{"body": "LibraryBoard", "date": "2008-08-13", "page": 1, "text": "CITY\nof\nTERRA\nMinutes of the\nALAMEDA FREE LIBRARY BOARD MEETING\nAugust 13, 2008\nThe regular meeting of the Alameda Free Library Board was called to order at 6:01 p.m.\nROLL CALL\nPresent:\nMike Hartigan, Vice President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nGail Wetzork, Board Member\nAbsent:\nRuth Belikove, President\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director Highlighting Activities for the Month of August 2008. Accepted.\nB.\n*Draft Minutes of the Special Library Board Meeting of July 8, 2008. Approved.\n*Draft Minutes of the Regular Library Board Meeting of July 9, 2008. Approved.\nC.\n*Library Services Report for the Month of June 2008. Accepted.\nD.\n*Financial Report Reflecting FY 2008-09 Expenditures by Fund Through July 2008. Accepted.\nE.\n*Bills for Ratification for the Month of July 2008. Approved.\nThere were no comments from the Board, so Vice President Hartigan asked for a motion to accept the\nConsent Calendar as presented. Member Wetzork so moved; Member Mitchell seconded the motion,\nwhich carried by a 4-0 vote.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nNone.", "path": "LibraryBoard/2008-08-13.pdf"}
{"body": "LibraryBoard", "date": "2008-08-13", "page": 2, "text": "Page 2 of 4\nMinutes of the Alameda\nFree Library Board Meeting\nAugust 13, 2008\nUNFINISHED BUSINESS\nA.\nNeighborhood Library Improvement Projects (J. Chisaki)\nDirector Chisaki thanked the Board members for showing up and speaking in support of the\nLibrary's branch improvement presentation at the City Council meeting. An RFP was drafted by\nPublic Works and will go to about 40 architects who have previous experience with libraries.\nDiscussion was held about forming a committee to help shepherd the process. It was decided\nthat committee make-up should include representation from the board, Friends and Foundation,\ncommunity members from both Bay Farm and West End, the Public Works project lead, Branch\nSupervisor and Library Director. It was agreed that the committee should have an odd number\nof members. Board Member Butter made a formal motion to form the sub-committee; Member\nWetzork seconded and all were in favor with a 4-0 vote. Member Wetzork volunteered to be the\nLibrary Board's representative.\nNEW BUSINESS\nA.\nCertificates of Appreciation Presented to Strategic Planning Committee (M. Hartigan)\nVice President Hartigan presented Helen Wirth with a certificate of appreciation for the good\nwork she had done as a member of the Strategic Planning Committee, citing the 6 month\ncommitment necessary for the process. Ms. Wirth graciously accepted, and spoke about how\nmuch she had learned during that time, and how she had fallen in love with Alameda all over\nagain through the experience. Hartigan then publicly thanked the other committee members who\nwere not in attendance for their dedicated participation throughout the process as well. Board\nMember Butter presented Vice President Hartigan with his certificate of appreciation, echoing\nhis comments, and adding that his leadership role had been essential. There will be a lot of work\nrequired going forward, but this was the first critical step in paving the way for the project, and\neveryone felt it had been a great success.\nB.\nStrategic Planning Committee Update (M. Hartigan)\nVice President Hartigan wrapped up this item by speaking about how well the City Council\nmeeting had gone, and how much support everyone had felt coming from the members. Board\nMember Wetzork complimented Hartigan on what he thought had been an excellent presentation\nto Council. In response to an inquiry from Recording Secretary Merrick, it was agreed that this\nitem is to be removed from the agenda going forward.\nC.\nArt Exhibit Committee (R. Belikove)\nIn President Belikove's absence, Director Chisaki said the committee met the previous afternoon,\nand discussed ways to get the word out about the art exhibits being displayed. In a semi-related\nitem, Chisaki said the art dedication ceremony had gone very well. Four Council Members were\npresent; both Vice Mayor Tam and Council Member Matarrese spoke. Congressman Pete Stark\nhad also shown up and spoke about his belief in supporting art in the schools.", "path": "LibraryBoard/2008-08-13.pdf"}
