{"body": "LibraryBoard", "date": "2005-01-12", "page": 1, "text": "Minutes of the\nALAMEDA FREE LIBRARY BOARD\nJanuary 12, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:01 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nMark Schoenrock, Board Member\nAbsent:\nAlan Mitchell, Board Member\nStaff:\nLibrary Director Susan Hardie, Secretary\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nBoard member Butter MOVED approval of the Consent Calendar. Vice President\nBelikove SECONDED the motion which carried by a unanimous voice vote.\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of January 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of December 8, 2004.\nApproved with 2 corrections.\nC.\n*Library Services Report for the month of November 2004. Accepted.\nD.\n*Report from Finance Department reflecting FY 2003-04 Library expenditures\n(by fund) through December 2004. Accepted.\nE.\n*Bills for ratification. Approved.\nUNFINISHED BUSINESS\nA.\nMain Library Project Update\nBoard member Butter asked when Project Manager Bob Haun would be available to give\nthe members of the Library Board an updated report on the main library project. Director\nHardie stated that in an effort to make the best use of everyone's time, we are hoping that\nBob's monthly report to Council will serve to inform the Board as well. She also\ncommented that the Board receives the Construction Report each month. She stated that\nBob Haun is very willing to answer questions directly, and is available by phone or\nemail. Board members indicated that this arrangement is fine for now.\nThe Library Director reported that on February 28th a Notice to Proceed will be given\nto\nthe contractor. The groundbreaking ceremony will be in early March. The Steering\nCommittee will have representatives from Alameda's library and business community.\nVice President Belikove asked if there was a list of changes from Value Engineering that\nthe Board could review. Library Director Hardie reported that there is a list of items and\nrecapped some of the items for the Board. She noted that the City Council decided to\nproceed with LEED Certification.\nVice President Belikove asked if donations could be solicited to help keep the curved\nstaircase that was eliminated during Value Engineering. Board member Butter stated\nthat\n1", "path": "LibraryBoard/2005-01-12.pdf"}
{"body": "LibraryBoard", "date": "2005-01-12", "page": 2, "text": "the construction contract has already been approved. To change the stair again would\nincur substantial additional cost. Director Hardie mentioned the concern that additional\nfundraising may be needed for the branches.\nNEW BUSINESS\nA.\nLibrary Building Team (M. Hartigan)\nThe Library Building Team did not meet during December.\nB.\nAlameda Free Library Foundation (R. Belikove)\nVice President Belikove stated that the Foundation did not meet in December. The\nFoundation will be meeting later this month. The Foundation sent out a year-end\nfundraising letter which had some success.\nC\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen reported that the Junior Friends will host a themed storytime at the Main\nLibrary on January 22nd. On February 10th the members of the Friends will attend a\nbenefit screening and reception for Leslie Krongold's documentary My Rabbi. On\nFebruary 18th, 19th and 20th the Friends will host a mid-winter book sale at the Al DeWitt\nOfficers' Club at Alameda Point.\nD.\nLibrary Building Watch (L. Krongold)\nPresident Krongold reported that the newsletter will be sent out this week. The logo team\nmet this week and they decided not to move forward on the logo for awhile.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nNone.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nNone.\nLIBRARY BOARD COMMUNICATIONS\nVice President Belikove commented on the 20th anniversary of Alameda Reads. She\nsuggested that everyone in Alameda read the same book as a way to celebrate this\noccasion. She also noted articles on Library Closures in Salinas, Reading at Risk and\nTime Running Out for Libraries.\nBoard member Butter distributed an article on Literacy and immigrants.\nBoard member Schoenrock asked if the City is still having a budget deficit. Library\nDirector Hardie replied in the affirmative and stated that the new Interim City Manager is\nmeeting with Council and staff to discuss this issue. The City Council wants to maintain\nservices and to date no budget cuts have been approved.\nDIRECTOR'S COMMENTS\nLibrary Director Hardie stated that she has not yet received her appointment for Day in\nthe District but will keep the Board informed. She reported that there was a theft of 5\ncomputer monitors at the Bay Farm Library. The police department is investigating. The\nlibrary received a bequest that will be used to purchase materials for the opening of the\nnew library.\n2", "path": "LibraryBoard/2005-01-12.pdf"}
{"body": "LibraryBoard", "date": "2005-01-12", "page": 3, "text": "ADJOURNMENT\nBoard member Schoenrock MOVED to adjourn the meeting at 7:53 p.m. Board member\nButter SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nSusan Hardie, Secretary\n3", "path": "LibraryBoard/2005-01-12.pdf"}
{"body": "LibraryBoard", "date": "2005-02-09", "page": 1, "text": "Minutes of the\nALAMEDA FREE LIBRARY BOARD\nFebruary 9, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nRuth Belikove, Vice President\nKaren Butter, Board Member\nMark Schoenrock, Board Member\nAlan Mitchell, Board Member\nAbsent:\nLeslie Krongold, President\nStaff:\nLibrary Director Susan Hardie, Secretary\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nBoard member Mitchell MOVED approval of the Consent Calendar. Board member\nButter SECONDED the motion which CARRIED by a unanimous voice vote.\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of February 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of January 12, 2005.\nApproved.\nC.\n*Library Services Report for the month of December 2004. Accepted.\nD.\n*Report from Finance Department reflecting FY 2003-04 Library expenditures\n(by fund) through January 2005. Accepted.\nE.\n*Bills for ratification. Approved.\nUNFINISHED BUSINESS\nA.\nMain Library Project Update and Ground Breaking\nBoard member Butter asked about the budget for the Main Library project. She was\nconcerned about the negative $569,044 shown in the Revenue/Expenditures column. She\nalso said, and other Board members agreed, that this budget format is difficult to\nunderstand. Library Director Hardie agreed that this budget is not easily understood, and\nsaid she would speak with the Project Manager to see whether the format could be\nimproved. She also assured the Board that the project is not overspent.\nOn the subject of reports to the Board, members are disappointed that Mr. Haun is not\nreporting directly to them. Library Director Hardie explained that the Library Board is\nreceiving exactly the same information as the City Council gets each month from Mr.\nHaun. She said that this is the reporting format that the City has decided on, and\nmentioned that the presentations are broadcast on City cable. Dr. Mitchell asked what\ninformation is contained in the presentations, and Library Director Hardie replied that\nMr. Haun simply reviews the information in the Construction Report, which the Board\nalso receives. She said that she attends all of the Project Manager's presentations and\nwould be glad to take notes and report to the Board if anything of significance occurs.", "path": "LibraryBoard/2005-02-09.pdf"}
{"body": "LibraryBoard", "date": "2005-02-09", "page": 2, "text": "Library Director Hardie handed out invitations to the groundbreaking ceremony. She\nstated that the Library is spending a minimal amount of money on this ceremony. The\nState Librarian and Wilma Chan have agreed to speak at the ceremony.\nNEW BUSINESS\nA.\nLibrary Building Team (M. Hartigan)\nThe building team did not met this month.\nB.\nAlameda Free Library Foundation (R. Belikove)\nVice President Belikove stated that the Foundation had their second dinner party with the\nfundraising consultants. Their goal is to raise $500,000.\nC\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen reported that there will be a clearance book sale at the \"O\" Club on the\nPresident's Day weekend.\nD.\nLibrary Building Watch (L. Krongold)\nLibrary Building Watch did not meet this month.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nNone.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMarc Lambert asked if there would still be money to upgrade the branch libraries.\nLibrary Director Hardie answered in the affirmative. Mr. Lambert handed out an\ninvitation for a library support event on Friday in San Francisco.\nLIBRARY BOARD COMMUNICATIONS\nVice President Belikove commented on the newspaper article regarding the Berkeley\nLibrary's purchase of a $650,000 RFID system to track their books.\nBoard member Butter commented on Unique Management Services. She wonders if it is\nvery beneficial to the library. Library Director Hardie stated that it is teaching patrons\nthat they need to return their books. She feels that it is a very useful in having library\nitems returned in a timely manner along with their unpaid fines. UMS promises that their\ninvoices will always be less than the money we collect. If at anytime invoices exceed\nrevenues, the balance of invoices which exceed revenues will be waived by UMS.\nVice President Belikove commented on another article regarding banning gay books in\nAlabama.\nDIRECTOR'S COMMENTS\nLibrary Director Hardie reported on Day in the District to the Board. Vice President\nBelikove, Marilyn Ashcraft and Marc Lambert also attended.\nADJOURNMENT\nBoard member Mitchell MOVED to adjourn the meeting at 7:40 p.m. Board member\nButter SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nSusan Hardie, Secretary", "path": "LibraryBoard/2005-02-09.pdf"}
{"body": "LibraryBoard", "date": "2005-03-09", "page": 1, "text": "Minutes of the\nALAMEDA FREE LIBRARY BOARD\nMarch 9, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nMark Schoenrock, Board Member\nAbsent:\nAlan Mitchell, Board Member\nStaff:\nLibrary Director Susan Hardie, Secretary\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nBoard member Butter MOVED approval of the Consent Calendar. Board member\nSchoenrock SECONDED the motion which CARRIED by a unanimous voice vote.\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of March 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of February 9, 2005.\nApproved.\nC.\n*Library Services Report for the month of January 2005. Accepted.\nD.\nReport from Finance Department reflecting FY 2003-04 Library expenditures (by\nfund) through February 2005. Accepted.\nE.\nBills for ratification. Approved.\nUNFINISHED BUSINESS\nA.\nMain Library Project Update\nLibrary Director Hardie stated that the contractor is ready to start construction of the new\nMain Library on March 15th Equipment and trailers are being moved onto the site\nstarting tomorrow.\nBoard member Belikove thanked the Library Director for all her hard work to get to this\npoint.\nNEW BUSINESS\nA.\nDonor Recognition\nBoard member Butter stated that the art sub-team met prior to the Library Board meeting.\nA draft policy on donor recognition is being drawn up for the Library Board to review.\nThe Board will then make a recommendation to the City Council for approval.\nThe team felt that it is time to move forward on the medallions that are being placed on\nthe exterior of the new main library.", "path": "LibraryBoard/2005-03-09.pdf"}
{"body": "LibraryBoard", "date": "2005-03-09", "page": 2, "text": "B.\nLibrary Building Team (M. Hartigan)\nLibrary Director Hardie stated that the Library Building Team will meet on April 7th.\nC.\nAlameda Free Library Foundation (R. Belikove)\nBoard member Belikove reported that the solicitation letter that was sent out was not as\nprofitable as the one sent out the previous year. A sub-committee was formed to decide\nhow to handle donations that come in. No events have been planned yet.\nD\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen reported that the Friends book sale at the \"O\" Club raised over $9,000. Ms.\nSkeen thanked the Library Director for helping the Friends reserve the \"O\" Club. The\nnext book sale will be in June. On March 19th the Junior Friends will have a storytime\nat\nthe Bay Farm Branch Library. On April 26th the Friends will sponsor author Pam Chun\nat the Interim Main Library.\nE.\nLibrary Building Watch (L. Krongold)\nLeslie Krongold reported that the next newsletter will go out this month. There will be a\nLibrary Logo meeting on March 10th She feels that the team is coming close to a final\nlogo.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nLibrary Director Hardie responded to 12 input/feedback forms regarding: patron\ncomplaint about being harassed by another patron with pornographic images at the\ncomputer station; patron concern about the library purchasing a book that only one\nperson has requested; please purchase the following DVD's Requiem for a Dream, Last\nExit to Brooklyn, Belle \u00c9poque, Bettlejuice, Harry Potter, Mystery Science Theater 3000,\nFriends, Horatio Hornblower Series, Final Analysis, The Art & Skill of Public Speaking,\nand A Cinderella Story. Please purchase books on travel; and, please remove the Travel\nHoliday sticker from the magazine section since we no longer subscribe to it.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nNone.\nLIBRARY BOARD COMMUNICATIONS\nBoard member Butter commented that several libraries have purchased access to the\nOverdrive audio book collection. She asked if the Alameda Library would also purchase\nit. Library Director Hardie stated that we expect to participate beginning next fiscal year.\nBoard member Butter asked how we were able to have additional funds put into the\nLibrary's budget. Library Director Hardie stated that there had been a clerical error early\non in the budget process and that it had been corrected.\nDIRECTOR'S COMMENTS\nNone.\nADJOURNMENT\nBoard member Schoenrock MOVED to adjourn the meeting at 7:40 p.m. Board member\nButter SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nSusan Hardie, Secretary", "path": "LibraryBoard/2005-03-09.pdf"}
{"body": "LibraryBoard", "date": "2005-04-13", "page": 1, "text": "Minutes of the\nALAMEDA FREE LIBRARY BOARD\nApril 13, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nKaren Butter, Board Member\nMark Schoenrock, Board Member\nAlan Mitchell, Board Member\nAbsent:\nRuth Belikove, Board Member\nStaff:\nLibrary Director Susan Hardie, Secretary\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nBoard member Butter MOVED approval of the Consent Calendar. Board member\nMitchell SECONDED the motion which CARRIED by a unanimous voice vote.\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of April 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of March 9, 2005.\nApproved.\nC.\n*Annual Library Services Report for 2004. Accepted with revised second page.\nD.\n*Library Services Report for the month of February 2005. Accepted.\nE.\n*Report from Finance Department reflecting FY 2003-04 Library expenditures (by\nfund) through February 2005. Accepted.\nF.\n*Bills for ratification. Approved.\nUNFINISHED BUSINESS\nA.\nNone.\nNEW BUSINESS\nA.\nDonor Recognition and Named Gifts.\nPresident Krongold made a MOTION to accept the Resolution as stated. Board member\nMitchell SECONDED.\nNow, therefore, be it resolved by the Board of the Alameda Free Library that the\nBoard hereby approves the \"Donor Recognition and Named Gifts\" policy, and\nrecommends its adoption by the City Council of Alameda.\nBoard member Butter handed out a revised policy and the Board discussed the changes\nthat were made. Ms. Butter stated that the changes simply reflected wording changes to\nmake it more precise in their meaning. The Board wants to encourage donations but also\nensure the appropriateness of the gift. With the Library Foundation, the Board will\ndevelop guidelines as to how the recognition of the gift will be given.\nPresident Krongold MOVED acceptance of the amendment. Board member Butter\nSECONDED the motion.", "path": "LibraryBoard/2005-04-13.pdf"}
{"body": "LibraryBoard", "date": "2005-04-13", "page": 2, "text": "Board member Mitchell MOVED to approve the Resolution as modified. Board member\nButter SECONDED the motion which CARRIED by a unanimous voice vote.\nB.\nLibrary Building Team (M. Hartigan)\nIn the absence of Mr. Haritgan, Board member Butter stated that the Library Building\nTeam received a report from Project Manager Bob Haun. The Team had many questions\nregarding the budget. The team also discussed LEED certification for the new main\nlibrary project. Street closures will be starting next week and the Team is anxious to\nnotify citizens before the closures.\nC.\nAlameda Free Library Foundation (R. Belikove)\nIn the absence of Vice President Belikove, Library Director Hardie stated that the\nFoundation's capital campaign will not being until fall of this year.\nD.\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen reported that the Friends of the Library will fund the Teen Summer Reading\nProgram this year. The next booksale will be the last weekend in June at the \"O\" Club at\nAlameda Point.\nE.\nLibrary Building Watch (L. Krongold)\nPresident Krongold stated that Library Building Watch is not currently meeting. The\nnewsletter will go out the following week with news about author events at the library,\nstreet closures from construction of the new facility and the new library logo.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nLibrary Director Hardie responded to 13 input/feedback forms regarding: Please\npurchase more Learn to Speak Italian CD's; purchase the Book of Joe; will you be\nexpanding the DVD collection; the \"Hold\" service the library provides is wonderful;\nthe\nturnstiles do not work effectively with strollers; why aren't new books coming in faster\nlike they use to; when is the next Harry Potter book coming out; what is WIFI; please\nmove another \"catalog only\" computer downstairs; can you list DVD's and video titles\nin a separate category on the library database; and, please bring back a pay phone for\nemergency use.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMarc Lambert reminded the Board members that Legislative Day in Sacramento is one\nweek from today.\nLIBRARY BOARD COMMUNICATIONS\nBoard member Mitchell referred to an article in Library Hotline and asked if the Library\nhad an emergency plan in place.\nDIRECTOR'S COMMENTS\nLibrary Director Hardie reported that April 29th is Meet Your Public Officials Day. She\nnoted that the installation of the Library's new software system has been installed and is\ngoing well; however, not all of the capabilities of the system are working yet.\nADJOURNMENT\nBoard member Mitchell MOVED to adjourn the meeting at 8:00 p.m. Board member\nButter SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nSusan Hardie, Secretary", "path": "LibraryBoard/2005-04-13.pdf"}
{"body": "LibraryBoard", "date": "2005-05-11", "page": 1, "text": "Minutes of the\nALAMEDA FREE LIBRARY BOARD\nMay 11, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nMark Schoenrock, Board Member\nAlan Mitchell, Board Member\nAbsent:\nKaren Butter, Board Member\nStaff:\nLibrary Director Susan Hardie, Secretary\nJordona Elderts, Literacy Coordinator\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nVice President Belikove MOVED approval of the Consent Calendar. Board member\nMitchell SECONDED the motion which CARRIED by a unanimous voice vote.\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of May 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of April 13, 2005.\nApproved.\nC.\n*Library Services Report for the month of March 2005. Accepted.\nD.\n*Report from Finance Department reflecting FY 2003-04 Library expenditures (by\nfund) through March 05. Accepted.\nF.\n*Bills for ratification. Approved.\nUNFINISHED BUSINESS\nA.\nNone.\nNEW BUSINESS\nA.\nAdult Literacy Program (J.Elderts)\nLibrary Director Hardie introduced Jordona Elderts, Administrative Services Coordinator\nfor the Alameda Literacy Program, and Ms. Elderts presented an overview of the\nprogram. Literacy is located in the Veteran's Building on Central Avenue and is\ncelebrating 20 years of learning. The main focus of the program is to help adults with\nlow reading and writing skills. Students must be able to speak and understand English. A\ncomputer lab has been established with reading software, typing instruction and Internet\ninstruction. Most students come to the program with specific goals, such as how to write\na check, read the newspaper or instructional manuals for work. Ms. Elderts handed out a\ncopy of Roles and Goals created by the State to measure achievement of the students.\nB.\nLibrary Building Team (M. Hartigan)\nThe Building Team did not meet this month. Library Director Hardie stated that the\nBuilding Team will be meeting quarterly unless something unexpected comes up.\nA report to the Board will be scheduled only when the LBT has met.", "path": "LibraryBoard/2005-05-11.pdf"}
{"body": "LibraryBoard", "date": "2005-05-11", "page": 2, "text": "C.\nAlameda Free Library Foundation (R. Belikove)\nVice President Belikove reported that the Foundation received the library construction\nreport and donor recognition program information. She noted that 4 members of the\nFoundation will be termed out this year. The Foundation had a meeting on the proper\nway to solicit donations from citizens and corporations.\nD.\nFriends of the Alameda Free Library (M. Skeen)\nBoard member Schoenrock stated that Molly Skeen was on vacation this week. Mr.\nSchoenrock reported that the next book sale will be at the \"O\" Club and will be the last\nweekend of June.\nE.\nLibrary Building Watch (L. Krongold)\nPresident Krongold stated that Library Building Watch no longer meets. Ms. Krongold\nstated that the newsletter will be going out next week. There are currently 294 people on\nthe mailing list for the newsletter.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nLibrary Director Hardie read 2 input/feedback forms regarding: Please purchase The\nElectric Grandma, and a patron complaint that new books are not being processed in a\ntimely manner anymore.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nNone.\nLIBRARY BOARD COMMUNICATIONS\nBoard member Mitchell noted several articles from Library Hotline magazine that\nincluded topics on library tutors, new rules of conduct for libraries, leaving stranded\nchildren at the library, self check machines and how certain libraries are dealing with the\nfinancial crisis.\nDIRECTOR'S COMMENTS\nLibrary Director Hardie informed the Board that a new Library Logo has been approved.\nNew cards should be at all libraries by June. The Donor Policy will be going to the City\nCouncil on June 7th.\nADJOURNMENT\nBoard member Mitchell MOVED to adjourn the meeting at 8:06 p.m. Board member\nSchoenrock SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nSusan Hardie, Secretary", "path": "LibraryBoard/2005-05-11.pdf"}
{"body": "LibraryBoard", "date": "2005-06-08", "page": 1, "text": "Minutes of the\nALAMEDA FREE LIBRARY BOARD\nJune 8, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nMark Schoenrock, Board Member\nAlan Mitchell, Board Member\nStaff:\nLibrary Director Susan Hardie, Secretary\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nBoard member Butter MOVED approval of the Consent Calendar. Board member\nMitchell SECONDED the motion which CARRIED by a unanimous voice vote.\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of June 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of May 11, 2005.\nApproved.\nC.\n*Library Services Report for the month of April 2005. Accepted.\nD.\n*Report from Finance Department reflecting FY 200-05 Library expenditures\n(by fund) through May 05. Accepted.\nF.\n*Bills for ratification. Approved.\nUNFINISHED BUSINESS\nA.\nNone.\nNEW BUSINESS\nA.\nPublic Art - Resolution to Council\nWHEREAS, the Library Art and Recognition Committee conducted a public RFQ\nprocess to secure the services of a professional art consultant, and an RFP\nprocess to solicit proposals from artists to create art at the new Main Library;\nand\nWHEREAS, a committee of local artists and art lovers worked with the art\nconsultant to review artist submissions and to interview finalists, selecting\nMasayuki Nagase to provide a work of art titled \"Cadence of the Water\", a series\nof eight limestone medallions to be installed on the exterior of the new Main\nLibrary along Lincoln Avenue and Times Way; and\nWHEREAS the Public Art Advisory Committee and the Recreation and Parks\nCommission have both approved \"Cadence of the Water\"; and", "path": "LibraryBoard/2005-06-08.pdf"}
