{"body": "RecreationandParkCommission", "date": "2005-04-14", "page": 1, "text": "MINUTES OF\nRECREATION AND PARK COMMISSION\nALAMEDA\nRECREATION & PARKS\nMEETING OF APRIL 14, 2005\n1327 Oak St., Alameda, CA 94501\n(510)747-7529\nDATE:\nThursday, April 14, 2005\nTIME:\n7:00 p.m.\nPLACE:\nCity Hall, 2263 Santa Clara Ave., Third Floor, Room 360\nAlameda, CA 94501\n1.\nROLL CALL\nPresent:\nChair Jay Ingram, Vice Chair Jo Kahuanui, Commissioners Christine\nJohnson, Georg Oliver, Bruce Reeves\nStaff:\nDale Lillard, Acting Director (AD)\nChrista Johnson, Assistant to the City Manager\nAbsent:\nNone\n2.\nAPPROVAL OF MINUTES\nApprove Minutes of March 10, 2005 Recreation and Park Commission Meeting.\nM/S/C\nREEVES/KAHUANUI\n(approved)\nIn Favor (3) -\nIngram, Kahuanui, Reeves\nAbstentions (2) - Johnson, Oliver\n\"That \"Action\" be removed from items C & D on page 4 and that Minutes of March\n10, 2005 Recreation & Park Commission Meeting be approved with the above\ncorrections.\"\n3.\nORAL COMMUNICATIONS, AGENDA\n(Any person may address the Commission in regard to any matter over which the\nCommission has jurisdiction or of which it may take cognizance that is not on the agenda.)\n4.\nWRITTEN COMMUNICATIONS\nNone.\n5.\nNEW BUSINESS\n1\nRecreation & Park Commission Mtg.\nMinutes\nThursday, April 14, 2005\nDedicated to Excellence, Committed to Service", "path": "RecreationandParkCommission/2005-04-14.pdf"}
{"body": "RecreationandParkCommission", "date": "2005-04-14", "page": 2, "text": "A.\nDiscussion of Transportation Master Plan Policies - (Discussion Item)\nBarbara Hawkins, Public Works Supervising Civil Engineer, presented the Transportation\nMaster Plan Policies to the Recreation and Park Commission. The policy portion of the\ncompleted Transportation Master Plan will be recommended as the transportation element\nof the future General Plan update.\nIn March and April, the document is being presented to each of the Boards and\nCommissions represented on the Task Force (with the exception of the Planning Board) to\nsolicit comments and approval.\nChair Ingram asked if a chain link fence or wrought iron fence is considered a sound wall.\nMs. Hawkins stated no.\nChair Ingram asked Ms. Hawkins for an explanation of a Traffic Calming Toolbox. Ms.\nHawkins stated that a Tool Box is a list of ways to calm traffic.\nCommissioner Reeves asked if \"one way\" streets were ever considered on some of the\nsmaller streets (e.g., Walnut, Chestnut, etc.). Ms. Hawkins stated that part of the\nTransportation Master Plan is to look at the grid map and see which streets should be main\nthorough fares, etc. The issue of one way streets will be looked at.\nChair Ingram stated that he agreed with objective B-2.5, maintaining the speed limit of 25\nmph on all streets in Alameda in order to avoid creating barriers between neighborhoods.\nExempt current roadways with speed limits above 25 mph: Ralph Appezzato Memorial\nParkway, Main Street, Constitution Way, Tilden Way, Doolittle Drive, Island Drive, North\nLoop Road, South Sloop Road, and Harbor Bay Parkway.\nChair Ingram also stated that he agreed with objective B-5.1, consider a fully-funded on-\nstreet and off-street parking permit to support access and transportation objectives. Mr.\nIngram asked if the program would be like San Francisco where you purchase a permit\nthrough the City and then you can park on the street if you have a permit. Ms. Hawkins\nstated that permits need to be structured for the City and they are investigating the issue.\nB.\nPresentation of Facility Photos/Inventory - (Information Only)\nItem is tabled until the May Recreation and Park Commission Meeting.\nC.\nARPD Office Relocation to 2226 Santa Clara Avenue - (Discussion Item)\nAD Lillard stated that the lease for 1327 Oak Street came to an end on December 31,\n2004. The School District has extended the lease for six months which will end in June.\nThe ARPD administrative office will be relocating to 2226 Santa Clara Avenue (old County\nMental Health Building). Renovation of the new building has begun and it is anticipated\n2\nRecreation & Park Commission Mtg.\nMinutes\nThursday, April 14, 2005\nDedicated to Excellence, Committed to Service", "path": "RecreationandParkCommission/2005-04-14.pdf"}
