{"body": "SocialServiceHumanRelationsBoard", "date": "2009-04-23", "page": 1, "text": "Social Service Human Relations Board\nMinutes of the Regular Meeting, Thursday, April 23, 2009\n1. CALL TO ORDER, ROLL CALL, President Wasko called the meeting to order at 7:35 p.m.\nPresent were Nielsen, Soglin, James, Biggs, Villareal, and Dailey. Staff: Franz, Wright.\n2. APPROVAL OF MINUTES\nBefore reviewing the minutes, President Wasko distributed copies of ATAHos \u00f5Pledge for a Hate Free\nAlameda\u00f6 as a reminder that we are routed in the kind of respectful communication and goodwill practices\nthat ATAH promotes. This is the first time in twelve years that the document has been shared with the\nBoard.\nPresident Wasko explained that the former SSHRB staff person had presented \u00f5court reporter\u00f6 minutes\u00f6\nthat were transcribed from the tapes by someone else in development, and that we were moving towards\n\u00f5Action Item\u00f6 minutes that also reflected relevant points of discussion during the meeting. Our Rules and\nProcedures have a process for members to have a statement recorded into the minutes. Workgroup\nProgress Reports had been used in the past to document discussion from both SSHRB and Workgroup\nmeetings. We will distribute copies of those and consider re-establishing this practice, which creates a\nhistory of each workgroup, to which everyone can refer. President Wasko cited the Dental Clinic as an\nexample of a project that could have been chronicled in this format.\nThe Revised minutes from the meeting on January 22, 2009 were reviewed and accepted with the deletion\nof the word \u00f5unanimous\u00f6 in item 3B.\nThe minutes from the meeting on March 26, 2009 meeting were reviewed. And accepted as revised with\nthe following changes.\nStaff member Franz explained that the welcoming of member Dailey to the Board had not been included in\nthe minutes. He also explained that a motion and second (Dailey / Biggs) that President Wasko, as Chair\nof the Family Services Workgroup, be appointed as SSHRB representative to the Alameda Collaborative\nfor Children, Youth, and their Families was Unanimously approved by the Board.\nThe following revisions were made in the Election of Officers item: eliminating \u00f5another\u00f6 in reference to\nVice-president Villarealos term and the elimination of President Wasko nominating herself for vice-\npresident.\nA statement by member Soglin explaining a request by ATAH was clarified to read \u00f5Member Soglin\nexplained that, at this time, the School district has no plans to host another community meeting (Public\nForum). He then explained that CARE (Community Alliance for Resources in Education) was planning to\nhold a strategy meeting, but since no Action Item was on the Agenda, SSHRB would not be able to\ndiscuss co-sponsoring that meeting\u00f6", "path": "SocialServiceHumanRelationsBoard/2009-04-23.pdf"}
{"body": "SocialServiceHumanRelationsBoard", "date": "2009-04-23", "page": 2, "text": "Social Service Human Relations Board\nMinutes of the Regular Meeting, April 23, 2009\nPage 2\n3-A. PRESENTATION OF ALAMEDA BOYS AND GIRLS CLUB PROGRAMS -\nGEORGE PHILLPS, EXECUTIVE DIRECTOR and MARC MORALES, SITE\nDIRECTOR OF THE WEST ALAMEDA TEEN CLUB\nAt the City Councilos request and annually as part of the public review process, the Board reviews staff\u00f8s\nrecommendations for Community Development Block Grant (CDBG) funding for public services.\nDuring the discussion period that followed staff presentation on the recommendations at the March\nmeeting, board members expressed the desire to have more information regarding organizations receiving\nfunding. Member Biggs suggested that representatives from the organizations be invited to come to our\nmeetings to provide information and answer questions regarding their programs and services. This\npresentation is the first in a series that will be scheduled throughout the year, with the intention to have all\nfunded organizations make presentations before the next public hearing on housing and community\ndevelopment needs.\nGeorge Phillips introduced himself and explained that he, Marc Morales, and Boys and Girls Club Board\nMember, Chief Burny Mathews would be speaking on two topics, the first being Marc speaking on whatos\nhappening at the West Alameda Teen Club they\u00f8ve been operating for the past six years, and the second\nbeing Burny Matthews speaking on the Clubos plans for the future.