{"body": "LibraryBoard", "date": "2005-06-08", "page": 2, "text": "WHEREAS the Friends of the Library provided the initial funding for the art\nconsultant and also, together with the Alameda Free Library Foundation, have\nguaranteed $75,000 toward the cost of \"Cadence of the Water\";\nNOW, THEREFORE, BE IT RESOLVED by the Board of the Alameda Free\nLibrary that the Board does hereby recommend to the Mayor and Council of the\nCity of Alameda that the City enter into an agreement with Masayuki Nagase for\nthe fabrication and installation of \"Cadence of the Water\".\nThere was a brief discussion regarding the original cost of the medallions. There will be\na small increase of $2,500 to cover the rising cost of materials.\nBoard member Butter MOVED to recommend adoption of the Public Art Resolution to\nthe City Council. Board member Mitchell SECONDED the motion which CARRIED by\na unanimous voice vote.\nB.\nAlameda Free Library Foundation (R. Belikove)\nVice President Belikove reported that Circulation Supervisor Laura Chaquette gave a\nnice library report at the last Foundation meeting. The fundraiser will be demonstrating\nto the members how to make successful donation calls. New board members were\nnominated at the last meeting.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen reported that the Friends donated $750.00 to the Literacy Program for their\n20th Anniversary celebration. Supervising Librarian Jane Chisaki requested funding for\nthe Summer Reading Program. The book sale will be held on June 24, 25 and 26 at the\n\"O\" Club. The Friends next meeting will be on June 20 and they will not meet during\nJuly and August. The Friends are putting together a questionnaire for new volunteers.\nD.\nLibrary Building Watch (L. Krongold)\nPresident Krongold stated that the Library Building Watch newsletter will be out next\nweek.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nLibrary Director Hardie read 1 input/feedback form regarding: Please purchase the series\nSue Barton, Staff Nurse by Helen Boylsten.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMarc Lambert informed the Board that President Krongold has signed up to be a Literacy\ntutor.\nLIBRARY BOARD COMMUNICATIONS\nBoard member Butter commented that the amendment to the contract from CMM is\nconfusing. Library Director Hardie stated the amendment deals with the cost of the\nLibrary move that was not budgeted for previously.\nVice President Belikove complimented Literacy Coordinator Jordona Elderts for the 20th\nanniversary celebration that she attended. She handed out an article regarding a Chicago\nlibrary. In their efforts to improve security over the Internet, they are now asking for\npatron's fingerprints to access the Internet.\nVice President Belikove asked the Library Director what the new Library Logo looks\nlike. Library Director Hardie stated that the thinking logo was selected. There are three\ndesigns for the new library cards, and the order has been placed and should be in anytime.", "path": "LibraryBoard/2005-06-08.pdf"}
{"body": "LibraryBoard", "date": "2005-06-08", "page": 3, "text": "Board member Butter asked Library Director Hardie if the library has purchased\n\"Overdrive\". Library Director Hardie answered in the affirmative and stated that it will\nbe available to patrons very shortly.\nThere was a brief discussion about a recent article in the paper about City Council\nwanting to combine departments within the City.\nBoard member Butter asked about the new Horizon system and how long it will take to\nhave every function operable. Library Director Hardie stated that staff has concerns\nabout how the library statistics are coming in. Dynix has not been able to get the email\nnotification working. She will keep the Board updated.\nDIRECTOR'S COMMENTS\nLibrary Director Hardie stated that the Summer Reading Program will begin on June 18th\nThe City Council adopted the general fund budget. The Council did not pass the Donor\nRecognition and Named Gifts Policy. Council expressed concerns about what the\nplaques would look like on all the library furnishings. They do not want the library to\nhave a \"cluttered\" look. Library Director Hardie stated that there will be a committee\nmeeting next week and they will come back with some changes to the policy.\nADJOURNMENT\nBoard member Mitchell MOVED to adjourn the meeting of the Library Board at 7:48\np.m. Vice President Belikove SECONDED the motion which CARRIED by a\nunanimous voice vote.\nRespectfully submitted,\nSusan Hardie, Secretary", "path": "LibraryBoard/2005-06-08.pdf"}
{"body": "LibraryBoard", "date": "2005-07-13", "page": 1, "text": "Minutes of the\nALAMEDA FREE LIBRARY BOARD\nJuly 13, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nKaren Butter, Board Member\nMark Schoenrock, Board Member\nAlan Mitchell, Board Member\nAbsent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nStaff:\nLibrary Director Susan Hardie, Secretary\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nBoard member Schoenrock moved to APPROVE the Consent Calendar. Board member\nMitchell SECONDED the motion which CARRIED by a unanimous voice vote.\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of July 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of June 8, 2005.\nApproved.\nC.\n*Library Services Report for the month of May 2005. Accepted.\nD.\n*Report from Finance Department reflecting FY 2004-05 Library\nexpenditures (by fund) through June 05. Accepted.\nF.\n*Bills for ratification. Approved.\nUNFINISHED BUSINESS\nA.\nRevised Donor Recognition and Named Gifts Policy - Recommendation to\nCouncil.\nNow, therefore, be it resolved by the Board of the Alameda Free Library that the Board\nhereby approves the \"Donor Recognition and Named Gifts\" policy as revised, and\nrecommends its adoption by the City Council of Alameda.\nLibrary Director Hardie stated that there were 2 revisions in the Donor Recognition and\nNamed Gifts Policy.\nBoard member Mitchell expressed concerns over leaving the decision solely up to the\nCity Manager.\nLibrary Director Hardie stated that anyone can appeal the decision of the City Manager to\nthe City Council. This would avoid having every donation agendized for a City Council\nmeeting.\nBoard member Scheonrock MOVED approval of the revised Donor Recognition and\nNamed Gifts Policy. Board member Mitchell SECONDED the motion which CARRIED\nby a unanimous voice vote.", "path": "LibraryBoard/2005-07-13.pdf"}
{"body": "LibraryBoard", "date": "2005-07-13", "page": 2, "text": "NEW BUSINESS\nA.\nAlameda Free Library Foundation (R. Belikove)\nLibrary Director Hardie attended the meeting and noted that the first half of the meeting\nwas discussion of the Donor Recognition and Named Gifts Policy. The second half of the\nmeeting was a training session on how to solicit funds.\nB.\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen stated that the Friends of the Library made $13,000 at their book sale. The\nFriends feel that having the sale at the \"O\" Club is a good location for everyone. The\nnext book sale with be the 3rd weekend in October at the \"O\" Club. The Friends will not\nmeet during the summer so the next meeting will be September 3rd. The Friends are\nhosting an author event at the Main Library on July 27th\nC.\nLibrary Building Watch (L. Krongold)\nLibrary Director Hardie stated that the next Building Watch newsletter will go out\ntomorrow.\nD.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nLibrary director Hardie read 1 input/feedback form regarding: Patron request for the\nlibrary to purchase more audio books.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nBoard member Schoenrock discussed the state budget passing and if we would be\nreceiving Public Library Foundation funding as we did last year. Ms. Hardie replied in\nthe affirmative.\nLIBRARY BOARD COMMUNICATIONS\nLibrary Director Hardie stated that BALIS is starting to work on a common integration\nsystem for all libraries.\nBoard member Mitchell discussed several Library Hotline articles.\nBoard member Mitchell asked if there would be a policy developed regarding meeting\nrooms at the new main library. Ms. Hardie stated that a policy would be developed\naround the first of next year.\nDIRECTOR'S COMMENTS\nLibrary Director Hardie informed the Board that email notification is now working. In\naddition, telephone notification has begun. Ms. Hardie handed out samples of the new\nlibrary cards and stated that the library would also have key chain cards later this month.\nLibrary Director Hardie noted that the circulation statistics are being counted differently\nin the new Horizon system. It looks as if our circulation statistics have dropped by 71/2%.\nSupervising Librarian David Hall will be monitoring this information for the next few\nmonths to be sure they are accurate. Staff will be focusing on the West End Branch\nlibrary for the next few months. Staff will be weeding books and putting out better\ndisplays of new books to help increase circulation at that branch.\nBoard member Schoenrock asked the components of the $150,000 Change Order #1. Ms.\nHardie said she would transmit that information to the Board. Board member Butter\nasked who had decided on the glass staircase panels. Ms. Hardie replied that a request\nwas made by Council Members following a visit to the Santa Clara City Library. Board\nmember Butter said she felt the Library Building Team should have been involved.", "path": "LibraryBoard/2005-07-13.pdf"}
{"body": "LibraryBoard", "date": "2005-07-13", "page": 3, "text": "ADJOURNMENT\nBoard member Mitchell MOVED to adjourn the meeting of the Library Board at\n7:45 p.m.\nRespectfully submitted,\nSusan Hardie, Secretary", "path": "LibraryBoard/2005-07-13.pdf"}
{"body": "LibraryBoard", "date": "2005-08-10", "page": 1, "text": "Minutes of the\nALAMEDA FREE LIBRARY BOARD\nAugust 10, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nStaff:\nLibrary Director Susan Hardie, Secretary\nJane Chisaki, Interim Library Director\nLaura Chaquette, Recording Secretary\nCONSENT CALENDAR\nBoard member Schoenrock had one correction to the Minutes as did President Krongold.\nBoard member Butter discussed the Horizon circulation statistics and asked if\nadjustments to the reports would continue. Library Director Hardie stated that it is\npossible we will need to make future adjustments, but for now the problem appears to be\nsolved.\nBoard member Mitchell MOVED approval of the Consent Calendar with corrections to\nthe minutes. Board member Schoenrock SECONDED the motion which CARRIED by a\nunanimous voice vote.\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of August 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of July 13, 2005.\nApproved with corrections.\nC.\n*Revised Library Services Report for the month of April 2005. Accepted.\nD.\n*Revised Library Services Report for the month of May 2005. Accepted.\nE.\n*Library Services Report for the month of June 2005. Accepted.", "path": "LibraryBoard/2005-08-10.pdf"}
{"body": "LibraryBoard", "date": "2005-08-10", "page": 2, "text": "F.\n*Report from Finance Department reflecting FY 2004-05 Library expenditures (by\nfund) through July 05. Accepted.\nG.\n*Bills for ratification. Approved.\nUNFINISHED BUSINESS\nA.\nElection of Officers\nBoard member Schoenrock NOMINATED Leslie Krongold for Board President. Board\nmember Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.\nBoard member Schoenrock NOMINATED Ruth Belikove for Vice President. Board\nmember Mitchell SECONDED the motion which CARRIED by a unanimous voice vote.\nBoard member Mitchell passed out Liberry Jam from Humboldt County library. He\ncommented that they had raised over $10,000 selling jam as a fundraiser and suggested\nwe consider something similar.\nNEW BUSINESS\nA.\nLibrary Building Team (M. Hartigan)\nMike Hartigan reported that the library project is 27% complete and on budget. Board\nmember Schoenrock asked how the art was approved for the new building. Library\nDirector Hardie explained that when the Public Art Committee was not yet a Commission\nit had approved five pieces of art for the new main library. The five art pieces then had to\nbe approved by the Parks & Recreation Commission. The Commission only approved\nfour pieces and rejected the fifth piece. Since the Art Committee is now the Art\nCommission it is no longer required to get Parks & Recreation to approve public art.\nTherefore, the fifth previously unapproved piece of art is now being grandfathered in.\nVice President Belikove asked about the glass panels on the staircase of the new building.\nMs. Hardie explained that there would be clear glass beneath the railing. Stained glass\nwill not be used on the staircase but there will be stained glass opportunities in other\nareas of the library.\nB.\nAlameda Free Library Foundation (R. Belikove)\nVice President Belikove reported that the Library Foundation was still getting organized\nafter a change in administration. They continue to receive training in fundraising. Lois\nHanna has donated $10,000 to the Foundation. President Krongold asked if the cruise is\nstill being considered as a fundraiser. Vice President Belikove stated that the cruise has\nbeen cancelled.", "path": "LibraryBoard/2005-08-10.pdf"}
{"body": "LibraryBoard", "date": "2005-08-10", "page": 3, "text": "C.\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen announced that a volunteer with professional experience will be developing\na new website for the Friends of the Library. The next booksale will be 10/21, 10/22 and\n10/23 at the \"O\" Club. The Friends will not meet in August.\nD.\nLibrary Building Watch (L. Krongold)\nPresident Krongold stated that the next newsletter will be issued on 8/17.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nLibrary Director Hardie read 3 input/feedback forms regarding: patron complaint\nregarding the rest room facilities not being updated; patron thanking staff for purchasing\nso many large print books; and, patron asking why there are no new titles on the shelves.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nNone.\nLIBRARY BOARD COMMUNICATIONS\nPresident Krongold thanked Susan Hardie for all her hard work and welcomed Jane\nChisaki as the new Interim Library Director.\nDIRECTOR'S COMMENTS\nLibrary Director Hardie thanked the Library Board, Library Building Team, Library\nFoundation, Friends of the Library and staff. She wished everyone the best in coming\nyears.\nLibrary Director Hardie asked how many Board members would be attending the\nSummer Reading Program ceremony. President Krongold, Vice President Belikove and\nBoard member Mitchell stated that they would be attending. Board members Schoenrock\nand Butter stated that they would attend if their schedules permitted it.\nBoard member Butter asked about the Technology Plan of Service. Ms. Hardie explained\nthat Joe Ford had been contracted to analyze the impacts of the new and increased\ntechnology and equipment in the new building. Board member Mitchell asked if the\nequipment was paid for. Ms. Hardie answered in the affirmative.\nBoard member Butter asked about RFID technology and any related issues that may\ncome up with its implementation. Ms. Hardie responded that RFID is a necessary step in\ncontinuing Library inventory and security. The system currently in place is outdated.\nShe also stated that the Request for Proposal for RFID should be ready to go out in\nOctober and that the process would be very similar to the process for the ILS system.", "path": "LibraryBoard/2005-08-10.pdf"}
{"body": "LibraryBoard", "date": "2005-08-10", "page": 4, "text": "Ms. Hardie assured everyone that concerns over privacy issues would be addressed and\nthat having patrons continue to use the current \"barcoded\" card system will eliminate any\nability for breaches in individual privacy.\nADJOURNMENT\nBoard member Mitchell MOVED at adjourn the meeting of the Alameda Free Library\nBoard at 7:35 p.m. Vice President Belikove SECONDED the motion which CARRIED\nby a unanimous voice vote.\nRespectfully submitted,\nJane Chisaki, Secretary", "path": "LibraryBoard/2005-08-10.pdf"}
{"body": "LibraryBoard", "date": "2005-09-14", "page": 1, "text": "CHT\nOF\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nSeptember 14, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nMark Schoenrock, Board Member\nAlan Mitchell, Board Member\nStaff:\nActing Library Director Jane Chisaki, Secretary\nLaura Chaquette, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of September 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of August 10, 2005.\nApproved.\nC.\n*Library Services Report for the month of July 2005. Accepted.\nD.\n*Report from Finance Department reflecting FY 2004-05 Library expenditures (by\nfund) through August 05. Accepted.\nE.\n*Bills for ratification. Held over to the meeting of October 12, 2005.\nThere was a brief discussion regarding two unfunded budget items in the Finance report.\nBoard member Butter asked if the library statistical report is back on track. President\nKrongold asked when the move to the new building would start. Acting Library Director\nChisaki stated that the move would begin in September 2006.", "path": "LibraryBoard/2005-09-14.pdf"}
{"body": "LibraryBoard", "date": "2005-09-14", "page": 2, "text": "President Krongold asked about the new library cards and if there was a favorite design\npicked by patrons. Circulation Supervisor Chaquette stated that patrons were not\nfavoring one card more than the others. President Krongold asked why the graphics for\nthe new library card design was not given to an Alameda designer. Ms. Chisaki stated\nthat it was an open competition but in the future consideration would be given to an\nAlameda company.\nBoard member Mitchell MOVED approval of the Consent Calendar. Board member\nButter SECONDED the motion which carried by a unanimous voice vote.\nUNFINISHED BUSINESS\nNone.\nNEW BUSINESS\nA.\nDiscussion of Materials Security and Inventory System. (J. Chisaki)\nActing Library Director Chisaki led a discussion on the Materials Security and Inventory\nSystem (RFID). The Request for Proposal (RFP) has been completed along with the staff\nreport that will go before the City Council on October 4, 2005. If accepted by the City\nCouncil the RFP will be released for bid on October 5, 2005.\nBoard member Butter asked if there would be changes to the Express Check equipment.\nMs. Chisaki stated that it would depend on what vendor was chosen. Ms. Butter asked\nabout the cost of the new equipment. Ms. Chisaki stated that it would cost approximately\n$300,000 and the funds were already budgeted. The maintenance costs would run about\n15-20%.\nBoard member Butter asked if the public would receive information about the new\ntechnology. Ms. Chisaki stated that library publicity would emphasize education of the\npublic about RFID. It would also stress the fact that patrons would keep their existing\ncard, no \"smart cards\" are in the plan. RFID is just a new way to read the barcode\ninformation on library materials.\nBoard member Schoenrock asked about the conversion process. Acting Library Director\nChisaki stated that it would again depend on the vendor that is chosen, but that it could\ntake place in conjunction with circulation of the items. New materials would have the\ntags added as part of the processing for shelf ready materials.\nPresident Krongold asked where the processing would be done. Ms. Chisaki stated that\nnew materials would include processing with RFID tags. David Hall and Laura\nChaquette are having conversations with various vendors about opening day collections\nthat include complete processing.", "path": "LibraryBoard/2005-09-14.pdf"}
{"body": "LibraryBoard", "date": "2005-09-14", "page": 3, "text": "Acting Library Director Chisaki explained that since the agenda item stated that a\n\"discussion\" would take place rather than a \"recommendation\", a vote of support for the\nMaterials Security and Inventory System could not be taken. Ms. Chisaki stated that\nLibrary Board members may state support of the idea, but that it could not be a formal\nrecommendation. The Library Board agreed to support the recommendation made by the\nActing Library Director.\nBoard member Butter stated that she felt that the Board should be part of future actions\ntaken by the Library.\nB.\nAlameda Free Library Foundation (R. Belikove)\nBoard member Belikove reported that the Library Foundation did not meet in August.\nMs. Belikove stated that there were Board vacancies due to term limits.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nThe Friends of the Alameda Free Library did not meet in August. President Krongold\nstated that the next book sale is in October and that the Friends were looking for\nfundraising ideas.\nD.\nLibrary Building Watch (L. Krongold)\nPresident Krongold stated that the next newsletter will go out the week of September 19th\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nActing Library Director Chisaki read one input/feedback form regarding; purchasing the\naudio recording of Harry Potter and the Half-blood Prince.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMark Perlin from the College of Alameda asked what warranted $300,000 in\nexpenditures for a new security system. Acting Library Director Chisaki explained that\nall libraries have security systems. This upgrade is needed due to the fact that we can no\nlonger purchase parts/maintenance contracts for our current outdated system. Board\nmember Butter added that this particular system includes inventory capabilities.\nMr. Perlin asked about the decrease in material checkouts. Board member Butter\nexplained that the drop represents a comparison between July of 2004 and July of 2005.\nThe significant statistics are better understood when looking at the overall trend that\nshows a steady increase over an extended period of time.\nMark Lambert stated that the BALIS Advisory Committee will meet next week.", "path": "LibraryBoard/2005-09-14.pdf"}
{"body": "LibraryBoard", "date": "2005-09-14", "page": 4, "text": "LIBRARY BOARD COMMUNICATIONS\nThere will be a Bookies by the Bay dinner hosted by the Literacy Departments from\nAlameda County, Alameda City, Berkeley and Oakland.\nDIRECTOR'S COMMENTS\nActing Library Director reviewed her report with the Board. In addition, she mentioned\nthat she received approval to hire two part-time librarians, one for branches and Adult\nReference, and one for the Children's Department. Ms. Chisaki announced that Spooky\nNight will take place on 10/27/05.\nADJOURNMENT\nBoard member Mitchell MOVED to adjourn the meeting at 8:04 p.m. Vice President\nBelikove SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2005-09-14.pdf"}
{"body": "LibraryBoard", "date": "2005-10-12", "page": 1, "text": "CITY\nOF\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nOctober 12, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nAbsent:\nRuth Belikove, Vice President\nMark Schoenrock, Board Member\nStaff:\nActing Library Director Jane Chisaki, Secretary\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of October 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of September 14, 2005.\nApproved.\nC.\n*Library Services Report for the month of August 2005. Accepted.\nD.\n*Report from Finance Department reflecting FY 2004-05 Library expenditures (by\nfund) through August & September 05. Accepted.\nE.\n*Bills for ratification. Approved.\nPresident Krongold asked if the new Main Library will be weather tight by the time the\nrain starts. Acting Director Chisaki stated that the building would be, otherwise the duct\nwork would get wet and have to be replaced which would cause a delay in the projects\ncompletion date.\nBoard member Butter MOVED approval on the Consent Calendar. Board member\nMitchell SECONDED the motion which CARRIED by a unanimous voice vote.", "path": "LibraryBoard/2005-10-12.pdf"}
{"body": "LibraryBoard", "date": "2005-10-12", "page": 2, "text": "UNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System. (J. Chisaki)\nActing Library Director Chisaki stated that this item went to Council last week and it was\napproved. The Request for Proposal has been sent out and the deadline for submission is\nNovember 4th at 3:00 p.m. Library staff is currently working on a question and answer\nsheet on RFID technology to educate staff and library patrons. President Krongold asked\nhow many vendors had RFID technology. Ms. Chisaki stated that there are only 4 or 5\nvendors that she knows of.\nNEW BUSINESS\nA.\nLibrary Building Team (M. Hartigan)\nIn the absence of Mike Hartigan, Board member Butter stated that the LBT met last\nnight. She noted that there have been significant changes to the exterior of the building.\nThe copper roof was eliminated in the Value Engineering process. The Team had to pick\na\ndifferent material and color for the roof. Also, the color of the exterior brick needed to\nchange to match the new roofing material. The team also discussed fabrics and colors for\nthe chairs in the new library and eliminated colors that would not work.\nB.\nAlameda Free Library Foundation (R. Belikove)\nIn the absence of Vice President Belikove, Acting Library Director Chisaki commented\nthat the Foundation has been struggling with ways to raise money. Their first priority is\nto send out letters to solicit donations.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen stated that the next book sale will be October 21, 22 and 23 at the \"O\" Club.\nThe Friends have started a voucher program for local teachers to purchase books for their\nclassrooms. A marketing class from the high school will be helping with the book sale\nthis season. The Friends newsletter has been expanded and a library information table\nwill be set up during the sale.\nD.\nLibrary Building Watch (L. Krongold)\nPresident Krongold reported that 212 people now receive the Library Building Watch\nnewsletter by email. The next issue will be out towards the end of the month.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nActing Library Director Chisaki read 3 input/feedback forms regarding: request for the\nnovel The Great Failure; request for the audio book of Harry Potter and the Half Blood\nPrince; and a complaint that weekly magazines are not making it to the shelves in a\ntimely manner.", "path": "LibraryBoard/2005-10-12.pdf"}
{"body": "LibraryBoard", "date": "2005-10-12", "page": 3, "text": "ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMarc Lambert reported that there are two new members of the BALIS Advisory Board\nand the main focus of the Board will be the upcoming Bond issue on the June ballot. Mr.\nLambert noted that his term will be up in June and he has had a great experience serving\non the Board.\nLIBRARY BOARD COMMUNICATIONS\nBoard member Mitchell noted that Susan Hardie's retirement was noted in the Hotline\nmagazine.\nDIRECTOR'S COMMENTS\nActing Library Director Chisaki informed the Board about Teen Read Week. Librarian\nKaren Lundstrom will be coordinating a vote on teen's favorite books. Our digital book\nlink Califa, has had 822 hits since July.\nBoard member Butter asked if we had the Easy Reader Voter Guide at the library. Ms.\nChisaki stated that library does have them and they are out for use by the public.\nADJOURNMENT\nBoard member Butter MOVED to adjourn the meeting at 8:00 p.m. Board member\nMitchell SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2005-10-12.pdf"}
