{"body": "PublicArtCommission", "date": "2005-02-24", "page": 1, "text": "CITT\nOF\nMINUTES OF PUBLIC ART ADVISORY COMMITTEE MEETING OF\nFEBRUARY 24, 2005\n(Revised 2/7/06)\nDATE:\nThursday, February 24, 2005\nTIME:\n7:00 p.m.\nPLACE:\nCity Hall, 2263 Santa Clara Avenue, Third Floor, Room 360\nAlameda, CA 94501\n1.\nRoll Call:\nThe meeting was called to order at 7:00 p.m.\nPresent:\nChair (C) Huston, Vice Chair (VC) Lee, Committee Members (CM)\nK.C. Rosenberg, and Peter Wolfe (late)\nAbsent:\nCommittee Member (CM) Cecilia Cervantes\nStaff:\nSuzanne Ota, ARPD Director\nDale Lillard, Recreation Services Manager (RSM)\nPat Russi, Recreation Supervisor (RS)\nChristina Bailey, Cultural Arts Specialist (CAS)\n2.\nApproval of Minutes\nA.\nMinutes of Meeting on January 18, 2005\nOn page 3, paragraph 1, CM Rosenberg asked that the following be added to the\nlast sentence, \"for the purpose of assessing communications.\"\nVC Lee suggested a stylistic change for future minutes. She would like to see\nChair, Vice Chair, and Committee Member be abbreviated similar to that of staff\nmembers' titles.\nM/S/C\nRosenberg/Wolfe\n(approved)\n\"That Minutes of Public Art Advisory Committee Meeting on January 18,\n2005 be approved.\"\nApproved (4) - Huston, Lee, Rosenberg, Wolfe\nAbsent (1) - Cervantes\n3.\nOral Communications\n(Any person may address the Committee in regard to any matter over which the\nCommission has jurisdiction or of which it may take cognizance that is not on the\nagenda.)\nNone.\nPAAC Meeting\n1\nMinutes\nFebruary 24, 2005", "path": "PublicArtCommission/2005-02-24.pdf"}
{"body": "PublicArtCommission", "date": "2005-02-24", "page": 2, "text": "4.\nWritten Communications\nNone.\n5.\nOld Business\nA.\nContinued Discussion of Public Art Annual Plan - (Discussion/Action\nItem)\nDirector Ota discussed that PAAC should prioritize issues that are most\nimportant in the Annual Plan. C Huston asked when the Plan should be\npresented to the City Council. Director Ota stated that it could be\npresented during July 2005 (new fiscal year). C Huston wanted to clarify\nthat the Annual Plan being developed is for 2004-2005, six (6) months\nbehind schedule. One issue that could be addressed would be to raise\nthe 1% or $150,000 cap. CM Wolfe stated that the cap is unfair to\nsmaller developers; since they pay one-percent and larger developers\nonly pay $150,000.\nCM Rosenberg suggested that the Plan include short and long-term\ngoals, including the PAAC's communication with non-profits. C Huston\nstated that she would like to move from draft-form of the Plan to a working\ndocument; this would include having agendas that reflect the Committee's\ntop priorities. She went on to ask Staff to provide an easel and pad of\nlarge paper for PAAC to write down ideas; Staff stated that could be\ndone.\nDirector Ota explained that there is a discrepancy in the definition of the\nPublic Art Allocation requirement for renovation projects. The building\nofficial is interpreting it technically and the two departments are not in\nagreement. RS Russi stated that the phrase in question is \"50% of the\nreplacement cost of the building\" (30-65.3c). In doing research with the\nCity Attorney's office and looking at other cities' ordinances, it appears\nthat either an added definition or simpler, more direct language should be\nincorporated. Staff will come back to PAAC with samples once they are\nagreed upon by Building and Recreation Departments and the City\nAttorney's Office.\n- Mission Statement\nPAAC members discussed specific wording for Alameda Public Art\nProgram's mission statement. VC Lee stated that the mission statement\nshould include a short, punchy sentence with objectives. Staff will work to\ncompile all suggestions and e-mail them to VC Lee and CM Rosenberg\nfor further review.\n- List of Public Art Projects\nDirector Ota stated that Staff would be meeting with Library Art\nCommittee to discuss the Artist Agreement with Masayuki Nagase. In\naddition to the library, there are seven (7) upcoming projects that will be\nPAAC Meeting\n2\nMinutes\nFebruary 24, 2005", "path": "PublicArtCommission/2005-02-24.pdf"}