\nMarc provided information on their programos hours of operation and stated that they are currently\nserving 151 youth (boys and girls) between the ages of 12 and 18. Programs include \u00f5Money Matters\u00f6\nwhich, among other things teaches students how to manage a checking account, and a Career Launch\nProgram that teaches them to write R\u00e9sum\u00e9os and helps them learn how to present themselves during a job\ninterview.\nOther program activities include:\nEight members participating in an Old Navy \u00f5Job Shadow \u00f5 program, spending a morning working\nalongside associates at the Old Navy store at Towne Centre.\nTwo Leadership Groups; a Torch Club for middle-school youth and a Keystone Club for high-school\nyouth.\nA Cooking and Nutrition camp\nA high-school basketball house-league, which had participation by 40 members.\nFlag football games\nA Technology Center, which includes job search opportunities, and a \u00f5skill set\u00f6 on-line program that\nteaches various computer programs.\nA weekly Arts & Crafts program\nAn Audio mixing and recording studio\nA free summer lunch program in partnership with AUSD that had 70 participants\nField trips to various sports events\nHosted four barbecues, a Halloween Party, a Thanksgiving Feast, four Arts & Crafts events, a Martin\nLuther King \u00f5Be \u00f5 event, and four events during National Boys & Girls Club Week.\nIn addition, Mark explained that the Club had met their CDBG SOW requirements.", "path": "SocialServiceHumanRelationsBoard/2009-04-23.pdf"}
{"body": "SocialServiceHumanRelationsBoard", "date": "2009-04-23", "page": 3, "text": "Social Service Human Relations Board\nMinutes of the Regular Meeting, April 23, 2009\nPage 3\nChief Matthews provided details on the Clubos ten million dollar capital campaign to build a center that\nwill be a safe, clean place for youth at the Woodstock location in West Alameda. He explained that thirty-\nfour hundred youth live within a mile and a half of this location and that the project is in partnership with\nAUSD. The school will use the gymnasium during school hours. The facility will include a gym, teen club,\nprofessional kitchen, a computer lab, free office space for non-profits, a dental clinic, and a medical clinic.\nThey plan to break ground in the next several months. He invited the board to visit the site.\nPresident Wasko invited questions from the board.\nQ.\nIs current Center connecter to \u00f5School Loop\u00f6?\nA.\nNo. Issue is space, and itos hard to draw some youth to West End / Housing Project.\nQ.\nWhat is construction time-line? Do you need all of the funds raised before you start?\nA.\nThey have arranged for a construction loan to bridge the gap and hope to be open by the spring of\n2010.\nQ.\nYour old site has been closed for almost five years; other organizations in similar situations have\nput in portables. What do you see happening when you open?\nA.\nWe expect it to be a \u00f5youth magnet\u00f6, and a facility that will serve three thousand youth each year.\nQ.\nWhat is average daily attendance at current sites?\nA.\nTwelve to twenty at Esparanza and as high as forty or fifty at Chipman.\nMember James\u00f5Doors were not open when I stopped by on April 14th at 6:45-7:00. I helped youth\npresent create an obstacle course.\u00f6 \u00f5What types of outreach do you perform?\u00f6\nGeorge Phillips\n\u00f5I heard that you stopped by at 7:45, not 6:45\u00f6. \u00f5 We do outreach at Esperanza\nand Chipman\u00f6\nQ.\nDo you provide counseling?\nA.\nWe refer to AFS. Try to collaborate rather than re-invent the wheel.\nQ.\nWhat other programs will be offered? Will there be case-management?\nA.\nACLO Summer Program will move to new site in 2010. We are in conversation with AFS for\nthem to provide \u00f5private\u00f6 services.\nQ.\nDoes Torch Club know about upcoming Job fair?\nA.\nTorch Club is for middle-school students who are not yet \u00f5working-age\u00f6", "path": "SocialServiceHumanRelationsBoard/2009-04-23.pdf"}
