{"body": "CommissiononPersonswithDisabilities", "date": "2009-09-28", "page": 1, "text": "APPROVED\nCOMMISSION ON DISABILITY ISSUES\nMEETING MINUTES OF\nSeptember 28, 2009\nTIME\nThe meeting convened at 6:45 P.M.\nPRESENT\nChair Lord-Hausman, Commissioners Berger, Fort, Kirola, and Krongold.\nABSENT\nVice-Chair Moore.\nMINUTES\nThe July 27, 2009 minutes were approved as submitted.\nWRITTEN COMMUNICATIONS\nSecretary Akil stated that Darrell Handy, Risk Manager, forwarded a thank you card of support\nduring his absence due to illness. Secretary Akil also acknowledged that Nielson Tam has submitted\nan application to become a member of the CDI.\nChair Lord-Hausman read a thank you letter sent from former Commissioner, Ms. Toby Berger.\nNEW BUSINESS\n1. Alameda Hospital Health Fair (Commissioner Krongold):\nThe Alameda Hospital Health Fair will take place on October 17th at Alameda Hospital from\n9:00 to 12:30 PM.\nCommissioner Krongold spoke to Louise Nakada about the CDI having a booth and asked if any\nmember is available. Chair Lord-Hausman and Commissioner Krongold indicated their\navailability and noted that this is an important resource to highlight the upcoming Resource Fair.\nCommissioner Kirola indicated that she is available to attend the entire event and will cover the\ntable on behalf of the CDI.\nCommissioner Krongold will also call Vice-Chair Moore to confirm her availability.\n2. Disability Awareness Month Tree Planting (Vice-Chair Moore):\nChair Lord-Hausman spoke with Vice-Chair Moore who coordinated with John McDonald at\nARPD. Chair Lord-Hausman confirmed October 31st as the date for the tree planting at Lincoln\nPark, 10:00 AM which will be in memory and honor of former Commissioner, Adrienne\nLongley-Cook Chair Lord-Hausman will send out invites to the Mayor and City Council.\nProclamation - Disability Awareness Month", "path": "CommissiononPersonswithDisabilities/2009-09-28.pdf"}
{"body": "CommissiononPersonswithDisabilities", "date": "2009-09-28", "page": 2, "text": "Commission on Disability Issues\nSeptember 28, 2009\nMinutes\nPage 2 of 3\nThe CDI confirmed that it would use the previous proclamation for the October 6th City Council\nMeeting. Chair Lord-Hausman confirmed that she would also mention the upcoming Special\nNeeds Fair scheduled for October 24th. Flyers will be left on the table outside of Council\nchambers.\nOLD BUSINESS\n1.\nSpecial Needs-Special Services Resource Fair (Commissioner Krongold):\nChair Lord-Hausman stated that the fair will be October 24, 2009 from 9:30 AM - 12:30\nPM. Chair Lord-Hausman added the fair to the Alameda Magazine's website calendar.\nCommissioner Krongold confirmed twenty-five organizations participating in the fair including\nprivate groups who paid more. Several non-profits have requested fee waivers. Commissioner\nKrongold confirmed that the total donations received to date is $1,055. Commissioner\nKrongold will email the list of names of groups. Commissioner Krongold went over the\nlogistics and order of presentations for the fair.\nCommissioner Fort asked about the various shuttle stops to which Commissioner Krongold\nstated there will be four stops: Bay Farm Island, Alameda Towne Centre, West Marine and\nO'Club. Commissioner Krongold will email shuttle route to Commissioner Fort.\nChair Lord-Hausman noted that the next Committee meeting is Tuesday, September 29th\nCommissioner Krongold asked Commissioner Fort if he would like to chair the CDI table to\nwhich Commissioner Fort indicated that he's committed to stay with the East Bay Center for\nthe Blind table. Commissioner Krongold said that she would contact Vice-Chair Moore as to\nher availability to staff the CDI table.\n2.\nCDI Name Change (Chair Lord-Hausman):\nChair Lord-Hausman spoke to Vice-Chair Moore and both Vice-Chair Moore and Chair Lord-\nHausman are comfortable leaving the name as-is. Commissioner Fort and Kirola also indicated\nthat they are comfortable with leaving it the way it is given that other cities use the word\ndisability.\nCommissioner Krongold researched other surrounding cities in which the majority of cities use\nthe word \"disability\" to describe their various boards and commissions.\nChair Lord-Hausman confirmed that the name of the Commission on Disability Issues will stay\nthe same.\nG:\\Lucretia)CommDisability\\Minutes(2009\\Minutes_Sep 28 2009.doc", "path": "CommissiononPersonswithDisabilities/2009-09-28.pdf"}