{"body": "LibraryBoard", "date": "2005-11-09", "page": 1, "text": "OF\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nNovember 9, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nMark Schoenrock, Board Member\nAlan Mitchell, Board Member\nStaff:\nActing Library Director Jane Chisaki, Secretary\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nAs asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of November 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of October 12, 2005.\nApproved.\nC.\n*Library Services Report for the month of September 2005. Accepted.\nD.\n*Report from Finance Department reflecting FY 2004-05 Library expenditures (by\nfund) through October 2005. Accepted.\nE.\n*Bills for ratification. Approved.\nPresident Krongold asked how long we would be making payments to AUSD for leasing\nthe Interim Main Library. Acting Director Chisaki stated that we have one more payment\nfor this year and payments totaling $100,000 in 2006. The City's agreement with AUSD\nstates that the City will put back classrooms and hallways when the library vacates the\nbuilding. There is discussion regarding trading park maintenance services with the\nschool district to help defray costs for the building renovation.", "path": "LibraryBoard/2005-11-09.pdf"}
{"body": "LibraryBoard", "date": "2005-11-09", "page": 2, "text": "Board member Mitchell thanked Acting Director Chisaki for her response to the Stafford\ndonation bequest.\nBoard member Mitchell MOVED to approve the Consent Calendar. Board member\nButter SECONDED the motion which CARRIED by a unanimous voice vote.\n3.\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System. (J. Chisaki)\nActing Director Chisaki reported that Materials Security and Inventory System (RFID)\nbids were due back November 4th at 3:00 p.m. Supervising Librarian David Hall is\ncurrently reviewing all 5 bids. The cost ranges from $207,000 - $253,644 which includes\ntraining from the company. Maintenance costs would run between $10,000 - $20,000 per\nyear.\nBoard member Butter asked if the price includes adapting our current equipment to make\nit compatible. Ms. Chisaki stated that this is currently being reviewed by David Hall.\nShe will report back to the Board at the December 14th meeting.\n4.\nNEW BUSINESS\nA.\nDiscussion and Approval of Exam Proctoring Guidelines (J. Chisaki)\nActing Library Director Chisaki discussed how many community libraries proctor exams\nand the charges for these services. She explained that it takes approximately 2-3 hours to\nproctor an exam. During that time the librarians must secure an area with a computer for\nthe patron. It is sometimes very difficult to reserve that much time for computer use.\nShe also stated that librarians must remain in that area to supervise the patron while\ntaking the exam.\nBoard member Butter asked why we are charging so little for our exam process since it is\nan inconvenience for the librarians. Ms. Butter stated that she would like some data on\nhow many we proctor each year and the time involved before she makes a decision. Ms.\nChisaki stated that she would bring this back before the Board next month.\nVice President Belikove asked who wanted the guidelines. Ms. Chisaki stated that the\nreference librarians asked for guidelines.\nB.\nApproval for Early Holiday Closure (J. Chisaki)\nActing Director Chisaki discussed how the actual holidays fall on a Sunday but the City's\nholiday schedule allows for a Monday closures. She asked the Board to approve Sunday\nclosures for Christmas and New Year's Day as well as an early closure (3:00 p.m.) for\nChristmas Eve and New Year's Eve.", "path": "LibraryBoard/2005-11-09.pdf"}
{"body": "LibraryBoard", "date": "2005-11-09", "page": 3, "text": "Board member Mitchell MOVED to approve Sunday closures for Christmas and New\nYear's Day. Vice President Belikove SECONDED the motion which CARRIED by a\nunanimous voice vote.\nBoard member Mitchell MOVED to approve a 3:00 p.m. closure for Christmas Eve and\nNew Year's Eve. Vice President Belikove SECONDED the motion which CARRIED by\na unanimous voice vote.\nC.\nLibrary Building Team (M. Hartigan)\nIn the absence of Mike Hartigan, Ms. Chisaki reported that the furnishings sub-team met\nlast week and looked at some sample chairs. She handed out pictures of the chairs and\nsample colors for the Board to review.\nBoard member Schoenrock had a question regarding a $70,000 savings on the\nconstruction budget. Ms. Chisaki stated that she did not think it was a savings on the roof\nbut possible the parking structure. She will report back to the Board.\nActing Director Chisaki stated that the building will not be weather tight until sometime\nin January instead of December as planned. The bricks for the exterior of the building\nwill have a short delay in arriving.\nD.\nAlameda Free Library Foundation (R. Belikove)\nVice President Belikove stated that the Foundation has a new member on the team and\nthat they have sent out 5,000 donation letters. The team is exploring how much it will\ncost to send out letters to everyone in Alameda. Ms. Chisaki stated that she has created a\ndonor form for the Foundation's web page.\nE.\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen announced that the Friends had the second largest book sale they have ever\nhad which brought in almost $13,000. The next 2 sales will be held in May and October.\nThe Friends next meeting will be held November 21st.\nF.\nLibrary Building Watch (L. Krongold)\nPresident Krongold stated that the newsletter went out last week. Her next newsletter\nwill focus on the Foundation's fundraising efforts and it will target year end giving.\nG.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nActing Library Director Chisaki read 4 input/feedback forms regarding: Please obtain\na\nnovel by Patrick O'Brien; please purchase more books on the Northern Renaissance;\nwhy do we have 95 CD's from one author; and please purchase Herding Cats.", "path": "LibraryBoard/2005-11-09.pdf"}
{"body": "LibraryBoard", "date": "2005-11-09", "page": 4, "text": "5.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMarc Lambert commented that the SAB will be meeting in 2 weeks.\n6.\nLIBRARY BOARD COMMUNICATIONS\nBoard member Mitchell discussed some articles from Library Hotline regarding 5 million\nbooks being sent by Congress to hurricane Katrina states and how many librarians have\nlost their jobs due to Katrina.\n7.\nDIRECTOR'S COMMENTS\nActing Library Director Chisaki informed the Board about a major problem that the\nlibrary is experiencing with a group of teens that come in everyday. Staff is working\nwith the Vice Principal of Alameda High along with the police department to help get\nthis situation under control. She noted that the new time management software will help\nboot the teens off of the computer when their time is up.\nMarc Lambert asked the status of new hires for the library. Ms. Chisaki stated that\ninterviews would be held next week.\n8.\nADJOURNMENT\nBoard member Mitchell MOVED to adjourn the meeting at 8:50 p.m. Vice President\nBelikove SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nJane Chisaki\nInterim Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2005-11-09.pdf"}
{"body": "LibraryBoard", "date": "2005-12-14", "page": 1, "text": "OF\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nDecember 14, 2005\nThe regular meeting of the Alameda Free Library Board was called to order at 7:05 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nAbsent:\nMark Schoenrock, Board Member\nStaff:\nActing Library Director Jane Chisaki, Secretary\nDavid Hall, Technical Services Supervisor\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nAs asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of December 2005. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of November 9, 2005.\nApproved.\nC.\n*Library Services Report for the month of October 2005. Accepted.\nD.\n*Report from Finance Department reflecting FY 2004-05 Library expenditures (by\nfund) through November 2005. Accepted.\nE.\n*Bills for ratification. Approved.\nActing Library Director Chisaki reported that the new main library is on time and on\nbudget and will be weather-tight in January. President Krongold asked how it could be\non time with the rain we have had. Ms. Chisaki stated that there are 30 \"rain days\" built\ninto the contract. Ms. Chisaki added that the City Council has asked to look at items that\nwere taken off during the value engineering process so that some items might be added\nback to help prolong the life of the building.\nBoard member Mitchell MOVED approval of the Consent Calendar. Board member\nButter SECONDED the motion which CARRIED by a unanimous voice vote.", "path": "LibraryBoard/2005-12-14.pdf"}
{"body": "LibraryBoard", "date": "2005-12-14", "page": 2, "text": "UNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System. (J. Chisaki)\nResolution\nPassed by Alameda Free Library Board\nDecember 14, 2005\nWHEREAS, in order to improve library service to the residents of Alameda, by providing\nthem with modern materials security and inventory system; and\nWHEREAS, in order to provide accurate, reliable, and state of the art, library materials\nsecurity and inventory capability, it is necessary that the library replace its 3-M magnetic\nstrip security system; and\nWHEREAS, an extensive and impartial evaluation process has determined that\nLibramation Inc. has the best security and inventory system for our library and our\ncommunity;\nNOW, THEREFORE, BE IT RESOLVED by the Board of the Alameda Free Library that\nthe Board supports the acquisition of the Libramation Inc. Materials Security and\nInventory System and believes it will improve library services to the community with\ncutting-edge technology, and therefore respectfully urges the City Council to approve\nacquisition of this system.\nBoard member Butter stated that she would have liked to have seen a comparison chart\nand receive more information during the process. Ms. Chisaki stated that Technical\nServices Supervisor David Hall was here to answer questions from the Board.\nSupervising Librarian Hall discussed the process that was used to evaluate all of the\napplications. The evaluation was based on 5 points: completeness of the proposal,\nvendor support, is it what the library needs, standards/practices and vendor references &\ncredentials. The team used a total of 100 points to score each evaluation. The vendor\nwho had the highest score was chosen.\nBoard member Mitchell MOVED approval of the Resolution for Material Security and\nInventory System. Vice President Belikove SECONDED the motion which CARRIED\nby a unanimous voice vote.\nNEW BUSINESS\nA.\nAlameda Free Library Foundation (R. Belikove)\nVice President Belikove stated that the Foundation sent out 5,000 letters and are getting\nsome responses with small contributions. Acting Library Director asked if letters were\ngoing out to corporate offices. Vice President Belikove replied at the present time none\nhave gone out to any corporate offices.\nB.\nFriends of the Alameda Free Library (M. Skeen)", "path": "LibraryBoard/2005-12-14.pdf"}
{"body": "LibraryBoard", "date": "2005-12-14", "page": 3, "text": "President Krongold stated that the next book sale would be May 5th, 6th and 7th\nC.\nLibrary Building Watch (L. Krongold)\nPresident Krongold stated that she would be sending out a newsletter next week.\nD.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nNone.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMarc Lambert advised the Board that Day in the District would be January 27th and\nFebruary 3rd.\nLIBRARY BOARD COMMUNICATIONS\nBoard member Mitchell noted that he went to the Humbolt Library.\nDIRECTOR'S COMMENTS\nLibrary Director Chisaki updated the Board members on the teenage gang problem the\nlibrary has been experiencing for the last few months. She congratulated Marc Lambert\non obtaining his MLS. Ms. Chisaki announced that 2 new part-time librarians have been\nhired. Peggie Dorrance will be the children's librarian and Anne Vannucchi will be the\nnew branch/reference librarian. Anne Vannucchi is currently a library technician who\nhas just completed her MLS. Ms. Chisaki also announced that Jenna Gaber, Executive\nAssistant at the Alameda Free Library, is retiring and moving out of the area.\nADJOURNMENT\nBoard member Mitchell MOVED to adjourn the meeting at 8:37 p.m. Vice President\nBelikove SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nJane Chisaki\nInterim Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2005-12-14.pdf"}
{"body": "LibraryBoard", "date": "2006-01-11", "page": 1, "text": "CP\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nJanuary 11, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.\nROLL CALL\nPresent:\nRuth Belikove, Vice President arrived 7:04 p.m.\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nAbsent:\nLeslie Krongold, President\nActing Library Director Jane Chisaki, Secretary\nStaff:\nDavid Hall, Technical Services Supervisor\nJenna Gaber, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of January 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of December 14, 2005.\nApproved.\nC.\n*Library Services Report for the month of November 2005. Accepted.\nD.\n*Report from Finance Department reflecting FY 2004-05 Library expenditures\n(by fund) through December 2005. Accepted.\nE.\n*Bills for ratification. Approved.\nBoard member Schoenrock noted on the Library Services report that the Door count and\nCheck-outs for the branch libraries are the same. Supervising Librarian Hall commented\nthat Jane would check into the numbers are report back to the Board.\nBoard member Mitchell MOVED approval of the Consent Calendar. Board member\nSchoenrock SECONDED the motion which CARRIED by a unanimous voice vote.", "path": "LibraryBoard/2006-01-11.pdf"}
{"body": "LibraryBoard", "date": "2006-01-11", "page": 2, "text": "Page 2 of 3\n01/11/06 Library Board\nMeeting Minutes\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System. (J. Chisaki)\nSupervising Librarian David Hall reported that the library will close for 2 weeks in\nMarch for tagging the library collection. Acting Library Director Jane Chisaki will notify\nthe school district when the exact dates for closure will be. There will also be a press\nrelease for all local newspapers.\nBoard member Butter expressed concerns that all libraries will be closed on Fridays\nduring that period. Ms. Butter would like an item agendized for the next meeting to\ndiscuss how the public will be notified of the closure.\nVice President Belikove asked if only libraries had RFID. Mr. Hall stated that many\nfacilities now have materials inventory security devices.\nNEW BUSINESS\nA.\nAlameda Free Library Foundation (R. Belikove)\nVice President Belikove stated that the Foundation met on the previous Monday evening.\nThe Foundation has a new member and so far they have raised $74,000.\nB.\nFriends of the Alameda Free Library (M. Skeen)\nMolly Skeen reported that the Friends received 38 survey responses evaluating the\nFriends programs and suggestions for new programs. The book sale had the highest\nresponse from patrons. The Summer Reading Program also received a very high\nresponse with Literacy scoring somewhat lower. A baby program was suggested by a\npatron. Vice President Belikove asked if the Friends had considered what the City of\nOakland was doing with One City, One Book.\nC.\nLibrary Building Watch (L. Krongold)\nIn the absence of President Krongold no report was given.\nD.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nNone.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMarc Lambert reminded the Board about Day in the District on February 3rd.", "path": "LibraryBoard/2006-01-11.pdf"}
{"body": "LibraryBoard", "date": "2006-01-11", "page": 3, "text": "Page 3 of 3\n01/11/06 Library Board\nMeeting Minutes\nLIBRARY BOARD COMMUNICATIONS\nBoard member Butter reminded the Board that there will be a Library Bond on the June\nballot. The League of Women Voters will be supporting the Bond.\nDIRECTOR'S COMMENTS\nSupervising Librarian David Hall reported that the weatherproofing on the new main\nlibrary has been completed.\nADJOURNMENT\nBoard member Mitchell MOVED to adjourn the meeting at 7:53 p.m. Vice President\nBelikove SECONDED the motion which CARRIED by a unanimous voice vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2006-01-11.pdf"}
{"body": "LibraryBoard", "date": "2006-02-08", "page": 1, "text": "CITY\nOF\nORATER TERKA\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nFebruary 8, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President arrived 6:56 p.m.\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nJane Chisaki, Acting Library Director\nAbsent:\nNone\nStaff:\nJenna Gaber, Outgoing Recording Secretary\nMarsha Merrick, Incoming Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of February 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of January 11, 2006.\nApproved.\nC.\n*Revised Library Services Report for the month of November 2005. Accepted.\nD.\n*Library Services Report for the month of December 2005. Accepted.\nE.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures\n(by fund) through January 2006. Accepted.\nF.\n*Bills for ratification. Approved.\nBoard President Krongold asked about a tour of the new Library building for the Board.\nActing Library Director Chisaki indicated that she would be setting up something with\nBob Haun in the near future.", "path": "LibraryBoard/2006-02-08.pdf"}
{"body": "LibraryBoard", "date": "2006-02-08", "page": 2, "text": "Minutes of 02/08/06\nPage 2 of 4\nLibrary Board Meeting\nBoard member Butter moved to approve the Consent Calendar as presented. Board\nmember Mitchell seconded the motion which carried by a unanimous vote.\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System. (J. Chisaki)\nActing Library Director Chisaki spoke on the progress being made to date under\nthe direction of David Hall, Technical Services Supervisor.\nNEW BUSINESS\nA.\nPublic Notification of Library Closure for Collection Conversion (J. Chisaki).\nActing Library Director Chisaki spoke on the notification process which is\ncurrently underway. The City Council approved the two-week closure in March,\nand press releases have been distributed. A list of FAQ's were also put together\nto advise the public on the reason for the closure and to better educate patrons on\nthe security of the RFID process. The Board resoundingly agreed that this\ncoverage was indeed a \"job well done\"!\nB.\nAlameda Free Library Foundation (R. Belikove)\nBoard Member Belikove announced that she had resigned her position as liaison\nto the Foundation effective that evening. President Krongold asked for a member\nof the Board to volunteer their time for this spot and Board Member Mitchell\nagreed to contact the Foundation President. The Foundation is also organizing a\nfund raising Gala for the new Library which is scheduled for October 28.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nFriends of the Alameda Free Library President Molly Skeen spoke on the\nactivities being planned for the Library Grand Opening scheduled on November\n2. She asked if a member of the Board was interested in being the liaison for the\nevent, and Board Member Butter willingly volunteered her time.\nD.\nLibrary Building Watch (L. Krongold)\nBoard President Krongold indicated that she was heavily involved in working on\na Master's program and her time was just not what it used to be. She made a\nrequest to have a Library staff member assist in getting out the newsletter. Acting\nLibrary Director Chisaki said she would think about who might be an appropriate\ndesignate, and asked that President Krongold send her the specifics on what is\nactually involved in the process.", "path": "LibraryBoard/2006-02-08.pdf"}
{"body": "LibraryBoard", "date": "2006-02-08", "page": 3, "text": "Minutes of 02/08/06\nPage 3 of 4\nLibrary Board Meeting\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nActing Director Chisaki read through the speak-outs, and a common theme\nquestioned if the new Library would also have alternative music CD's, i.e.,\nsomething besides classical which holds the majority in the current collection.\nThere had been a $10,000 donation made to the Library that specified it to be used\nto purchase classical music only, which is the reason the greater part of the\ncollection stands as it is. This specific had not been mentioned in the response\nprovided to the speak-out, and the Board asked if it might be a good idea to advise\npatrons on this so they could better understand the bulk of the CD's being\nclassical.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nMarc Lambert spoke about the \"Day on the District\" he had recently attended with Board\nMember Belikove and Acting Library Director Chisaki and encouraged others to take\nthese opportunities as they present themselves.\nLIBRARY BOARD COMMUNICATIONS\nBoard President Krongold wished outgoing Recording Secretary Gaber good luck in her\nnew retirement venture, to which the rest of the board heartily agreed. Acting Library\nDirector Chisaki invited the Board to stop by for a farewell party the Library was hosting\non the following Monday, February 13. At this time, President Krongold introduced\nincoming Recording Secretary Merrick who spoke briefly about her background and her\nprevious assignments working with the City of Alameda.\nRecording Secretary Merrick asked if it was appropriate to call the Board members on the\nday of the meeting as a reminder. This had been done in the past, but was discontinued at\nsome point. There seemed to be renewed interest in the idea, and Board Member\nMitchell asked that this practice be reinstated. Recording Secretary Merrick agreed to\nmake calls to members on all meeting days going forward.\nBoard Member Schoenrock had some questions on the construction report, which were\nreadily addressed by Acting Library Director Chisaki.\nDIRECTOR'S COMMENTS\nActing Library Director Chisaki made mention of the new PSBA Newsletter and Library\nHotline issues provided to each board member, which were briefly reviewed. She also\nannounced that the City's webpage now contains the Library Board Meeting agendas.\nBefore the meeting broke up, Board Member Butter asked if a resolution could be made\nby the Board to request that City Council move forward quickly to fill the Library\nDirector's position before the opening of the new Main Library. There was some\ndiscussion regarding this and Acting Library Director Chisaki agreed to look into this\nmatter to see how it might be handled most effectively.", "path": "LibraryBoard/2006-02-08.pdf"}
{"body": "LibraryBoard", "date": "2006-02-08", "page": 4, "text": "Minutes of 02/08/06\nPage 4 of 4\nLibrary Board Meeting\nADJOURNMENT\nVice President Belikove moved to adjourn the meeting at 8:15 p.m. Board Member\nMitchell seconded the motion which carried by a unanimous vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2006-02-08.pdf"}
{"body": "LibraryBoard", "date": "2006-03-08", "page": 1, "text": "CITY\nOF\nTERKA\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nMARCH 8, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.\nROLL CALL\nPresent:\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nJane Chisaki, Acting Library Director\nAbsent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nStaff:\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of March 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of February 8, 2006. Approved.\nC.\n*Library Services Report for the month of January 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund)\nthrough February 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nBoard Member Mitchell moved to approve the Consent Calendar as presented. Board member\nSchoenrock seconded the motion which carried by a 3-0 unanimous vote.", "path": "LibraryBoard/2006-03-08.pdf"}
{"body": "LibraryBoard", "date": "2006-03-08", "page": 2, "text": "Page 2 of 5\nMinutes of 03/08/06\nLibrary Board Meeting\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System. (J. Chisaki)\nActing Library Director Chisaki updated the group on the RFID tagging progress. As of\n03/08/06, over 24,000 items have been tagged by staff at the Interim Main Library. Chisaki\nindicated that if the tagging process gets completed earlier than expected, the Interim Main\nwould re-open prior to the anticipated date of March 20, 2006. After the Interim Main's re-\nopening, the Bay Farm Island and West End Branches will tag their collections on Fridays\nwhen they are closed. Also of note, in the 2 1/2 days the Main Library had been closed, the\nWest End Branch had over 4,000 visitors - around half the amount they usually see in one\nmonth's time.\nBoard Member Butter inquired as to when the new RFID system would be activated.\nActing Director Chisaki responded that the system will be live at all three libraries in\nNovember when the new Main Library opens.\nNEW BUSINESS\nA.\nCommunication from the Library Board to the City Manager and the City Council (J.\nChisaki)\nA letter from the Board to the City Manager regarding the hiring of a new Library Director\ncame under discussion. Unfortunately, the draft letter was not available for review, so\nBoard Member Butter gave a synopsis of the concerns addressed.\nAfter some discussion, it was suggested that the Board take a vote which would give Board\nPresident Krongold the authority to send out the letter on their behalf. Member Schoenrock\nso moved and Member Mitchell seconded the motion which carried by a 3-0 unanimous\nvote. Board Member Butter indicated that she would communicate the information to\nPresident Krongold.\nB.\nAlameda Free Library Foundation (A. Mitchell)\nBoard Member Mitchell took over Foundation liaison duties from Vice President Belikove,\nand gave a report of items discussed at the last meeting. Since the mural behind the\nCirculation Desk is important to have prior to the opening of the new library, the Foundation\nvoted to fund the \"Oracle of the Tree\". If there is a donor interested in funding the mural,\nthe Foundation will gladly accept the donation. A new logo and letterhead were presented\nand the Foundation will move forward with getting that printed and send letters to the\ncommunity soliciting donations. There has been no movement to date on the gala fundraiser\nplanned for October 28, 2006. One meeting was held, but there has been no follow-up as\nyet; it seems that it is difficult to find a date and time that works for everyone.", "path": "LibraryBoard/2006-03-08.pdf"}