{"body": "RecreationandParkCommission", "date": "2005-04-14", "page": 3, "text": "that we will be moving in the weekend of May 20, 2005.\nD.\nUpdate on Leydecker Park Playground Project - (Oral Report/Discussion Item)\nAD Lillard reviewed the selection of the playground equipment with the Recreation and\nPark Commission. Playgrounds by Design, Inc. was selected to provide the equipment\nwith installation to be completed by Community Playgrounds, Inc.\nThe playground will be moved from its existing location (next to Library) to where the\nvolleyball court is now located. The volleyball court will be removed. The playground is\nbeing relocated due to softballs being hit/played into the play area during softball games.\nMoving to the new area will be safer for children.\nA Neighborhood Meeting will be held on Wednesday, April 27, 2004, at 6:00 p.m. in the\nLeydecker Recreation Center.\nCommissioner Reeves stated that if it is safer and in a place where it is more visible and of\nthe same quality as the other newer playgrounds then it will be great.\nChair Ingram asked if earth tones will be used for the colors. AD Lillard stated that the\nsample is in earth tones, but that may change at the Neighborhood meeting.\nVice Chair Kahuanui asked what will happen to the old play area. AD Lillard stated that the\narea will probably be resodded and left open. Playing in the old area is discouraged\nbecause we do not want the kids to get hurt.\nAD Lillard stated that the playground should be completed in time to use it during most of\nthe summer.\n6.\nUNFINISHED BUSINESS\nA.\nRevised Site Plan for Wireless Telecommunication Facility at Washington Park\n(American Tower Corporation) - (Discussion/Action Item)\nBruce Knopf, Redevelopment Manager, and Jason Peery, American Tower representative,\npresented the revised site plan for the wireless telecommunication facility at Washington\nPark. At the last meeting there were three major issues of concern. They were:\n-\nReducing size of area to be occupied.\n-\nReducing the obtrusiveness of the equipment enclosure.\n-\nMaking the antennae's blend in and change size of the pole.\nAmerican Tower has revised the plans from the ground up to address the issues.\n-\nEquipment area was moved down the third base line. Fence will be moved in to\n3\nRecreation & Park Commission Mtg.\nMinutes\nThursday, April 14, 2005\nDedicated to Excellence, Committed to Service", "path": "RecreationandParkCommission/2005-04-14.pdf"}
{"body": "RecreationandParkCommission", "date": "2005-04-14", "page": 4, "text": "create more space for the building.\n-\nAir conditioning units were placed on the side of building to reduce height.\n-\nNew fence will be installed.\n-\nSelection of building and the pole colors will be determined by the Recreation\nand Park Acting Director and approved by the Planning Board.\n-\nLandscaping will be done with climbing vines (not on the field side) between the\nbuilding and the fence.\n-\nInterior area (between new fence and third base of the ball field) will have sod\nreplaced.\n-\nEnclosed fenced-in area that was shown on the drawing a month ago is now\ngone.\nAD Lillard asked Mr. Knopf if he could negotiate to have American Tower take care of the\nlandscaping of the vines that will be planted by the building. Mr. Knopf stated that he will\nask.\nChair Ingram asked if staff had looked into the tree antennae's. Mr. Knopf stated that it\nwas felt that installing a pole would fit in with the current look of the park. The antennae's\nwill be hidden inside the light pole and the pole can be painted any color desired.\nChair Ingram asked what would be the girth of the pole. Mr. Peery stated that it will be\napproximately three feet. It will be similar to what is out there now.\nLil Arnerich, Alameda resident, stated that for the record in the Lease Agreement it states\nthat the particular pole and building could become obsolete. American Tower should be\nresponsible for the removal of building and the pole should it be abandoned. This is also in\nthe Lease Agreement.\nMr. Arnerich also stated that the construction will be happening during the summer which is\na very busy time, both during the day and night. Construction hours should be regulated.\nThere will be people in the picnic areas and on the tennis courts. Mr. Arnerich showed the\nCommission and Mr. Peery where gates are located that will let the large crane in to install\nthe pole.