{"body": "CommissiononPersonswithDisabilities", "date": "2009-09-28", "page": 3, "text": "Commission on Disability Issues\nSeptember 28, 2009\nMinutes\nPage 3 of 3\n3.\nParatransit Advisory Planning Committee (PAPCO) Update (Chair Lord-Hausman):\nChair Lord-Hausman confirmed PAPCO has added the Special Needs-Special Services\nResource Fair to its calendar. Chair Lord-Hausman attended the September 21 PAPCO meeting.\nPAPCO is funded by Measure B, and makes decisions and recommendations on approximately\n$10 million dollars of funding per year. Chair Lord Hausman will meet with Public Works and\nJackie Krause on Alameda issues that she should be aware of in representing Alameda on this\nBoard.\nSTAFF COMMUNICATIONS\nThere were no staff communications.\nORAL COMMUNICATIONS/NON-AGENDA ITEMS\n1.\nEthel Warren, a resident of Alameda, who is interested in contributing to the Commission.\nEmail: ethelwarren@hotmail.com. CDI members gave individual overviews of their\nexperience with the Commission.\n2.\nChair Lord-Hausman acknowledged the death of Adrienne Longley-Cook and asked if the CDI\nwould be interested in making a donation to the Mastick Senior Center.\nADJOURNMENT\nThe meeting adjourned at 8:07 p.m. The next scheduled meeting is Monday, October 26th at 6:30\nP.M.\nRespectfully submitted,\nLucretia Akil\nBoard Secretary\nG:\\Lucretia)CommDisability\\Minutes)2009\\Minutes_Sep 28 2009.doc", "path": "CommissiononPersonswithDisabilities/2009-09-28.pdf"}
{"body": "PlanningBoard", "date": "2009-09-28", "page": 1, "text": "APPROVED MEETING MINUTES\nREGULAR MEETING OF THE\nCITY OF ALAMEDA PLANNING BOARD\nMONDAY, SEPTEMBER 28, 2009\nRevised\n1.\nCONVENE:\nPresident Ezzy Ashcraft called the meeting to order at 7:09 p.m.\n2.\nFLAG SALUTE:\nBoard Member Lynch\n3.\nROLL CALL:\nPRESENT: President Ezzy Ashcraft, Board members Cook,\nCunningham, Kohlstrand, Lynch, and Zuppan.\nABSENT:\nVice-President Autorino\n4.\nMINUTES:\nMinutes from the meeting of August 24, 2009 (Pending)\nMinutes from the meeting of September 10, 2009 (Pending)\n5.\nAGENDA CHANGES AND DISCUSSION:\nApplicant requested that Item 9-C be continued to the meeting of October 12, 2009 -\nApproved 6-0\n6.\nSTAFF COMMUNICATIONS:\n6-A\nFuture Agendas\nStaff presented an overview of the upcoming projects.\n6-B Zoning Administrator Report\nNo actions taken at the September 22, 2009 Zoning Administrator hearing.\n7.\nORAL COMMUNICATIONS:\nNone.\n8.\nCONSENT CALENDAR:\n8-A\nDesign Review - DR05-0132 - for a new single family dwelling - 3295 Adams\nStreet - Applicant - Forrest Reed. The applicant proposes to construct a two-\nstory single family dwelling with an attached garage on a vacant corner lot. Staff is\nrequesting continuance to the October 26, 2009 Planning Board Meeting to allow\napplicant time to revise the project drawings.\nBoard member Cook motioned, Board Member Lynch seconded, to continue item 8-A to\nthe meeting of October 26, 2009. Motion passes 6-0.\n9.\nREGULAR AGENDA ITEMS:\n9-A\nRezoning - PLN09-0222- Applicant - City of Alameda. A rezoning of property\nlocated at 1523 and 1501 Entrance Road/Buena Vista Avenue (Encinal Terminals\nand Del Monte Warehouse) from M-2, General Industrial (Manufacturing) District, to\nPage 1 of 8", "path": "PlanningBoard/2009-09-28.pdf"}
{"body": "PlanningBoard", "date": "2009-09-28", "page": 2, "text": "M-X Mixed Use Planned Development District to conform to the General Plan Mixed\nUse Designation.\nZoning Text Amendment - PLN09-0243- M-X Zoning District Regulations -\nApplicant: City of Alameda. A proposed text amendment to the M-X Mixed Use\nPlanned Development District zoning regulations to allow for application for interim\nuse permits prior to approval of a master plan for the property under certain\nconditions.\nUse Permit - PLN09-0184 - Applicant - Chengben Wang for Encinal Terminals\n- A request to approve an amendment of the existing use permit UP-94-06 to allow\nfor limited use of the site located at 1523 Entrance Road/Buena Vista Avenue\n(Encinal Terminals) until August 31, 2012.\nStaff presented the project.\nBoard member Cook asked for clarification on the MX-rezoning procedure, Interim Use\nPermits, and review process.