{"body": "LibraryBoard", "date": "2006-03-08", "page": 3, "text": "Page 3 of 5\nMinutes of 03/08/06\nLibrary Board Meeting\nC.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Skeen announced there will be an author night program on April 7, 2006\nat Books, Inc. with local author Eleanor Wiley speaking on her book \"There are No\nMistakes\". All are encouraged to attend this event, as well as the Friends next book sale\nMay 5, 6 and 7 at the O' Club on Alameda Point.\nThe Friends have formed a 10-person committee to plan the grand opening November 2.\nCurrently at issue is the staffing for the Caf\u00e9 that will be housed in the new Main Library.\nThe committee will meet again towards the end of March.\nMs. Skeen shared that a letter to the City Manager was sent that day expressing concerns on\nhiring a Library Director before the grand opening of the new Library as well.\nBoard Member Butter asked for confirmation that the Friends would be selling used books\nin the Caf\u00e9. She further inquired if the Friends thought that this might impact their regular\nbook sales in any way. Friends President Skeen could not predict the affect, but said that\nthey were still committed to carrying on the twice-yearly tradition at the O' Club on\nAlameda Point, as they do not want their inventory to build up too much.\nD.\nLibrary Building Watch (L. Krongold)\nWith Board President Krongold absent, there was no news to report for the Library Building\nWatch newsletter. However, Acting Director Chisaki announced that Recording Secretary\nMerrick had volunteered to take over this piece, as Board President Krongold's time had\nbecome quite limited.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nThe speak-outs were inadvertently left out of Library Director Chisaki's binder by\nRecording Secretary Merrick who was unaware that these were to be placed there. The two\nexisting speak-outs will be brought to the April 2006 meeting, with any new speak-outs that\nmight come in, to share with the Board.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nSAB representative Marc Lambert indicated that BALIS is having a Tri-System Workshop at the\nSan Francisco Public Library on April 1st from 9:00 a.m. until noon and the topic is \"Beyond the\nBook Sale\". This session is primarily directed towards Friends' groups, and it will present the\nopportunity for people to bring in other ideas for family-friendly fund-raising events. This\ninformation went out in the newsletter, and Marc is awaiting brochures that he can distribute.\nOn another topic, Marc's position as the BALIS liaison will be up in June, so a replacement will\nneed to be found.", "path": "LibraryBoard/2006-03-08.pdf"}
{"body": "LibraryBoard", "date": "2006-03-08", "page": 4, "text": "Page 4 of 5\nMinutes of 03/08/06\nLibrary Board Meeting\nJim Fisher and Jane Wellford of Berkeley were present in the audience, and asked if there was\ninterest in hearing about their experiences with RFID. Mr. Fisher said that he had signed a petition\nagainst RFID in Berkeley, 99% of his reason being fiscal. He believed that Council spent an\ninordinate amount of money on this system, during a time there was supposedly a budget crunch. It\nhad been presented as a way to save money, but it wasn't doing the job. A lot of this was based on\nthe self-checkout feature which had encountered several problems. Ms. Wellford indicated that the\nLibrary staff was over-worked, and there was not enough money left to hire additional staff to pick-\nup the increased workload.\nDirector Chisaki related the experience that Alameda had with the self-checkout process, and it had\nbeen very good. When the equipment was first installed, there were staff designated to pull people\nout of the regular lines and show them how to use the self-checkout. The Express Check currently\nhandles about 26% of the circulation at the main library. Director Chisaki also mentioned that she\nwas asking for additional staffing for the new main library during the current budget planning\nprocess, since the new Library would be three times the size of the existing Interim Main.\nMs. Wellford then reported that the Berkeley RFID vendor, Checkpoint, had promised their system\ncost at $685,000 installed, yet it has now cost their City over 2 million dollars.\nMr. Fisher and Ms. Wellford handed out some information from their Berkeley experiences, and the\nBoard thanked them for their comments.\nCity Manager Debra Kurita was in attendance at the meeting and spoke about her background in\npublic office. She also mentioned that she was a Bay Area native, so taking the Alameda City\nManager position was like coming home. Ms. Kurita shared her views and an outline of her\nschedule of priorities for replacing the vacant Department Head positions: Planning & Building\nDirector (filled); Assistant City Manager (filled); Alameda Point Project Manager (recruitment in\nprogress); Police Chief (recruitment in progress); Library Director; and Recreation & Park Director.\nMs. Kurita's commitment and practice on all of these positions is to encourage external and internal\ncandidates to apply, in order to get the very best person for the job.\nBoard Member Butter expressed her concern that the Library Board was not being kept very well\ninformed of changes to the new Library building, specifically the first floor ceiling treatment that\nCouncil had voted to add back in to the plans at the previous night's meeting. City Manager Kurita\nexplained that inclusion of this on the agenda was decided on very short notice due to the fact that a\nquick decision was needed by the Contractor who was at a critical juncture in the schedule. Ms.\nKurita apologized for the oversight, and gave her assurances that this was an unusual situation and\nwould not become a regular occurrence.\nLibrary Director Chisaki mentioned that the State had been at the site that day, and were absolutely\nthrilled with the looks of the new building and the progress that had been made.", "path": "LibraryBoard/2006-03-08.pdf"}
{"body": "LibraryBoard", "date": "2006-03-08", "page": 5, "text": "Page 5 of 5\nMinutes of 03/08/06\nLibrary Board Meeting\nLIBRARY BOARD COMMUNICATIONS\nNone.\nDIRECTOR'S COMMENTS\nActing Library Director Chisaki handed out copies of the Value Engineering List to show where the\nfirst floor ceiling treatment had been removed from the plans. She went on to explain that when she\nheard about the change to add this back in, the Board packets had already gone out, and because the\nCouncil had not yet been informed, she did not feel it appropriate to pass the information on to the\nBoard. After reviewing the rest of the package, there does not appear to be anything else that could\nbe removed or added being this far into the project schedule.\nDirector Chisaki polled the board on publishing their personal e-mail addresses so citizens could\ncontact them directly with inquiries or concerns. Members Butter and Mitchell had no opposition\nto the idea; Member Schoenrock stated he would rather have people come to the Library Board\nmeetings so he could address their comments first hand. Director Chisaki will contact the absent\nmembers and ask their opinions on the subject as well.\nThere followed a short discussion on the logistics of turning the Interim Library's space back over\nto the school district once the new building is completed.\nADJOURNMENT\nBoard Member Butter called for a motion to adjourn the meeting at 8:17 p.m. Board Member\nMitchell so moved, Board Member Schoenrock seconded the motion, and it was carried by a 3-0\nunanimous vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2006-03-08.pdf"}
{"body": "LibraryBoard", "date": "2006-04-12", "page": 1, "text": "OF\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nAPRIL 12, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nAbsent:\nRuth Belikove, Vice President\nStaff:\nJane Chisaki, Acting Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of April 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of March 8, 2006. Approved.\nC.\n*Library Services Report for the month of February 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by\nfund) through March 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nWhile reviewing Item C. Library Services Report for the month of February 2006, Member\nSchoenrock made mention of the declining check-out numbers. Speculation was made that\nthis might be attributed to the continuing wet weather, as well as the fact that the Internet is\nbeing used more by patrons for reference activities.\nBoard Member Mitchell moved to approve the Consent Calendar as presented. Board\nMember Butter seconded the motion which carried by a 4-0 unanimous vote.", "path": "LibraryBoard/2006-04-12.pdf"}
{"body": "LibraryBoard", "date": "2006-04-12", "page": 2, "text": "Page 2 of 4\nMinutes of 04/12/06\nLibrary Board Meeting\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System. (J. Chisaki)\nActing Library Director Chisaki updated the group on the progress being made on\nthis project. Everything to date is going very well; the branches have started their\nbook tagging on closed days and have already completed several collections. Media\ntags are on the way and will be the next step in the process.\nNEW BUSINESS\nA.\nConsider Resolution of Support for Proposition 81 (J. Chisaki)\nActing Director Chisaki presented a draft resolution in support of Proposition 81, the\nCalifornia Reading and Literacy Improvement and Public Library Construction and\nRenovation Bond Act of 2006. This proposition would allow the state to provide\ngrants to local governments to construct new libraries and expand or renovate existing\nlibraries, much like Proposition 14 which was approved by voters in 2000, that helped\nbuild the new Alameda Free Library.\nAfter reviewing the resolution, a few minor language changes were suggested. One\npoint was deleted which referred to fiscal impact, at this time unknown, and another\npoint was added which referred to hopes that a new branch library will be built at the\never-growing Alameda Point.\nBoard President Krongold read through the resolution as revised, and a vote was\ntaken to bring the resolution to the City Council for their support. Member\nSchoenrock moved to accept the resolution as revised, Member Mitchell seconded\nand the motion carried by a 4-0 vote.\nB.\nRequest to be closed April 16 in observance of Easter (J. Chisaki)\nActing Director Chisaki explained that Easter Sunday is not an observed City holiday\nbecause most City offices are closed. If need be, the Library could be open and\nstaffed primarily by part-time employees. The Board asked whether other City and\nCounty libraries would be closed, and Chisaki stated that neighboring libraries were\nclosed on Sunday. Board Member Butter indicated that the library at UCSF was to be\nopen and thought it unusual that these other libraries would be closed.\nAfter a bit of discussion, Member Mitchell moved to approve the closure, Member\nButter seconded and the motion carried by a 4-0 vote.", "path": "LibraryBoard/2006-04-12.pdf"}
{"body": "LibraryBoard", "date": "2006-04-12", "page": 3, "text": "Page 3 of 4\nMinutes of 04/12/06\nLibrary Board Meeting\nC.\nLibrary Legislative Day in Sacramento on April 26 (J. Chisaki)\nActing Director Chisaki asked the Board if anyone would be interested in attending\nLibrary Legislative Day with her, as it provides an excellent opportunity to lobby\nrepresentatives for support of Proposition 81. President Krongold and Board\nMembers Butter and Schoenrock declined the invitation, while Member Mitchell\nexpressed his interest. Director Chisaki stated that Vice President Belikove would\nalso like to attend, and reservations will be made accordingly.\nD.\nAlameda Free Library Foundation (A. Mitchell)\nThe Foundation has selected a new letterhead and logo. The letterhead has been\nordered and address labels for the mass fundraising mailing are being prepared. The\nFundraising Gala Committee had not met again so there is no new information.\nBoard Member Butter inquired about the status of the Naming Policy and the\ndonations which have been received by the Foundation. Board Member Mitchell had\nno information to provide. Acting Director Chisaki offered to invite members of the\nLibrary Foundation to a future Library Board meeting to discuss the Naming Policy\nand donations with the Library Board.\nE.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Skeen was unable to attend the meeting, but had passed on a few\nnotes to Acting Director Chisaki. The Grand Opening Planning Committee met once\nand will be meeting next on April 24. The Caf\u00e9 Planning Committee had also met\nonce. The Friends will be forming a Membership Committee to develop a plan to\nincrease their membership. The next book sale will be held on May 5th, 6th and 7th at\nthe O' 'Club on Alameda Point.\nF.\nLibrary Building Watch (L. Krongold)\nBoard President Krongold stated that she had done some training with Recording\nSecretary Merrick, and turned over the newsletter to her. Secretary Merrick\nexpressed her anticipation in getting to work on this project and conveyed her hope\nthat an issue would be forthcoming prior to the next Board meeting in May.\nG.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nActing Director Chisaki read through the suggestions, which consisted mainly of\nrequests for specific books/CDs/DVDs. One speak-out contained some very nice\ncomments on the assistance a patron had received from Library staff members.", "path": "LibraryBoard/2006-04-12.pdf"}
{"body": "LibraryBoard", "date": "2006-04-12", "page": 4, "text": "Page 4 of 4\nMinutes of 04/12/06\nLibrary Board Meeting\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nNone.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Mitchell commented on a few of the articles contained in the Library Hotline.\nDIRECTOR'S COMMENTS\nActing Director Chisaki announced that bid responses for the new Library furniture packages\nwere due in the following week, and RFP's for IT equipment are out for prospective bidders\nas well.\nChisaki then spoke about the PEO (Philanthropic Education Organization) luncheon she\nattended as a guest speaker.\nADJOURNMENT\nBoard President Krongold called for a motion to adjourn the meeting at 8:37 p.m. Board\nMember Mitchell so moved, Board Member Butter seconded the motion, and it was carried\nby a 4-0 unanimous vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2006-04-12.pdf"}
{"body": "LibraryBoard", "date": "2006-05-10", "page": 1, "text": "of\n$\nTERKA\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nMAY 10, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nMark Schoenrock, Board Member\nAbsent:\nAlan Mitchell, Board Member\nStaff:\nJane Chisaki, Acting Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of May 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of April 12, 2006. Approved.\nC.\n*Library Services Report for the month of March 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by\nfund) through April 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nMember Schoenrock mentioned the door count issue brought up in the April 12, 2006\nmeeting. Acting Director Chisaki indicated that she had asked staff for their input on the\ndeclining numbers. Last spring, a new system was put in and there were problems with\nstatistics. By the end of May 2006, this issue should go away and circulation numbers will\nstabilize, as the Library will have been on the new Horizon system for a year.", "path": "LibraryBoard/2006-05-10.pdf"}
{"body": "LibraryBoard", "date": "2006-05-10", "page": 2, "text": "Page 2 of 6\nMinutes of the\nLibrary Board Meeting\nMay 10, 2006\nThis does not, however, solve the door count issue. There have been a lot of problems with\nteenagers that visit the Main Library, and other patrons are now visiting the branch libraries\nso they don't have to deal with them. The Library is not seeing the problems with the\nteenagers so much anymore, now it seems to be middle school kids that are acting up.\nBecause we are not fully staffed, we don't supervise as well, and the kids get out of control,\nscaring the patrons away. The police are called in almost daily, and there is a behavior\npolicy in place as well, however, the kids just keep coming back, even after they have been\nasked to leave.\nMember Schoenrock then inquired as to who Don Roberts is. Acting Director Chisaki gave\na brief description of Mr. Roberts' website, and explained that he claims to be a primary\nnews source in the Alameda community. She gave out the website address for anyone who\nwas interested in finding out a little more about what Mr. Roberts does.\nPresident Krongold asked about an item in the Director's letter about David Hall and the\nstatus of the IT bids. As of this morning, the bids had not been reviewed as they were\nsingle source, so there is no new news at this time.\nPresident Krongold asked for a motion to approve the Consent Calendar as presented.\nBoard Member Butter so moved; Board Member Schoenrock seconded the motion which\ncarried by a 4-0 unanimous vote.\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System (J. Chisaki)\nActing Director Chisaki indicated that the tagging project was still moving forward.\nThe Bay Farm Island collection already has over 6,000 items tagged, so it's very\nlikely that by the first week of June, their collection should be completed. As items\nare returned to all three Library locations, they are getting tagged as well. The\nmedia collections are next on the list.\nLaura Chaquette is busily working with the architect and Libramation to build a\ncirculation desk that will work. Measurement information submitted by these two\nentities conflicted enough SO that the desk area needed to be re-worked. The lay-out\nnow looks good and will be user-friendly for staff and patrons alike.\nB.\nProposition 81 Status Report (J. Chisaki)\nThe City Council passed the resolution and it has been forwarded on to the County\ncoordinator. The Library Foundation and the Friends of the Library also voted to\nendorse the proposition. Unfortunately, the Proposition is not polling well at this\ntime with Republicans, so there is a need to \"stir the pot\" and get people interested.\nActing Director Chisaki indicated that if Proposition 81 passes, the first $300", "path": "LibraryBoard/2006-05-10.pdf"}
{"body": "LibraryBoard", "date": "2006-05-10", "page": 3, "text": "Page 3 of 6\nMinutes of the\nLibrary Board Meeting\nMay 10, 2006\nmillion will go to cycle 3 outstanding applications that did not get funded under\nProposition 14.\nNEW BUSINESS\nA.\nDiscussion of Services for Baby Boomers (K. Butter & J. Chisaki)\nActing Director Chisaki drew attention to an article contained in the Board packet\nthat had been forwarded to her by Board Member Butter. This article was a \"Call to\nAction\" for Libraries to start thinking about services they could offer the Baby\nBoomers who are turning 60 and looking at retirement. Member Schoenrock\nbrought some great ideas to the table which started a lively discussion.\nOne of the ideas brought forth was to get these Boomers as volunteers who would\nact as docents or greeters. A volunteer coordinator position might have to be\nestablished in this case, so this designated staff member could be in charge of the\nvolunteer program.\nSome of the other ideas were to have the meeting rooms available so book clubs\ncould gather; perhaps a lecture series could be put together on Managing Assets or\nother related financial literacy issues; health lectures from Alameda Hospital would\nprobably also be of interest to this large section of the community.\nB.\nDiscussion of BALIS System Advisory Board Member & Change of Board By-\nLaws (J. Chisaki)\nActing Director Chisaki talked about getting a new SAB representative to replace\nthe current incumbent, Marc Lambert, whose term is expiring. When Chisaki and\nLambert attended the annual SAB BALIS Admin Council dinner, they asked where\nthey might recruit for this position. Without exception, the other SAB members\nwere also members of the Library Board or Commission for their City/County. It\nwas suggested that the Alameda Library Board by-laws be changed to require that\nthe SAB representative be a member of the Board. The City Attorney's office has\nconfirmed that the Library Board has the power to change their by-laws if they wish\nto do SO.\nPresident Krongold asked about the requirements for this position, and Marc\nLambert provided an outline of expected commitments. There are four or five\nregular business meetings per year, held on Wednesday evenings, which last\napproximately 1 1/2 hours; participation is requested for Day in the District and\nLegislative Day in Sacramento; the SAB does not meet during the summer months.\nThe initial term is 2 years, renewable for an additional 2 years, and because it is a\npublic board, the appointment needs to go through the City Council, as with other\nboards. The next SAB meeting will be in September 2006.", "path": "LibraryBoard/2006-05-10.pdf"}
{"body": "LibraryBoard", "date": "2006-05-10", "page": 4, "text": "Page 4 of 6\nMinutes of the\nLibrary Board Meeting\nMay 10, 2006\nPresident Krongold called for interest from the Board Members; however, there was\nno response. Acting Director Chisaki suggested that the board, Friends and\nFoundation memberships look around for someone and report back in July.\nC.\nAlameda Free Library Foundation (A. Mitchell)\nBoard Member Mitchell was absent, so Acting Director Chisaki spoke briefly in his\nplace. The gala group has not met again. The Foundation is receiving $100 checks\nbut not the big money. They are currently working with the marketing/publicity\nfirm who designed their letterhead and envelopes to put together a tri-fold brochure\nto send out to the community.\nD.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Molly Skeen talked about the May book sale and indicated it had\nbeen quite successful - over $14,000. The next book sale will be the first weekend\nin October on the 6th, 7th and 8th The next Friends meeting will be on Monday,\nMay 15th, and Karin Lundstrom has requested funding for the teen program; Molly\nwas sure that the request will pass. The Friends are in the process of shifting gears,\nnow that the new Library is being built, what will their focus be going forward.\nThey have several committees meeting to think about things such as: the Grand\nOpening committee which has met twice so far; the Caf\u00e9 planning committee\nfiguring out what they're going to serve, how they're going to staff it; the New\nMembership committee - the Friends feel they should have more members so\nthey're looking at ways to build up the membership; there is also a By-Laws\ncommittee; and an Audit committee that is looking at how they handle their money.\nE.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Merrick had nothing new to report since she took over the\nLibrary Building Watch from Board President Krongold. Merrick said that she had\nbeen hopeful of getting a new issue out prior to the Board meeting, but it did not\nhappen due to vacation and workload issues. Merrick stated that the following\nweek was looking pretty good, so was again hopeful of getting the ball rolling.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nThere was only one comment, and that was a request to increase the size of the type\non the outdoor signage. The patron indicated that the days and hours of business\nare way too hard to read. The Library responded that there is not sufficient space\non the sign to increase the size of the type. We will only be in this location for a\nshort time, and hopefully the signage at the new Main Library will be easier to read.\nA suggestion was made to ask a staff member for one of our bookmarks that have\nthe days and hours listed for all branches.", "path": "LibraryBoard/2006-05-10.pdf"}
