{"body": "LibraryBoard", "date": "2008-03-12", "page": 1, "text": "OF\nTERKA\nRATED\nMinutes of the\nALAMEDA FREE LIBRARY BOARD MEETING\nMarch 12, 2008\nThe regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nMike Hartigan, Board Member\nAlan Mitchell, Board Member\nAbsent:\nKaren Butter, Vice President\nRuth Belikove, Board Member\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the month of\nMarch 2008. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of February 13, 2008. Approved.\nC.\n*Library Services Report for the month of January 2008. Accepted.\nD.\n*Report from Finance Department reflecting FY 2007-08 Library expenditures (by fund)\nthrough February 2008. Accepted.\nE.\n*Bills for ratification for the month of February 2008. Approved.\nPresident Krongold asked for a motion to accept the Consent Calendar as presented. Member\nMitchell so moved; Member Hartigan seconded the motion which carried by a 3-0 vote.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nNone.\nUNFINISHED BUSINESS\nNone.", "path": "LibraryBoard/2008-03-12.pdf"}
{"body": "LibraryBoard", "date": "2008-03-12", "page": 2, "text": "Page 2 of 4\nMinutes of the Alameda\nFree Library Board Meeting\nMarch 12,2008\nNEW BUSINESS\nA.\nWood Museum DVD (M. Merrick)\nNancy Ely, Wood Middle School teacher and curator of the Wood Museum of History, had\ndropped off a DVD of the Museum's 2007 showing at the Main Library, and it was played for\nthe Board. The Wood Museum of History will be hosted once again this year at the Main\nLibrary from April 21st through May 3rd.\nB.\nBudget Discussion (J. Chisaki)\nDirector Chisaki reported that all departments had been asked to under spend by 2% at the\nmid-year mark, and are now being asked to cut an additional 8% off their respective budgets\nfor the next fiscal year. Library staff members have been meeting to come up with ways to\nreduce costs and increase revenues; ideas such as raising meeting room fees, late fees and\nfines; charging for inter-library loan service and obituary searches are all being considered.\nReducing the Library open hours to save part-time salary dollars has also been discussed. The\nBoard had no objection to these proposed measures, so Director Chisaki will bring the ideas to\nthe City Manager as a next step.\nC.\nStrategic Planning Committee Update (M. Hartigan)\nMember Hartigan called the Board's attention to the Strategic Planning Committee's timeline\ncontained in their packets. There had been meetings on February 20th and the previous night,\nMarch 11th Consultants Kathy Page and Ruth Metz explained their process; brainstorming\nand 10-year visioning goals were discussed. The phone survey is underway, and the pollster\nwill be at the next meeting to disclose the information collected in the process. Director\nChisaki advised the Board that they would need to hold a special meeting sometime between\nApril 15th and May 7th to talk about the telephone survey results and provide feedback for the\ncommittee to consider. The date for this special meeting will be set at the April 9th Library\nBoard meeting.\nD.\nArt Exhibit Committee (R. Belikove)\nMember Belikove was not in attendance, and Director Chisaki pointed out that the first art\ndisplay had been hung. There was a general feeling that the pieces seemed slightly askew,\nand that was because they were each hung from one line; there had not been enough hardware\nto place two lines on each piece. There is a catalog of all the items sitting at the information\ndesk for people to look over if they would like additional information about the pieces or the\nartists. Once the current showing comes down, the Wood Museum of History will be next up.\nTwo other groups have their display applications in at this point, so they will be next in line\nfor showings. Everyone was in agreement that the tracks that were installed looked really\ngood, and the work had been done for significantly less of a cost than originally proposed.", "path": "LibraryBoard/2008-03-12.pdf"}