{"body": "LibraryBoard", "date": "2008-08-13", "page": 3, "text": "Page 3 of 4\nMinutes of the Alameda\nFree Library Board Meeting\nAugust 13, 2008\nLuzanne Engh, Foundation President, and Honora Murphy, as the Art Selection Committee\nrepresentative, both spoke. Kate Walsh spoke on behalf of the Muir family, who were very\npleased with the Library's art pieces. Artist Gary Bennett was also in attendance, and offered to\ndonate a painting from his home to the Library.\nD.\nAlameda Free Library Foundation (A. Mitchell)\nDirector Chisaki said the Foundation did not have a regular Board Meeting last month, but did\nhave an Executive Board Meeting and talked about their plan of service and how they could\nsupport the Library. They agreed to start setting aside funds for IT equipment replacement, and\nalso some funds to help with the branch remodeling project. They may also consider paying for\nassociation memberships and workshop fees for staff members. October 19th is the\ndate\nof\nthe\nMichael Pollan program, and it will be held at Auctions by the Bay on Alameda Point.\nE.\nFriends of the Alameda Free Library (M. Lambert)\nMarc Lambert said there was no July Friends meeting, but they will meet the following Monday\nand have their election of officers. They feel fortunate to have a full slate this time around.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nA comment about stickers covering content information on videos and DVDs was made;\nsuppliers have been notified and this is being corrected. A request to purchase only videos, not\nDVDs was made as they seem to last longer and have fewer problems. The response was that\nthe Library is no longer able to purchase new titles in video format, and most people prefer the\nDVD format. Director Chisaki read a letter from a vexed patron who said he would not turn off\nhis cell phone or talk quietly into it as long as the Library allowed children to shout and scream\nwith no intervention from staff. The patron withheld his name lest his Library card be cancelled.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Butter had spoken with a Library user who indicated that she had a problem getting a\nbook on Base Reuse. The patron said that through a series of inquiries, she had been given conflicting\ninformation, depending on who she talked to. Director Chisaki said that if the Library does not have the\nbook, the request should go through ILL. Also, there is now a book request form that can be filled out\nand submitted on-line. These requests go to the Supervising Reference Librarian who will send it on to\nthat genres book selector for consideration. If we don't plan on purchasing the book, the request will be\nforwarded on to ILL. Due to the nature of this specific book, Director Chisaki said it may be something\nheld by the Development Services Department, so the patron might want to check with them to see if it\nis available. Member Butter said this is probably not something the user will pursue, as she ended up\ngetting the book from the San Francisco Public Library.", "path": "LibraryBoard/2008-08-13.pdf"}
{"body": "LibraryBoard", "date": "2008-08-13", "page": 4, "text": "Page 4 of 4\nMinutes of the Alameda\nFree Library Board Meeting\nAugust 13, 2008\nDIRECTOR'S COMMENTS\nThe annual comparison report was handed out and the Board discussed the figures briefly. President\nBelikove's copy will be sent to her in the mail due to her absence at the meeting. The patron database\npurge is now complete. An estimated 15,000 registrations were removed; 9,000 were done in a batch\nmode and 6,000 in a manual mode. There are now 40,610 adult, and 11,215 juvenile patrons remaining,\nor a grand total of 50,825 active records. The recommendation is to do a database purge every six\nmonths. An e-mail had come from Sacramento to say that the Library Construction Bond which had\nbeen held in the suspense file is officially dead, and there is no chance at this time of it moving forward.\nRepresentatives from the Library Foundation will be present at the August 19 City Council meeting to\nspeak on behalf of organizations such as theirs that support City Departments on the agenda item of\npublic use policy at the Alameda Theater. Chisaki passed around the plaque of honor that had been\nreceived from Real Estate & Construction Review recognizing the new Alameda Free Library as one of\nthe top projects in Northern California. LEED certification is still being held up by the US Green\nBuilding Council. The USGBC database had become corrupted, so previous responses submitted by\nCity staff had all been lost; all this information now has to be re-submitted. The Library is currently\nextending the agreement with the Alameda County Waste Management Association to take us through\nthis process. If we get the silver certification, the Library will get back about $70,000 from ACWMA.\nThese funds will go back into Measure O so there will be that much more money to spend on the branch\nimprovement projects.\nADJOURNMENT\nVice President Hartigan asked for a motion to adjourn the meeting at 7:06 p.m. Member Mitchell so\nmoved; Member Butter seconded the motion which carried by a 4-0 vote.\nRespectfully submitted,\nJane Chisaki, Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2008-08-13.pdf"}