{"body": "LibraryBoard", "date": "2006-05-10", "page": 5, "text": "Page 5 of 6\nMinutes of the\nLibrary Board Meeting\nMay 10, 2006\nCOMMUNICATIONS, NON-AGENDA (Public Comment)\nSAB Representative Marc Lambert mentioned that at the last SAB meeting he heard that\nCalTech would like to hold some of their events at the new Library, and inquired on how\nroom reservations were going to be made. Acting Director Chisaki stated that a policy\nmust be in place first; research is currently being done. The City Attorney's office has\nrecommended that the Library go with the same policy covering the conference rooms in\nCity Hall and at Alameda Point. Community groups can use the rooms if they book them\nthrough a City staffer. Much discussion ensued and examples of how other organizations\nhandle their meeting rooms were given. Acting Director Chisaki promised to keep this\nitem moving forward and keep the Board informed of progress.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Belikove mentioned that she really enjoyed her tour of the new Library.\nBoard President Krongold asked if the space under the stairs could be used to hold a\ndisplay case or possibly a piece of art. Acting Director Chisaki responded that the Fire\nMarshall had some issues because there are sprinkler heads that come up from the floor in\ncase the stairway were to catch on fire, so there could be nothing in this area that had the\npotential of blocking the sprinkler heads. Acting Director Chisaki advised Board Member\nSchoenrock there were no Friday tours available. Chisaki would inquire about the\npossibility of an evening tour, perhaps prior to a regular City Council Meeting.\nDIRECTOR'S COMMENTS\nActing Director Chisaki shared a picture of Bob Haun, Library Project Manager, standing\nin front of the Levi's insulation wall in the new Library.\nChisaki spoke briefly about the furniture bids coming in significantly under budget. The\nmoney saved on this piece will be utilized for branch improvements down the road.\nFurniture contract awards will be presented to City Council for approval at their meeting on\nJune 6th.\nThe media, the LBT and most of the Library staff have toured the new building. Since the\npress has gone through, there will be articles coming out in the Alameda Journal and the\nAlameda Sun very soon.\nThe contract for the artist to do the mural piece behind the circulation desk has been\napproved by Council. The completed medallions will most likely be installed on the\noutside of the building in the early part of June.\nThere was an article in the Times Star about their \"Book Bucks\" program. This program\nencourages kids to read and earn book bucks to spend in local businesses.", "path": "LibraryBoard/2006-05-10.pdf"}
{"body": "LibraryBoard", "date": "2006-05-10", "page": 6, "text": "Page 6 of 6\nMinutes of the\nLibrary Board Meeting\nMay 10, 2006\nChisaki informed the Board that she has a budget meeting with the City Manager on the\nfollowing Monday, May 15th. She will be asking for re-funding of the Director's position,\nthe Supervising Reference Librarian position and two Library Technician positions that\nshow on the work plan but are not currently funded. Chisaki is also asking for two new\nentry-level Librarians, and an IT support technician. The IT position will actually be in\nIT's budget, and the Library will contract with them for their services. In order to fund\nthese Library positions, budgets in other departments may unfortunately have to be cut.\nHowever, Council is fully supporting the funding of the new Library positions.\nThe Alameda Reads Literacy Program has a book launching party coming up on May 19th\nfor their new book \"Wish You Were Here\" - a collection of stories written by the Literacy\nstudents. SAB Representative Lambert mentioned that he has not heard about this event.\nHe also stated that he has been asking the Literacy Program Director for items of interest to\nput in the Friends' newsletter, but she has been unresponsive.\nADJOURNMENT\nBoard President Krongold called for a motion to adjourn the meeting at 8:46 p.m. Board\nMember Butter SO moved, Board Member Belikove seconded the motion, and it was\ncarried by a 4-0 unanimous vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2006-05-10.pdf"}
{"body": "LibraryBoard", "date": "2006-06-14", "page": 1, "text": "OF\nTERRA\nDRATED\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nJUNE 14, 2006\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nAbsent:\nMark Schoenrock, Board Member\nStaff:\nJane Chisaki, Acting Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the month\nof June 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of May 10, 2006. Approved.\nC.\n*Library Services Report for the month of April 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund)\nthrough May 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nPresident Krongold asked for a motion to approve the Consent Calendar as presented. Board\nMember Mitchell so moved; Board Member Butter seconded the motion which carried by a 4-0\nunanimous vote.\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System - Update (J. Chisaki)\nActing Director Chisaki reported that 15,000 more items have been tagged, and staff is\nnow starting on the media collection.", "path": "LibraryBoard/2006-06-14.pdf"}
{"body": "LibraryBoard", "date": "2006-06-14", "page": 2, "text": "Page 2 of 4\nMinutes of the\nLibrary Board Meeting\nJune 14, 2006\nB.\nDiscussion of BALIS System Advisory Board Member (J. Chisaki)\nActing Director Chisaki mentioned that an application had been received for this\nposition, and she has recommended to the mayor that the candidate, Rebecca Kozak, be\nappointed. She also mentioned that outgoing SAB Representative, Marc Lambert, had\nmet with Ms. Kozak to provide details on the responsibilities of the position.\nConsideration of the nominee by Mayor Johnson is slated to occur at the June 20, 2006\nCity Council Meeting.\nNEW BUSINESS\nA.\nDiscussion of Donor Recognition Wall in New Main Library (J. Boone)\nLibrary Foundation President Jeptha Boone was present to give details on the donor\nrecognition wall which will be placed in the new Library. The minimum donation\nneeded in order to have your name on this wall is $5,000. Another option is to name a\nshelf in the new Library which goes for $100. President Boone passed out lists of names\nto the Board of contributing donors in both of these categories. The Board took a few\nminutes to review the lists, during which time a few questions arose.\nHow are names and titles going to be laid out, i.e. will we require all to be uniform in\nstructure? Examples: Dr. John Smith, as opposed to John Smith M.D. - or - Mr. & Mrs.\nJohn Smith as opposed to John and Mary Smith, etc. Foundation President Boone\nindicated he had seen donor walls of all different varieties. Some uniformly named, and\nsome that were all over the map with about any combination possible. At the very least,\nthere would have to be a character limit due to space constraints. The Foundation is still\nin discussion regarding the naming policy.\nWhat will the donor recognition wall by made of? President Boone had been advised that\na material called Corydon would be a good choice. Board Member Butter asked if etched\nglass might be an option. Other suggestions were brought up, as well as an inquiry on\nwhether the architect had been asked for input on this issue. Since he had not, Acting\nDirector Chisaki indicated she would consult with Hacker and get back to the Board.\nIn the end, the Board indicated approval of the direction the Foundation was taking in\nrespect to the donor recognition wall.\nB.\nAlameda Free Library Foundation (A. Mitchell)\nBoard Member Mitchell had not attended the previous Foundation meeting; however,\nbecause President Boone was in attendance, he gave the Board a re-cap. The Foundation\nhad their annual election of officers at this meeting, and the new President will be Sylvia\nKahn. Discussion regarding a naming policy for the donor wall was held. Their\nbrochure is being put together, and will be four-fold and produced on quality paper stock.", "path": "LibraryBoard/2006-06-14.pdf"}
{"body": "LibraryBoard", "date": "2006-06-14", "page": 3, "text": "Page 3 of 4\nMinutes of the\nLibrary Board Meeting\nJune 14, 2006\nC.\nFriends of the Alameda Free Library (M. Skeen)\nPresident Molly Skeen was present and gave a short report on current Friends' activities.\nAt their May meeting, approval had been given for the purchase of two new microfilm\nreader/printers for the Library. Also, there are ongoing planning meetings for both the\nGrand Opening Events and Caf\u00e9. The Friends will be assisting on July 19th when 10 year\nold Alameda author, Brian Wong, has his Author Night for The Aader.\nD.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Merrick was pleased to announce that a new issue of the Library\nBuilding Watch newsletter had been released that day, and handed out copies for the\nBoard's perusal. Secretary Merrick cited a challenge inserting the graphics; however,\nall\nhad been sorted out in the end. The program used to produce the newsletter, Vertical\nResponse, was very user-friendly and did most of the work when it came to publication\nand release to e-mail recipients. Secretary Merrick promised editions would be produced\nmonthly, with more news about the new Library included in future issues.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nA suggestion was made for on-line ILL services. Early next year, the public catalog will\nbe enhanced enabling patrons to make a direct request through staff on a simple form.\nAnother suggestion was made that WIFI access be installed at the branches. In\nconjunction with access being initiated at the new Main Library, access will also start up\nat the branches. Another patron questioned where all the new magazines were.\nApparently, by the time the Library gets their issues on the racks, they' ve been in the\nstores for weeks, making the Library's issues not so \"new\" anymore. The nature of\ndeliveries to retailers as opposed to libraries is quite different. The Library gets their\nmagazines and periodicals as 3rd class mail, which can sit in the post office for an\nextended period before delivery occurs. Once the Library gets their delivery, the\nmagazines are on the shelf in no more than 2 days.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nNo ne.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Mitchell stated that the May Library Hotline editions were most uninteresting.\nDIRECTOR'S COMMENTS\nActing Director Chisaki passed out copies of all the change orders for the new Library per a\nrequest from Board Member Butter. The Board reviewed and briefly discussed these.", "path": "LibraryBoard/2006-06-14.pdf"}
{"body": "LibraryBoard", "date": "2006-06-14", "page": 4, "text": "Page 4 of 4\nMinutes of the\nLibrary Board Meeting\nJune 14, 2006\nADJOURNMENT\nBoard President Krongold called for a motion to adjourn the meeting at 8:15 p.m. Board\nMember Mitchell so moved, Board Member Belikove seconded the motion, and it was carried by\na 4-0 unanimous vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board", "path": "LibraryBoard/2006-06-14.pdf"}
{"body": "LibraryBoard", "date": "2006-07-12", "page": 1, "text": "OF\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nJULY 12, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nAbsent:\nNone\nStaff:\nJane Chisaki, Acting Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of July 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of June 14, 2006. Approved.\nC.\n*Library Services Report for the month of May 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by\nfund) through June 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nPresident Krongold asked if there were any questions from the Board on consent calendar\nitems. Board Member Mitchell inquired about one number that was close to $50,000 in\narrears. \"Oth Employer Pd Benefits\" stands at -$47,068.51 for FY06. These dollars are\ncontrolled by Human Resources and vary from year-to-year. All departments in the City\nexperienced an arrearage in this account for FY06.\nPresident Krongold mentioned an item in the Library Director's Report titled \"Summer\nReading Programs\". The end of summer reading celebration is scheduled for August 23, not\nAugust 24 as noted.", "path": "LibraryBoard/2006-07-12.pdf"}
{"body": "LibraryBoard", "date": "2006-07-12", "page": 2, "text": "Page 2 of 4\nMinutes of the\nLibrary Board Meeting\nJuly 12, 2006\nPresident Krongold asked for a motion to approve the Consent Calendar as presented.\nBoard Member Butter so moved; Board Member Belikove seconded the motion which\ncarried by a 5-0 unanimous vote.\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System - Update (J. Chisaki)\nActing Director Chisaki indicated that things were still on target with the tagging\nprocess. Staff has had to adjust the placement of tags in children's books, so as not\nto cover up pictures or pop-ups. Board Member Butter inquired if the RFID\nequipment would be installed by the time the new Library opens. Director Chisaki\nsaid that as soon as David Hall returns from vacation they would be addressing this\nissue. The IT contracts were awarded by Council, and the vendors are ready to\nproceed. Chisaki expressed her confidence that everything would be installed and\nready to go by opening day.\nB.\nDiscussion of BALIS System Advisory Board Member (J. Chisaki)\nActing Director Chisaki spoke about Rebecca Kozak who is more than happy to be\nour new SAB Representative. There was a small drawback in the appointment\nprocess, however, so Rebecca has not been officially named yet. Chisaki had\nfollowed the same procedure as the previous director by writing a staff report and\nresolution for Council to approve. One of the Council members questioned this\nbecause the SAB is not a standard Board or Commission of the City. The item\nended up being pulled from the agenda prior to the meeting. The Mayor will most\nlikely nominate Ms. Kozak for the position at the next regular City Council Meeting,\nand then officially appoint her at the following meeting.\nNEW BUSINESS\nA.\nMeeting Room Use in New Main Library (J. Chisaki)\nActing Director Chisaki gave out the City's Management Practice governing\nmeeting room use. Chisaki also gave out a summary of policies that other libraries\nfollow in regards to this subject. How to apply rules and rules for meeting room use\nare standard fare, and in most cases, the Director (or similarly titled position) would\nbe able to trump all, i.e. have the final say on what groups get priority consideration.\nFirst steps are to identify the rooms available for use, and then determine who would\ndo the booking of these rooms. The smaller group study rooms which accommodate\n4-6 people might be booked at the Reference Desk, and the larger meeting rooms\nmight be available in a busy search on Group Wise, however, the actual booking\nwould be done by the Executive Assistant or Director.", "path": "LibraryBoard/2006-07-12.pdf"}
{"body": "LibraryBoard", "date": "2006-07-12", "page": 3, "text": "Page 3 of 4\nMinutes of the\nLibrary Board Meeting\nJuly 12, 2006\nBoard Member Butter stated that the Board should have a say on the rooms available\nfor public use; Board Member Schoenrock asked how the fee structure works in\nother libraries, and added that community groups should have priority consideration\nover City departments. Another question came up on how people would access the\nconference rooms after hours, and whether a staff member would have to be present\nto clean/lock up after the meetings conclusion.\nAfter some discussion, the Board directed Chisaki to mock up a Library Meeting\nRoom use policy, and bring it to the August 2006 meeting for the Board's review.\nBoard Member Butter suggested that, even without a room policy in place, they give\nthe go-ahead to BALIS to host the CALTAC conference later this year.\nB.\nAlameda Free Library Foundation (A. Mitchell)\nBoard Member Mitchell spoke on the topics discussed at the Foundation's June 20th\nmeeting. Medallion artwork would not be installed by June 30th because the artist\nneeds a level surface to work on; furniture for the new Library came in under\nbudget; bookmarks were to be given out at the July 4th parade and the fair at Rittler\nPark; Barbara Mooney will do the food at the Gala scheduled for October 28th, with\nthe Foundation donating $5,000 towards the effort; donor wall uniformity was again\na topic; and, the donor wall will be fronted by a glass plate, with a removable piece\nbehind for adding names in the future.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Skeen reported they had $15,000 earmarked for Grand Opening\nevents. A committee will meet to decide on giveaways; November 2nd will be the\nribbon-cutting ceremony and November 4th will be family day. The Friends will\nhelp with refreshments for Brian Wong's author night. A caf\u00e9 meeting is scheduled\nfor next week. There will not be a regular Friends meeting in the month of July.\nD.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Merrick stated that due to Fiscal Year-End budget projects, she\nwas unable to release a new edition of the Library Building Watch; however, there\nwould probably be an issue forthcoming prior to the end of July.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nActing Director Chisaki had only one speak-out to comment on. A patron was\ndistressed with the brown paper towels we now stock in the restroom. They stated\nthat they were of inferior quality. They fall apart in your hand and you end up using\ntwice as many towels. Chisaki responded that the Library was trying bio-degradable\ntowels which are less costly and environmentally friendly. Once we have used up\nthe supply we have, we will go back to using the larger, less-fragile white towels.", "path": "LibraryBoard/2006-07-12.pdf"}
{"body": "LibraryBoard", "date": "2006-07-12", "page": 4, "text": "Page 4 of 4\nMinutes of the\nLibrary Board Meeting\nJuly 12, 2006\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nBoard President Krongold read a resolution thanking outgoing SAB Representative, Marc\nLambert, for volunteering his time and efforts during the last 4 years as the liaison to\nBALIS. The framed resolution was signed by all the Library Board members, and was\npresented to Mr. Lambert along with applause by all present.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Belikove inquired about the Winkenbach Trust Fund money and where it\nhad been spent. The money was deposited to our Memorial Fund and is being used to\npurchase books for the new Library's \"Opening Day Collection\". Board Member Butter\nasked if the Board could have an ongoing list of the donations we receive, and where the\nmoney will be spent. Recording Secretary Merrick will start providing this information to\nthe Board in their packet, starting with the August 2006 meeting.\nDIRECTOR'S COMMENTS\nActing Director Chisaki informed the board that she had made the \"short list\" for the\nDirector's position and her second interview with the City Manager and Assistant City\nManager is slated for the last week in July 2006. No other information is available.\nWith the advent of summer break, the teen problem the Library was experiencing pretty\nmuch went away.\nThe Leydecker family has donated a painting of their Victorian home to the Library and it\nwill be displayed at the Bay Farm Island Branch, which sits in Leydecker Park.\nADJOURNMENT\nBoard President Krongold called for a motion to adjourn the meeting at 8:26 p.m. Board\nMember Mitchell so moved, Board Member Schoenrock seconded the motion, and it was\ncarried by a 5-0 unanimous vote.\nRespectfully submitted,\nJane Chisaki\nActing Library Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2006-07-12.pdf"}
{"body": "LibraryBoard", "date": "2006-08-09", "page": 1, "text": "TERNA\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nAUGUST 9, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nLeslie Krongold, President\nRuth Belikove, Vice President\nKaren Butter, Board Member\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nAbsent:\nNone\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the month of\nAugust 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of July 12, 2006. Approved.\nC.\n*Library Services Report for the month of June 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund)\nthrough July 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nBoard Member Butter inquired about inflation of circulation numbers as mentioned in the Library\nDirector's report. Director Chisaki indicated that she had checked back three years and verified that,\nfor some unknown reason, her predecessor had been routinely inflating numbers anywhere between\n5-7%. When looking at statistics, there has actually been a slight increase in year-to-date numbers.\nChisaki plans to do a little more investigating, and will report back to the Board at a future meeting.\nPresident Krongold asked for a motion to approve the Consent Calendar as presented. Board\nMember Butter so moved; Board Member Mitchell seconded the motion which carried by a 5-0\nunanimous vote.", "path": "LibraryBoard/2006-08-09.pdf"}
{"body": "LibraryBoard", "date": "2006-08-09", "page": 2, "text": "Page 2 of 6\nMinutes of the\nLibrary Board Meeting\nAugust 9, 2006\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System - Update (J. Chisaki)\nDirector Chisaki stated there was nothing much new to report at this time, as Supervising\nLibrarian David Hall, who heads up the project, had been on vacation for a couple of weeks.\nBoard Member Butter asked if there was a plan in place to ensure that the RFID equipment\nwould function properly. Chisaki indicated that testing will start at both the Main and the\nbranches in mid-October, and technicians will be on hand to monitor and adjust the\nequipment. However, testing the system when the building is empty is a whole different\nthing than when you have people coming and going with electronic devices such as cell\nphones, pagers, laptops, etc. The system will need further adjustment to accommodate these\ninterferences, so a technician will be on site in the peak hours to tweak the system as needed.\nThe RFID system is much more sensitive then the magnetic strips that are currently in place.\nBoard Member Schoenrock quoted from the Director's report that 158,038 items have been\ntagged, but that doesn't give a sense of what the entire collection would be. Director Chisaki\nresponded that the collection sits at about 250,000, and the next big chunk to be tagged are\npaperbacks. A lot of the periodicals currently in the system will not be going with us, and\nwill not need tagging, but they are still part of the total system count at this time.\nB.\nMeeting Room Use in New Main Library (J. Chisaki)\nPresident Krongold stated she had several questions on the Meeting Room Use document\nthat was distributed with the Board packet. A decision was made to go through each item in\norder and each member could ask the questions they had, if any. In the end, there were\nseveral revisions and language enhancements suggested, and Director Chisaki promised to\nre-work the document and bring it back to the Board at the September 2006 meeting.\nNEW BUSINESS\nA.\nElection of Library Board Officers (J. Chisaki)\nBoard President Krongold asked for nominations for President. Board Member Schoenrock\nresponded by nominating Board Member Butter; the nomination was seconded by Board\nMember Mitchell. Butter accepted the nomination, and as there were no other nominations\nforthcoming, a vote was taken and Butter was elected to President in a 5-0 vote.\nOutgoing President Krongold asked for nominations for Vice President. The Board as a\nwhole asked current Vice President Belikove if she would be interested in continuing her\nrole. Belikove accepted, and was re-elected by a 5-0 vote.\nAt this point, outgoing President Krongold handed the meeting lead over to incoming\nPresident Butter.", "path": "LibraryBoard/2006-08-09.pdf"}
{"body": "LibraryBoard", "date": "2006-08-09", "page": 3, "text": "Page 3 of 6\nMinutes of the\nLibrary Board Meeting\nAugust 9, 2006\nB.\nClarification of Library Construction Funds (J. Chisaki)\nDirector Chisaki spoke to clarify a statement made by Development Services Director, Leslie\nLittle, that had appeared in a newspaper article concerning redevelopment fund use. The\narticle was a bit misleading, in that it appeared some funds earmarked for library branch\nrenovations would be taken and used towards the theater project. In reality, the pool of funds\nLittle was referring to were straight redevelopment monies.\nThe Library Construction Project took $2 million from redevelopment funds. These funds\ncan only be spent in designated redevelopment districts, and the new Main Library falls into\nsuch a district. Unfortunately, neither of the branch libraries fall into one of these districts.\nOf the $2 million that was allocated from redevelopment funds, $1 million went directly into\nconstruction costs, and has already been spent. The other $1 million was put aside for\ncontingency funding. However, because we have not spent the remaining $670,000 in\nMeasure O funds, the $1 million set aside for contingency funding will revert back to\nredevelopment funds for use on other projects. At this point, we are well enough under\nbudget, that we will be able to give more of the Measure O funds back towards the branch\nrenovations. After all is said and done, we will still have around $2 million to spend on the\nbranches.\nAudience member Li Volin was in attendance to express her concern over the possible loss\nof branch renovation funding. She read a letter she had written to address the current funding\nsituation. Ms. Volin was assured by Director Chisaki and the Library Board that all branch\nmonies were preserved, and plans for renovations would proceed, starting with community\nmeetings to get a feel for what the public would like to see happen. Chisaki further assured\nMs. Volin that the new Main Library the public is getting is going to be a terrific building.\nBoard President Butter stepped in at this point, and suggested that the branch renovation\ndiscussion be continued later in the meeting when other items related to the topic were being\nbrought up. Butter also assured Ms. Volin that the new Main would be an absolutely\nfantastic building, even if it was not exactly what the Building Team had envisioned.\nA decision was made to not have further clarification of the funding through the newspaper,\nbut answer any individual inquiries that come up.\nC.\nAlameda Free Library Foundation (A. Mitchell)\nBoard Member Mitchell indicated that he went to the meeting, however, the door was locked\nso he returned home. Director Chisaki was able to provide some highlights: A memorial\nfund was set-up in memory of Ann Muir, who had helped select art for the new building.\nPlans for the Gala are moving forward and the Foundation is selling tickets through the\nwebsite. The brochure that promotes the Foundation and donations for the new Library has\nnot been released yet. Upcoming community events will be utilized to get the word out on\nFoundation activities.", "path": "LibraryBoard/2006-08-09.pdf"}