\nBoard Member Zuppan requested clarification on the annual review of the interim use\npermit.\nMr. Gold, attorney for Mr. Wang, spoke in favor of the project and described the outreach\neffort to the neighborhood and requested that the Board grant the extension of the Use\nPermit.\nPresident Ezzy Ashcraft asked for clarification on the number of trucks that could be\nattributed to the variety of uses being considered under the proposed use permit\namendment. Mr. Gold stated that the total number of trucks allowed under the use permit\nwould be 50 per day, regardless of the type of use.\nPresident Ezzy Ashcraft opened the public comment period.\nMr. Rickart, neighbor, stated that there should be a height limit on the outdoor storage of\ngoods and materials in order to minimize impacts to sight lines and the public view shed\nacross the site. He also spoke in favor of a Master Plan that would allow creative flexibility\nin the future use of the site.\nPresident Ezzy Ashcraft closed the public comment period.\nBoard member Cook motioned, seconded by Lynch to recommend the rezoning of the site\nfrom M-2, General Industrial (Manufacturing) District, to M-X, Mixed Use to the City\nCouncil. Motion passes 6-0.\nBoard member Cook motioned, seconded by Board Member Lynch, to recommend the\nZoning text amendment for the Mixed Use zoning regulations to the City Council. Motion\npasses 6-0.\nThe Board proceeded to discuss the Use Permit amendment to allow limited uses at\nPage 2 of 8", "path": "PlanningBoard/2009-09-28.pdf"}
{"body": "PlanningBoard", "date": "2009-09-28", "page": 3, "text": "Encinal Terminals until August 2012.\nBoard member Cunningham proposed that the Board provide some specific guidance that\ncould guide future decision makers as to what should be done with this site if the economy\ndoes not improve and the applicant returns to the Board requesting another extension of\nthe use permit, assuming the Master Plan is not completed by 2012. Staff stated that the\nCity will closely work with the property owner on the development of a Master Plan for the\nsite.\nThe board discussed the proposed height limits for interim uses and agreed that stacked\nitems should be limited to 15 feet, but that individual items that are not stacked, such as a\nsailboat could exceed the 15 foot limit.\nBoard member Lynch introduced the discussion of short-term storage of transit buses. He\nstated that there was a large municipal bus service actively looking for land to lease to store\ntheir buses. He said that there were environmental concerns which is why the bus\ncompanies are looking for storage. Board Member Lynch expressed concern about that\nproblem arising in Alameda. He invited Mr. Gold, attorney for Mr. Wang, to address the\nissue.\nMr. Gold recommended that the Board allow long-term bus storage, but to preclude short-\nterm (daily) bus storage to avoid daily traffic.\nFollowing a review, the Board modified the conditions of approval for the project so they\nread as follows:\n1. The occupants of the site shall comply with all conditions of Use Permit UP-94-06\nas modified by Resolution PB-09-09 adopted on July 13, 2009 unless modified by\nthe following conditions in which case the following conditions shall supersede\nconditions in UP-94-06.\n2. All container storage and repair activities must be terminated by August 3, 2010.\n3. Between August 3, 2010 and August 3, 2012, the following uses may be\npermitted on the site:\na. Special events. Farmers markets, flower markets, maritime sales, movie and\nother entertainment production, art shows and other outdoor events, exhibits\nand shows, subject to obtaining a Special Event Permit. Special event uses\nmust provide parking exclusively on site or a combination of on site and\nnearby private or valet parking not impacting public streets.\nb. Outdoor storage. Boats, watercraft, automobiles, RV's, chassis, trailers,\nautomotive equipment, vehicles, buses, trucks, mobile homes, construction\nequipment and materials (for businesses, homes, commercial and/or\nhousehold goods) and ancillary uses, including office or retail functions.\nPage 3 of 8", "path": "PlanningBoard/2009-09-28.pdf"}