{"body": "PublicArtCommission", "date": "2005-02-24", "page": 3, "text": "subject to the Public Art Ordinance. Projects that are currently in\nprocess or will be soon include: Bay Ship & Yacht, Bridgeside Center,\nHarbor Island Complex, Park & Webster Streetscape Projects, Blanding\nStreet Work/Live project, South Shore Center, and Washington Park\nRecreation Building.\nCM Rosenberg asked if Staff could provide a map of Alameda's existing\nand proposed public art projects. RSM Lillard stated that Staff would get\na map.\nB.\nContinued Discussion of Public Art Donation Policy - (Discussion\nItem)\nIn regards to the donation of items, RSM Lillard explained that there are\ncommon criteria for their acceptance between cities.\nCriteria include:\n- Outlines and responsibilities for installation and maintenance\n- Procedures for establishing the title and ownership\n- Provisions for dispensation for the work\nC.\nConsideration of Request to Fund Art Centers with the Public Art\nAllocation Funds - (Discussion/Action Item)\nPat Colburn, from Alameda Art Center, and Lynn Faris, from Alameda\nCivic Light Opera, attended the meeting. Ms. Faris expressed her\ninterest in learning how, or if, public art funds will be distributed to local\nnon-profits.\nC Huston explained that developers would ultimately present plans to the\nCity for the art they would like to place. PAAC will approve or decline the\nart based on the established guidelines of quality and accessibility. She\nwent on to state that there is no direct link between arts organizations and\nthe Public Art Fund. However, the developer may choose to use the\nallotted money to create performance or exhibition spaces.\nCM Rosenberg stated that the developer could choose to place the\nmoney in the in-lieu fund. If this is the case, PAAC could then create a\ncompetition for non-profits to compete for said funds. C Huston explained\nthat RSM Lillard had previously stated the funds could not be used for on\ngoing operating costs.\nDirector Ota explained that money collected through the Ordinance could\nbe placed in one of two pots. First, developers can put their public art\nallocation towards on site art. Secondly, developers can choose to place\ntheir allocation in the in-lieu fund, where the City decides how to allocate\nthe money.\nMs. Faris inquired as to whether there is a plan for non-profits and\ndevelopers to be in contact. Director Ota stated that a list of non-profits\ncould be included in the developer's packet. CM Wolfe stated that the list\nPAAC Meeting\n3\nMinutes\nFebruary 24, 2005", "path": "PublicArtCommission/2005-02-24.pdf"}
{"body": "PublicArtCommission", "date": "2005-02-24", "page": 4, "text": "should have a disclaimer that the ARPD and PAAC do not necessarily\nendorse any of the organizations.\nC Huston stated that the PAAC had previously asked that the Alameda\nArt Center create a \"Wish List.\" This would include expenses that they\nwant the in-lieu funds to cover.\nC Huston stated that the guidelines stress that the developer place public\nart that is exceptional in nature and not part of an existing structure. CM\nWolfe added that it also needs to be accessible to the public. Director\nOta stated that the requirements are in place to create public art\nopportunities.\nMs. Colburn expressed her frustration and asked why the money needs\nto be spent on something new, and not on an existing organization. She\nstated that local non-profits are viable community assets and are\nstruggling to make ends meet. She asked if there were any plans to\nrewrite the ordinance to benefit local non-profits. C Huston stated that\nPAAC would not be the ones to rewrite the Ordinance. CM Rosenberg\nstated that PAAC would be evaluating communication with non-profits in\nthe future.\nC Huston stated that there would be a Call for Entries when in-lieu funds\nbecome available. Ms. Faris expressed her desire to compete for any\nfunds that become available in the future.