{"body": "CivilServiceBoard", "date": "2007-11-08", "page": 1, "text": "OF\nof\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, NOVEMBER 8, 2007\n1.\nThe meeting was called to order at 5:05 p.m.\n2.\nROLL CALL: Board Members Michael Rich, Avonnet Peeler, Linda McHugh, Peter Horikoshi and\nExecutive Secretary Karen Willis.\nABSENT:\nMember Roberto Rocha\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician\nI, Human Resources.\nOTHERS IN ATTENDANCE: Alan Elnick, Chris Low and Emily Hung.\n3.\nMINUTES:\nThe minutes of the regular meeting of July 11, 2007 were presented for Board\napproval. Member Peeler moved to accept, Member Rich seconded, and carried by\na\n4-0 vote.\n4.\nCONSENT CALENDAR:\nMember McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0\nvote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JULY, AUGUST, and SEPTEMBER 2007.\n4A.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nCombination Building Inspector\n8/22/2007\n207-42\nDevelopment Coordinator\n8/3/2007\n207-32\nFirefighter (Lateral)\n7/2/2007\n207-37\nFirefighter (Entry)\n8/24/2007\n207-38\nHousing Authority Maintenance Supervisor\n8/16/2007\n207-44\nHuman Resources Analyst\n7/31/2007\n207-43\nInformation Technology Manager\n8/5/2007\n207-40PR\nMaintenance Worker I\n7/25/2007\n207-26\nPlanning Services Manager\n9/19/2007\n207-48\nPolice Officer (Academy Attendee/Grad)\n9/15/2007\n207-52\nReconstruction Specialist II\n7/12/2007\n207-46PR\n4B.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAssistant City Attorney I/II\n5/17/2006\n206-16\nDeputy City Attorney Il\n5/31/2006\n206-16\nElectrical Helper\n9/13/2006\n206-47\nFire Apparatus Operator\n9/19/2006\n206-08PR\nFire/Building Code Compliance Officer\n3/12/2007\n207-17", "path": "CivilServiceBoard/2007-11-08.pdf"}
{"body": "CivilServiceBoard", "date": "2007-11-08", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Agenda\nRegular Meeting of November 8, 2007\nFleet Mechanic\n5/4/2007\n207-15\nOffice Assistant\n6/20/2007\n207-39\nPolice Officer (Recruit)\n3/5/2007\n206-76\nPolice Sergeant\n11/14/2006\n206-52PR\nProgram Specialist II (Clean Water Program)\n11/2/2006\n206-48\nPublic Safety Dispatcher (Entry)\n6/28/2007\n207-28\nSales and Service Supervisor\n6/7/2007\n207-23\nSenior Account Clerk\n5/10/2007\n207-21R\nSenior Clerk\n3/15/2007\n207-06\n4C. ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAdministrative Technician I\n5/2/2007\n207-31PR\nAdministrative Technician I\n11/29/2006\n206-70\nAssistant Engineer (Traffic)\n4/17/2007\n206-561\nCommunications Center Supervisor\n4/16/2007\n207-12\nComputer Services Coordinator\n10/10/2006\n206-53\nDevelopment Manager\n3/27/2007\n207-24PR\nFire Captain\n10/12/2005\n205-46PR\nIntermediate Clerk\n7/20/2006\n206-34\nJailer\n10/20/2005\n205-48\nJunior Engineer\n6/22/2007\n207-36\nLine Working Supervisor\n5/23/2007\n207-20\nPolice Records Supervisor\n4/17/2007\n207-13\nPublic Safety Dispatcher (Lateral)\n6/28/2007\n207-29\nTransportation Engineer\n6/6/2007\n207-33PR\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of June 1, 2007 - August 31, 2007\nBoard Member Michael Rich asked if there had been any disciplinary or probationary releases. Executive\nSecretary\nWillis\nstated\nthat\nthere\nhad\nbeen\none\nprobationary\nrelease\nin\nthe\nPolice\nDepartment\nwhere\nthe\nindividual did not pass probation as a Police Sergeant. Board Member McHugh questioned why there had\nbeen so many separations within the Planning and Building Department. Executive Secretary Willis stated\nthat some employees had received job offers elsewhere and another employee had decided to go back to\nschool. Board Member Michael Rich stated that it seemed as though there had been a spike of\nseparations in the last three months. Executive Secretary Willis confirmed that there has been an increase\nin voluntary turnover. Board Member Rich asked whether it was due to the City's benefit structure.\nExecutive Secretary Willis stated that the Human Resources Department has been holding exit interviews\nand that there has been no pattern in particular. She stated that the problem is more with getting interest in\napplying for City jobs rather than with employees leaving.