{"body": "CivilServiceBoard", "date": "2005-10-12", "page": 1, "text": "OF\nof\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, OCTOBER 12, 2005\n1.\nThe meeting was called to order at 5:12 p.m.\n2.\nROLL CALL: Members Michael Rich, Michael Robles-Wong, William J. Smith, and Executive\nSecretary Karen Willis.\nABSENT:\nMember Roberto Rocha.\nSTAFF PRESENT: Terri Highsmith, Assistant City Attorney, Donna Mooney, Deputy City Attorney\nand Marsha Merrick, Executive Assistant, Human Resources.\nOTHERS IN ATTENDANCE: Marion Miller, ACEA President, Mary M. Leichliter, Attorney and Mrs.\nGoins, spouse of Dominic Goins.\n3.\nMINUTES:\nThe minutes of the regular meeting of July 13, 2005 were presented for approval. Member\nRich asked that his comment from that meeting be shown in the October 12, 2005 minutes in regards to\ntwo promotional recruitments - Storekeeper and Development Coordinator. Member Rich felt these\nexaminations could have been handled as open/competitive, questioning whether there would have been a\nlarge enough candidate base to choose from within the City. With this stipulation to the October 12, 2005\nminutes, Member Rich made a motion to accept the July 13, 2005 minutes as presented, seconded by\nMember Smith and carried by a 3-0 vote.\nThe amended minutes of the regular meeting of April 7, 2005 were also presented for Board approval.\nMember Smith moved to accept, Member Rich seconded and carried by a 3-0 vote.\n4.\nCONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented,\nseconded by Member Rich and carried by a 3-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JULY, AUGUST AND SEPTEMBER 2005:\n4-A\nELIGIBLE LISTS ESTABLISHED:\nDATE ESTABLISHED\nAdministrative Technician I (Promotional)\n08/12/05\nApprentice Lineworker\n08/24/05\nLine Working Supervisor\n08/24/05\nPolice Lieutenant (Promotional)\n07/06/05\nPublic Works Maintenance Team Leader\n08/16/05\nSenior Clerk (Promotional)\n08/12/05\nTelecom Operations Superintendent\n08/24/05\nUtility Construction Compliance Specialist\n07/26/05\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2005-10-12", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of October 12, 2005\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nCombined Building Inspector\n03/10/05\nPlanner III\n01/20/05\nPolice Sergeant (Promotional)\n09/15/04\nFinancial Analyst\n01/26/05\nFire/Building Code Compliance Officer\n09/21/04\nMaintenance Worker Il\n09/02/04\nPublic Works Supervisor\n08/17/04\nSenior Construction Inspector\n01/18/05\n4-C\nELIGIBLE LISTS EXPIREDICANCELLED:\nDATE ESTABLISHED\nAssistant Engineer\n01/03/05\nBuyer\n01/13/05\nCode Compliance Officer\n08/25/03\nDevelopment Manager\n01/18/05\nDistribution Engineer\n09/03/03\nOffice Assistant\n01/11/05\nProgram Specialist I/II (Clean Water Program)\n09/30/03\nReconstruction Specialist Il (Promotional)\n03/03/05\nSenior Electrical Engineer\n08/19/04\nSenior Management Analyst - Human Resources\n07/17/03\nStreet Light Maintenance Technician\n03/05/05\nSystem Dispatcher\n03/24/05\nTraffic Signal Maintenance Technician\n09/29/03\n4-D\nLIST OF SPECIFICATIONS:\nCombination Building Inspector\nPermit Technician I\nDevelopment Services Division Manager\nPermit Technician II\nGolf Course Maintenance Superintendent\nSafety Officer\nGolf Services Manager\nSales and Service Supervisor\nInformation Systems Network Analyst\nSr. Combination Building Inspector\nNOTE: Member Rich requested that on future agendas, notations be made indicating whether\nthe job specifications are newly established or revised.\n5.\nREGULAR AGENDA ITEMS\n5-A The Activity Report for the period of June 1, 2005 through August 31, 2005 was reviewed.\n5-B Rule of the list survey results were reviewed. All agencies surveyed continue to use the\nsame method as was in place in mid-2002 when original survey was performed. Member\nRobles-Wong provided explanation to Member Smith on how the rule of 3, 5, 10 and rule\nof the list works.\nMember Robles-Wong would like to see Alameda go to rule of the list at least for all open\nexaminations. Member Rich again expressed reservations to this method, and after some\ndiscussion, put forth an alternative providing that examinations requiring professional\ncertifications might be acceptable. Member Robles-Wong asked that staff please provide a\nlist for the Board's review of all Alameda positions that require professional certifications.\nMember Smith indicated he was still undecided, and split the middle.