deHaan had to say, and apologizing\nif she was wrong the same day.\nCouncilmember Tam stated in both instances [City Manager and City Attorney\nrecruitment] potential candidates made a declaration and solicited letters of support\nfrom the community, which is part of the public record; suggesting that a\nCouncilmember provided information is not accurate.\nCOUNCIL COMMUNICATIONS\nRegular Meeting\nAlameda City Council\n6\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}
{"body": "CityCouncil", "date": "2011-09-06", "page": 7, "text": "(11-425) Consideration of Mayor's Nomination for Appointment to the Civil Service\nBoard.\nMayor Gilmore nominated Marguerite M. Malloy.\nADJOURNMENT\nThere being no further business, Mayor Gilmore convened the meeting at 8:50 p.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Brown Act.\nRegular Meeting\nAlameda City Council\n7\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}
{"body": "CityCouncil", "date": "2011-09-06", "page": 8, "text": "MINUTES OF THE SPECIAL CITY COUNCIL MEETING\nTUESDAY- - - -SEPTEMBER 6, 2011-6:30 - P.M.\nMayor Gilmore convened the meeting at 6:35 p.m.\nRoll Call - Present:\nCouncilmembers Bonta, deHaan, Johnson, Tam and Mayor\nGilmore - 5.\nAbsent:\nNone.\nThe meeting was adjourned to Closed Session to consider:\n(11-408) Conference with Labor Negotiators (54957.6); Agency Negotiators: Human\nResources Director and Joe Wiley; Employee Organizations: Alameda Fire\nManagement Association.\nFollowing the Closed Session, the meeting reconvened and Mayor Gilmore announced\nthat the Labor Negotiator explained the status of negotiations with the Alameda Fire\nManagement Association; the City Council provided direction.\nAdjournment\nThere being no further business, Mayor Gilmore adjourned the Special Meeting at 6:50\np.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Brown Act.\nSpecial Meeting\nAlameda City Council\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}
{"body": "CityCouncil", "date": "2011-09-06", "page": 9, "text": "MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND\nCOMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING\nTUESDAY- - -SEPTEMBER 6, 2011--7:01 P.M.\nMayor/Chair Gilmore convened the meeting at 9:08 p.m.\nROLL CALL -\nPresent:\nCouncilmembers/Commissioners\nBonta,\ndeHaan,\nJohnson, Tam and Mayor/Chair Gilmore - 5.\nAbsent:\nNone.\nORAL COMMUNICATIONS, NON-AGENDA\nNone.\nMINUTES\n(11-034 CIC) Minutes of the Special Joint City Council, Alameda Reuse and\nRedevelopment Authority and CIC Meeting Held on June 28, 2011; and the Special\nJoint City Council and CIC Meeting Held on July 5, 2011. Approved.\nCommissioner Tam moved approval of the minutes.\nCommissioner Bonta seconded the motion, which carried by unanimous voice vote - 5.\n[Items so enacted or adopted are indicated by an asterisk preceding a paragraph\nnumber.]\nAGENDA ITEM\n(*11-426 CC/*11-035 CIC) Recommendation to Appropriate $237,113 from Community\nImprovement Commission West End Community Improvement Project Bond Funds,\n$83,416 in Capital Project Fund, $47,000 from Paying In-Lieu Fees, and $130,000 from\nthe Parking Meter Fund and Award a Contract in the Amount of $1,476,583, Including\nContingencies, to Suarez & Munoz Construction, Inc. for Park Street Streetscape,\nLincoln Avenue to Webb Avenue, and Central Avenue to San Jose Avenue, No. P.W.\n10-09-30.\nThe Public Works Director stated tonight's action only requires Council approval; the\nStreetscape Project was listed in the official statement when redevelopment bonds were\nissued in 2003 and was also included in the public improvement reimbursement\nagreement that was executed between the City and CIC in February of this year; a CIC\nvote would be redundant; the project is consistent with the enforceable obligation\npayment schedule that would be addressed at the following CIC meeting; in light of the\nuncertainty created by the pending redevelopment case before the Supreme Court and\nthe potential for further changes to redevelopment law Statewide, staff is requesting that\nSpecial Joint Meeting\nAlameda City Council and Community\nImprovement Commission\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}
{"body": "CityCouncil", "date": "2011-09-06", "page": 10, "text": "Council authorize staff to have some flexibility to substitute other specified funds such\nas Measure B, gas tax, and other non-General Fund transportation related funds should\nCIC bond money not be available.\nProponent (In Favor of Staff Recommendation): Robb Ratto, Park Street Business\nAssociation.\nIn response to Councilmember deHaan's inquiry, the Public Works Director stated work\nwould be done in the area from Tilden Way to San Jose Avenue.\nCouncilmember deHaan stated a third phase would need to be done at a later date.\nThe Public Works Director stated a third phase would be part of the North of Lincoln\nProject.\nVice Mayor Bonta moved approval of the staff recommendation with amendments\n[Council action only and authorizing staff to have some flexibility to substitute other\nspecified funds such as Measure B, gas tax, and other non-General Fund transportation\nrelated funds should CIC bond money not be available].\nCouncilmember Tam seconded the motion, which carried by unanimous voice vote - 5.\nIn response to Councilmember Johnson's inquiry, the Public Works Director stated\nlights have been ordered and should be delivered by late September; installing lights\nbefore the holidays would depend upon the weather.\nADJOURNMENT\nThere being no further business, Mayor/Chair Gilmore adjourned the meeting at 9:12\np.m.\nRespectfully submitted,\nLara Weisiger\nCity Clerk\nThe agenda for this meeting was posted in accordance with the Brown Act.\nSpecial Joint Meeting\nAlameda City Council and Community\nImprovement Commission\nSeptember 6, 2011", "path": "CityCouncil/2011-09-06.pdf"}