\nRegarding the eight foot fence, Mr. Arnerich suggests theatrical scenery (trees, shrubs,\netc.) be used to hide the building. He will forward pictures of other areas where this has\nbeen used to the American Tower representative.\nMr. Arnerich asked Mr. Peery to sod between the new fence and third base of the ball field.\nHe would like picnic tables and benches installed to be used by the families that frequently\nuse the area.\nChair Ingram asked what four carriers are being looked at to use the tower. Mr. Knopf\nstated that Cingular (AT&T and Cingular merged), Sprint (Sprint and Nextel merged), T-\nMobil, Metro PCS are now significant carriers. Mr. Arnerich stated that many times one\n4\nRecreation & Park Commission Mtg.\nMinutes\nThursday, April 14, 2005\nDedicated to Excellence, Committed to Service", "path": "RecreationandParkCommission/2005-04-14.pdf"}
{"body": "RecreationandParkCommission", "date": "2005-04-14", "page": 5, "text": "firm will take over for another firm and they will say that they are not responsible for their\nactions. Mr. Knopf stated that typically where there are terminations of the contracts the\nCity is vulnerable. But, where there are contracts in place they are liable for lease\npayments during that time and removal of equipment.\nChair Ingram asked if the air conditioning units that are being installed on the side of the\nbuilding were going to be the same size as the ones that were being proposed for the roof.\nMr. Peery stated they are 2.6 feet tall. Chair Ingram asked if the container will be 18 feet\nwide instead of 15 feet wide. Mr. Peery stated that with the air conditioners being installed\non the side it will be a lot thinner.\nCommissioner Reeves asked how noisy the air conditioners would be. Mr. Peery stated\nthat they will not be any noisier then a typical air conditioning unit. The City can specify\nquiet air conditioning units.\nChair Ingram asked what was the length of the lease? AD Lillard stated that American\nTower is into two years of the contract on a ten year lease. The lease was for ten years\nand American Tower is just building the tower now.\nChair Ingram stated that he assumes this project will now go before the Planning Board. It\nstates that the colors will be picked by the Recreation and Park Department and Mr. Ingram\nwould like the Planning Board to approve the colors since they are the usual Board to pick\nthe color. AD Lillard stated that the Recreation and Park Department will pick the color and\nit will go before the Planning Board. The Planning Board will have the final decision.\nM/S/C\nREEVESIJOHNSON (Approved)\n\"That the revised site plan for wireless telecommunication facility at Washington\nPark be approved with the following stipulations:\n-\nEquipment area be moved down the third base line. Fence will be moved in\nto create more space for the building.\n-\nAir conditioning units were placed on the side to reduce height of the\nbuilding.\n-\nNew fence will be installed.\n-\nSelection of building and the pole colors will be determined by the\nRecreation and Park Acting Director and approved by the Planning Board.\n-\nLandscaping will be done with climbing vines (not on the field side)\nbetween the building and the fence.\n-\nInterior area (between new fence and third base of the ball field) will have\nsod replaced.\nEnclosed fenced-in area that was shown on the drawing a month ago is\nnow gone.\nApproved (4) - Johnson, Kahuanui, Oliver, Reeves\n5\nRecreation & Park Commission Mtg.\nMinutes\nThursday, April 14, 2005\nDedicated to Excellence, Committed to Service", "path": "RecreationandParkCommission/2005-04-14.pdf"}
