{"body": "CivilServiceBoard", "date": "2007-07-11", "page": 1, "text": "OF\nof\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JULY 11, 2007\n1.\nThe meeting was called to order at 5:06 p.m.\n2.\nROLL CALL: Board President Michael Robles-Wong, Avonnet Peeler, Michael Rich, Linda McHugh and\nExecutive Secretary Karen Willis.\nABSENT:\nMember Roberto Rocha\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician\nI, Human Resources.\nOTHERS IN ATTENDANCE: Pam Sibley, Frances Gong, Linda Justus, Terry Flippo and Alan Elnick\n3.\nMINUTES:\nThe minutes of the regular meeting of April 4, 2007 were presented for Board\napproval. Member Rich moved to accept, Member Peeler seconded, and carried by a\n4-0 vote.\n4.\nCONSENT CALENDAR:\nMember McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0\nvote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF APRIL, MAY AND JUNE 2007.\n4A.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Tech I\n5/2/2007\n207-31PR\nAssistant Engineer (Traffic)\n4/17/2007\n206-561\nCATV Network Engineer\n5/24/2007\n207-22\nCommunications Center Supervisor\n4/16/2007\n207-12\nDevelopment Manager\n3/27/1997\n207-24PR\nFleet Mechanic\n5/4/2007\n207-15\nJunior Engineer\n5/30/2007\n207-36\nJunior Engineer\n6/22/2007\n207-36\nLine Working Supervisor\n5/23/2007\n207-20\nOffice Assistant\n6/20/2007\n207-39\nPolice Records Supervisor\n4/17/2007\n207-13\nPublic Safety Dispatcher (Lateral)\n6/28/2007\n207-29\nPublic Safety Dispatcher (Entry)\n6/28/2007\n207-28\nSales and Service Supervisor\n6/7/2007\n207-23\nSenior Account Clerk\n5/10/2007\n207-21R\nSystem Dispatcher\n6/20/2007\n207-25\nTransportation Engineer\n6/6/2007\n207-33PR\n4B.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Technician I (HR)\n11/29/2006\n206-70\nConstruction Inspector & Survey Supervisor\n6/9/2006\n206-22PR\nCustomer Service Representative\n7/20/2006\n206-09\nDeputy City Attorney Il\n5/31/2006\n206-16\nLibrary Technician (Volunteer Services)\n1/30/2007\n206-58", "path": "CivilServiceBoard/2007-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2007-07-11", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of July 11, 2007\nPolice Sergeant\n11/14/2006\n206-52PR\nProgram Specialist I/II (Int. Waste Mgmt Program)\n1/25/2007\n206-63\nProgram Specialist Il (Clean Water Program)\n11/2/2006\n206-48\nStock Clerk\n2/28/2007\n207-19\nSupervising Librarian (Children's Services)\n1/17/2007\n206-49\nTransportation Coordinator\n1/5/2007\n206-71\n4C.\nELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAccounting Technician\n12/15/2005\n205-57\nJunior Engineer\n2/15/2007\n206-64\nPlan Check Engineer\n2/16/2007\n206-73\nPolice Lieutenant (Promotional)\n7/6/2005\n205-36PR\nPolice Officer (Academy Graduate)\n2/26/2007\n206-75\nPolice Officer (Lateral)\n2/26/2007\n206-74\nPW Maintenance Team Leader (Plumbing)\n11/2/2006\n206-62PR\nRecreation Program Coordinator\n1/31/2007\n206-68\nSenior Electrical Engineer\n2/1/2007\n206-10PR\nSupervising Librarian (Adult Services)\n1/18/2007\n206-50\n4-D\nLIST OF SPECIFICATIONS:\nInformation Technology Manager (Retitled and Revised)\nPurchasing and Payables Coordinator (New)\nStock Clerk (Revised)\nTransportation Engineer (Revised)\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of March 1, 2007 through May 31, 2007\nBoard Member Rich stated that there seemed to be a high number of probationary releases. Karen\nWillis explained that it may be an indication of problems in the selection process or the candidate\nwho was chosen may not have been a good fit for the department. Board President Robles-Wong\nstated that it seems as though the City is having retention issues with regard to Police and Fire\npositions.\n5-B\nReclassification - From Administrative Services Coordinator to Purchasing & Payables\nCoordinator\nExecutive Secretary Karen Willis shared that the Purchasing and Payables Coordinator is a unique\nclassification. Member Rich asked if this reclassification was different from the previous one in the\nPolice department, and Karen Willis confirmed that it was. Member Peeler moved to accept the\nreclassification, Member Rich seconded and carried by a 4 - 0 vote.