{"body": "CivilServiceBoard", "date": "2006-07-12", "page": 1, "text": "OF\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JULY 12, 2006\n1.\nThe meeting was called to order at 5:27 p.m.\n2.\nROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, and Executive\nSecretary Karen Willis.\nABSENT:\nMember Roberto Rocha.\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative\nAssistant.\nOTHERS IN ATTENDANCE:\n3.\nMINUTES:\nThe minutes of the regular meeting of April 5, 2006 were presented for Board\napproval. Member Peeler moved to accept, Member Rich seconded, and carried by a\n3-0 vote.\n4.\nCONSENT CALENDAR: Member Rich made a motion to accept the Consent Calendar as presented.\nMember Peeler seconded, and carried by a 3-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF APRIL, MAY AND JUNE 2006:\n4-A\nELIGIBLE LISTS ESTABLISHED:\nDATE ESTABLISHED\nEXAM NO.\nAssistant City Attorney I/II\n5/17/2006\n206-16\nCable Technician Il\n6/13/2006\n206-27\nCATV Technical Operations Superintendent\n4/11/2006\n206-061\nCombination Building Inspector\n5/8/2006\n206-23\nConstruction Inspection & Survey Supervisor\n6/9/2006\n206-22PR\nDeputy City Attorney Il\n5/31/2006\n206-16\nEnvironmental Services Manager\n6/7/2006\n206-20\nPlan Check Engineer\n3/28/2006\n206-05\nPlanner III\n4/5/2006\n206-15\nPlanning Services Manager\n4/21/2006\n206-21\nPolice Officer (Lateral)\n6/29/2006\n206-31\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nEXAM NO.\nAccounting Technician\n12/15/2005\n205-57\nFirefighter\n12/14/2004\n204-45", "path": "CivilServiceBoard/2006-07-12.pdf"}
{"body": "CivilServiceBoard", "date": "2006-07-12", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of July 12, 2006\nFirefighter-Paramedic (Entry)\n12/14/2004\n204-44\nPolice Lieutenant\n7/6/2005\n205-36PR\nPolice Officer (Recruit)\n5/11/2005\n205-07\nSenior Account Clerk\n5/19/2005\n205-30\nSenior Construction Inspector\n1/18/2005\n204-69PR\n4-C\nELIGIBLE LISTS EXPIREDICANCELLED: DATE ESTABLISHED\nEXAM NO.\nAccounting Technician\n11/9/2005\n205-57PR\nElectrical Helper\n11/20/2004\n204-21\nInformation Systems Network Analyst\n11/10/2005\n205-43\nPark Maintenance Worker\n12/15/2005\n205-56\nSafety Officer\n11/16/2005\n205-49\n4-D\nLIST OF SPECIFICATIONS:\nPlanning Services Manager (Revised)\nSupervising Planner (Revised)\nWeb Technical Producer (New)\n5.\nREGULAR AGENDA ITEMS\n5-A\nActivity Report - Period of March 1, 2006 through May 31, 2006.\nDiscussion: Board President Robles-Wong suggested that a trend report be compiled. He\nstated that he would like to see broad trend information for the last 6-9 months, as to why\nseparations are occurring, and where employees who leave are going.\nBoard Member Rich asked whether the demotion of the Electrical Helper from Apprentice\nLineworker was disciplinary. Jill Kovacs stated that particular person did not pass probation.\nBoard President Robles-Wong asked if there was any provision regarding apprentice\nlineworkers, which requires them to pass the apprenticeship program, or if they are able to\nremain an apprentice without being promoted any further. Executive Secretary Willis stated that\napprentice lineworkers are required to pass the apprenticeship program or they are terminated.\n5-B\nProposed Rule Change- Article VIII Appointment, Section 1 - Certification of Eligibles and\nSection 2 Method of Appointment.\nDiscussion: Board President Robles-Wong asked if there was a time limit on how long the\ndepartment has to explain why they jumped out of order on an eligible list and how detailed the\nexplanation needed to be. Executive Secretary Willis stated that the certification would not be\nprocessed without an explanation and if there are any questions regarding their reasons,\nHuman Resources will call the department head. Board member Peeler asked if the appointing\nauthorities are well versed in discrimination laws. Executive Secretary Willis explained that\nHuman Resources often sits in on interviews, helps in assessments and reviews interview\nquestions beforehand. Board President Robles-Wong stated that the Board would like to see\ngeneral reasons of why the appointing authorities chose out of order without disclosing", "path": "CivilServiceBoard/2006-07-12.pdf"}