\n6.\nNew Business\nA.\nDiscussion and Review of Public Art Documents and Forms -\n(Discussion Item)\n- RFP/RFQ\nRS Russi explained that he researched documents from different cities;\nsome documents were very detailed and others were not. The sample\ndocuments included in the agenda packet are very generic, and can be\nmodified for each unique project.\nCM Wolfe suggested that the RFP include wording from the Guidelines,\nas well as, a concept statement. CM Rosenberg stated that there should\nbe a section for each of the three areas in the Ordinance: on site projects,\non site cultural programs, and on site art spaces or cultural facilities.\nDirector Ota stated that Alameda modeled its Ordinance after the cities of\nPasadena and Long Beach. Staff should look at their wording for more\nexamples. VC Lee asked that Staff bring samples to the next meeting.\nCM Wolfe suggested that the RFP include lighting under the Lighting\nPlan; CM Rosenberg added that plaques could also be addressed under\nthe same section.\nPAAC Meeting\n4\nMinutes\nFebruary 24, 2005", "path": "PublicArtCommission/2005-02-24.pdf"}
{"body": "PublicArtCommission", "date": "2005-02-24", "page": 5, "text": "B.\nSummer Activity Guide Articles by PAAC Members - (Discussion\nItem)\nRS Russi stated that the staff is in the process of compiling information\nfor the Summer Activity Guide. The staff wants PAAC to submit a piece\nabout their work by March 10th or earlier. Director Ota stated that the\nCultural Arts section would have fewer pages in this edition. C Huston\nasked VC Lee to help her formulate the article.\n7.\nOral Communications, General\nC Huston stated that a list of future tasks and priorities should be developed. RS\nRussi stated that Staff would flesh out and reorganize the Annual Plan.\nDirector Ota thanked PAAC and ARPD staff for their hard work and diligence\nover the past year. PAAC thanked Director Ota for her commitment to the Public\nArt Program.\n8.\nCommittee Reports\n-\nWebster & Park Streetscape Projects - CM Wolfe\nNone.\n9.\nAdjournment:\nThe meeting adjourned at 9:00 p.m.\nPAAC Meeting\n5\nMinutes\nFebruary 24, 2005", "path": "PublicArtCommission/2005-02-24.pdf"}
{"body": "SocialServiceHumanRelationsBoard", "date": "2005-02-24", "page": 1, "text": "Social Service Human Relations Board\nMinutes of the Regular Meeting Thursday, February 24th, 2005\nCALL TO ORDER AND ROLL CALL: President Franz called the meeting to order at 7:43pm.\nPresent were Vice-President Chen, Members Wasko, Bonta, and Hanna. Absent were Members\nHollinger Jackson and Flores-Witte and staff were Beaver and Brown.\nNew member Dennis Hanna gave a brief introduction and his background.\nAPPROVAL OF MINUTES: The January 27, 2005 meeting minutes were approved.\nM/S Chen, Wasko and unanimous with Hanna abstaining being new.\nRECOMMENDATION TO CO-SPONSOR THE ALAMEDA SERVICE COLLABORATIVE\nMEETING IN MARCH -\nPresident Franz reported that the ASC meeting would provide an opportunity to inform CBO's\nabout the survey being developed by the Assessment and Awareness workgroup. A motion and\nsecond (Wasko/Bonta) to co-sponsor the Alameda Services Collaborative luncheon was approved\n6/0.\nRECOMMENDATION TO CO-SPONSOR THE FESTIVAL OF FAMILIES IN MAY - Member\nWasko reported that in the Childcare Workgroup previously sponsored a successful Child Care Fair\nand the Family Services Workgroup feels a larger venue is appropriate for the event this year.\nSouthshore Center has agreed to host the event on Saturday, May 7th from 1:00pm - 4:00pm.