\n5-C\nEMS Education Coordinator Correction, April 4, 2007 CSB Agenda, Item 4 - C\nJill Kovacs presented the EMS Education Coordinator eligible list which should have been cancelled\nand not extended at the April 4, 2007 Civil Service Board meeting. Member Rich moved to accept\nthe change, Member McHugh seconded and carried by a 4 - 0 vote.\n5-D\nCivil Service Rules Review\nExecutive Secretary Willis shared that Human Resources sent a notice to the Bargaining Units, but\nthat they had not received anything back. Member Peeler questioned whether there had been a date", "path": "CivilServiceBoard/2007-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2007-07-11", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of July 11, 2007\nlisted in the letter as to when the Bargaining Units needed to respond, and Karen Willis confirmed\nthat there was. Board President Robles-Wong asked for input from members of the audience. Linda\nJustus, ACEA President, stated that they were supposed to have received copies of the Civil Service\nRules that contained suggested changes, and that she was interested to see what changes the\nBoard wanted to make. Board President Robles-Wong shared that Member Peeler's copy of the\nRules had highlighted sections that she had questions about but did not include changes. Member\nRich stated that the reason the letter had been sent out was because the Board wanted input from\nthe Bargaining Units regarding things that needed to be changed or updated. Pam Sibley stated that\nshe had attended the meeting to hear about the proposed changes and that the Rules language\nneeded to be changed. Board Members, Rich, Robles-Wong and Peeler all agreed that the Board\nintended the changes to be \"housekeeping\" to update outdated language, but that if something in the\nRules is wrong it needs to be changed. Board President Robles-Wong explained it was policy versus\nprocedure. Member Rich stated that the Board's role is to maintain the Civil Service System, not to\nbe change agents. Board President Robles-Wong stated that if an issue was procedural, any rule\nrelated questions should go to Administration. Executive Secretary Karen Willis stated that the\nprocess would be for Human Resources to send recommended changes to the Bargaining Units and\nask for their input, and would then bring those changes back to the Civil Service Board.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nAlan Elnick shared with the Board that there had recently been a reassignment of a non-confidential\nclassification that currently existed within one Bargaining Unit, to a confidential position within another\nBargaining Unit. He stated that this reassignment had caused a reduction in force for the original\nBargaining Unit. Karen Willis stated that there had not been a reduction in force because it provided\nanother opportunity for the person who had held the reassigned position. Alan Elnick stated that the\nperson had to compete for the position with other applicants. If the incumbent had not been hired into the\nnew position they would have in turn, been laid off. He also stated that the position had in fact been\nremoved from Alameda City Employees Association. Karen Willis stated that there was a memorandum\nsent to the Bargaining Units regarding the change and that Human Resources did not receive a response.\nShe also stated that the department had requested the change because the position had become\nconfidential. Linda Justus stated that she did not agree with the exam process and the new probation\nperiod for a person who had already been doing that job. Board President Robles-Wong stated that there\nare Bargaining Unit requirements under State and Federal law and that the City has responsibility as to its\npart of those requirements. Alan Elnick stated that the person had been promoted into a new position with\na one year probation and that person could be eliminated at any time with in that period, and that because\nthe previous classification had been eliminated there was now no position for the promoted person to fall\nback on. He also shared that he was concerned about the situation under the current Rules. Member Rich\nstated that the Civil Service system has rules and management has discretion as to how to administer\nthese rules. Some of these things may affect areas that are bargainable. Board President Robles-Wong\nasked Mr. Elnick if he thought there should be a new rule throwing everything open to competitive exam or\nwas there specific language he would like to propose. Member Rich asked Mr. Elnick if he thought a rule\nwas not applied correctly or if the rule is flawed. Mr. Elnick responded that he was not sure. Member Rich\nstated that the rules do not say that no one gets laid off. Member Rich suggested something be prepared\nfor review. Executive Secretary Willis advised Mr. Elnick to submit a letter from Alameda City Employees\nAssociation to include in the next Civil Service Board Packet which will go out one week before the\nmeeting, and Mr. Elnick in turn agreed to do so.