{"body": "CivilServiceBoard", "date": "2006-07-12", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of July 12, 2006\nconfidential applicant information. He would like to see these on a separate sheet of paper from\nthe certification in order to avoid disclosing applicant's names.\nExecutive Secretary Willis proposed deleting the words \"On the certification form\" from the Rule.\nMember Peeler made a motion to accept Certification of Eligibles and Method of Appointment\nwith deletion of words. Member Rich seconded, and carried by a 3-0 vote.\n5-C\nProposed Change to Civil Service Ordinance, Section 2, Merit Principal 3.\nDiscussion: Executive Secretary Willis explained that changes to Ordinances have a different\nprocess than Rule changes, and would need to be presented to City Council. Board Member\nRich suggested that, regarding Merit Principal 3, The words \"sexual orientation\" should be\nmoved to the end of the sentence with the phrase \"an exception would apply for job-related\nrequirements\" following. Board President Robles-Wong proposed removing the words \"apply all\ncriteria to non- citizens\". The Board agreed that the \"sexual orientation\" should be at the end of\nthe sentence with the addition of \"and with proper regard for privacy and other rights as afforded\nby law\" ending the paragraph. Member Peeler made a motion to accept, Member Rich\nseconded, and carried by a 3-0 vote.\nMember Rich suggested that the agenda for next meeting should include a review of the Rules\nand Ordinance to increase the Board's familiarity with both, but especially the Ordinance. Board\nPresident Robles-Wong stated that he would like Executive Secretary Willis to obtain\nOrdinances from other cities. He would also like her to look at a copy of Alameda's current\nOrdinance and make margin notes regarding items that might be out of date or need to be\nchanged and then give it to the Civil Service Board to make and review changes.\nMember Peeler made a motion to accept Proposed Change to Civil Service Ordinance, Section\n2, Merit Principal 3 as read by Executive Secretary Willis:\n\"Assuring fair treatment of applicants and employees in all aspects of personnel administration\nwithout regard to race, religious creed, color, national origin, ancestry, sex, age, physical\nhandicap, medical condition, marital status, or sexual orientation with proper regard for their\nprivacy and other rights as afforded by law.\"\nMember Rich seconded, and carried by a 3-0 vote.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nDiscussion: Member Rich asked, regarding the budget, what happened with the non-funded positions?\nExecutive Secretary Willis explained that some were funded and some remained non-funded.\nMember Rich questioned why they would be listed in the budget if they were going to remain un-\nfunded. Jill Kovacs stated that positions are listed as non-funded if there is anticipation to restore\nfunding in the future, or if those positions have been funded in the past.\nExecutive Secretary Willis stated that the City is in negotiations with three groups, IBEW, MCEA and\nACEA. She stated that IBEW has declared impasse and that a meeting with City Council is being\narranged.", "path": "CivilServiceBoard/2006-07-12.pdf"}
{"body": "CivilServiceBoard", "date": "2006-07-12", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of July 12, 2006\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis announced appointment of new CSB Member, Michael Soderberg, and\nexplained that since his appointment was so recent, he likely did not receive notice in time to arrange\nattendance at today's meeting.\nExecutive Secretary Willis announced that former CSB Member William Smith had submitted a letter of\nthanks to her.\nExecutive Secretary Willis stated that in January, new law AB1234 was passed requiring that appointed\nofficials and Board and Commission members who are compensated or reimbursed for expenses are\nrequired to attend ethics training once every two years. The training is paid for by the City and is also\navailable online. Notices will be sent out shortly to the members of the Civil Service Board.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 6:30 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2006-07-12.pdf"}