{"body": "LibraryBoard", "date": "2008-03-12", "page": 3, "text": "Page 3 of 4\nMinutes of the Alameda\nFree Library Board Meeting\nMarch 12, 2008\nE.\nAlameda Free Library Foundation (A. Mitchell)\nDirector Chisaki had attended the last Foundation meeting and thanked them for paying for\nthe art display track. Marc Lambert announced there would be a significant fund-raising\nevent held this year, with a good possibility of author Michael Pollan as the guest speaker.\nThe Marketplace is very interested in partnering with the Foundation for this event.\nF.\nFriends of the Alameda Free Library (M. Lambert)\nMarc Lambert had a copy of the Book Sale Task Force report, which had been provided for\nreview so it could be discussed at the next Friends meeting. The Caf\u00e9 is doing very well; they\nhad $1,200 in sales for the month of January. The Friends newsletter is now being sent out\nvia e-mail; hard copies are still available. Friends President Dorothy Fullerton has been\nmeeting regularly with the Alameda County Friends Association; they will be meeting at the\nAlameda Main Library on March 18th. Due to the current budget crisis, Lambert encouraged\nthat a large contingent visit Sacramento on State Legislative Day coming up on April 16th\nG.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nThere was a request for children's Chinese/English language learning materials on CDs/DVDs\nand anything that would teach conversational Mandarin to kids; orders have been placed.\nPatron called looking for books; the Library did not have them so the patron requested ILL\nservice. The staff member he was requesting this of told the patron to come in and make the\nrequest, but it would be the same information the patron had already given to the staff member\nso it seemed unnecessary. Staff will be instructed to take ILL requests by phone in the future.\nA request for \"Across the Universe\" DVD was made; it has already been ordered. Director\nChisaki read a request about banning laptops in the Quiet Reading Room due to the noise they\ncreate, and asked for the Board's advice on an appropriate response. After some discussion,\nthe Board recommended that the sign on the Quiet Reading Room be revised to include the\nlaptop restriction.\nLIBRARY BOARD COMMUNICATIONS\nMember Mitchell said that after reading the Library Hotline newsletters, it appears that everyone is in\na financial crisis right now. Director Chisaki told the Board that because she cannot count on PLF\nfunding, she did not use it in her projections for next year's budget - this was on the advice of the\nFinance Director.\nDIRECTOR'S COMMENTS\nThe public art pieces by Michael Carey are about 50% complete, so Chisaki will be visiting the artist\nto inspect the work along with Art Consultant Regina Almaguer and Honora Murphy. Carey feels he\nis on target for installation of the pieces by the end of June. The contract with Thomas Hacker for the\ndesign of an awning and shelf at the book return area is finally complete, so that will be moving\nforward. CALTAC membership is up for renewal; the Board decided to let it go for this year. Word", "path": "LibraryBoard/2008-03-12.pdf"}
{"body": "LibraryBoard", "date": "2008-03-12", "page": 4, "text": "Page 4 of 4\nMinutes of the Alameda\nFree Library Board Meeting\nMarch 12, 2008\nhas come from Sacramento that a new Library construction bond is being pitched. It is expected to be\nplaced on the general ballot in 2010. Chisaki passed out the \"Across the Pages\" brochure that had\nbeen created for the Alameda Community Reads program.\nDirector Chisaki queried the Board on how they felt about the 6:00 p.m. start time, and they all\nagreed that it had worked out fine, SO future meetings will now have that new start time.\nADJOURNMENT\nPresident Krongold asked for a motion to adjourn the meeting at 8:04 p.m. Member Mitchell so\nmoved; Member Hartigan seconded the motion which carried by a 3-0 vote.\nRespectfully submitted,\nJane Chisaki\nLibrary Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2008-03-12.pdf"}
{"body": "PublicArtCommission", "date": "2008-03-12", "page": 1, "text": "MINUTES OF THE PUBLIC ART COMMISSION\nREGULAR MEETING OF WEDNESDAY, MARCH 12, 2008\nCOUNCIL CHAMBERS, CITY HALL\n2263 SANTA CLARA AVENUE - 7:00 PM\nCONVENE:\n7:10 p.m.\nROLL CALL:\nPRESENT:\nVice Chair Lee, Commissioners Rosenberg and Wolfe\nABSENT:\nVice Chair Lee read Chair Huston's resignation letter into the\nrecord\nSTAFF PRESENT:\nJon Biggs, Planning Services Manager/Secretary to the Public Art\nCommission; Tony Ebster, Intermediate Clerk/Recording\nSecretary\nMINUTES:\nMinutes for the meeting of January 9, 2008\nMotion (Rosenberg)/Second (Wolfe) to approve minutes as amended\nAyes: 3; Noes: 0. Motion passed unanimously\nORAL COMMUNICATION:\nMs. Debra Owen thanked the Commission for meeting diligently. She asked about the\nprocedure for being more proactive in supporting developers with their public art requirements.