{"body": "LibraryBoard", "date": "2006-09-13", "page": 1, "text": "TERNA\nRATED\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nSEPTEMBER 13, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nKaren Butter, President\nRuth Belikove, Vice President\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nAbsent:\nLeslie Krongold, Board Member\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the month of\nSeptember 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of August 9, 2006. Approved.\nC.\n*Library Services Report for the month of July 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund)\nthrough August 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nPresident Butter asked Director Chisaki if she thought the statistics moving forward would be more\nstable. Chisaki was fairly certain the numbers will look a lot more consistent now. With the closure\nof the Interim Main during October, and the opening of the New Main in November, numbers will\nundoubtedly fluctuate, but should re-stabilize towards year-end. The statistics are put together on a\nfiscal-year basis, and an annual report was promised by Director Chisaki at a future, possibly\nNovember or December, board meeting.\nBoard Member Mitchell inquired about a negative number on the Division Expenditure Status\nReport in the category of Machinery & Equipment. The IT Department has encumbered some funds\nin this category for PC and related acquisitions for the new building. These monies should have\nbeen drawn from the construction fund, so account numbers may have been miscoded. Numbers\nwill be double-checked by staff, and adjusted as necessary.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 2, "text": "Page 2 of 6\nMinutes of the\nLibrary Board Meeting\nSeptember 13, 2006\nPresident Butter asked for a motion to approve the Consent Calendar as presented. Vice President\nBelikove so moved; Board Member Schoenrock seconded the motion which carried by a 4-0\nunanimous vote.\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System - Update (J. Chisaki)\nThe collection is over 95% complete at this stage. Approximately 12,000 items remain to be\ntagged - this includes items in circulation. Most of these materials are magazines at the\nMain Library; tagging will only be done on 2006 issues. These will be tagged as they are\nchecked out at the Circulation Desk, and will be a very quick process, 30 seconds or less.\nThe Opening Day collection will come pre-tagged, so it can go right from the box to the\nshelf. The total size of the Opening Day Collection is a little over 10,000 items.\nVice President Belikove asked how early orders can be made for new releases. Director\nChisaki indicated that orders can be placed up to six months before the scheduled release\ndate of a publication, so the book selectors really need to stay on top of things.\nPresident Butter mentioned statistics that had been prepared in a needs assessment study\npreviously. Volumes were compared to City population size, and Butter asked if a similar\nreport could be produced. Director Chisaki was happy to provide this information, however,\nasked that it be held off until the November meeting as statistics were already packed for the\nmove. Board President Butter agreed to the request.\nB.\nMeeting Room Use in New Main Library (J. Chisaki)\nDirector Chisaki started out by reading the additions and changes she had made to the\nprevious draft. She also presented an application for the Board's review. Some discussion\nwas held on the changes, and Board President Butter suggested that the board approve the\npolicy with a side note to review it every 6 months. Board Member Mitchell moved that the\nmeeting room use policy be approved with the understanding it would be reviewed after 6\nmonths, Vice President Belikove seconded the motion, and it was carried by a 4-0 vote.\nNEW BUSINESS\nA.\nGrand Opening Activities (J. Chisaki)\nThe Grand Opening Committee is now meeting every other week. Bob Woods is designing\nthe program, invitation and the floor plan brochure that will have the locator maps on it. The\ninvitations will go out to a limited mailing list. Director Chisaki asked the Board to provide\nher names and addresses of people they would want to see included on this list.\nThere will be a street banner advertising the Gala, Grand Opening and Family Day events\ngoing up across Central at Oak Street the last two weeks in October.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 3, "text": "Page 3 of 6\nMinutes of the\nLibrary Board Meeting\nSeptember 13, 2006\nA flyer has been developed and will be used for various civic groups as a \"Save the Date\"\ntype of announcement. There is also something being prepared that will hopefully go out in\nthe Bank of Alameda and AP&T statements in their next mailings. Publicity packets are\nbeing put together that will go out to the regular news sources. A 16-page advertising\nsupplement being done by the Alameda Journal will be released on October 13th.\nPresident\nButter asked if there was something that could be put in the supplement to thank the citizens\nof Alameda for passing Measure O that made the building of the new library possible.