\n5-B\nVote for New Officers\nBoard Member Peeler nominated Michael Rich to serve as Civil Service Board President, Member McHugh\nseconded and carried by a 4-0 vote. Michael Rich accepted his nomination.\n5-C Article VII. Eligible Lists\nChris Low presented the Board with a memo from Police Chief Walter Tibbet regarding the use of multiple\neligible lists for the Police Officer Recruit Classification. Chris Low explained that the Police Officer", "path": "CivilServiceBoard/2007-11-08.pdf"}
{"body": "CivilServiceBoard", "date": "2007-11-08", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Agenda\nRegular Meeting of November 8, 2007\nrecruitment used to bring in hundreds of applications but in the last year that has changed dramatically.\nThe Police Department is now having difficulty finding good candidates and would like to recruit on a\ncontinuous basis to have the flexibility to establish multiple eligible lists, and to be able to use them\nsimultaneously. He also shared that it takes over a year to put an Officer on the street, and many other\nPolice departments are experiencing the same problems in finding qualified individuals. Board President\nMichael Rich questioned what the difference would be between having multiple eligible lists and adding to\nthe current one. Chris Low explained that eligible lists are typically the order in which people are hired. The\nCity of Alameda exhausts the current list and then establishes a new one, but that a single list might also\nbe a possibility. Board President Michael Rich asked if having multiple lists would be confusing and stated\nthat he would like to see new names merged onto one list instead. Board Member Horikoshi shared that all\nagencies are having difficulties finding qualified people. He stated that his interest is in finding the City of\nAlameda qualified Officers and would like to leave it up to staff to determine what the best way to handle\nthe eligible lists will be. Executive Secretary Willis stated that the language on establishment of lists would\nneed to be changed and brought back to the Board\n5-D\nRules Review- Language\nExecutive Secretary Karen Willis handed out a letter to the Civil Service Board from ACEA stating that\nalthough Non-Civil Service employees in ACEA are granted appeal rights to the Civil Service Board through\nthe ACEA MOU, the Civil Service Board would have no standing to provide any remedy for these\nemployees. Alan Elnick stated that ACEA is concerned that even though the MOU grants these\nemployees a right to a hearing before the Civil Service Board, there is nothing in the Civil Service Rules\nthat binds the City to accept the decision of the Civil Service Board. He stated that it was not clear if the\nCivil Service Board would have to recognize the appeal under the MOU since it was not addressed in the\nCivil Service Rules. Board President Michael Rich asked if ACEA had any desire to grant Civil Service\nstatus or rights beyond the right to a Civil Service Board hearing to these employees. Mr. Elnick stated that\nACEA was not asking for that. Board Member Avonnet Peeler asked if the employees would waive their\nrights to file in Court should they be granted an appeal before the Civil Service Board. Mr. Elnick stated\nthat they would not, nor would any other employee currently allowed an appeal to the Civil Service Board.\nBoard President Michael Rich stated that as a Board member he has no problem allowing these hearings\nas the Civil Service Board is currently a hearing Board for other employees. Executive Secretary Willis\nstated that the MOU binds the City as it is a contract with ACEA and as such, if the Civil Service Board is\nrecognized as the final authority for employees in ACEA bargaining unit, than the City would honor that\nprovision. There is no explicit language anywhere that states that the City shall accept the decision of the\nCivil Service Board as final, although that is what has been applied. After further discussion, it was decided\nthat Executive Secretary Willis would speak with the attorney's office to see if a letter could be generated\nstating that the City would recognize the Civil Service Board's decision as final and binding for non-Civil\nService employees granted a hearing before the Civil Service Board. Mr. Elnick stated that that would be\nsufficient for ACEA.