\nPam Sibley stated that employees never know when to expect a reclassification or an exam, and that there\nis no protection in the screen-to-list process. She also stated that the Civil Service Rules are great but the\ninterpretation is muddy. Board President Robles-Wong asked her to put her comments in writing so that\nthe Board has something to look at in order to better understand. He also asked that Human Resources\nsend a strikeout copy of the Rules to the Bargaining Units and requested that the Agenda for the next Civil\nService Meeting include reviewing the current Rules page by page, as well as to vote for a new set of Civil", "path": "CivilServiceBoard/2007-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2007-07-11", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of July 11, 2007\nService Officers.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard President Robles-Wong shared that this would be his last meeting due to the fact that his term was\nnow up. Member Rich stated that he wished to thank Board President Robles-Wong and Karen Willis\nshared that staff would miss him. All thanked him for his time that he served on the Board.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis thanked the Board Members for attending the Board appreciation breakfast.\n10.\nThere being no further business to come before the Board, the meeting was adjourned at 6:15 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2007-07-11.pdf"}
{"body": "LibraryBoard", "date": "2007-07-11", "page": 1, "text": "CITY\nOF\nTERKA\nMinutes of the\nALAMEDA FREE LIBRARY BOARD MEETING\nJuly 11, 2007\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nKaren Butter, President\nRuth Belikove, Vice President\nLeslie Krongold, Board Member\nAlan Mitchell, Board Member\nMike Hartigan, Board Member\nAbsent:\nNone\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nPresident Butter welcomed new member Hartigan, saying it was really nice to have a colleague\nwho helped build the Library join the Board. The Board looks forward to Member Hartigan's\nhelp as they move ahead with renovating the branches and planning Library services for the\nfuture.\nPresident Butter made mention of the recent death of Archie Waterbury, long-time Library\nsupporter. He will be sorely missed by the community, and especially missed at the Friends\nbook sales. The Board will honor the memory of Mr. Waterbury as the meeting adjourns with a\nmoment of silence.\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the month\nof July 2007. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of June 13, 2007. Approved.\nC.\n*Library Services Report for the month of May 2007. Accepted.\nD.\n*Report from Finance Department reflecting FY 2006-07 Library expenditures (by fund)\nthrough June 2007. Accepted.\nE.\n*Bills for ratification. Approved.", "path": "LibraryBoard/2007-07-11.pdf"}
{"body": "LibraryBoard", "date": "2007-07-11", "page": 2, "text": "Page 2 of 5\nMinutes of the Alameda\nFree Library Board Meeting\nJuly 11, 2007\nPresident Butter questioned the June meeting minutes where a decision had been made that\nDirector Chisaki would report for Board Member Mitchell in his absence. Prior to that meeting,\nMember Mitchell had requested a leave of absence from the Library Board, and it was assumed\nhe would not attend the Foundation meetings either. Because Director Chisaki attends these\nmeetings herself, she would report to the Board on Foundation activities.