{"body": "LibraryBoard", "date": "2006-08-09", "page": 4, "text": "Page 4 of 6\nMinutes of the\nLibrary Board Meeting\nAugust 9, 2006\nD.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Skeen said that they continue planning for the new Caf\u00e9. At the second\nchance book sale, the Friends moved several hundred boxes of books; sales figures were not\nyet available.\nE.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Merrick was pleased with the recent issue as it had highlighted all the\nupcoming grand opening events. There will be little reminders of these events in each issue\nthat comes out prior to the new Main's opening. Merrick cited issues that arose when\nprinting off the newsletter from its e-mail format, and Member Krongold advised her to\nspeak with Vertical Response's technical support team if the problems persist.\nBoard President Butter inquired if we had thought about what we would do once the new\nbuilding opens - will it still be called the \"Library Building Watch\"? Director Chisaki\nsuggested the possibility of having a contest to re-name the publication.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nOne patron suggested that senior citizens might get a little more time to keep borrowed\nmovies. Staff conferred, and the loan period for videocassettes will be extended from one to\nthree weeks, with the same period applying to music CD's beginning September 1.\nA patron request was made to increase the DVD collection for kids. Active selection of\nchildren's DVDs has been going on this past year, however, due to their popularity, the\ncollection saw much damage and loss over the first month. The collection has now been\nincreased to about 200 titles at the Main and each branch will receive about 100 new titles to\ncoincide with the grand opening of the new building.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nAudience member Marc Lambert asked what was happening on the appointment of the new SAB\nrepresentative to BALIS. Director Chisaki explained the situation that occurred with the Council\nand indicated that a decision on how to proceed with the appointment was now awaiting the City\nAttorney's office direction. BALIS will not meet again until September, and Chisaki plans to meet\nwith prospective SAB representative Rebecca Kozak after returning from vacation.\nAudience member Li Volin asked why the Library Board Meeting Agendas were not being posted\non the website. Recording Secretary Merrick explained that since she had started in February 2006,\nshe had been actively taking the steps to post the agendas, although there had been a bit of a problem\nwith the Web Administrator, Infolane, following through on their end. Merrick has great hopes that\nthis problem has been resolved, and that the agendas will appear on a regular and timely basis.", "path": "LibraryBoard/2006-08-09.pdf"}
{"body": "LibraryBoard", "date": "2006-08-09", "page": 5, "text": "Page 5 of 6\nMinutes of the\nLibrary Board Meeting\nAugust 9, 2006\nBoard Member Schoenrock inquired if there was a goal to post the meeting minutes to the website as\nwell. Merrick responded that it hadn't been discussed previously, but there should be no problem in\ndoing SO. Board President Butter asked Recording Secretary Merrick to begin posting the minutes\nonce they had received the Board's approval. Merrick promised to start this practice immediately.\nLIBRARY BOARD COMMUNICATIONS\nNone.\nDIRECTOR'S COMMENTS\nDirector Chisaki passed around pictures she had taken on a recent tour of the new facility. A request\nwas made to put some of the pictures up on the website. Chisaki indicated that she was going to do\nthat but the software she had to use to make thumbnails was on her home computer, and she had\ntrouble accessing the program. Chisaki indicated that Recording Secretary Merrick was evaluating\nsome photo-editing software she had purchased for her home computer, and would offer her opinion\non ease of use, functionality, etc.\nThe date for installation of the exterior medallions, Cadence of the Water, is set for August 18-22.\nThe interior mural, Oracle of the Tree, will start installation August 23, and take 5 days to complete.\nWhen we move our telephone and servers over to the new Main on September 25, telephone and\ninternet access at all three location will go down. We don't know how long it will take AT&T to\nbring our servers back up, so we have put a message on the webpage and started doing handouts to\nthe public announcing this temporary interruption of service. During this process, we will be\ninstalling wireless access at both the branches, so during the month of October when the Main is\nclosed, patrons will have full service at the branch locations.\nDirector Chisaki said that discussions should start on getting the public's input for making branch\nimprovements, and she cited several items on branch Supervisor Arta Benzie-Youssef's \"wish list\".\nFurther discussion was tabled by Board President Butter, as she requested that the topic be put on the\nnext meeting's agenda.\nChisaki will be on vacation through August 20, returning on Monday, August 21. Board President\nButter congratulated Chisaki on her appointment to Library Director, and expressed her pleasure at\ncontinuing to work with her for years to come. Chisaki stated that she had promised City Manager\nDebra Kurita that she would stay on as Director for the next 7-10 years.", "path": "LibraryBoard/2006-08-09.pdf"}
{"body": "LibraryBoard", "date": "2006-08-09", "page": 6, "text": "Page 6 of 6\nMinutes of the\nLibrary Board Meeting\nAugust 9, 2006\nADJOURNMENT\nBoard President Butter called for a motion to adjourn the meeting at 8:52 p.m. Board Member\nMitchell so moved, Vice President Belikove seconded the motion, and it was carried by a 5-0 vote.\nRespectfully submitted,\nJane Chisaki\nLibrary Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2006-08-09.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 1, "text": "TERNA\nRATED\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nSEPTEMBER 13, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nKaren Butter, President\nRuth Belikove, Vice President\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nAbsent:\nLeslie Krongold, Board Member\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the month of\nSeptember 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of August 9, 2006. Approved.\nC.\n*Library Services Report for the month of July 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by fund)\nthrough August 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nPresident Butter asked Director Chisaki if she thought the statistics moving forward would be more\nstable. Chisaki was fairly certain the numbers will look a lot more consistent now. With the closure\nof the Interim Main during October, and the opening of the New Main in November, numbers will\nundoubtedly fluctuate, but should re-stabilize towards year-end. The statistics are put together on a\nfiscal-year basis, and an annual report was promised by Director Chisaki at a future, possibly\nNovember or December, board meeting.\nBoard Member Mitchell inquired about a negative number on the Division Expenditure Status\nReport in the category of Machinery & Equipment. The IT Department has encumbered some funds\nin this category for PC and related acquisitions for the new building. These monies should have\nbeen drawn from the construction fund, so account numbers may have been miscoded. Numbers\nwill be double-checked by staff, and adjusted as necessary.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 2, "text": "Page 2 of 6\nMinutes of the\nLibrary Board Meeting\nSeptember 13, 2006\nPresident Butter asked for a motion to approve the Consent Calendar as presented. Vice President\nBelikove so moved; Board Member Schoenrock seconded the motion which carried by a 4-0\nunanimous vote.\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System - Update (J. Chisaki)\nThe collection is over 95% complete at this stage. Approximately 12,000 items remain to be\ntagged - this includes items in circulation. Most of these materials are magazines at the\nMain Library; tagging will only be done on 2006 issues. These will be tagged as they are\nchecked out at the Circulation Desk, and will be a very quick process, 30 seconds or less.\nThe Opening Day collection will come pre-tagged, so it can go right from the box to the\nshelf. The total size of the Opening Day Collection is a little over 10,000 items.\nVice President Belikove asked how early orders can be made for new releases. Director\nChisaki indicated that orders can be placed up to six months before the scheduled release\ndate of a publication, so the book selectors really need to stay on top of things.\nPresident Butter mentioned statistics that had been prepared in a needs assessment study\npreviously. Volumes were compared to City population size, and Butter asked if a similar\nreport could be produced. Director Chisaki was happy to provide this information, however,\nasked that it be held off until the November meeting as statistics were already packed for the\nmove. Board President Butter agreed to the request.\nB.\nMeeting Room Use in New Main Library (J. Chisaki)\nDirector Chisaki started out by reading the additions and changes she had made to the\nprevious draft. She also presented an application for the Board's review. Some discussion\nwas held on the changes, and Board President Butter suggested that the board approve the\npolicy with a side note to review it every 6 months. Board Member Mitchell moved that the\nmeeting room use policy be approved with the understanding it would be reviewed after 6\nmonths, Vice President Belikove seconded the motion, and it was carried by a 4-0 vote.\nNEW BUSINESS\nA.\nGrand Opening Activities (J. Chisaki)\nThe Grand Opening Committee is now meeting every other week. Bob Woods is designing\nthe program, invitation and the floor plan brochure that will have the locator maps on it. The\ninvitations will go out to a limited mailing list. Director Chisaki asked the Board to provide\nher names and addresses of people they would want to see included on this list.\nThere will be a street banner advertising the Gala, Grand Opening and Family Day events\ngoing up across Central at Oak Street the last two weeks in October.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 3, "text": "Page 3 of 6\nMinutes of the\nLibrary Board Meeting\nSeptember 13, 2006\nA flyer has been developed and will be used for various civic groups as a \"Save the Date\"\ntype of announcement. There is also something being prepared that will hopefully go out in\nthe Bank of Alameda and AP&T statements in their next mailings. Publicity packets are\nbeing put together that will go out to the regular news sources. A 16-page advertising\nsupplement being done by the Alameda Journal will be released on October 13th.\nPresident\nButter asked if there was something that could be put in the supplement to thank the citizens\nof Alameda for passing Measure O that made the building of the new library possible.\nDirector Chisaki indicated that the dedication plaque for the new building would be in two\npieces. The first, larger plaque would have City Council, Library Board, Library Director,\narchitect, construction manager and project manager names on it; the second, smaller plaque\nwould thank the Friends of the Library and Library 2000 for their hard work and the citizens\nof Alameda for passing Measure O by 78.3 percent. President Butter indicated a preference\nof seeing something in print, so Director Chisaki will check into getting something in the\nupcoming advertising supplement. This supplement will not only be in the Alameda Journal,\nit will also be in the Berkeley Voice, the Montclarion and the Piedmonter. The Library will\nget approximately 2,000 copies of the overrun as a giveaway.\nPresident Butter asked if the board would be able to tour the new building at their next\nmeeting in October. Director Chisaki will explore the possibility, and let the Board know\nwhen the October meeting packet goes out.\nDirector Chisaki continued listing Opening Day activities including who would be speaking\nat the event. Speeches will start at 11 a.m. and the ribbon cutting is expected at 12 noon.\nThere is an event photographer lined up who will take digital pictures and provide us a CD.\nThey are exploring whether AP&T or Comcast will film the event and provide a DVD for\narchiving and circulation purposes. Stan Bunger will be the emcee for the event and Kathy\nMoehring will sing the National Anthem and the Alameda song. The Chipman Cougar\nCadets drum corps will perform; there will be one large cake and a lot of cookies and juice\nfor the ribbon cutting day, kept back in the Caf\u00e9 and courtyard area; promotional handouts\nsuch as magnets and pens have been ordered, and stickers for the children; docents will be\nstationed strategically around the building. Traditionally, the architect, contractor and sub-\ncontractors send congratulatory flower arrangements - we have been told to expect about 20\narrangements.\nNovember 4th is Family Day, and entertainment will consist of a balloon sculptor who will\nalso do some walk-around magic; Jean Paul Val Jean, who is a one-man show as a juggler,\nmagician, contortionist and vaudevillian. Volunteers will take turns wearing a Wild Thing\ncostume and walking through the Library. Feelers are out for some type of cultural dance\ngroup - perhaps lion dancing; a Hip Hop group out of Oakland has been contacted to come\nand do about a 30 minute routine. Poetry will be read for about 1 1/2 to 2 hours by 6 or 7\ndifferent poets up by the fireplace on the second floor. Cookies and juice will be the only\nrefreshments served this day.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 4, "text": "Page 4 of 6\nMinutes of the\nLibrary Board Meeting\nSeptember 13, 2006\nB.\nAlameda Free Library Foundation (A. Mitchell)\nStarting in October, the Gala committee will be meeting every week. Ticket sales have been\nslow, but they are staring to pick up now. The Foundation has hopes that the Library Board\nMembers will attend; they have requested City Council members to purchase tickets as well.\nThe event will be heavy on hors d' oeuvres, which Director Chisaki has requested be kept\nback in the Caf\u00e9 area. There will possibly be music - Natasha Miller will walk the building\nwith Director Chisaki to check out the space. This will be an adult only event, although this\nis not stated anywhere. Wine will be served. The Foundation hopes this event will become\nan annual fundraiser. Posters for the event have been printed and are being distributed.\nDaisy's on Park Street and Needle in a Haystack on Webster Street are selling tickets; these\ncan also be purchased on-line or from an individual. Campaign brochures detailing donation\noptions have been printed and are being distributed around.\nDirector Chisaki brought out the Foundation's recommendation and mock-up for the donor\nwall, which will consist of brushed aluminum and cherry wood. These were sent to the\narchitect to look over that afternoon.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Skeen was not in attendance, so Director Chisaki gave a short report. The\nnext semi-annual book sale will be held on October 6, 7 and 8 at the O' Club on Alameda\nPoint. The Friends have been working on a new book bag, which will be unveiled at the\nbook sale. It will be sold for $12 to members and $15 to non-members.\nD.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Merrick apologized for not including the latest issue in the Board's\npacket which was released the last week of August. The Board verified that they all get the\nnewsletter via e-mail. The plan is to get a newsletter out at the end of every month; however,\nSeptember will be a challenge as the last week of the month there won't be any Internet\nconnection, and the newsletter is produced using an on-line service. The next issue will most\nlikely come out about mid-October, and will \"re-advertise\" all the upcoming events.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nA patron requested more James Patterson pocket books or more mystery authors in the\npocket book section. We are in the process of ordering more paperback books for the new\nLibrary, and will add this request to the list. Another patron enjoys the books on tape as they\nmake the commute better, but would like to see more contemporary selections. A large order\nwas recently placed and there will be plenty to choose from. Another request was for more\nStephen King and Dean Koontz books on CD as the patron loves to be frightened on the\nmorning commute. These authors were included in the large order that was recently placed.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 5, "text": "September 13, 2006\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nPrevious SAB Representative Marc Lambert asked if we had a new official SAB representative yet.\nPresident Butter indicated that this subject would be addressed under Director's Comments.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Mitchell stated that he had enjoyed reading the comments about Director Chisaki in\nthe news articles.\nDIRECTOR'S COMMENTS\nDirector Chisaki introduced Rebecca Kozak to the board as the new SAB Representative to BALIS.\nPrevious SAB Representative Lambert presented Ms. Kozak with a large informational binder to use\nin her new capacity. President Butter suggested that we standardize the appointment process so we\ndon't have the appointment problem in the future. Director Chisaki had been diligently working\nwith the City Manager's and City Attorney's offices to do just that. The staff report is now\nimminently clear that the appointment is done by resolution of Council. With prompting from\nPresident Butter, Ms. Kozak said she has worked with the Oakland Fire Department for 14 years.\nShe is also attending library school and is in her last semester. Ms. Kozak hopes to get a job as a\nLibrarian in a Public Library eventually. Being the SAB Representative will help her stay connected\nto the library world. Ms. Kozak has lived in Alameda for about 19 years. President Butter\nwelcomed Ms. Kozak warmly and expressed her delight that there is a new SAB Representative.\nDirector Chisaki spoke about the CALTAC Workshop and is seeking additional information on\nexactly what will be expected of the Library and the Friends if we are the host facility. The Friends\nhave declined to commit to the event yet because they also feel they need more information. Vice\nPresident Belikove inquired about when the next Legislative Day was being held; Marc Lambert\nstated that this event is usually held at the end of April.\nIn the February Board letter, Director Chisaki had mentioned AB 1234 which is Mandatory Ethics\ntraining for officials, local legislators, members of legislative bodies, etc. Director Chisaki will be\ndistributing a packet to the Board soon with details on the training. Two hours of ethics training will\nbe required every 2 years and it can be done on-line.\nVice President Belikove asked if there would be any glass cases in the new library. Director Chisaki\nresponded that there would not be.\nVice President Belikove then asked about the donations report included in the board packet, and\nwanted to know specifically if these gifts had gone directly to the Library. Most of these are small\ndonations from patrons who appreciate the Library's services they have received. These donation\namounts go straight to the Memorial Fund. The larger donation amount on the report was\na\nfinal\ndistribution from the Regina Stafford Trust. This amount is already in the construction budget for\nthe new Library.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-09-13", "page": 6, "text": "Page 6 of 6\nMinutes of the\nLibrary Board Meeting\nSeptember 13, 2006\nADJOURNMENT\nBoard President Butter called for a motion to adjourn the meeting at 8:37 p.m. Board Member\nMitchell so moved, Vice President Belikove seconded the motion, and it was carried by a 4-0 vote.\nRespectfully submitted,\nJane Chisaki\nLibrary Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2006-09-13.pdf"}
{"body": "LibraryBoard", "date": "2006-10-11", "page": 1, "text": "Chy\nOF\nRE\nRATER\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nOCTOBER 11, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:02 p.m.\nROLL CALL\nPresent:\nKaren Butter, President\nRuth Belikove, Vice President\nAlan Mitchell, Board Member\nLeslie Krongold, Board Member\nAbsent:\nMark Schoenrock, Board Member\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of October 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of September 13, 2006.\nApproved.\nC.\n*Library Services Report for the month of August 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by\nfund) through September 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nBoard Member Mitchell questioned the expenditures in Equipment Acquisition which put\nthe Library $16,000+ over budget in that account. Staff will re-direct the charges so they\nappear under the appropriate line item.\nPresident Butter inquired about bottled water services. Library Director Chisaki said the\nservice would not be continued for the Main Library once the move was complete, however,\nthe branches will continue the service due to their aging facilities.", "path": "LibraryBoard/2006-10-11.pdf"}
{"body": "LibraryBoard", "date": "2006-10-11", "page": 2, "text": "Page 2 of 7\nMinutes of the\nLibrary Board Meeting\nOctober 11, 2006\nPresident Butter also asked about an increase in the collection budget. Director Chisaki\nindicated that the Library had received a 2% increase. She had been hoping for more;\nhowever, because of staffing additions, the collection increase was low. Chisaki remarked\nthat when mid-year budget adjustments come around, there will be several areas she will\nrequest increases for. A lot of additional expenditures have arisen with the new building\nthat were unexpected. As an example, 6 new phone lines have been added to help monitor\nsecurity and AED equipment. Another concern will be the late billing received from the\nAlameda Unified School District for utilities charges. The Library will still be liable for\nseveral months' worth of charges later this year, perhaps into next year, depending on how\nthe billing cycle works out. The recent payment of $50,000 to AUSD for space rental will\ncarry us through the month of November; no further charges to this account are expected.\nBoard Member Mitchell mentioned an article he had read about a bomb planted at a library\nin Salt Lake City. Mitchell inquired as to whether we would have security monitoring\nequipment in the new library. Director Chisaki responded in the affirmative - there will be\nvideo cameras strategically placed around the building, and will show on monitors at the\nCirculation Desk. The cameras are not recorders, however.\nPresident Butter wanted to know how statistics would be calculated going forward due to\nthe changes occurring. Supervising Librarian David Hall is currently looking into how\nnumbers will be extracted from our new systems.\nPresident Butter asked about a payment that had been made to Tapes Unlimited, and was\nbilled to janitorial supplies. Recording Secretary Merrick explained that Tapes Unlimited is\nthe dba name for Alameda Office Supply. The City purchases both office and janitorial\nsupplies from this entity on a regular basis. Alameda Office Supply gives a 30% discount to\nthe City of Alameda.\nBoard President Butter asked for a motion to approve the Consent Calendar as presented.\nBoard Member Mitchell so moved; Board Member Krongold seconded the motion which\nwas carried by a 4-0 vote.\nUNFINISHED BUSINESS\nA.\nMaterials Security and Inventory System - Update (J. Chisaki)\nDirector Chisaki stated that the tagging process continues and is nearing completion.\nThe RFID gates arrived and have been installed. They were tested then de-mounted\nfor safety purposes. With all the contractors, equipment and opening day collection\nmovement going through the area, there was the real possibility of damage to the\ngates. The gates are also installed at the branches, but won't be operational until the\nMain goes live. The project is moving forward very well.", "path": "LibraryBoard/2006-10-11.pdf"}