{"body": "SocialServiceHumanRelationsBoard", "date": "2009-04-23", "page": 4, "text": "Social Service Human Relations Board\nMinutes of the Regular Meeting, April 23, 2009\nPage 4\nPresident Wasko thanked Boys & Girls Club representatives for coming to speak.\nWright: I hope you found this helpful. This is the beginning of an ongoing process and we will continue to\ninvite other organizations to come and speak\nMember Biggs: Yes, this was helpful and Iove learned some things tonight that I will take back to my\norganization.\nMember Villareal: This gives us a better understanding of the services provided by the organizations for\nwhich we recommend funding.\nWright: In addition to visiting the new Boys and Girls Club site we could also schedule visits to other\nprograms funded with CDBG.\n3-B. PRESENTATION (STAFF) ON THE PROPOSED PLAN FOR THE HOMELESS\nPREVENTION AND RAPID RE-HOUSING FUNDING, AND DETERMINE IF\nCONSISTENT WITH IDENTIFIED COMMUNITY NEEDS.\nWright explained that through the recently enacted American Recovery and Reinvestment Act (ARRA)\nthe City of Alameda has been allocated $552,208, over three years, in Homeless Prevention and Rapid Re-\nHousing Program (HPRP) funds.\nThis new infusion of funds creates a number of opportunities for Alameda including making $275,000\nCDBG Capital Project funds available to Boys and Girls Club because they are \u00f5shovel ready\u00f6.\nWe were notified on March 19 that we were granted $552,000 in HPRP funds through the Emergency\nShelter Grant (ESG) program. We usually receive this kind of funding through the County, instead of\ndirectly through the ESG program, but because of the infusion of funds, the city has met the threshold\nfor receiving this funding, which is based on the same formula used to determine the amount of our\nCDBG.\nWe have sixty days (until May 18) to come up with and submit a plan which will be an amendment to our\nfiscal 08/09 Action Plan, and we are supposed to coordinate at a countywide level The plan we are\ndeveloping will go to the City Council on May 5., and an item asking the Council to endorse the\nEveryoneHome Plan will also be on the May 5 agenda.\nThis funding is targeted towards the types of services that are not anything like the normal Shelter Grant\nprogram, including Homeless Prevention and Rapid Re-housing, which is expected to be the way HUD\nfunds homeless services in the future. The purpose of the HPRP is to help persons affected by the current\neconomic crisis in two ways; one to provide homeless prevention assistance to persons who are currently\nhoused and number two, to rapid re-house persons who are currently homeless.\nEligible activities include:\nshort-term rental assistance (provides one to three months housing)", "path": "SocialServiceHumanRelationsBoard/2009-04-23.pdf"}
{"body": "SocialServiceHumanRelationsBoard", "date": "2009-04-23", "page": 5, "text": "Social Service Human Relations Board\nMinutes of the Regular Meeting, April 23, 2009\nPage 5\nmedium \u00f3term rental assistance (four to eighteen months)\nsecurity deposits and other move-in costs and utility payments.\nThe housing relocation and stabilization services that are eligible include outreach, case-management,\nhousing search and placement, legal services, mediation, tenancy preparedness, and credit repair.\nWe sat down with APC, AFS, ECHO, and the AHA, partners we work with to provide services in\nAlameda to prioritize, and we came up with key strategies. They are to focus on a goal of stable housing,\nand to work to maintain the housing for those that are most in need, and to create stable housing\nopportunities for those that are not stable. A second goal is to meet the HUD requirements, which are to\nget the money on the street very quickly. This means we need to have contracts with providers in place by\nSeptember 30. We will also coordinate with regional partners to take advantage of economies of scale\nwhen those opportunities are appropriate and available.\nA copy of the HUD required budget summary was distributed. The information is relatively sparse\ncompared to that normally requested.\nThe important thing to understand is that there are two service tracks for this funding; the homeless\nprevention and the rapid re-housing. Rapid re-housing is another way to implement transitional housing,\nWe will coordinate on a countywide basis to develop assessment tools and 2-1-1 will get an expansion\nopportunity.\nThis funding will hopefully give those in permanent supportive housing into Sect. 8 housing. If we can\nimplement this program, there is an additional $125,000 in Homes funds to supplement the program., and\nbroaden our service delivery\nPresident Wasko: Do we have flexibility in changing levels of allocation as we develop the programs.\nWright: Yes we do.\nMember Dailey: Are these funds competitive or is it guaranteed?\nWright: It is guaranteed. It is an entitlement, but we do have to submit a plan to HUD.\nPresident Wasko: In addition to utility assistance, can this money be used for food?\nWright: No, that is not an eligible expense.\nPresident Wasko: Itos great that with the adopting of the EveryoneHome Plan we are getting onboard\nwith the rest of the county.\nMember Biggs: Iove been in on some of the discussion and have worked with Terri and she deserves a\ngreat deal of credit for helping put this together. If we get the Sect. 8 piece in place we will be taking a\nnational lead in implementing a local continuum. We have seen an increasing demand for emergency\nstabilization payments, such as the need for utility assistance in the winter, when heating costs increase\nOne high utility bill can cause a family to be homeless. Using a local provider network that is already in\nplace will make it easier to implement case-management services.", "path": "SocialServiceHumanRelationsBoard/2009-04-23.pdf"}