\nPresident Butter mentioned the continued decline in checkouts at the branches. Vice President\nBelikove reiterated that it would be helpful to have some books on display to draw patron\ninterest. Director Chisaki indicated that it is hard to do that at the branches because there really\nis no extra space. The shelving is lower in the children's area, so there are always books\ndisplayed on the tops of those shelves. Vice President Belikove believes that displaying books\non top of the shelving would add a certain warmth to the library as well.\nPresident Butter asked for a motion to accept the Consent Calendar as presented. Member\nMitchell so moved; Member Krongold seconded the motion which carried by a 5-0 vote.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nAudience member Marc Lambert asked if the Board had approved the Library's policy that all\npatrons must have their library card in order to use library services, particularly to access the\nInternet on the computers. Director Chisaki responded that it was merely a procedural issue, and\ndid not go before the Board for approval. Furthermore, notices that library cards would be\nrequired had gone out for a month prior to this procedure being instituted.\nUNFINISHED BUSINESS\nA.\nStrategic Planning Consultant Responses (J. Chisaki)\nPresident Butter asked Director Chisaki to cite the history of this subject for the benefit of\nnew member Hartigan. After a brief explanation, Chisaki went on to say that the re-\nreleased RFP was out on the Library website, and would be advertised in upcoming\nissues of the Library Hotline. The new due date for RFP responses is September 28;\nproposal evaluation and candidate interviews will occur approximately the third week of\nOctober, with an expected award date coming by the end of the month. Ideally, the\nwhole process should be wrapped up by early spring.\nNEW BUSINESS\nA.\nNomination and Election of Officers (K. Butter)\nPresident Butter opened the floor for nominations. Member Mitchell nominated Butter\nfor Board President, however, she declined wanting to give someone else a chance at the\nposition. Butter asked Member Krongold if she was interested in the nomination and she\nagreed. The Board voted unanimously to elect Member Krongold as the new President.", "path": "LibraryBoard/2007-07-11.pdf"}
{"body": "LibraryBoard", "date": "2007-07-11", "page": 3, "text": "Page 3 of 5\nMinutes of the Alameda\nFree Library Board Meeting\nJuly 11, 2007\nMember Butter asked Vice President Belikove if she would like to continue in her role\nand she declined. Member Mitchell then nominated Member Butter for the Vice\nPresident position, and she agreed. The Board voted unanimously to elect Member\nButter as the Board's Vice President. Incoming President Krongold encouraged outgoing\nPresident Butter to continue to lead the rest of the meeting.\nB.\nAcross the Pages: An Alameda Community Reads (A. Meyer)\nSupervising Librarian Annemarie Meyer was in attendance to report on this upcoming\nevent. During the months of February, March and April 2008, a community reading\nprogram will occur. The books chosen are \"Bee Season\" for adults, \"A View from\nSaturday\" for children, with a third title for in-between readers yet to be selected. There\nwill be community programs around the topics of the books, perhaps a community-wide\nspelling bee. Unfortunately, the author of \"Bee Season\", Myla Goldberg, has declined to\ncome out and speak, so Member Belikove suggested that video-conferencing might be an\noption. Ms. Meyer will check into that possibility. Books will be handed out around\ntown in the first or second week of February with a wrap-up program scheduled for the\nthird week in April. A press release will be sent out closer to the program's start date.\nC.\nAlameda Free Library Foundation (J. Chisaki)\nDirector Chisaki reported that the Foundation is in the process of trying to formulate a\nbudget plan. They again talked about the green touch screen for the Library, and would\nlike to have Chisaki make her proposal to the Bechtel Foundation first as an alternative\nfunding source. The Ann Miller Muir Art Fund Silent Auction to raise money for the two\nunfunded Library art pieces is scheduled for Sunday, August 5 at the Main Library. New\nFoundation officers are Ben Reyes, President and Luzanne Engh, Vice President-\nPresident Elect.\nD.\nFriends of the Alameda Free Library (D. Fullerton)\nDirector Chisaki said that the Friends are also formulating a budget for this new year.