{"body": "LibraryBoard", "date": "2006-10-11", "page": 3, "text": "Page 3 of 7\nMinutes of the\nLibrary Board Meeting\nOctober 11, 2006\nB.\nMeeting Room Use Policy - Final Review (J. Chisaki)\nDirector Chisaki sent out the room use policy in the board packet once again as the\nCity Attorney's office made some language changes and additions. President Butter\nasked about groups setting up and putting away chairs, etc. for their meetings.\nDirector Chisaki explained that depending on how large the group is might\ndetermine whether or not we would require them to do this. Mostly it would be for\ngroups that have some very specific idea on how they want things set-up.\nBoard Member Mitchell asked about item 13 regarding advertising or selling of\nproducts or services being prohibited. Director Chisaki explained that for instance,\nif you were giving a lecture and wanted to sell your book to a participant that would\nbe okay. However, you could not leave any books, business cards, etc. behind in the\nconference room - all items must be cleared away when leaving the room.\nBoard Member Krongold made an inquiry about the rooms that are non-reservable\n(the small study rooms). If you are using one of these rooms and you want it for a\nlonger period, you could stay in there as long as nobody else wants to use the room.\nThe Reference Desk will be in charge of the sign-ups for these rooms.\nBoard Member Butter asked about item 9 regarding decoration restrictions in the\nconference rooms. The language comes straight from Park & Recreation's room use\npolicy. The language will be revised slightly to direct meeting room patrons to use\npush pins on the tackable wall surfaces, and not use other wall surfaces.\nPresident Butter asked for a motion to accept the Meeting Room Use Policy with\nchanges. Board Member Mitchell so moved, Board Member Krongold seconded,\nand the motion was carried by a 4-0 vote.\nPresident Butter asked Director Chisaki to provide an update at the January 2007\nBoard Meeting and note any problems that have been encountered with meeting\nroom use. In six months, the Board will re-review the policy and make any\nnecessary changes.\nNEW BUSINESS\nA.\nBranch Library Report (A. Benzie-Youssef)\nSupervising Branch Librarian Arta Benzie-Youssef was in attendance to give the\nBoard an update on how the branches were coping during the closure of the Main\nLibrary. Benzie-Youssef first thanked the Board for inviting her to the meeting. She\nwent on reminding the Board of the two-week Main Library closure earlier in the\nyear when the RFID tagging process was underway. This was a good \"trial run\" for\nthe branches to see how they would do when the lengthier Main closure occurred.", "path": "LibraryBoard/2006-10-11.pdf"}
{"body": "LibraryBoard", "date": "2006-10-11", "page": 4, "text": "Page 4 of 7\nMinutes of the\nLibrary Board Meeting\nOctober 11, 2006\nDuring the March closure, circulation at the West End Branch increased by almost\n2,500 items over the same period last year, and at Bay Farm Island, over 1,300\nitems. Hours had not been extended, and it was quite rainy which tends to depress\ncirculation. During the current Main closure, West End hours were extended to\ninclude Sundays, 1:00-5:00, and Bay Farm is open on Fridays, 9:30-5:30. All Main\nLibrary reserves are being picked up at the West End, and all Main check-ins are\nbeing handled there as well.\nSome reference items are now at the West End - the Reference Department is sorely\nmissed. Lots of questions on local history, etc. are difficult to answer without them.\nAt the heart of the operation now are the Library Aides. They make sure everything\ngets back on the shelves quickly, and with increased circulation there is a lot more to\nthis. The Aides have also been doing a great job at keeping the shelves in order, and\nBenzie-Youssef is very pleased with this.\nThe biggest challenge for the branches is the lack of phones. More specifically, with\nthe Main being unreachable, it is very difficult to help with delinquent collections,\nobituaries, homebound items, etc.\nThe branches will pick up some extra staff now to help with the increased demand\nfor services. Between the two branches, there is a Library open 7 days a week.\nBenzie-Youssef suspects that after the new Main opens, it will be very quiet at the\nbranches, as everyone is so excited about the new building opening.\nB.\nAlameda Free Library Foundation (A. Mitchell)\nBoard Member Mitchell was very disappointed that there were not firmer plans in\nplace for the Gala. It was as if the Foundation was still trying to figure out what to\ndo. Director Chisaki said that is usually how the meetings go. They are now\nmeeting every week, and at last weeks meeting they were still going sideways. Part\nof the problem is there is no set agenda, and when they get off the subject being\ndiscussed, they don't come back to it.\nThe Foundation is halfway to their goal of selling 300 tickets. Now that the event is\ndrawing closer, ticket sales are picking up. Letters encouraging attendance have\ngone out to Board and Building Team Members, Department Heads and Council\nMembers. No comps are being offered, so everyone pays their own way. The\nFriday edition of the Alameda Journal is supposed to have an ad on the Gala and\ninformation on how to purchase tickets.\nThe banner advertising the Gala, Grand Opening and Family Day events will go up\nover Central the last two weeks of October. The supplement for the opening will", "path": "LibraryBoard/2006-10-11.pdf"}
{"body": "LibraryBoard", "date": "2006-10-11", "page": 5, "text": "Page 5 of 7\nMinutes of the\nLibrary Board Meeting\nOctober 11, 2006\ncome out on October 20th The invitations for the Grand Opening still aren't quite\ndone, however. The graphic designer has put together some really nice drafts, but\nthe invitations aren't at the printer yet. Foundation members will go into the Library\nright after the docent training on October 24th and put the shelf tags in place.\nThere have been donations of water, some wines and hors d' oeuvres from local\nrestaurants for the Gala. There will be music in four different areas in the building.\nThe architect, Tom Hacker, will be attending and he may be asked to speak. Yuki\nNagase, artist of the Oracle of the Tree behind the circulation desk, and the Cadence\nof the Water limestone medallions on the outside of the building, will be in\nattendance as well.\nAll the posters advertising the Gala have been distributed around town. There are\nplenty of bookmarks and pamphlets still available, which won't be any good after\nthe Gala event.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Molly Skeen was not in attendance for the meeting, so Director\nChisaki spoke in her place. The book sale the previous weekend at the O'Club\ngrossed $13,000. $8,000 came in on Friday night alone. It was a very nice turnout.\nThere were 100 boxes of children's books because two elementary schools weeded\ntheir collections. The Friends beautiful new book bags were on sale as well.\nD.\nLibrary Building Watch (M. Merrick)\nRecording Secretary reported that because of having no office equipment to speak of\ndue to the move, it wasn't possible to release an issue of the Library Building Watch.\nMerrick is hopeful, however, of getting one more issue out prior to the Gala and\nGrand Opening events, to make them fresh in people's minds.\nBoard Member Krongold suggested having something visible at the Gala so people\ncould sign up to receive the newsletter. Perhaps people could just drop a business\ncard if they were interested. Having some copies of previous issues displayed was\nalso suggested.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nDirector Chisaki indicated that there were no speak-outs this month from either the\nbranches or the Main Library prior to it closing.", "path": "LibraryBoard/2006-10-11.pdf"}
{"body": "LibraryBoard", "date": "2006-10-11", "page": 6, "text": "Page 6 of 7\nMinutes of the\nLibrary Board Meeting\nOctober 11, 2006\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nLi Volin was in the audience and mentioned that she went to the Independent Booksellers\nAssociation the prior weekend for an author signing. She brought along the new Friends\nbook bag and it was decided that it rated number two from the assortment that day. The\nonly bag scoring higher had pockets for a cell phone and water bottle on the outside.\nLIBRARY BOARD COMMUNICATIONS\nPresident Butter commented that she received information on The Hummingbird's Daughter\nbecause she was on the San Francisco Friends group mailing list. There was a nice\npamphlet describing how book clubs could participate, discussion questions, etc. Director\nChisaki said the \"One Book Program\" is definitely something she would like to see happen\nat the Alameda Free Library as well. There are generally events all year long relating to the\nbook that's being promoted, such as themed and cultural programs, etc. The Friends and\nFoundation have already expressed their interest in assisting with this endeavor. President\nButter said the Board would also be interested in participating in any way they could.\nPresident Butter requested that \"Selection of Art for the New Library\" be put on the agenda\nfor the November meeting.\nBoard Member Mitchell mentioned one library that had a swashbuckling theme for their\nreaders and it was very well received, probably due to the Pirates of the Caribbean movie\ncoming out at the time.\nDIRECTOR'S COMMENTS\nDirector Chisaki spoke about how well the building was coming along. It is the third day of\nthe collection move, so books can now be seen through the front window. The Library has\nnot experienced any problems with the moving company, Doubleday. Circulation\nSupervisor Laura Chaquette is the lead for the move, and deserves a lot of the credit for how\nsmoothly things are going. The staff furniture was delayed, which delays installation of\ncomputers and phones. The furniture did arrive and is being installed now. Everything\nseems to be right on schedule.\nThe invitations have not been delivered to the printer yet as the speaker list is still being\nfinalized. Director Chisaki was uncertain if she should speak herself. The board\nencouraged Chisaki to do so, perhaps at the end of the program to thank everyone for\ncoming out. Board Member Krongold said that it might be the first time the public in\ngeneral would see her, so she might want people to know who she is.\nBoard President Butter inquired if all board members would be attending the Grand\nOpening ceremony. The members present responded in the affirmative, and Director\nChisaki said that Member Schoenrock, who was absent, would be there as well.", "path": "LibraryBoard/2006-10-11.pdf"}
{"body": "LibraryBoard", "date": "2006-10-11", "page": 7, "text": "Page 7 of 7\nMinutes of the\nLibrary Board Meeting\nOctober 11, 2006\nADJOURNMENT\nBoard President Butter called for a motion to adjourn the meeting at 8:07 p.m. Board\nMember Mitchell so moved, Board Member Krongold seconded the motion, and it was\ncarried by a 3-0 vote. (Vice President Belikove left the meeting at 8:02 p.m.)\nThe next meeting of the Alameda Free Library Board will be held in the new Main Library.\nRespectfully submitted,\nJane Chisaki\nLibrary Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2006-10-11.pdf"}
{"body": "LibraryBoard", "date": "2006-11-08", "page": 1, "text": "CITY\nOF\nTERRA\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nNovember 8, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:00 p.m.\nROLL CALL\nPresent:\nKaren Butter, President\nRuth Belikove, Vice President\nAlan Mitchell, Board Member\nLeslie Krongold, Board Member\nMark Schoenrock, Board Member\nAbsent:\nNone\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of November 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of October 11, 2006.\nApproved.\nC.\n*Library Services Report for the month of September 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by\nfund) through October 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nBoard President Butter requested that Director Chisaki make a notation on the Library\nServices Report for the month of September 2006 which highlights the anomalies in the data\ndue to the Main Library closure. Director Chisaki will do so for future reference purposes.\nPresident Butter inquired about the space rental in the budget, and Director Chisaki\nconfirmed that there will be no more budget activity in that area.\nBoard President Butter asked for a motion to accept the Consent Calendar as presented.\nBoard Member Mitchell so moved; Vice President Belikove seconded the motion which\ncarried by a 5-0 vote.", "path": "LibraryBoard/2006-11-08.pdf"}
{"body": "LibraryBoard", "date": "2006-11-08", "page": 2, "text": "Page 2 of 6\nMinutes of the Alameda Free\nLibrary Board Meeting\nNovember 8, 2006\nUNFINISHED BUSINESS\nNone.\nNEW BUSINESS\nA.\nSelection of Art for the New Main Library (J. Chisaki)\nDirector Chisaki spoke about accepting donations of art for the public areas.\nGuidelines should be established first. A memo was circulated from J.S. May, the\nFoundation's fundraiser consultant, which helped formulate the plan for the Gala\nFundraiser. The opinion was, if someone makes an offer of a donation (an item as\nopposed to cash), apply these four questions as the criteria and if you respond yes to\neach question, the donation should be appropriate. Is there a need for the gift? Is\nthere a location for the proposed gift? Will the donor cover the full costs for the\nitem? In other words, if there are ongoing operational costs, would the endowment\nprovide support for these future expenses? Does the donor understand that the final\ndesign control exists with the projects leadership?\nBoard Member Krongold inquired if the Board would be asked to consider the gifts.\nDirector Chisaki welcomed this as she would not want to be the sole selection\nauthority. President Butter thought the questions were good; however, a process\nwould need to be established first. Member Schoenrock asked if there could be a\nspace reserved not for a gift, but for rotational purposes for local artists. Director\nChisaki stated she was going to ask the Alameda Museum if they had some items the\nLibrary could display on a rotational basis as well. Vice President Belikove believed\nit was important to consider the fact that the City has innumerable good artists who\nhave no venue. Belikove went on to say if you're going to select art it could be to\nour advantage to have someone who knows something about art to sit on the\ncommittee. The committee could consist of a mixture of board and community\nmembers as well as artists or an art consultant. Vice President Belikove said that\nmany museums lend art to be displayed and that the Oakland Museum might be an\nexcellent source. Board Member Krongold mentioned art security as a pertinent\nissue as well.\nPresident Butter asked Director Chisaki to contact some of the other libraries in the\narea and see what their policies might be in respect to public art display. This item\nwill be moved to unfinished business for more discussion at the December meeting.\nB.\nAlameda Free Library Foundation (A. Mitchell)\nBoard Member Mitchell expressed his concern prior to the Gala event, but was very\npleased at how it all came together in the end.\nBoard President Butter mentioned that she had talked to Jeptha Boone of the\nFoundation and requested that he come to the January meeting to give the Board an", "path": "LibraryBoard/2006-11-08.pdf"}
{"body": "LibraryBoard", "date": "2006-11-08", "page": 3, "text": "Page 3 of 6\nMinutes of the Alameda Free\nLibrary Board Meeting\nNovember 8, 2006\nupdate on donation status, etc. Director Chisaki indicated that Sylvia Kahn was now\nthe Foundation President, so she should probably be the one to speak to the Board.\nChisaki said that 346 tickets were sold for the Gala and $26,075 was collected.\nTotal expenses have not been calculated, so the final net figure is not yet available;\nthis will be disclosed at a future date. A lot of donations were made the night of the\nGala with the $100 shelves being the most popular item.\nBoard President Butter inquired as to how much of that money would go to the\nLibrary. Director Chisaki responded that it would build the endowment which in\nturn would be used for the Library when it had a future need.\nThe cleaning done before the Grand Opening was discussed; Director Chisaki said\nthe Foundation was only willing to pay half. The Library originally requested 1 day\nof professional cleaning and ended up getting 1/2 days for the same cost.\nThe Foundation would like to do an annual fundraising event at the Library, but\nDirector Chisaki explained to them now that the Library is open, there wouldn't be\nthe anticipation of the new building as a big draw. Additionally, there would not be\nan opportunity for day long set-up for the event; the Library is now open.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Skeen said there was a membership table set up for the first four\ndays the Library was open and was happy to report they signed up 41 new members.\nThese new volunteers were interested in helping with the book sales or in the Caf\u00e9.\nCaf\u00e9 planning is moving along - they had hoped to be open the past Monday,\nhowever, the refrigerator and microwave had not arrived yet. Hopefully, they will\nbe ready to open the Monday of Thanksgiving week. They have just enough people\nto cover the 12 shifts with 2 people each shift. The Friends would like to get a few\nmore people who would be willing to be available on-call. Per Member Krongold's\ninquiry, Feel Good Bakery will be the pastry supplier for the Caf\u00e9.\nD.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Merrick spoke about how busy things had been with preparing\nfor the Library opening. Getting the Library Building Watch \"out-the-door\" requires\nseveral hours of work and that big a chunk of time has just not been available.\nConsequently, no issue was released in October. No promises were made for a\nNovember issue either, as things are still moving along at a very brisk pace. By\nDecember, Merrick expects the Library to be a little more established, and things\nwill hopefully slow down a bit. The next issue that is released might include some\nsort of newsletter re-naming contest, as \"Library Building Watch\" is no longer so\nappropriate. Past issues may be displayed at the information desk with a sign-up\nsheet near-by to try to generate interest in receiving the newsletter.", "path": "LibraryBoard/2006-11-08.pdf"}
{"body": "LibraryBoard", "date": "2006-11-08", "page": 4, "text": "Page 4 of 6\nMinutes of the Alameda Free\nLibrary Board Meeting\nNovember 8, 2006\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nDirector Chisaki reported there had been no written speak-outs, but she has received\na lot of nice compliments as she walks through the building.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nAn audience member had several comments/observations about the new Library as follows:\nthe big windows fully-lighted at night may be a security issue if someone outside sees you\nand decides to follow you when you leave the building; a remedy for this might be to put the\nmagazine racks on wheels so they could be rolled in front of the windows at night. The\nchildren's area is right outside the Caf\u00e9 and they could watch you as you are eating which\ncould be disturbing. The lighted reading/work tables aren't lit all the way to the edges and\ngive off a glare. If you are sitting with your back to the computers they give off a magnetic\nfield and people don't want that. Board President Butter asked Director Chisaki to look into\nthese issues.\nLIBRARY BOARD COMMUNICATIONS\nVice President Belikove spoke about volunteers in the Library, questioning if there would\nbe a coordinator. Director Chisaki indicated that the Library would be recruiting for a full-\ntime Library Technician, and one of their primary responsibilities would be volunteer\ncoordination. Names and contact information of the people who gave their time at the\nopening events have been compiled and held on to for future volunteer opportunities. The\nLibrary is currently working on recruiting some high school students to come in and shelve\nbooks as the Library Aides can't keep up with the increased flow. The students could use\nthis opportunity to do their community service hours.\nVice President Belikove questioned the position of the Library Board in the community.\nShe would like to build some higher visibility thinking that some people don't even know\nthere is a Board. An example was given that at the Gala, other various groups were\nrepresented on the stairs when the speeches were made, but no Library Board members.\nBelikove would like to reposition the board as a significant part of the community. Director\nChisaki did not know who was going to speak until the day before the event. Admittedly, it\nwas not a well-done speaking ceremony. She felt there were a lot of people unrepresented.\nWhen community meetings are held to discuss branch improvements, Director Chisaki\nexpects the Board to take a big role in the decision-making process. Board Member\nKrongold brought up training the Board had received a couple years back on what their\nrole/goals should be. She will look for her notes from that. President Butter suggested the\nissue be agendized for broader discussion at the December meeting.\nBoard Member Mitchell said that since we' re not getting many complaints something must\nbe going right. Board Member Krongold said that in a class she takes, she has overhead\nmany positive comments herself from people that don't know she is a Library Board\nmember. President Butter congratulated Director Chisaki and her staff for their successes.", "path": "LibraryBoard/2006-11-08.pdf"}
{"body": "LibraryBoard", "date": "2006-11-08", "page": 5, "text": "Page 5 of 6\nMinutes of the Alameda Free\nLibrary Board Meeting\nNovember 8, 2006\nPresident Butter would like to formally recognize the Friends of the Library for all the work\nthey' ve done, perhaps as a resolution of appreciation. This could be prepared by the Board\nitself or perhaps by the City Council. The Board could ask the City Council to declare\nFriends of the Library Day. Director Chisaki said that in the last fiscal year, the Friends\nhave given the Library almost $100,000. Friends President Skeen will check to see when\ntheir anniversary is, and that might be an appropriate day to designate.\nDIRECTOR'S COMMENTS\nDirector Chisaki indicated that in the 4 1/2 hours the Library was open, slightly less than\n2,000 people came through the doors on Opening Day. Friday, almost 3,000 people came in\nand there were no special programs that day. A little more than 5,500 people came through\non Saturday, which was Family Day. From Sunday through just before the board meeting\nan additional 13,000+ people had visited the Library. 650 new applications for Library\ncards had been received. Director Chisaki is hoping for the daily door count at the Main\nLibrary to settle to about 1,200 people a day.\nThe book drop signage is not in place yet. Signs have been taped on the front door directing\npeople to put their items in the book drop on the wall, as opposed to bringing them inside to\nreturn them.\nEight different groups have been booked into our meeting spaces, and there are many more\nvying for their use. The Library is not prepared to allow room use during the hours we are\nnot open yet, as staff would have to work extra hours at night and also be the only one in the\nbuilding. The cost of an attendant is covered in the policy; the group using the room would\nbe required to pay $25 per hour. The attendant would probably be a Library Technician;\nthey would have to be responsible for checking the building, setting the alarm and locking\nup when the group was finished.\nThe CALTAC Workshop, the Alameda Youth Collaborative, the Alameda Lupus Group, the\nFriends and Foundation, the Mayor's Conference and Becker Media have all been booked\ninto the meeting rooms. The Alameda Art Association is also considering meeting here.\nBoard Member Krongold loved the wood rabbit sculpture in the children's area. Staff has\nbeen instructed to ensure there are always books on it, as it appears to be a staircase and the\nchildren are climbing all over it.\nHonora Murphy may be hosting a fundraiser to get the additional art pieces funded,\nincluding the standing bronze sculpture for the lobby area, and a trellis that would go on the\nwall in the children's area. Both these pieces are by artist Michael Carey, and have not been\ncommissioned yet.\nThe Board inquired about pictures taken at the dedication. There were a few photographers\npresent, not all of them invited. In fact, Director Chisaki has already received a CD of\npictures taken by a David Duffy - someone she did not know. The person that had been\ninvited to take digital pictures was Patrick Tracy, and he is supposed to send in a CD. Stan", "path": "LibraryBoard/2006-11-08.pdf"}
{"body": "LibraryBoard", "date": "2006-11-08", "page": 6, "text": "Page 6 of 6\nMinutes of the Alameda Free\nLibrary Board Meeting\nNovember 8, 2006\nBunger's brother, Craig Bunger, videoed the event, as did Frank Green from AP&T. He\nwill send Director Chisaki a DVD, and also broadcast the event on the AP&T Alameda\nchannel. Press releases had been sent to the Journal, the Sun, the Times Star, the Chronicle,\nseveral radio stations and all the television stations. It is unknown which of these groups\nactually showed up at the event. Stan Bunger gave a couple of plugs on KCBS in the\nmorning before the ceremony.\nBoard Member Mitchell complimented both Director Chisaki and Board President Butter\nfor the talks they gave. He thought they were excellent, succinct and to the point.\nDirector Chisaki mentioned that staff has worked incredibly hard to get the Library ready\nfor this opening, and once it opened, they had been real troopers. The long hours that have\nbeen put in, and the lack of complaints have been amazing. Vice President Belikove\ninquired if there was anything the Board could do to honor the staff. This will be given\nsome thought; suggestions are welcome. City Manager, Debra Kurita, will co-host a coffee\nand pastry event with Director Chisaki, to thank the staff for the successful opening as well.\nThe branch staff also deserves recognition for carrying the load while the Main Library was\nclosed, which was considerable.\nCommunity meetings for branch improvements will probably be scheduled to begin in late\nJanuary, once things are a little more settled. Councilmember Matarrese has a flyer out\nregarding this already, asking the community for ideas on what could be done to improve\nthe branches.\nADJOURNMENT\nBoard President Butter called for a motion to adjourn the meeting at 8:07 p.m. Board\nMember Mitchell SO moved, Board Member Krongold seconded the motion, and it was\ncarried by a 5-0 vote.\nRespectfully submitted,\nJane Chisaki\nLibrary Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2006-11-08.pdf"}