\nSouthshore Center sponsors the \"Earning for Learnings\" program to benefit Alameda schools. All\npurchases at Southshore can be credited to a local school, and the winning school will receive their\ncheck at the Festival of Families. There will be a big effort to get CBO's to this event. Southshore\nwill be handling all of the marketing and staging for the performances. There will be a charge for\norganizations, agencies and non-profits for a table at the event, and they are asking for donations in\nthe community. The needs assessment survey participants will possibly win prizes or gift\ncertificates. Southshore will provide an empty storefront for surveys to be filled out with the help of\nvolunteers. They already have commitments from Wilma Chan and Alice Lai-Bitker's offices. The\nBoard's sponsorship of the event is non-monetary. A motion to Co-Sponsor the Festival of Families\nevent in May (Bonta/Chen) was adopted6/0.\nRECOMMENDATION TO CO-SPONSOR CHINESE NEW YEAR EVENT IN MARCH AND\nAPPROVING SISTER CITY BUDGET ITEMS - Vice-President Chen provided information on\nthe upcoming Harbor Bay Intercultural Committee's Lunar New Year event which will be held at\nthe Harbor Bay Shopping Center on March 5. Sponsorship is $200 for non-profits and public\nagencies. The Workgroup has raised almost $5,000 to promote Sister City activities and this would\nbe a good opportunity for publicizing the Sister City project and recruiting new members. The table\nwould be staffed by Workgroup members. A motion to participate in the Lunar New Year event at a\ncost of $200 (Franz/Wasko) was approved 6/0.\nWORK GROUP STATUS REPORTS\nAssessment and Awareness Workgroup:", "path": "SocialServiceHumanRelationsBoard/2005-02-24.pdf"}
{"body": "SocialServiceHumanRelationsBoard", "date": "2005-02-24", "page": 2, "text": "Minutes of the SSHRB, February 24, 2005\nPage 2\nFranz explained that the Workgroup priority is to rework the Needs Assessment and make it a living\ndocument. The Family Services Workgroup is participating and would like the survey to be\navailable for the Festival of Families event in May. With approximately 30,000 households in\nAlameda the surveys could be a useful tool for identifying service issues. We could also find out\nwhat other CBO's do to gather information. The survey might be posted online so it could be\ntallied as you go, instead of having to re-enter the data. The Workgroup is exploring the use of\nfocus groups to gather and distribute the information. Franz invited SSHRB members who haven't\nyet joined a Workgroup to participate in this process.\nFamily Services Workgroup: Reported under Item 4.\nSister City Workgroup:\nVice-President Chen reported that the Workgroup is very busy. A delegation from the Hunan\nprovidence will be visiting Alameda on March 2nd. Council Member Matarrese and Mayor Johnson\nhave agreed to be in attendance. The Workgroup is working to establish a \"rapid response\" process\nfor welcome traveling delegations. Two groups from Wuxi are scheduled to arrive in the next\ncouple months. President Franz motioned to re-open 3-C and asked the Board to reallocate another\n$300 ($500 total) to purchase items for visitors with funding coming from Workgroup fundraising\nactivities. A motion allowing staff to identify and purchase small souvenir items up to $300 for\nvisiting delegations (Bonta/Wasko) was approved 6/0.\nBOARD AND STAFF COMMUNICATION, NON-AGENDA\nStaff distributed an email invitation from the Alameda County Human Relations Commission to\nparticipate in a meeting regarding the formation of a Countywide anti-hate effort. Member Hanna\nagreed to go and report back at the March Board meeting.\nPresident Franz reported that five separate CBO's are working together for fund raising on the\nMayor's Race this year, and asked that the Board consider honoring this collaboration as an\nexample of diverse community groups working together to benefit residents.\nA request was made to update the SSHRB brochure and for staff to check into prices and any City\npolicy in place for business cards for Board members.\nORAL COMMUNICATIONS - none\nADJOURNMENT - President Franz adjourned the meeting at 9:05 p.m.\nRespectfully submitted,\nCarol Beaver, Secretary of the Board\nCB:sb\nG:SSHRB\\packets\\2005\\Feb05\\Minutes-Reg.doc\nF:SSHRB\\Agenda packets 2005\nDedicated to Excellence, Committed to Service", "path": "SocialServiceHumanRelationsBoard/2005-02-24.pdf"}