{"body": "PlanningBoard", "date": "2009-09-28", "page": 4, "text": "C. Commercial Uses: Automotive sales and storage, but not including\nautomobile wrecking yards or salvage yards; parcel delivery services; repair\nshops- miscellaneous; sail lofts; tool or cutlery sharpening or grinding;\nwarehousing and storage facilities; trans loading, offloading and on-site\nstaging and assemblage of supplies and materials received at terminal, and\nsimilar uses; outdoor amusements; boat sales and service; machinery sales,\nrentals and services; work/live studios subject to the requirements of Section\n30-15 and Zoning Administrator action to add any required conditions of\napproval; and plant nurseries.\nd. Additional uses not specifically listed above which the Planning Director\ndetermines have similar impacts or characteristics to these listed uses.\n4. Truck Traffic. All use of the site shall be limited to 50 truck trips per day.\n5. Noise: All use of the site shall comply with the City's noise ordinance.\n6. Hours of Operation: All use of the site shall be limited to 6:00 a.m. to 10:00 p.m.\nAfter-hours loading and unloading of trucks is not permitted.\n7. Stacking of materials, vehicles or trailers shall be limited to 15 feet in height. An\nindividual boat or vehicle on a single trailer may exceed 15 feet in height.\n8. The applicant shall improve maintenance of the frontage of the Encinal properties on\nBuena Vista and Sherman, but excluding the City property. Improved maintenance\nshall include regular debris and garbage pick up and regular maintenance and\npruning of vegetation.\n9. If feasible and after consultation with staff, the applicant shall attempt to provide\ntruck access to the Encinal Terminal site from the Del Monte Building's Sherman\nStreet curb cut and entrance to avoid the need for trucks accessing Encinal\nTerminals from the west to travel down Buena Vista past the park to Entrance Road.\n10. Permits: The applicant shall acquire all required permits from BCDC, RWQCB,\nDTSC and other permitting agencies.\n11. Expiration. To ensure that use of the site does not obstruct or delay redevelopment\nof the site consistent with the General Plan the use permit shall expire on August 3,\n2012.\n12. Leases: The applicant/property owner and his or her successors in interest shall not\nsign any lease for the Site during the life of the Use Permit that includes a lease\nterm beyond the Initial Term or the term of any subsequent extensions. Any lease\nsigned by the applicant/property owner and his or her successors in interest shall\nclearly specify 1) the termination date for the use permit and 2) that the applicant or\nproperty owner must request a use permit extension which may or may not be\ngranted at least 60 days prior to the termination date of this use permit. Applicant\nagrees to initiate an unlawful detainer action in case the use permit expires and is\nnot extended by the City and the use is unlawful.\n13. Annual Review: Commencing on August 1, 2010, Encinal Terminals shall submit on\nPage 4 of 8", "path": "PlanningBoard/2009-09-28.pdf"}
{"body": "PlanningBoard", "date": "2009-09-28", "page": 5, "text": "an annual basis an annual report demonstrating its good faith compliance with the\nterms of this Use Permit, and its efforts to complete a Master Plan for the site. The\nAnnual Reports may be used by the Planning Board when determining whether an\nextension of the Use Permit is appropriate, if such an extension is requested.\n14. Extensions: The Planning Board may grant extensions upon the timely written\nrequest by Encinal Terminals, if the Planning Board finds that a good faith effort is or\nhas been made to complete the master plan for the site according to an agreed-\nupon time schedule, i) the term of the use permit is defined and short-term and\nconditions are included that describe and manage the termination of the interim use\nupon expiration of the use permit, ii) the interim use does not have significant or\ngreater adverse impacts on neighboring properties than the existing uses, and iii)\nthe requested uses or terms will not inhibit or delay adoption of a master plan, or\ninhibit or delay redevelopment of a the property consistent with the master plan if\nadopted, or the prevent achievement of the objectives of the M-X zoning district\npurposes.\nBoard Member Kohlstrand motioned, seconded by Board member Cunningham, to approve\nthe extension of the use permit as amended, subject to the conditions as modified by the\nPlanning Board. Motion passes 6-0-1.