{"body": "PublicArtCommission", "date": "2008-08-13", "page": 1, "text": "MINUTES OF THE PUBLIC ART COMMISSION\nREGULAR MEETING OF WEDNESDAY, AUGUST 13, 2008\nCOUNCIL CHAMBERS, CITY HALL\n2263 SANTA CLARA AVENUE - 7:00 PM\nCONVENE: Commissioner Lee called the meeting to order at 7:03 p.m.\nROLL CALL:\nPRESENT: Commissioners Candelario, Cervantes, Ibsen, Leal and Lee\nABSENT: None\nSTAFF PRESENT: Jon Biggs, Planning Services Manager/Secretary to\nPublic Art Commission\nMaria Luisa Flores, Intermediate Clerk, Planning & Building\nMINUTES:\nMinutes from the meeting of June 11, 2008\nMotion (Cervantes)/Second (Leal) to approve as submitted\nAyes: 5; Noes: 0. Motion passed.\nMinutes from the meeting of July 9, 2008\nMotion (Lee)/Second (Leal) to approve as submitted\nAyes: 5; Noes: 0. Motion passed.\nAGENDA CHANGES AND DISCUSSION:\nNone\nORAL COMMUNICATIONS:\nNone\nREGULAR AGENDA:\n(4A.) Discussion on Development of Identification Signage for Public Arts Projects\nCommissioner Leal stated that it is important to recognize public art projects in\nsome manner.\nCommissioner Cervantes noted that the City and Commission should be given\ncredit for the positive effect of the program, and including a plaque on public art\nprojects would accomplish this.\nThe commission discussed a number of potential plaque concepts.", "path": "PublicArtCommission/2008-08-13.pdf"}
{"body": "PublicArtCommission", "date": "2008-08-13", "page": 2, "text": "Commissioner Leal noted that one of the public art pieces at Alameda Towne\nCentre has a plaque acknowledging the City's contribution and offered to take\nphotographs that could be reviewed and used as the basis for discussion at a\nfuture meeting.\nMotion (Cervantes)/Second (Leal) to continue the item to the next\nregular meeting to allow Commissioner Leal to photograph the plaque on\nthe public art at Alameda Towne Centre. The photographs would then be\ndistributed to the Board for review at its next meeting.\nAyes: 5; Noes: 0. Motion passed.\n(4B.)\nArchiving Public Art and identifying Appropriate Areas for Public Art in Alameda\nA Subcommittee of the Public Art Commission was selected to draft a press\nrelease and then route a draft of the press release to Jon Biggs in order to\nhave it reviewed by the appropriate City departments.\nCommissioner Lee noted the importance of including those who had their public\nart projects reviewed by the Commission in this process.\nCommissioner Ibsen said a data base would be helpful in identifying future public\nart locations.\nCommissioners indicated they had provided the locations of all public art they\nwere aware of and it would be helpful to enlist the public in identifying other\nlocations. A press release to enlist the help of the public was suggested.\nMotion (Lee)/Second (Candelario) to continue the item to a future meeting to\nallow a subcommittee of the Public Arts Commission to draft a press release\nrequesting the public's assistance in identifying existing public art locations that\nstaff could have reviewed by appropriate City departments.\nAyes: 5; Noes: 0. Motion passed.\nSubcommittee: Commissioners Leal and Ibsen\n(4C). Discussion on Development of Artist Resource List\nThe Commission discussed what should be included in the resource list but\nnoted that keeping such a list up-to-date would require significant resources.\nCommissioner Ibsen suggested that a web based resource list would be the best\napproach because it could be updated without need of printing new copies of the\ndocument each time it was updated.\nG:\\PLANNINGIPAC\\Agendas_Minutes\\Minutes_08\\8-13-08 draft minutes.doc\n2", "path": "PublicArtCommission/2008-08-13.pdf"}
{"body": "PublicArtCommission", "date": "2008-08-13", "page": 3, "text": "Following a discussion on the purpose and audience of the resource list, the\nCommissioners agreed it should not only be for those who need to develop a\npublic art project, but also be designed to accommodate the needs of patrons to\nthe arts.\nMotion (Cervantes)/Secono (Lee) to continue the item to a future meeting to\nallow staff an opportunity to check on the possibility of having an intern work on\nthe development of a web-based artist resource list.\nAyes: 5; Noes: 0. Motion passed.\nSTAFF COMMUNICATIONS:\nStaff reported.\nWRITTEN COMMUNICATIONS:\nNone\nCOMMISSIONER COMMUNICATIONS:\nCommissioner Cervantes accepted a new job and would be leaving the area, but would\nattend the September meeting.\nADJOURNMENT:\nThe meeting was adjourned at 9:03 p.m.\nRespectfully submitted,\nJon Biggs, Planning Services Manager/Secretary\nPublic Art Commission\nG:\\PLANNINGIPACIAgendas_Minutes\\Minutes_08\\8-13-08 draft minutes.doc\n3", "path": "PublicArtCommission/2008-08-13.pdf"}