{"body": "LibraryBoard", "date": "2006-12-13", "page": 1, "text": "CITY OF\nTERKA\nORATEID\nMinutes of the\nALAMEDA FREE LIBRARY BOARD\nDECEMBER 13, 2006\nThe regular meeting of the Alameda Free Library Board was called to order at 7:05 p.m.\nROLL CALL\nPresent:\nKaren Butter, President\nRuth Belikove, Vice President\nLeslie Krongold, Board Member\nAlan Mitchell, Board Member\nMark Schoenrock, Board Member\nAbsent:\nNone\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of December 2006. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of November 8, 2006.\nApproved.\nC.\n*Library Services Report for the month of October 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2005-06 Library expenditures (by\nfund) through November 2006. Accepted.\nE.\nBills for ratification. Approved.\nBoard Member Schoenrock asked why our payments to Baker & Taylor for the Opening\nDay Collection only totaled $20,000. Actually, Baker & Taylor was paid on two different\ncheck registers during the month of November for a total payment of close to $65,000. The\nlibrary is still waiting for additional billings to come in for the Opening Day Collection.\nBoard President Butter asked for a motion to approve the Consent Calendar as presented.\nBoard Member Krongold so moved; Vice President Belikove seconded the motion which\ncarried by a 5-0 vote.", "path": "LibraryBoard/2006-12-13.pdf"}
{"body": "LibraryBoard", "date": "2006-12-13", "page": 2, "text": "Page 2 of 6\nMinutes of the\nAlameda Free Library Board Meeting\nDecember 13, 2006\nAt this point, Director Chisaki asked President Butter if the Board would consider going out\nof regular order to allow the Wood Museum to make their presentation. Butter agreed, and\nAUSD Representatives Paul Ruffino and Nancy Ely gave a brief Power Point display\nshowing past art pieces created by Wood Middle School history students in the 6th, 7th and\n8th grades. The students write a paper and put together a label for their art piece as well.\nLast year, over 250 students participated in the program.\nThe board as a whole was impressed and agreed that the Library would be happy to host the\nWood Museum in 2007. In the coming months, logistics will be worked out with AUSD.\nThe opening day reception for the Wood Museum will occur on April 23, 2007 in the large\nmeeting rooms at the Main Library.\nUNFINISHED BUSINESS\nA.\nArt Display Policy and Gifts of Art for the Main Library (J. Chisaki)\nDirector Chisaki had prepared a draft display policy, and inquired if the Board\nthought she was going in the right direction before she tackled writing up\nprocedures. Board Member Schoenrock asked if there should be a review process\nfor complaints either against an exhibit or about consideration for an exhibit. The\nappeal might start with the Library Art Exhibit Committee, then if not satisfied with\nthe outcome, move on to the Library Board, and then finally to the City Council as a\nlast alternative.\nExhibits being offered to the Library range from Bay Area photography, to sculpted\nmasks made out of feathers. A woman from the Frank Bette Center has come\nforward to be a volunteer curator if needed, and also has quite a bit of art that could\nbe displayed from local artists who now have no venue. The Library would really\nlike to showcase local art. There is one unlit display case in the living room area by\nthe fireplace, but it has yet to be utilized.\nOne challenge would be hanging things on the walls without causing damage. A\nsuggestion was made to mount wooden strips at ceiling level and drop a line down.\nThe Board agreed that a 5-person committee would be about the right size. The\ncommittee should have at least one Library employee, besides Director Chisaki, that\ncould represent her or at the very least, walk potential exhibitors around the building\nto show them the spaces available for their art.\nBefore being allowed to exhibit, the artist would have to sign a waiver that the\nLibrary would not be responsible for any damage or loss. Conversely, if the exhibit\ncaused damage to the building, the artist would be responsible for the repair cost.\nDirector Chisaki will return at the next meeting with procedures that go along with\nthe policy, and possibly an application the exhibitor would complete as a request.", "path": "LibraryBoard/2006-12-13.pdf"}
{"body": "LibraryBoard", "date": "2006-12-13", "page": 3, "text": "Page 3 of 6\nMinutes of the\nAlameda Free Library Board Meeting\nDecember 13, 2006\nB.\nFriends of the Library \"Day\" (J. Chisaki)\nDirector Chisaki found out it would be relatively easy to have the City Council\ndesignate a Friends of the Library day, week or perhaps month, by writing a\nresolution. This could be put on a City Council agenda under Special Orders of the\nDay, or if a party were planned, the Mayor would come and read the formal\nproclamation there. The board thought a Friends week might be appropriate with\nplanned activities going on such as celebrity book readings.\nFriends President Skeen said she would put together a committee to come up with\nsome ideas, and also plan an anniversary party which the Friends had wanted to do\nanyway around the end of March. Director Chisaki will write up the Council\nresolution for the Board's review.\nNEW BUSINESS\nA.\nPresentation on the Wood Museum (P. Ruffino and N. Ely)\nSee notes above on the presentation for the Wood Museum.\nB.\nLibrary Board's Visibility in the Community (J. Chisaki)\nDirector Chisaki asked for some direction from the Board on where they wanted her\nto go with this item. Board Member Krongold stated that she had been searching for\nmaterials from a strategic training session done previously, but hadn't come up with\nanything yet. When she locates her notes, she will pass them on to Director Chisaki\nwho can copy and release them in an upcoming board packet.\nVice President Belikove would like to see a big effort made to visit culturally diverse\ncommunities within the City, and talk to members about getting involved in library\nactivities such as story sessions. Director Chisaki indicated that after the first of the\nyear, there would be a series of Russian story readings taking place.\nBelikove mentioned having a resource list for people to refer to which would contain\nnames of people in the community with special talents to offer as well.\nC.\nAlameda Free Library Foundation (A. Mitchell)\nThere had not been a recent meeting so there was nothing to report. The Board\nasked how much money the Gala had raised; ticket sales took in over $20,000. A\npresentation by the Foundation is planned for the January Board meeting.\nA question arose on naming an area of the Library after Regina K. Stafford who left\na large bequest to help fund the building of the new Main Library. It was suggested\nthe large Community Meeting Rooms be re-named the Stafford rooms. All were in\nfavor, and it was discussed how to approach the Foundation with this idea. Because", "path": "LibraryBoard/2006-12-13.pdf"}
{"body": "LibraryBoard", "date": "2006-12-13", "page": 4, "text": "Page 4 of 6\nMinutes of the\nAlameda Free Library Board Meeting\nDecember 13, 2006\nthe money came to the Library, President Butter wondered why the naming decision\nlies with the Foundation and not with the Library Board. Director Chisaki was not\nsure how this came about, but believes the Library Board should take the initiative in\nthis instance. Director Chisaki will write a resolution for the Library Board to sign,\nand Board Member Mitchell can take it to the next Foundation meeting. The\nFoundation will be responsible for ordering and funding the signage.\nD.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Molly Skeen mentioned that their first author night in the new\nLibrary was on the schedule for the following evening. \"Unreleased Beatles Music\n& Film\" by rock historian Richie Unterberger will take place on Thursday,\nDecember 14th starting at 7:30 p.m.\nThe Caf\u00e9 is in its third open week and the Friends have been working through\nvarious operational issues. The biggest challenge is getting enough volunteers to\ncover all the shifts. The Friends are actively seeking a volunteer coordinator, and if\nthey can't find one soon, they may have to shut down until they are better prepared.\nGross sales are running between $60 and $120 a day.\nE.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Marsha Merrick reported that she was again unable to get an\nissue of the newsletter out. She cited an overwhelming workload in relation to the\nnew Library which is expected to lessen as time goes on, but hasn't happened yet. A\nDecember issue being released was considered unlikely as Merrick's vacation time\nwas coming at the end of the month.\nF.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nSeveral requests for clocks were made, and by the time of the current board meeting,\n5 clocks had been installed in various places around the building. Labels on DVDs\nand videos instruct patrons not to put them in the bookdrops, but policy has changed.\nStaff is removing these labels as quickly as possible. A request for a step stool at the\nself-checkout counter so children can reach the equipment was made. A stool will\nbe located and placed in that area. A recycle bin was requested for the print room.\nBins have been placed in each printer alcove.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nAudience member Marc Lambert asked for an update on the CALTAC workshop. Director\nChisaki responded there is no update as no new information had been received. The room\nhas been booked and we are awaiting direction. Lambert related a story about a group of\nyoungsters that were on the same bus as he was on the trip across town. They were all\nexcitedly talking about going to the Library.", "path": "LibraryBoard/2006-12-13.pdf"}
{"body": "LibraryBoard", "date": "2006-12-13", "page": 5, "text": "Page 5 of 6\nMinutes of the\nAlameda Free Library Board Meeting\nDecember 13, 2006\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Krongold does tutoring at the Library, and when she was waiting for her\nlearner one evening, there was a line of 5 or 6 people at the check-out desk. The self check-\nout stations were completely free, and Krongold asked if anyone in line would like to try\nusing them or if she could assist them if they were unfamiliar. The group met her with some\npretty frustrated looks, but one woman came over and said if she could figure it out she\nmight use them. Krongold was trying to help her, and felt that the woman clearly wasn't\nable to follow the instructions. She suggested that a display stand with some step by step\ninstructions might be helpful and would be happy to help set that up.\nBoard President Butter had just attended a Planning Board meeting that Monday night, and\nsuggested that \"Oral Communications, Non-Agenda\" be moved up on the regular Library\nBoard Meeting Agenda. This section gives audience members a chance to speak to the\nBoard on topics of interest to them. By moving the section up on the agenda, the public will\nnot have to sit through most of the meeting waiting for their chance to speak. Recording\nSecretary Merrick verified that \"Oral Communications, Non-Agenda\" would be placed on\nthe agenda directly after the Consent Calendar piece.\nButter then asked what was going to be done about the branches now. Director Chisaki is\nplanning some public meetings to take place after the New Year. If the Board agrees, there\nwill be two public meetings for the West End Branch, and two for the Bay Farm Island\nBranch. One of the meetings will be held right in each of the branch libraries, and the other\nmeetings would be held in a community meeting place, such as a church, closely located to\neach branch. Director Chisaki asked the board if they thought a Library Building Team, on\na smaller scale than the Main Library's Building Team, would be appropriate. President\nButter, who had been on this team, said it is a good concept because it enables you to bring\nin standpoints that are lacking in the Board, such as architectural expertise. A disadvantage\nfor the Board is that they might feel a little left out from some of the decision-making.\nDirector Chisaki also stated that the Recreation Commission would have to be involved if\nexpansion was planned for the Bay Farm Island branch, because it would impinge on\nLeydecker Park.\nPresident Butter asked Director Chisaki if they could sit down with Honora Murphy, who\nhad been the Chair of the Library Building Team, and get some input from her perspective.\nBoard Member Schoenrock suggested a scaled down team but with similar representation.\nHaving members of the public on the team would almost guarantee community enthusiasm.\nThere is about $2 million dollars available for branch improvements, plus whatever the\nFoundation and Friends can contribute. With other projects in town underway, such as the\ntheater and parking garage, it is unsure where the branch improvement would fall in the\nconstruction or renovation schedule.\nAfter more discussion had ensued, Director Chisaki suggested that the community meetings\nshould happen first so it could be seen in which direction the public wanted to go, and then\nmake committee or team plans accordingly. The Board agreed with this concept.", "path": "LibraryBoard/2006-12-13.pdf"}
{"body": "LibraryBoard", "date": "2006-12-13", "page": 6, "text": "Page 6 of 6\nMinutes of the\nAlameda Free Library Board Meeting\nDecember 13, 2006\nDIRECTOR'S COMMENTS\nThe three full-time positions, Supervising Librarian-Adult Services, Supervising Children's\nLibrarian, and Library Technician are all open right now and the filing period closes on\nFriday of the current week. There are 5, 6 and 2 applications respectively; however the\nHuman Resources Department speculates that more applications will come in right at the\ndeadline. The applications that have been turned in all seem to meet the minimum\nqualifications. One of the major duties of the Library Technician position will be coordinate\nLibrary volunteers. Part-time Aides, Technicians and Librarians will be hired after the full-\ntime positions are filled to help pick up the additional workload created by the size of the\nnew facility.\nMid-year budget adjustments are due at the end of the month, and the Library will be asking\nfor some significant increases as it is very expensive to live in the new building. Being the\nclosest public restroom to Park Street has taken a toll on the janitorial supply budget dollars.\nBob Haun's last day in the building is the following week, at which time he will be on\nvacation until the end of the year. He thanks the Board for their cooperation and patience\nthroughout the process and has enjoyed working with them. There are only five items left\non the contractor's punch list and they should be resolved very soon.\nStaff will have training with the Police Department at the end of the year so they can\neffectively deal with the behavior problems presented by the public in the Library.\nBoard Member Mitchell said that the new Library was mentioned in a Library Hotline issue.\nHe inquired about the date for the next Foundation meeting which Director Chisaki\nconfirmed. Mitchell also asked about the Ethics Training the Board was required to take.\nADJOURNMENT\nBoard President Butter called for a motion to adjourn the meeting at 9:00 p.m. Board\nMember Mitchell so moved, Board Member Krongold seconded the motion, and it was\ncarried by a 5-0 vote.\nRespectfully submitted,\nJane Chisaki\nLibrary Director and\nSecretary to the Library Board\nThis meeting's agenda was posted 72 hours in advance in accordance with the Brown Act.", "path": "LibraryBoard/2006-12-13.pdf"}
{"body": "LibraryBoard", "date": "2007-01-10", "page": 1, "text": "CITY\nOF\nTERRA\nMinutes of the\nALAMEDA FREE LIBRARY BOARD MEETING\nJanuary 10, 2007\nThe regular meeting of the Alameda Free Library Board was called to order at 7:04 p.m.\nROLL CALL\nPresent:\nKaren Butter, President\nAlan Mitchell, Board Member\nLeslie Krongold, Board Member\nMark Schoenrock, Board Member\nAbsent:\nRuth Belikove, Vice President\nStaff:\nJane Chisaki, Library Director\nMarsha Merrick, Recording Secretary\nCONSENT CALENDAR\nAn asterisk indicates items so enacted and adopted on the Consent Calendar.\nA.\n*Report from Library Director highlighting Library Department activities for the\nmonth of January 2007. Accepted.\nB.\n*Draft Minutes of the Regular Library Board meeting of December 13, 2006.\nApproved.\nC.\n*Library Services Report for the month of November 2006. Accepted.\nD.\n*Report from Finance Department reflecting FY 2006-07 Library expenditures (by\nfund) through December 2006. Accepted.\nE.\n*Bills for ratification. Approved.\nBoard Member Mitchell wondered what special program mentioned in the Library Services\nReport would have drawn over 5,500 people. Director Chisaki indicated the large number\nwas due in most part to the Family Day event.\nBoard President Butter questioned what was happening with the homework coaching.\nDirector Chisaki replied that the first orientation had been held that afternoon, and the\nprogram itself would start as it usually does in January. The school district had initially\nindicated they would not be able to continue the program because they didn't have the\nfunding, but had since found someone for the orientation sessions.", "path": "LibraryBoard/2007-01-10.pdf"}
{"body": "LibraryBoard", "date": "2007-01-10", "page": 2, "text": "Page 2 of 5\nMinutes of the Alameda Free\nLibrary Board Meeting\nJanuary 10, 2007\nBoard President Butter asked for a motion to approve the Consent Calendar as presented.\nBoard Member Mitchell so moved; Board Member Krongold seconded the motion which\ncarried by a 4-0 vote.\nORAL COMMUNICATIONS, NON-AGENDA (Public Comment)\nPresident Butter reminded the Board that this item had been moved up on the agenda so\nmembers of the public would have their chance to speak without having to sit through the\nentire meeting. There were no public members wishing to be heard.\nUNFINISHED BUSINESS\nA.\nArt Display Policy and Gifts of Art for the Main Library (J. Chisaki)\nDirector Chisaki spoke about the policy and application drafts. She had also drafted\na procedures form so people would know how to go about getting their art exhibited\nin the Library. There was a reconsideration form as well, which could be used if\nthere were any objections to decisions made by the Library regarding art displays, or\nperhaps some particular item contained in the Library's collection itself.\nSome discussion was held regarding location of art exhibits, and even though there\nare several spaces available within the Library, each has its own logistics issue.\nBoard Member Schoenrock commented that there was nothing mentioned about the\npossibility that staff members may have to move art pieces during the display period,\nand any liability that may result from that. Director Chisaki had definitely wanted\nthat in the policy herself, and will ensure language gets added to that effect.\nPer Member Mitchell's inquiry, the display period for an exhibit will be one month.\nThe Board asked to see the policy one more time with the additions and changes\nincluded, and would vote on adoption at the next board meeting.\nB.\nFriends of the Library \"Week\" (J. Chisaki)\nThe Friends anniversary date is March 25th. They will form a committee to come up\nwith ideas for activities similar to what had been done on Family Day. The events\nwill take place during the third week of March, with Saturday, March 24th hosting\nthe bulk of the activities. The Main Library has been the focal point for some time,\nso many of the programs will be held at the branch libraries. The large community\nmeeting rooms will be booked all day on March 24th for some of the special events.\nDirector Chisaki will write up a proclamation for the Board to review at the next\nmeeting. With their approval, it will then be presented to the City Council at their\nmeeting immediately preceding Saturday the 24th.", "path": "LibraryBoard/2007-01-10.pdf"}
{"body": "LibraryBoard", "date": "2007-01-10", "page": 3, "text": "Page 3 of 5\nMinutes of the Alameda Free\nLibrary Board Meeting\nJanuary 10, 2007\nNEW BUSINESS\nA.\nBranch Upgrades (K. Butter)\nBoard President Butter, Director Chisaki and Honora Murphy (Library Building\nTeam Chair) had talked about getting a process in place to follow prior to having\ncommunity meetings for branch upgrade suggestions. Butter and Chisaki could see\nthe value of moving forward with long-range planning first, and expressed that\ninterest to the Board. It was suggested that a consultant might be hired to help\nformulate a plan. Director Chisaki had asked the City's Finance Director if the\nMeasure O funds could be set aside in an interest bearing type of account while this\nplanning effort was made, and it seems a good possibility. After some discussion,\nPresident Butter asked for a motion to explore long-range planning and for Director\nChisaki to bring names of possible facilitators to the Board at the next meeting.\nBoard Member Schoenrock made the motion which was seconded by Board Member\nMitchell, and carried by a 4-0 vote. President Butter asked that this item be listed on\nthe next meeting's agenda.\nB.\nAlameda Free Library Foundation (A. Mitchell)\nBen Reyes, Foundation Vice President, and Luzanne Eng, Foundation Treasurer,\nwere in attendance to give a short presentation on the organizations fund-raising\nefforts. Their bank account stands at approximately $130,000. The Gala took in\n$28,000, with expenses running approximately $7,000, resulting in a net profit of\n$21,200. The Donor Wall, which is nearly completed, came in at $26,000. The\nFoundation's funds are presently in a non-interest bearing checking account. They\nwill meet with the Bank of Alameda soon to see what they can do about purchasing\nCDs and/or setting up a money market account. During the last two weeks of the\nyear, the Foundation took in approximately $25,000 in donations, which may have\nbeen due to tax write-offs.\nBoard President Butter read the resolution recommending the naming of the large\ncommunity meeting rooms after Regina K. Stafford, who had contributed heavily to\nthe costs of the new Main Library through her trust. The Board unanimously agreed\nwith the presented wording. Each member will sign the resolution, which will be\npresented to the Foundation by Board Member Mitchell at the next regular meeting.\nC.\nFriends of the Alameda Free Library (M. Skeen)\nFriends President Skeen indicated that Caf\u00e9 operations are going well, bringing in\n$60 - $100 daily. They appreciate the phone that was installed - it's been a great\nhelp. The one ongoing problem they have encountered is having enough volunteers\nto staff all the shifts. The Friends have a new member who is going to handle their\npublicity, with a primary focus on the Caf\u00e9. They hope this will bring in more\nvolunteers and clientele as well.", "path": "LibraryBoard/2007-01-10.pdf"}
{"body": "LibraryBoard", "date": "2007-01-10", "page": 4, "text": "Page 4 of 5\nMinutes of the Alameda Free\nLibrary Board Meeting\nJanuary 10, 2007\nD.\nLibrary Building Watch (M. Merrick)\nRecording Secretary Merrick confirmed the Library Building Watch to be on hiatus\ndue to an overwhelming workload. She advised the board that coordination of the\ncommunity meeting rooms was taking on a life of its own, and had become a huge\nconsumer of her time. Director Chisaki said that she will probably be reassigning\nthe newsletter once additional staffing is brought on board.\nE.\nPatron suggestions/comments (Speak-Outs) and Library Director's response.\nDirector Chisaki mentioned a letter that had gone to The Sun regarding pornography\non Library computers. The same person wrote a speak-out on the subject as well.\nChisaki read the speak-out and said she had already talked to the City Manager who\nin turn talked to City Council as they had received some calls on the subject. The\nspeak-out writer then sent Chisaki an e-mail inquiring about staff response to his\nconcern. Chisaki replied that it was not appropriate and apologized to the writer for\nhaving an unpleasant experience in the Library. He then asked Chisaki if she would\nmind him submitting her response to The Sun, and she agreed. That letter should be\nin print in the next weekly paper release.\nLIBRARY BOARD COMMUNICATIONS\nBoard Member Krongold said she was involved with some different groups in town that are\nsponsoring Rabbi Michael Lerner, a prolific writer and editor of Tikkun magazine. There is\nan event on February 10th for which Krongold would like to have a flyer posted in the\nLibrary. Director Chisaki gave her okay and the posting was given to Recording Secretary\nMerrick to handle.\nBoard Member Schoenrock spoke about the policy Director Chisaki would be drafting in\nregards to gifts to the Library. He would be more inclined to discourage gifts as it creates\nwhole other issues. After a couple of years of accepting gifts, you can't take more because\nthere's no space, how do you choose the gifts, or protect them once you have them. Board\nPresident Butter believes there would be some gifts you would definitely want, and to\ncompletely discourage them would not be good, so the policy would help to give the Library\nsome discretion on what would be accepted.\nBoard Member Krongold had found information on the Board Effectiveness Training done\npreviously, and copies were distributed to the Board for their review. This item will be\nlisted on the next meeting's agenda for discussion.\nDIRECTOR'S COMMENTS\nDirector Chisaki stated that interviews for the Supervising Librarians-Adult and Children's\nServices would be held the following week. It was a very strong applicant pool, and seven\ncandidates will be interviewed. The full-time Library Technician position received fourteen\nvery strong applications, and seven candidates will be interviewed for this position as well.", "path": "LibraryBoard/2007-01-10.pdf"}