\nStaff pointed out that the map, provided as an attachment to the agenda report, omitted the\nsoutheasterly corner of the site adjacent to the intersection of Sherman Street and Buena\nVista Avenue, and the map would be modified to accurately depict all the area being\nrezoned to MX.\n9-B\nDraft Master Street Tree Plan: Consideration of a new Citywide Master Street\nTree Plan and recommendation to the City Council.\nStaff and the consultant, a representative of Tanaka Designs, presented the Draft Master\nStreet Tree Plan.\nBoard Member Kohlstrand motioned, seconded by Board Member Lynch, to limit the\nspeaker's time to 3 mintues each.\nPresident Ezzy Ashcraft opened the public comment period.\nMr. Wilson, Member of Coopers Hawk Nest Survey Team, spoke about the nesting habitat\nin Alameda of the Coopers Hawk. He requested that the Tree Plan expand policies that\nwould coordinate tree care and maintenance during critical nesting periods.\nMr. Baker, Alameda resident, was concerned that the proposed tree species list would\nresult in a significant reduction in the scenic quality of Alameda. He suggested that the plan\nalso evaluate Alameda Municipal Power's future plans for installation of underground\nutilities.\nMr. Ratto, Executive Director Park Street Business Association, spoke about the tree\nremoval process for projects that are located within the Park Street Business District.\nPage 5 of 8", "path": "PlanningBoard/2009-09-28.pdf"}
{"body": "PlanningBoard", "date": "2009-09-28", "page": 6, "text": "Mr. Buckley, Alameda resident, submitted and discussed his comments on the Draft Plan\nas they pertain to tree well diameters for specific tree species, the tree planting matrix, and\nthe tree removal rate.\nMs. Cantner, Alameda resident, spoke about the special tree and electrical maintenance\ndistrict on Bay Street, with its 100-year old palm trees, and noted support for not limiting\noverall street tree height as this would prohibit tree-lined streets like Bay Street.\nMs. Lambden, Alameda resident, outlined the written comments she submitted on the Draft\nPlan.\nMs. Evans, Alameda resident and President of the Alameda County Master Gardeners\nAssociation, endorsed an effort to make hiring an arborist a priority in order to ensure that\nstreet trees receive appropriate care and guard against improper pruning by contractors.\nShe also questioned why Alameda's own protected tree, the Coast Live Oak, was not\nincluded in the tree matrix as it is not only a drought tolerant tree, but also a native to\nAlameda and could be planted in ways that would minimize disruption to foundations or\nstreetscapes.\nMs. Dimisheva, Alameda resident, raised her concerns that the Draft Plan does not provide\nfor maintenance and tree removal procedures on as high a prioritization as tree infill and\nreplanting. She endorsed the public-private partnership concept and noted that \"Friends of\nAlameda's Forest\" at Alamedaforest.org was an organization dedicated to the protection\nand preservation of Alameda's trees.\nPresident Ezzy Ashcraft closed the public comment period.\nStaff discussed the tree species matrix selection and the typical sidewalk and planter strip\nissues and problems that are encountered. Staff also stated the tree removal cap of 10% is\na maximum and that the City's budget is presently not sufficient enough to allow this level\nof tree removal.\nBoard member Cook asked for a clarification on tree planting recommendations. Staff\nprovided clarification on the Draft Plan's concepts and soil conditions in Alameda.\nBoard Member Kohlstrand commented on planting strip restrictions in relation to driveways,\nsigns, and intersections and asked for more discussion to address community concerns.\nPresident Ezzy Ashcraft asked that the tree selection, based on height, be modified to\naccount for high-voltage and secondary utility lines, as was recommended by Mr. Buckley\nin the letter he submitted.\nBoard members Cook, Kohlstrand, and Cunningham asked that staff continue to be\nreceptive of comments from the community and that the Board, continue to flush out\ncommunity concerns and address them in the document. Planning Board comments should\nbe submitted to staff no later than October 5, 2009.\nBoard Member Kohlstrand raised a concern with the ratio of tree removal to replacement\nplanting. She recommended maintaining the status quo of the tree canopy. She urged that\nPage 6 of 8", "path": "PlanningBoard/2009-09-28.pdf"}