{"body": "SocialServiceHumanRelationsBoard", "date": "2009-04-23", "page": 6, "text": "Social Service Human Relations Board\nMinutes of the Regular Meeting, April 23, 2009\nPage 6\nWright: Yes, there is a requirement to use a (HMIS) homeless Management Information System data\ncollection and evaluation system that is mandated as part of this funding. Countywide $900,000 will go to\nthis system. Providers will need to implement assessment processes that go beyond identifying the\nimmediate need and go to the root cause of a householdos barriers to stability.\nMember Dailey requested a copy of the Everyone Home resolution being adopted by the council.\nA Motion, Amendment and Second (James/Biggs/Dailey) that the Board support the proposed plan,\nand that it believes it is consistent with what the Board believes to be priority social service and human\nrelations needs in the community, including short-term services to prevent people from becoming\nhomeless, and rapid re-housing. Unanimous\n3-C. ELECTION OF OFFICERS\nIt was M/S (James/Soglin) that President Wasko be re-elected and member Villareal be elected to\none-year terms as President and Vice President, respectively. Unanimous\n3-D. WORKGROUP PROGRESS REPORTS\nAlamedans Together Against Hate\nMember Villareal reported that ATAH has not met since the last meeting. He and member Soglin\nhave continued to be active in support of the Caring School Curriculum, but not as members of\nATAH. One of them will present the SSHRB letter of support for the curriculum at the AUSD\nboardos meeting, when public comment is heard on this matter.\nSome minor changes have been made to the curriculum, but not a major overhaul. Emails to AUSD\nmembers have been running about 50/50 for and against.\nThe workgroup is planning to participate in the 4th of July Parade and will ask that it be put on the\nMay agenda.\nAssessment and Awareness Workgroup\nMember Nielsen reported that plans for the Dental Clinic are proceeding, with the MOU being\naround 95% completed. CDBG will provide $40,000 for this project, with an additional $27,000\nbeing provided from a separate, unrestricted City fund. The hope is that the project stays on its time-\nline and opens this September. She continues to represent SSHRB on the ACCYF Data Collection\nworkgroup.\nFamily Services Workgroup\nPresident Wasko reported that the family Services Workgroup is \u00f5currently under construction\u00f6\nSister City Workgroup\nPresident Wasko reported that the Sister City Workgroupps next meeting would be to finalize\nplans for a spin-off as a separate non-profit.\nResource-Sharing Workgroup", "path": "SocialServiceHumanRelationsBoard/2009-04-23.pdf"}
{"body": "SocialServiceHumanRelationsBoard", "date": "2009-04-23", "page": 7, "text": "Social Service Human Relations Board\nMinutes of the Regular Meeting, April 23, 2009\nPage 7\nMember Biggs reported that the Resource Sharing Workgroup would be meeting on April 30.\n4. BOARD/STAFF COMMUNICATIONS, NON-AGENDA\nMember Biggs: Attended LWV Meet Your public Officials Night before coming to tonight\u00f8s meeting.\nThere is very minimal service on the 63 bus-line serving Alameda Point, and is an important resource for\nboth APC residents and Alameda Food bank Participants. A public process reviewing bus service is\ncoming up in May and the 63 route is in the cross hairs for being cut.\nMay 13 is the Annual APC Breakfast.\nMember James: Announced an Earth-day Event in East Oakland (he has flyers) and he is in a play.\nHe will be attending the Oakland Police Department Academy. He applied for the one in Alameda, but did\nnot receive a response.\n5.\nORAL COMMUNICATIONS None\n6.\nADJOURNMENT - M/S to adjourn (James/Villareal) Unanimous.\nRespectfully submitted,\nJim Franz\nSecretary, Social Services\nHuman\nRelations Board\nJF:sb\nG:SSHRB\\Packets\\2009\\April09\\MinutesReg\nF: SSHRB\\2009\\Agendas Packets", "path": "SocialServiceHumanRelationsBoard/2009-04-23.pdf"}