\nMoney raised for the Main Library is under discussion on whether funds remaining might\nbe used for branch work. Income from the book sales is currently steady, however, the\namount of money the Library asks for each year exceeds the amount coming in, so that is\na concern. The Caf\u00e9 is still going strong and making money, and their neon sign is due in\nsoon. The Friends will have a meeting the following Monday.\nE.\nAlameda Free Library Newsletter (M. Merrick)\nThe main focus of the recent newsletter had been upcoming events, with one article\nrelaying the need for volunteers to sit on the Art Exhibit Committee. Recording\nSecretary Merrick indicated that the newsletter should be on a regular release schedule", "path": "LibraryBoard/2007-07-11.pdf"}
{"body": "LibraryBoard", "date": "2007-07-11", "page": 4, "text": "Page 4 of 5\nMinutes of the Alameda\nFree Library Board Meeting\nJuly 11, 2007\naround the end of each month now. Member Butter wondered whether a new logo should\nbe developed for the newsletter, instead of using the library rendering.\nDirector Chisaki shared that Expressions College is currently working on developing an\nAlameda Free Library logo for our use. It is just in the beginning stages, and staff is\nseeing the rough drafts at this point. Everyone is looking forward to \"branding\" our\nlibrary and getting that brand out into the public eye, so putting it on the newsletter will\nwork very well.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nDirector Chisaki was unable to find the speak-outs she had put in her binder so they will\nbe brought to the board at the August meeting.\nLIBRARY BOARD COMMUNICATIONS\nPresident Krongold was curious about what types of programs could be made available to adults\nat the branches in order to increase door count. One of the big name narrators in audio book\nrecording had been scheduled to come, but backed out at the last minute. Author programs\nmight be an option but they are not a big draw. Audience member Marc Lambert commented\nthat unfortunately the only things that will bring more people through the door are more\ncomputers. Director Chisaki shared that she now has a load of information on laptop lending and\nintends to move forward with that idea.\nVice President Belikove commented that she had requested several books to be on reserve and\nthey are all coming in at the same time now. What wasn't working well before is now working a\nlittle too well. Director Chisaki explained that the acquisitions department sends out new book\norders every week. Fiction, non-fiction and children's books are now all in one cart.\nDIRECTOR'S COMMENTS\nThe Library is starting to receive letters of interest for sitting on the Art Exhibit Committee, so\nthese will be copied and put in the next board packet for review. Candidate selections could\npotentially be made at the August meeting. Director Chisaki has been sending out the exhibit\npolicy and procedures to interested parties as she receives inquiries.\nSummer reading is almost halfway through, and there are over 1,400 children participating. The\nSupervising Children's Librarian has started movie afternoons on Thursdays, and there was a\nvery successful puppet show the previous day. A gaming program called \"Active Afternoons @\nthe Alameda Free Library\" will start on August 1.\nThe library is looking at statistics and use of the building so open hours might be adjusted. Other\nlibraries of comparative size are being surveyed for staffing levels, such as how many full-time\nversus part-time staff there is; do the part-time people get any benefits (ours do not), etc. Chisaki", "path": "LibraryBoard/2007-07-11.pdf"}
{"body": "LibraryBoard", "date": "2007-07-11", "page": 5, "text": "Page 5 of 5\nMinutes of the Alameda\nFree Library Board Meeting\nJuly 11, 2007\nwould like to increase full-time staff and decrease part-time staff to have a more consistent work\nschedule. The board will stay informed as this project moves forward.\nADJOURNMENT\nA moment of silence was shared in memory of Archie Waterbury, then Member Butter asked for\na motion to adjourn at 8:25 p.m. Member Mitchell so moved; Member Krongold seconded the\nmotion which carried by a 5-0 vote.\nRespectfully submitted,\nJane Chisaki\nLibrary Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2007-07-11.pdf"}