{"body": "PlanningBoard", "date": "2009-09-28", "page": 7, "text": "the city prioritize hiring an arborist to oversee tree maintenance efforts. She supported\npublic noticing and favored an approach where projects that included an approved\nlandscape or streetscape plan are exempt from additional public notification procedures. In\naddition, she favored revising the tree species matrix to focus on species that are native to\nthe area. She encouraged inter-departmental coordination so that City projects not have a\nnegative impact on tree management efforts in the community.\nBoard member Cunningham requested that the results of the Draft Plan be incorporated in\nthe Design Guidelines and applicable ordinances, like the parking ordinance that requires\ntree planting based on the number of parking spaces.\nBoard Member Kohlstrand added that she would like to see a move towards the greening of\ninfrastructure, such as policies that encourage the use of permeable surfaces, and\nsuggested that they be considered for inclusion in the Draft Plan.\nBoard Member Zuppan commended staff's efforts on this draft, and emphasized the need\nto maintain thetree coverage that exists today, but would like to see an economic analysis\nthat shows what the cost implications are for a no maintenance or low maintenance\napproach, and incremental costs for the future. She asked what the process would be for\nevaluating the suitability and monitoring of the test-tree species.\nPresident Ezzy Ashcraft stressed the need for increased public outreach through existing\nchannels such as providing newsletters with Alameda Municipal Power and Alameda\nCounty Industries' bill statements. She also encouraged the use of volunteers to assist the\nCity in its efforts.\nBoard Member Kohlstrand motioned, seconded by Board member Cunningham, to\ncontinue this to the meeting of October 12, 2009 to allow staff an opportunity to consider\nand address the Board's comments. Motion passes 5-0-1 (Board member Lynch had to\nleave early)\n9-C Variance and Major Design Review - PLN08-0211, 1700 Park Street (Former\nCavanaugh Motor Site) Proposed commercial buildings, including a two-story\nstructure, remodel of existing buildings and a parking lot to be accessed from Buena\nVista Avenue. The project requires a variance for a reduction in the required number\nof off-street parking spaces, modification to the ratio of standard to compact parking\nspaces, reduction in the depth of landscape areas, and modification to the distance\nvehicles may encroach into landscape areas.\nBoard Member Kohlstrand moved, seconded by Board Member Lynch to continue Item 9-C\nto the meeting of October 12, 2009. Motion passes 6-0.\n9-D\nOakland Chinatown Advisory Committee Consideration of a recommendation\nfrom the Oakland Chinatown Advisory Committee regarding environmental review of\ntransportation impacts of redevelopment of Alameda Point on Oakland's Chinatown\nneighborhood.\nStaff presented a report.\nPage 7 of 8", "path": "PlanningBoard/2009-09-28.pdf"}
{"body": "PlanningBoard", "date": "2009-09-28", "page": 8, "text": "Board member Cook asked how traffic impacts would be addressed if the cost of mitigating\nsuch efforts would exceed what has been placed on the ballot measure. Staff responded\nthat this issue is still being negotiated and that the type of on-site and off-site transportation\nimprovements would be considered with the developer.\nBoard Member Kohlstrand asked when the election for the ballot measure would be set.\nStaff responded that the measure would not be voted on in 2009 and it had not been\ndetermined which election in 2010 the ballot would be added to.\nBoard member Cunningham motioned, seconded by Board Member Zuppan to receive the\nrecommendations from the Oakland Chinatown Advisory Committee and begin work on the\nEnvironmental Impact Report for the redevelopment of Alameda Point. Motion passes 5-0-\n1.\n10.\nWRITTEN COMMUNICATIONS:\nNone\n11.\nBOARD COMMUNICATIONS:\nNone\n12.\nADJOURNMENT: 11:00 p.m.\nPage 8 of 8", "path": "PlanningBoard/2009-09-28.pdf"}