\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2005-10-12", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of October 12, 2005\nFire Department EEO Statistics for 1999 and 2001 were reviewed. The results were pre-\nand post-rule of the list respectively. It was determined that there was only about a 1-2%\ndifference in ethnicity statistics between the 1999 and 2001 reports, not enough to prove\nthat going to rule of the list would be an added value to diversifying the organization.\n5-C Procedure on Appeals (Article XI) was moved to the end of the agenda, to follow the\nscheduled closed session appeal hearing.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nACEA President Marion Miller expressed concern of potential conflict of interest when two\nattorneys from the same office represent the Civil Service Board, and also present the case\nagainst the appellant in a disciplinary appeal hearing. Assistant City Attorney Highsmith\naddressed these concerns and stated that the case is never discussed between attorneys prior\nto the hearing, and Ms. Highsmith's sole responsibility is to advise the Board on procedure\nwhen questions arise. Ms. Highsmith is not there to render her opinion on final Board decisions.\nOn a separate issue, Ms. Miller requested that she receive all of the attachments that go along\nwith the Civil Service Board agenda when it is released. Staff will accommodate this request in\nall meetings going forward.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nMember Smith noted that he had been talking to Councilmember Frank Matarrese regarding\nphone calls he receives from citizens who are concerned with groundskeeping done by City\nemployees and also regarding city vehicles that are leaking oil on our streets.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nA position reclassification memo was shared with the board to advise them that a Public Works\nemployee was being upgraded to a higher position. The employee has been performing the\nduties of this classification for several years, and is currently being compensated via our y-rate\nmethod. The Board asked a few clarifying questions surrounding the circumstances.\nA short break was taken from 6:20 p.m. to 6:27 p.m. prior to adjourning to closed session.\n9.\nADJOURNMENT TO CLOSED SESSION: 6:28 P.M.\nCLOSED SESSION CONCLUDED AND REGULAR MEETING RESUMED AT 7:36 P.M.\nANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION: Board Chair Robles-Wong\nannounced the Board's unanimous decision that, due to the fact that the appellant was again\nnot present at this hearing, the appellant has therefore, as a consequence, waived his right to a\nhearing before the Civil Service Board.\nItem 5-C, Procedure on Appeals (Article XI) was continued at this point.\nAssistant City Attorney Highsmith stayed on to answer the Board's questions, which were for\nthe most part procedurally based.\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2005-10-12", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Agenda\nRegular Meeting of October 12, 2005\nMember Smith asked about the possibility of sequestering witnesses. Ms. Highsmith explained\nthat because the prior hearing to which they were referencing was held as an open session, the\nwitnesses were also members of the public, and could not, therefore, be barred from the\nproceedings. The Board could ask the witnesses to leave the room while other testimony was\nbeing given, but this request could not be enforced. If this were a closed session setting, the\nwitnesses would be sequestered and brought in one at a time for their testimonies.\nThe subject of impartial legal advice arose again, and Ms. Highsmith reiterated the position of\nthe City Attorney's office in that there is no correspondence prior to a hearing between the\nBoard's attorney and the attorney presenting the case against the appellant.\nMs. Highsmith also advised the Board on procedures for handling objections.\nMember Robles-Wong asked that a small change be made to ARTICLE XI. PROCEDURE ON\nAPPEALS under Section 3. NOTICE AND DECISION of the Civil Service Rules which states in\npart \" Within ten (10) days after the hearing is concluded and the matter submitted for\ndecision, the Board shall make its written decision To be more specific, the Board asks this\nstatement be amended to read \" Within ten (10) business days. Member Robles Wong\nmade the motion to effect this change; Member Smith seconded and was carried by a 3-0 vote.\nStaff will follow-up with noticing all appropriate parties and soliciting opinions on the subject.\n10.\nADJOURNMENT:\nChair Robles-Wong asked for a motion to adjourn, which was provided by Member Smith,\nMember Rich seconded, and carried by a 3-0 vote. There being no further business to come\nbefore the Board, the meeting was adjourned at 8:08 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-10-12.pdf"}