{"body": "RecreationandParkCommission", "date": "2005-04-14", "page": 6, "text": "Opposed (1) - Ingram\nB.\nStatus Report on the Sports Advisory Committee's Recommendation\nregarding Field Use Fees - (Discussion Item)\nAD Lillard stated that the various sports seasons have begun and staff was unable to get\ncommitments from the coaches prior to this Commission Meeting. The Committee is\nmeeting Tuesday, April 21, 2005, to go over the draft participant per play charge. When\nthat is complete it will be brought back to the Recreation & Park Commission.\nChair Ingram asked if AD Lillard has a sense of what the Committee would be\nrecommending. AD Lillard stated that he felt they would propose to the Commission that\nthey (sports groups) will propose that the groups have the option of paying the fee or work\noff the debt.\nCommissioner Reeves stated that he is curious as to what the Recreation and Park\nDepartment would like.\nVice Chair Kahuanui stated that if the Commission does not want to impose the usage fee\nto help offset maintenance costs for the existing maintenance that goes on just by them\nusing the field. AD Lillard stated that the best option is to collect a fee. This is fine for large\norganizations, but for the smaller groups or groups just starting up they may have to say\nthat they will work with volunteer labor. Most groups have been good about doing both.\nSoccer has been real good and has made donations.\nCommissioner Reeves stated that he would rather the Commission dictate to them what\nthe Commission wants rather than accept what the group has to offer.\nVice Chair Kahuanui stated that potentially what could happen is that some areas will be\nwell taken care of (e.g., Lincoln as opposed to Woodstock) and other areas will not. AD\nLillard suggested that when the group presents the policy to work the debt off then the\nCommission could add the stipulation that it would be up to the discretion of the Recreation\nand Park Director and/or the Park Manager to select where the work needs to be done.\nVice Chair Kahuanui also stated that staff will have to monitor what is being done. AD\nLillard stated that staff does a lot of monitoring now. It would be much easier and\nconvenient for staff to have the groups pay the money. Although this would not be feasible\nfor all of the groups which will be a complaint the Commission will receive from the groups.\nCommissioner Reeves stated that we only have so many resources. None of us\n(Commission) like the idea that we have to charge the organizations. We need to get the\nvarious groups onboard and hope they understand that we have limited resources.\nChair Ingram stated that he was hoping that the Joint Council and Recreation and Park\nCommission Meeting would be held soon so that the Commission could let the Council\n6\nRecreation & Park Commission Mtg.\nMinutes\nThursday, April 14, 2005\nDedicated to Excellence, Committed to Service", "path": "RecreationandParkCommission/2005-04-14.pdf"}
{"body": "RecreationandParkCommission", "date": "2005-04-14", "page": 7, "text": "know that some of these groups may be coming to them because of this issue. AD Lillard\nstated that the City Clerk is working on setting a new date for the Joint Meeting.\n7.\nREPORTS FROM RECREATION COMMISSION AND RECREATION AND PARK\nDIRECTOR\nA.\nPark Division\nAD Lillard stated that five new trees were installed at Franklin Park along with picnic\nbenches. This was provided by the Friends of Franklin Park.\nAs a result of recent budget constraints athletic fields will be mowed once a week, but the\nberms, borders, etc. will be mowed every other week.\nSee attached Activity Report for additional information.\nB.\nRecreation Division\nSee attached Activity Report.\nC.\nMastick Senior Center\nSee attached Activity Report.\nD.\nOther Reports and Announcments\n1.\nStatus Report on Alameda Point Golf Course Design Committee (Vice Chair\nReeves)\nNo report at this time.\n2.\nStatus Report on Alameda Point Advisory Committee (APAC) (Chair Ingram)\nNo report at this time.\n3.\nStatus Report on Transportation Master Plan Committee (Commissioner\nJohnson)\nNo report at this time.\n8.\nSTATUS REPORT ON ONGOING PROJECTS\nNone.\n9.\nORAL COMMUNICATIONS, GENERAL\n7\nRecreation & Park Commission Mtg.\nMinutes\nThursday, April 14, 2005\nDedicated to Excellence, Committed to Service", "path": "RecreationandParkCommission/2005-04-14.pdf"}
{"body": "RecreationandParkCommission", "date": "2005-04-14", "page": 8, "text": "10.\nITEMS FOR NEXT AGENDA\n-\nHousing Authority Request to include additional parking by Using Part of Neptune\nPark.\n-\nDiscussion about $1 Million Designated for Open Space.\n-\nFollow Up on Ballena Bay.\n11.\nSET DAY FOR NEXT MEETING\nThursday, May 12, 2005\n12.\nADJOURNMENT\n8\nRecreation & Park Commission Mtg.\nMinutes\nThursday, April 14, 2005\nDedicated to Excellence, Committed to Service", "path": "RecreationandParkCommission/2005-04-14.pdf"}