\nDirector Chisaki indicated that the dedication plaque for the new building would be in two\npieces. The first, larger plaque would have City Council, Library Board, Library Director,\narchitect, construction manager and project manager names on it; the second, smaller plaque\nwould thank the Friends of the Library and Library 2000 for their hard work and the citizens\nof Alameda for passing Measure O by 78.3 percent. President Butter indicated a preference\nof seeing something in print, so Director Chisaki will check into getting something in the\nupcoming advertising supplement. This supplement will not only be in the Alameda Journal,\nit will also be in the Berkeley Voice, the Montclarion and the Piedmonter. The Library will\nget approximately 2,000 copies of the overrun as a giveaway.\nPresident Butter asked if the board would be able to tour the new building at their next\nmeeting in October. Director Chisaki will explore the possibility, and let the Board know\nwhen the October meeting packet goes out.\nDirector Chisaki continued listing Opening Day activities including who would be speaking\nat the event. Speeches will start at 11 a.m. and the ribbon cutting is expected at 12 noon.\nThere is an event photographer lined up who will take digital pictures and provide us a CD.\nThey are exploring whether AP&T or Comcast will film the event and provide a DVD for\narchiving and circulation purposes. Stan Bunger will be the emcee for the event and Kathy\nMoehring will sing the National Anthem and the Alameda song. The Chipman Cougar\nCadets drum corps will perform; there will be one large cake and a lot of cookies and juice\nfor the ribbon cutting day, kept back in the Caf\u00e9 and courtyard area; promotional handouts\nsuch as magnets and pens have been ordered, and stickers for the children; docents will be\nstationed strategically around the building. Traditionally, the architect, contractor and sub-\ncontractors send congratulatory flower arrangements - we have been told to expect about 20\narrangements.\nNovember 4th is Family Day, and entertainment will consist of a balloon sculptor who will\nalso do some walk-around magic; Jean Paul Val Jean, who is a one-man show as a juggler,\nmagician, contortionist and vaudevillian. Volunteers will take turns wearing a Wild Thing\ncostume and walking through the Library. Feelers are out for some type of cultural dance\ngroup - perhaps lion dancing; a Hip Hop group out of Oakland has been contacted to come\nand do about a 30 minute routine. Poetry will be read for about 1 1/2 to 2 hours by 6 or 7\ndifferent poets up by the fireplace on the second floor. Cookies and juice will be the only\nrefreshments served this day.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 4, "text": "Page 4 of 6\nMinutes of the\nLibrary Board Meeting\nSeptember 13, 2006\nB.\nAlameda Free Library Foundation (A. Mitchell)\nStarting in October, the Gala committee will be meeting every week. Ticket sales have been\nslow, but they are staring to pick up now. The Foundation has hopes that the Library Board\nMembers will attend; they have requested City Council members to purchase tickets as well.\nThe event will be heavy on hors d' oeuvres, which Director Chisaki has requested be kept\nback in the Caf\u00e9 area. There will possibly be music - Natasha Miller will walk the building\nwith Director Chisaki to check out the space. This will be an adult only event, although this\nis not stated anywhere. Wine will be served. The Foundation hopes this event will become\nan annual fundraiser. Posters for the event have been printed and are being distributed.\nDaisy's on Park Street and Needle in a Haystack on Webster Street are selling tickets; these\ncan also be purchased on-line or from an individual. Campaign brochures detailing donation\noptions have been printed and are being distributed around.\nDirector Chisaki brought out the Foundation's recommendation and mock-up for the donor\nwall, which will consist of brushed aluminum and cherry wood. These were sent to the\narchitect to look over that afternoon.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Skeen was not in attendance, so Director Chisaki gave a short report. The\nnext semi-annual book sale will be held on October 6, 7 and 8 at the O' Club on Alameda\nPoint. The Friends have been working on a new book bag, which will be unveiled at the\nbook sale. It will be sold for $12 to members and $15 to non-members.\nD.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Merrick apologized for not including the latest issue in the Board's\npacket which was released the last week of August. The Board verified that they all get the\nnewsletter via e-mail. The plan is to get a newsletter out at the end of every month; however,\nSeptember will be a challenge as the last week of the month there won't be any Internet\nconnection, and the newsletter is produced using an on-line service. The next issue will most\nlikely come out about mid-October, and will \"re-advertise\" all the upcoming events.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nA patron requested more James Patterson pocket books or more mystery authors in the\npocket book section. We are in the process of ordering more paperback books for the new\nLibrary, and will add this request to the list. Another patron enjoys the books on tape as they\nmake the commute better, but would like to see more contemporary selections. A large order\nwas recently placed and there will be plenty to choose from. Another request was for more\nStephen King and Dean Koontz books on CD as the patron loves to be frightened on the\nmorning commute. These authors were included in the large order that was recently placed.