{"body": "LibraryBoard", "date": "2005-10-12", "page": 1, "text": "CITY\nOF\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nOctober 12, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nAbsent:\nRuth Belikove, Vice President\nMark Schoenrock, Board Member\nStaff:\nActing Library Director Jane Chisaki, Secretary\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of October 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of September 14, 2005.\nApproved.\nC.\n*Library Services Report for the month of August 2005. Accepted.\nD.\n*Report from Finance Department reflecting FY 2004-05 Library expenditures (by\nfund) through August & September 05. Accepted.\nE.\n*Bills for ratification. Approved.\nPresident Krongold asked if the new Main Library will be weather tight by the time the\nrain starts. Acting Director Chisaki stated that the building would be, otherwise the duct\nwork would get wet and have to be replaced which would cause a delay in the projects\ncompletion date.\nBoard member Butter MOVED approval on the Consent Calendar. Board member\nMitchell SECONDED the motion which CARRIED by a unanimous voice vote.", "path": "LibraryBoard/2005-10-12.pdf"}
{"body": "LibraryBoard", "date": "2005-10-12", "page": 2, "text": "UNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System. (J. Chisaki)\nActing Library Director Chisaki stated that this item went to Council last week and it was\napproved. The Request for Proposal has been sent out and the deadline for submission is\nNovember 4th at 3:00 p.m. Library staff is currently working on a question and answer\nsheet on RFID technology to educate staff and library patrons. President Krongold asked\nhow many vendors had RFID technology. Ms. Chisaki stated that there are only 4 or 5\nvendors that she knows of.\nNEW BUSINESS\nA.\nLibrary Building Team (M. Hartigan)\nIn the absence of Mike Hartigan, Board member Butter stated that the LBT met last\nnight. She noted that there have been significant changes to the exterior of the building.\nThe copper roof was eliminated in the Value Engineering process. The Team had to pick\na\ndifferent material and color for the roof. Also, the color of the exterior brick needed to\nchange to match the new roofing material. The team also discussed fabrics and colors for\nthe chairs in the new library and eliminated colors that would not work.\nB.\nAlameda Free Library Foundation (R. Belikove)\nIn the absence of Vice President Belikove, Acting Library Director Chisaki commented\nthat the Foundation has been struggling with ways to raise money. Their first priority is\nto send out letters to solicit donations.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen stated that the next book sale will be October 21, 22 and 23 at the \"O\" Club.\nThe Friends have started a voucher program for local teachers to purchase books for their\nclassrooms. A marketing class from the high school will be helping with the book sale\nthis season. The Friends newsletter has been expanded and a library information table\nwill be set up during the sale.\nD.\nLibrary Building Watch (L. Krongold)\nPresident Krongold reported that 212 people now receive the Library Building Watch\nnewsletter by email. The next issue will be out towards the end of the month.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nActing Library Director Chisaki read 3 input/feedback forms regarding: request for the\nnovel The Great Failure; request for the audio book of Harry Potter and the Half Blood\nPrince; and a complaint that weekly magazines are not making it to the shelves in a\ntimely manner.", "path": "LibraryBoard/2005-10-12.pdf"}
{"body": "LibraryBoard", "date": "2005-10-12", "page": 3, "text": "ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMarc Lambert reported that there are two new members of the BALIS Advisory Board\nand the main focus of the Board will be the upcoming Bond issue on the June ballot. Mr.\nLambert noted that his term will be up in June and he has had a great experience serving\non the Board.\nLIBRARY BOARD COMMUNICATIONS\nBoard member Mitchell noted that Susan Hardie's retirement was noted in the Hotline\nmagazine.\nDIRECTOR'S COMMENTS\nActing Library Director Chisaki informed the Board about Teen Read Week. Librarian\nKaren Lundstrom will be coordinating a vote on teen's favorite books. Our digital book\nlink Califa, has had 822 hits since July.\nBoard member Butter asked if we had the Easy Reader Voter Guide at the library. Ms.\nChisaki stated that library does have them and they are out for use by the public.\nADJOURNMENT\nBoard member Butter MOVED to adjourn the meeting at 8:00 p.m. Board member\nMitchell SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2005-10-12.pdf"}