\nREGULAR AGENDA:\n(4-A) Election of Chair and, if necessary, Vice Chair.\nMotion (Rosenberg)/Second (Wolfe) to table the item until vacancies on the Commission have\nbeen filled.\nAyes: 3; Noes:0. Motion passes unanimously\n(4-B) Review the draft of changes to Chapter 30-65 of the Public Art Ordinance.\nMr. Biggs noted the agenda report included in the packet and the changes that the report\noutlined.\nCommissioner Lee asked who the \"public\" would be if a public meeting were to be held to\ndiscuss the issue of the cap.\nCommissioner Wolfe suggested prioritizing a charette to discuss the cap issue and feels that it\nis high on the priority list.\nDraft Minutes of March 12, 2008\n1\nRegular Public Art Commission Meeting", "path": "PublicArtCommission/2008-03-12.pdf"}
{"body": "PublicArtCommission", "date": "2008-03-12", "page": 2, "text": "Mr. Biggs stated that the Commission needed to develop language to address the phasing of\nlarger projects. He read his suggested language.\nThe Commission considered the language and indicated that it was along the lines of what they\nhad in mind.\nThe Commission also discussed in-lieu fee contributions and the proposed change to the Public\nArt Ordinance, which was the elimination of a cap of $150,000, and other methods of calculating\npublic art contributions.\nMotion (Rosenberg)/Second (Wolfe) for staff to research what other cities required developers\nto spend on public art and what percentage of in-lieu fees is spent on administration.\nAyes: 3; Noes:0\nMotion passed unanimously\n(4-C) Discussion on the development of procedures to recommend the acquisition or purchase\nof public art to the City Council.\nMr. Biggs began the discussion by reading the staff report.\nThe Commission noted that many of the points in the report are already in the guidelines for the\nacquisition and purchase of public art.\nCommissioner Lee pointed out that all of their conversations come back to the need for a web\nresource.\nThe Commission had questions about how to generate and distribute proposals for future art\nprojects.\nThe Commission made suggestions including the possible creation of a map of art that is\ncurrently in place and potential locations for future art.\nMr. Biggs asked if the Commission could generate a list of where public art is in Alameda.\nA photographic inventory of public art in Alameda was also suggested.\nMs. Owen told the Commission that they have a resource of about 50-100 photographers\navailable to help with the project. She suggested a challenge or a scavenger hunt to get all the\nart documented or having a call to the public for people to help out.\nMotion (Rosenberg)/Second (Wolfe) to give the Commission a homework assignment to\ndocument and photograph the art and where it is located in Alameda.\nAyes: 3; Noes: 0. Motion passed unanimously\nThe Commission then talked about how diversity and variety is necessary with public art.\nIt was also suggested that the Commission should be open to other funding sources and\nopportunities.\nMs. Owen mentioned that there is a photo exhibit coming up and would like the opportunity to\nshow some of the pieces at City Hall.\nDraft Minutes of March 12, 2008\n2\nRegular Public Art Commission Meeting", "path": "PublicArtCommission/2008-03-12.pdf"}
{"body": "PublicArtCommission", "date": "2008-03-12", "page": 3, "text": "Commissioner Rosenberg pointed out that it is not very easy to display works on the walls at\nCity Hall due to security issues.\nIt was suggested to look into purchasing cases for art with the in-lieu money for display\npurposes.\n(4-D) Discussion on enforcement and noncompliance with the approvals granted by the Public\nArt Commission.\nMr. Biggs distributed a comprehensive list of projects that had a value of more than $250,000\nsince 2004.\n(4-E) Set date for the next Public Art Commission meeting.\nThe Commission approved the proposed calendar through July by unanimous vote.\nSTAFF COMMUNICATIONS:\nStaff reported\nWRITTEN COMMUNICATIONS:\nNone\nCOMMISSIONER COMMUNICATIONS:\nNone\nADJOURNMENT:\nThe meeting adjourned at 8:53 pm.\nRespectfully submitted,\nJon Biggs, Planning Services Manager/Secretary\nPublic Art Commission\nDraft Minutes of March 12, 2008\n3\nRegular Public Art Commission Meeting", "path": "PublicArtCommission/2008-03-12.pdf"}