\nDiscussion continued regarding other sections of the Civil Service Rules. Board President Michael Rich\nquestioned why Affirmative Action language was removed from Article I, Section 2. He stated that he would\nlike to see a letter from the Attorney's office regarding the correct language. Board Member Peter\nHorikoshi asked whether, in Section 2, the phrase \"because of sex\" should be changed to \"because of\ngender\". There was a discussion on which term to use and Board President Rich stated that he would be\nok with changing \"sex\" to \"gender\" in the Rules as well as the Civil Service Ordinance. Board Member\nLinda McHugh stated that Section 7, Eligible List, may need changing regarding the Police Officer issue.\n5-E\nRequest for Reinstatement - Executive Assistant\nExecutive Secretary Karen Willis shared that an employee who had resigned to go back to school has\nrequested to be reinstated. She explained that this employee would be placed on the eligible list and would\nnot have to go through the testing process but would need to participate in a departmental interview. She\nstated that the department is not required to select this person, but that their name would be certified to the\nhiring authority for consideration.", "path": "CivilServiceBoard/2007-11-08.pdf"}
{"body": "CivilServiceBoard", "date": "2007-11-08", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Agenda\nRegular Meeting of November 8, 2007\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\n(None)\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard President Rich stated that he appreciates the efforts of the Alameda Police Department to bring a\nresolution to the recent homicide so quickly.\nBoard Member Horikoshi expressed his thanks for being allowed to join the Board.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\n(None)\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 6:25 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2007-11-08.pdf"}
{"body": "RecreationandParkCommission", "date": "2007-11-08", "page": 1, "text": "a\nMINUTES OF\nRECREATION AND PARK COMMISSION\nMEETING OF NOVEMBER 8, 2007\n2226 Santa Clara Avenue\nAlameda, CA 94501\n(510) 747-7529\nDATE:\nThursday, November 8, 2007\nTIME:\n7:00 p.m.\nPLACE:\nRoom 360, City Hall, Santa Clara Avenue and Oak Street, Alameda, CA\n94501\n1.\nROLL CALL\nPresent: Chair Terri Ogden, Vice Chair Jo Kahuanui, Commissioners Michael Cooper,\nJoe Restagno and Bill Sonneman\nAbsent:\nNone\nStaff:\nDale Lillard, Director\n2.\nELECTION OF OFFICERS\nA.\nNomination and Selection of Chair\nM/S/C\nKAHUANUI/SONNEMAN\n(unanimously approved)\n\"That Terri Ogden be elected Chair of the Recreation & Park Commission.\"\nB.\nNomination and Selection of Vice Chair\nM/S/C\nKAHUANUI/COOPER\n(unanimously approved)\n\"That Joe Restagno be elected Vice Chair of the Recreation & Park Commission.\"\n3.\nAPPROVAL OF MINUTES\nMinutes of September 13, 2007 Recreation and Park Commission Meeting.\nM/S/C\nRESTAGNOICOOPER\n(unanimously approved)\n\"That the Minutes of September 13, 2007 Recreation and Park Commission Meeting\nare approved.'\n- 1\nRecreation & Park Commission Mtg.\nMinutes - Thursday, November 8, 2007", "path": "RecreationandParkCommission/2007-11-08.pdf"}