{"body": "LibraryBoard", "date": "2006-07-12", "page": 1, "text": "OF\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nJULY 12, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nAbsent:\nNone\nStaff:\nJane Chisaki, Acting Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of July 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of June 14, 2006. Approved.\nC.\n*Library Services Report for the month of May 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by\nfund) through June 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nPresident Krongold asked if there were any questions from the Board on consent calendar\nitems. Board Member Mitchell inquired about one number that was close to $50,000 in\narrears. \"Oth Employer Pd Benefits\" stands at -$47,068.51 for FY06. These dollars are\ncontrolled by Human Resources and vary from year-to-year. All departments in the City\nexperienced an arrearage in this account for FY06.\nPresident Krongold mentioned an item in the Library Director's Report titled \"Summer\nReading Programs\". The end of summer reading celebration is scheduled for August 23, not\nAugust 24 as noted.", "path": "LibraryBoard/2006-07-12.pdf"}
{"body": "LibraryBoard", "date": "2006-07-12", "page": 2, "text": "Page 2 of 4\nMinutes of the\nLibrary Board Meeting\nJuly 12, 2006\nPresident Krongold asked for a motion to approve the Consent Calendar as presented.\nBoard Member Butter so moved; Board Member Belikove seconded the motion which\ncarried by a 5-0 unanimous vote.\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System - Update (J. Chisaki)\nActing Director Chisaki indicated that things were still on target with the tagging\nprocess. Staff has had to adjust the placement of tags in children's books, so as not\nto cover up pictures or pop-ups. Board Member Butter inquired if the RFID\nequipment would be installed by the time the new Library opens. Director Chisaki\nsaid that as soon as David Hall returns from vacation they would be addressing this\nissue. The IT contracts were awarded by Council, and the vendors are ready to\nproceed. Chisaki expressed her confidence that everything would be installed and\nready to go by opening day.\nB.\nDiscussion of BALIS System Advisory Board Member (J. Chisaki)\nActing Director Chisaki spoke about Rebecca Kozak who is more than happy to be\nour new SAB Representative. There was a small drawback in the appointment\nprocess, however, so Rebecca has not been officially named yet. Chisaki had\nfollowed the same procedure as the previous director by writing a staff report and\nresolution for Council to approve. One of the Council members questioned this\nbecause the SAB is not a standard Board or Commission of the City. The item\nended up being pulled from the agenda prior to the meeting. The Mayor will most\nlikely nominate Ms. Kozak for the position at the next regular City Council Meeting,\nand then officially appoint her at the following meeting.\nNEW BUSINESS\nA.\nMeeting Room Use in New Main Library (J. Chisaki)\nActing Director Chisaki gave out the City's Management Practice governing\nmeeting room use. Chisaki also gave out a summary of policies that other libraries\nfollow in regards to this subject. How to apply rules and rules for meeting room use\nare standard fare, and in most cases, the Director (or similarly titled position) would\nbe able to trump all, i.e. have the final say on what groups get priority consideration.\nFirst steps are to identify the rooms available for use, and then determine who would\ndo the booking of these rooms. The smaller group study rooms which accommodate\n4-6 people might be booked at the Reference Desk, and the larger meeting rooms\nmight be available in a busy search on Group Wise, however, the actual booking\nwould be done by the Executive Assistant or Director.", "path": "LibraryBoard/2006-07-12.pdf"}