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 5, "text": "September 13, 2006\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nPrevious SAB Representative Marc Lambert asked if we had a new official SAB representative yet.\nPresident Butter indicated that this subject would be addressed under Director's Comments.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Mitchell stated that he had enjoyed reading the comments about Director Chisaki in\nthe news articles.\nDIRECTOR'S COMMENTS\nDirector Chisaki introduced Rebecca Kozak to the board as the new SAB Representative to BALIS.\nPrevious SAB Representative Lambert presented Ms. Kozak with a large informational binder to use\nin her new capacity. President Butter suggested that we standardize the appointment process so we\ndon't have the appointment problem in the future. Director Chisaki had been diligently working\nwith the City Manager's and City Attorney's offices to do just that. The staff report is now\nimminently clear that the appointment is done by resolution of Council. With prompting from\nPresident Butter, Ms. Kozak said she has worked with the Oakland Fire Department for 14 years.\nShe is also attending library school and is in her last semester. Ms. Kozak hopes to get a job as a\nLibrarian in a Public Library eventually. Being the SAB Representative will help her stay connected\nto the library world. Ms. Kozak has lived in Alameda for about 19 years. President Butter\nwelcomed Ms. Kozak warmly and expressed her delight that there is a new SAB Representative.\nDirector Chisaki spoke about the CALTAC Workshop and is seeking additional information on\nexactly what will be expected of the Library and the Friends if we are the host facility. The Friends\nhave declined to commit to the event yet because they also feel they need more information. Vice\nPresident Belikove inquired about when the next Legislative Day was being held; Marc Lambert\nstated that this event is usually held at the end of April.\nIn the February Board letter, Director Chisaki had mentioned AB 1234 which is Mandatory Ethics\ntraining for officials, local legislators, members of legislative bodies, etc. Director Chisaki will be\ndistributing a packet to the Board soon with details on the training. Two hours of ethics training will\nbe required every 2 years and it can be done on-line.\nVice President Belikove asked if there would be any glass cases in the new library. Director Chisaki\nresponded that there would not be.\nVice President Belikove then asked about the donations report included in the board packet, and\nwanted to know specifically if these gifts had gone directly to the Library. Most of these are small\ndonations from patrons who appreciate the Library's services they have received. These donation\namounts go straight to the Memorial Fund. The larger donation amount on the report was\na\nfinal\ndistribution from the Regina Stafford Trust. This amount is already in the construction budget for\nthe new Library.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 6, "text": "Page 6 of 6\nMinutes of the\nLibrary Board Meeting\nSeptember 13, 2006\nADJOURNMENT\nBoard President Butter called for a motion to adjourn the meeting at 8:37 p.m. Board Member\nMitchell so moved, Vice President Belikove seconded the motion, and it was carried by a 4-0 vote.\nRespectfully submitted,\nJane Chisaki\nLibrary Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "PublicArtCommission", "date": "2006-09-13", "page": 1, "text": "MINUTES OF THE PUBLIC ART COMMISSION\nSPECIAL MEETING OF WEDNESDAY SEPTEMBER 13, 2006\nCONFERENCE ROOM 391, THIRD FLOOR CITY HALL\n2226 SANTA CLARA AVENUE - 7:00 PM\nCONVENE:\nThe meeting was called to order at 7:05 p.m.\nMEMBERS PRESENT:\nChair Huston, Commission Members Rosenberg and Wolfe\nMEMBERS ABSENT:\nVice Chair Lee, Commission Member Cervantes (Vice-Chair Lee\nwas absent from Roll Call. She arrived at 7:40 p.m.)\nSTAFF PRESENT:\nDoug Vu, Planner III, Erin Garcia, Acting Recording Secretary.\nMINUTES:\nMinutes for the Regular Meeting of August 23, 2006\nM/S and unanimous to continue the Minutes of the August 23, 2006; 4-0-2.\nAyes:\n3;\nNoes:\n0;\nAbsent: 2 (Lee, Cervantes);\nMotion carries.\nORAL COMMUNICATIONS\nNone.\nWRITTEN COMMUNICATIONS\nNone\nACTION ITEMS\nA.\nBridgeside Public Art Proposal - Applicant: Regency Centers. (Continued from the August\n23, 2006 Regular meeting).\nAt the Commission's last regular meeting on August 23, 2006, Bruce Qualls, the applicant\nrepresenting Regency Centers presented the proposed public performance amphitheatre for\nBridgeside Shopping Center. The proposal includes the construction of an outdoor\namphitheatre that will be available free of charge to arts and performance groups. The trapezoid\nshaped stage located at the foot of the amphitheatre and will be approximately 55 feet wide and\nvary in depth from 20 to 25 feet. The glade area will be approximately 50 feet wide in front and\nangle towards the rear with a width of 100 feet. Since the August 23, 2006, the applicant has\nMinutes of September 13, 2006\nSpecial Public Art Commission\nMeeting.\nPage 1", "path": "PublicArtCommission/2006-09-13.pdf"}