{"body": "RecreationandParkCommission", "date": "2007-11-08", "page": 2, "text": "4.\nORAL COMMUNICATIONS, AGENDA\n(Any person may address the Commission in regard to any matter over which the\nCommission has jurisdiction or of which it may take cognizance that is not on the agenda.)\nNone.\n5.\nWRITTEN COMMUNICATIONS\nProposal from Alameda East Bay Miracle League to build Miracle League Park at\nexisting Estuary Park on former Coast Guard Housing site.\nDirector Lillard stated that at the ARRA meeting to be held on December 5, 2007,\nthe City will be applying for a license to operate the Estuary Park fields. ARPD will\nalso be asking for funding from ARRA leases to renovate the soccer field at that\nlocation. Staff will work with the Miracle group to build a field at that location. The\nlicense will only be for a year, but once land is conveyed to the City long-term leases\ncan be completed.\n6.\nNEW BUSINESS\nA.\nDiscussion of Conceptual Drawing of Bayport Park Recreation Building\n-\n(Discussion Item)\nDirector Lillard presented the conceptual drawing of the Bayport Park Recreation Building\nto the Recreation and Park Commission. A restriction on the building is that it needs to\nlook like the school so there will not be a pitched roof. Also, the building needs to be within\nthe same color scheme. Being presented tonight is the first rendition of the drawing.\nIt was determined that there needs to be more color. A band two to three feet up around\nthe building in a sun dried tomato color and making the door a solid door (sun dried tomato)\nwill be added.\nDirector Lillard stated that this building will be a little bigger then the new building at Upper\nWashington Park and will also be a modular building. The building should be installed and\nready for summer 2008.\n7.\nUNFINISHED BUSINESS\nA.\nSelection of Pedestrian Task Force Representative - (Discussion/Action Item)\nDirector Lillard asked for a volunteer from the Recreation & Park Commission to serve on\nthe Pedestrian Task Force. Bill Sonneman stated that he would serve on the Task Force.\nJo Kahuanui stated that she could fill in when Mr. Sonneman cannot attend.\n- 2 -\nRecreation & Park Commission Mtg\nMinutes - Thursday, November 8, 2007", "path": "RecreationandParkCommission/2007-11-08.pdf"}
{"body": "RecreationandParkCommission", "date": "2007-11-08", "page": 3, "text": "8.\nREPORTS FROM RECREATION COMMISSION AND RECREATION AND PARK\nDIRECTOR\nA. Park Division\nSee November 7, 2007 Activity Report.\nB. Recreation Division\nSee November 7, 2007 Activity Report.\nC. Mastick Senior Center\nSee November 7, 2007 Activity Report.\nD. Other Reports and Announcments\nDirector Lillard stated the Middle School Sports is underway. Volleyball is the current sport\nbeing played and there are approximately 60 participants from Lincoln and Wood Middle\nSchools. Chipman Middle School is not participating. CYO teams will be added at a later\ndate. Volleyball ends at the holiday break and Basketball will begin in January 2008.\nAlso, there is a Friday evening, drop-in program, being held at the Alameda Point Gym.\nThis program will be for a six week period. Staff are working with AUSD to develop a\nscholarship element to the Middle School Sports Program.\n9.\nORAL COMMUNICATIONS, GENERAL\nDirector Lillard stated that the Operational Review of the Corica Golf Complex will go\nbefore Council on December 18, 2007. The Golf Commission has reviewed and held a\nStudy Session regarding the report and its recommendation. Their recommendation has\nbeen forwarded to Council with a request for Council to address the $10 million in capital\nimprovements and if that is not possible for Council to go ahead and seek an outside\noperator.\nChair Ogden asked if the heater at the pool was repaired. Director Lillard stated that the\nwater heater and the showers have been repaired. The pool water heater parts arrived\ntoday and repairs will begin tomorrow. Staff has met with the new AUSD Maintenance and\nFacility Director, Leland Noll, to review pool repair/maintenance responsibilities.\n10.\nITEMS FOR NEXT AGENDA\n11.\nSET DAY FOR NEXT MEETING\nM/S/C\nSonneman/Kahuanui\n(unanimously approved)\n\"That Recreation and Park Commission cancel December 13, 2007 meeting. Next\nmeeting will be Thursday, January 10, 2008.\"\n12. ADJOURNMENT\n- 3 -\nRecreation & Park Commission Mtg\nMinutes - Thursday, November 8, 2007", "path": "RecreationandParkCommission/2007-11-08.pdf"}