{"body": "LibraryBoard", "date": "2006-07-12", "page": 3, "text": "Page 3 of 4\nMinutes of the\nLibrary Board Meeting\nJuly 12, 2006\nBoard Member Butter stated that the Board should have a say on the rooms available\nfor public use; Board Member Schoenrock asked how the fee structure works in\nother libraries, and added that community groups should have priority consideration\nover City departments. Another question came up on how people would access the\nconference rooms after hours, and whether a staff member would have to be present\nto clean/lock up after the meetings conclusion.\nAfter some discussion, the Board directed Chisaki to mock up a Library Meeting\nRoom use policy, and bring it to the August 2006 meeting for the Board's review.\nBoard Member Butter suggested that, even without a room policy in place, they give\nthe go-ahead to BALIS to host the CALTAC conference later this year.\nB.\nAlameda Free Library Foundation (A. Mitchell)\nBoard Member Mitchell spoke on the topics discussed at the Foundation's June 20th\nmeeting. Medallion artwork would not be installed by June 30th because the artist\nneeds a level surface to work on; furniture for the new Library came in under\nbudget; bookmarks were to be given out at the July 4th parade and the fair at Rittler\nPark; Barbara Mooney will do the food at the Gala scheduled for October 28th, with\nthe Foundation donating $5,000 towards the effort; donor wall uniformity was again\na topic; and, the donor wall will be fronted by a glass plate, with a removable piece\nbehind for adding names in the future.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Skeen reported they had $15,000 earmarked for Grand Opening\nevents. A committee will meet to decide on giveaways; November 2nd will be the\nribbon-cutting ceremony and November 4th will be family day. The Friends will\nhelp with refreshments for Brian Wong's author night. A caf\u00e9 meeting is scheduled\nfor next week. There will not be a regular Friends meeting in the month of July.\nD.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Merrick stated that due to Fiscal Year-End budget projects, she\nwas unable to release a new edition of the Library Building Watch; however, there\nwould probably be an issue forthcoming prior to the end of July.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nActing Director Chisaki had only one speak-out to comment on. A patron was\ndistressed with the brown paper towels we now stock in the restroom. They stated\nthat they were of inferior quality. They fall apart in your hand and you end up using\ntwice as many towels. Chisaki responded that the Library was trying bio-degradable\ntowels which are less costly and environmentally friendly. Once we have used up\nthe supply we have, we will go back to using the larger, less-fragile white towels.", "path": "LibraryBoard/2006-07-12.pdf"}
{"body": "LibraryBoard", "date": "2006-07-12", "page": 4, "text": "Page 4 of 4\nMinutes of the\nLibrary Board Meeting\nJuly 12, 2006\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nBoard President Krongold read a resolution thanking outgoing SAB Representative, Marc\nLambert, for volunteering his time and efforts during the last 4 years as the liaison to\nBALIS. The framed resolution was signed by all the Library Board members, and was\npresented to Mr. Lambert along with applause by all present.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Belikove inquired about the Winkenbach Trust Fund money and where it\nhad been spent. The money was deposited to our Memorial Fund and is being used to\npurchase books for the new Library's \"Opening Day Collection\". Board Member Butter\nasked if the Board could have an ongoing list of the donations we receive, and where the\nmoney will be spent. Recording Secretary Merrick will start providing this information to\nthe Board in their packet, starting with the August 2006 meeting.\nDIRECTOR'S COMMENTS\nActing Director Chisaki informed the board that she had made the \"short list\" for the\nDirector's position and her second interview with the City Manager and Assistant City\nManager is slated for the last week in July 2006. No other information is available.\nWith the advent of summer break, the teen problem the Library was experiencing pretty\nmuch went away.\nThe Leydecker family has donated a painting of their Victorian home to the Library and it\nwill be displayed at the Bay Farm Island Branch, which sits in Leydecker Park.\nADJOURNMENT\nBoard President Krongold called for a motion to adjourn the meeting at 8:26 p.m. Board\nMember Mitchell so moved, Board Member Schoenrock seconded the motion, and it was\ncarried by a 5-0 unanimous vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2006-07-12.pdf"}