{"body": "PublicArtCommission", "date": "2006-09-13", "page": 2, "text": "informed Staff that the proposed amphitheatre will also be equipped with a power outlet for\nstaged performances.\nAt the last meeting, the Commission suggested the amphitheatre be used as part of their cultural\nrequirements. The Commission requested the applicant submit a plan showing the details of\namphitheatre more clearly. The Commission also requested additional grading, and additional\ntrees to help buffer the noise from surrounding areas. The applicant has complied with the\nrequests.\nIn response to Chair Huston's question regarding direct public access to the amphitheatre, Mr.\nQualls stated that there are access points between the buildings in two locations and along the\nfront side and back side of the retail area. Chair Huston expressed concerns with the success of\nthe amphitheatre without any direct access.\nCommissioner Wolfe stated that the developer would likely advertise the performances so the\nvendors would benefit from it. He acknowledged concerns whether or not it is ADA accessible.\nChair Huston shared some additional concerns. One was the nature and scale of the space, the\nsecond was the programming, and lastly whether the space would be utilized as a public area.\nMr. Qualls agreed to submit an annual programming schedule to the Planning & Building\nDirector for approval.\nDeborah Owen and Mike Sheppard from the Frank Bette Center of Performing Arts were present\nand informed the Commission that from what she can tell by the plans, this will be a wonderful\naccommodation for community art, with plenty of options for programming. The onsite manager\nis responsible for scheduling all of the events. There will also be signage near the amphitheatre\nstating that this space is available with a contact number. Ms. Owen added that for the visual\narts requirement, there could be a sculpture show, or an exhibit of a known artist. It could also\nbe a story telling space.\nThere was one speaker slip. Chair Huston opened the public hearing.\nDaniel Levy, 1926 Broadway, spoke in favor of this space. He would like to know if the owners\nwould be providing all of the advertising for the different performances.\nChair Huston closed the public hearing.\nCommissioner Wolfe had several points to bring up. The first concern was with the benches that\nare currently located on the stage area. He asked if they could they be moved adjacent to the\npath? The other concern was whether the seating area has adequate lighting.\nMr. Qualls informed the Commission that the Planning Board had approved the lighting\nrequirements. There have been several Planning Board public hearings and discussions with\nstaff regarding the lighting plan. The issue was that this area was not intended for nighttime use.\nMinutes of September 13, 2006\nSpecial Public Art Commission\nMeeting.\nPage 2", "path": "PublicArtCommission/2006-09-13.pdf"}
{"body": "PublicArtCommission", "date": "2006-09-13", "page": 3, "text": "The residents and Planning Board were very clear that there was not to be a bleed into the\nsurrounding areas. So in the applicant's preparation for the programs, organizers expect to shut\nthings down around dusk and in the summer around 9:00 p.m.\nCommissioner Wolfe inquired whether there were any public restrooms that are accessible to this\nsite. Mr. Qualls responded that all restaurants have restrooms. Commissioner Wolfe asked if\nthere could be a stipulation in the lease agreements that would state that during these events,\npeople should be allowed to use the restrooms. Mr. Qualls responded that this is at the discretion\nof the retailers. He informed the Commission that the grocery store has public restrooms that are\nlocated in the front of the store.\nCommissioner Wolfe was not in favor of the poplar trees near the lawn area.\nMr. Vu clarified the revised additional conditions related to programming, advertisement and\nmodification to provide power.\nMr. Qualls agreed with the first two revised conditions. He will find out if he can modify the\npower due to the panels already in place and advise staff.\nM/S and unanimous to accept the proposal as stated in the draft Resolution with the additional\nconditions of approval with the exception of the modification to the power. 4-0-1.\nAyes: 4; Noes: 0; Absent: 1 (Cervantes); Motion carries.\nOLD BUSINESS\nNone.\nSUBCOMMITTEE REPORTS\nNone.\nCOMMISSIONER COMMUNICATIONS\nCommissioner Wolfe would like staff to provide a calendar of any upcoming projects that will\ncome before them. Staff noted the request.\nChair Huston would like an update on the Summerhouse project.\nSTAFF COMMUNICATIONS\nMr. Vu informed the Commission that the Regular meeting of September 27, 2006 has been\ncanceled.\nMinutes of September 13, 2006\nSpecial Public Art Commission\nMeeting.\nPage 3", "path": "PublicArtCommission/2006-09-13.pdf"}
{"body": "PublicArtCommission", "date": "2006-09-13", "page": 4, "text": "Mr. Vu reminded the Commission that the mandatory ethics training requirement must be\ncompleted by January 2007.\nADJORNMENT\nThe meeting was adjourned at 8:40 pm.\nRespectively submitted by:\nDouglass Vu, Planner III\nPlanning and Building Department\nMinutes of September 13, 2006\nSpecial Public Art Commission\nMeeting.\nPage 4", "path": "PublicArtCommission/2006-09-13.pdf"}