{"body": "GolfCommission", "date": "2005-01-19", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, January 19, 2005\n1.\nCALL TO ORDER\nChair Sandr\u00e9 Swanson called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Sandr\u00e9 Swanson,\nVice Chair Tony Santare, Commissioner Anthony Corica and\nCommissioner Bob Wood. Absent: Secretary Betsy Gammell. Also\npresent were General Manager Dana Banke and Head Golf Professional\nMatt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of November 17, 2004 (December\nmeeting canceled).\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nDiscussion on Management Practice for Golf Complex Volunteer Marshal\nProgram.\nThe General Manager reported that the agenda item was the request of Chair\nSwanson to clarify the Chuck Corica Golf Complex marshal Program. The\nComplex currently has ten (10) Management Practices in place to explain various\npolicies. The Head Golf Professional contacted Bay Area golf courses to inquire\nabout the Marshal Programs and policies at their facilities to determine how they\ncompare to the program at the Chuck Corica Golf Complex. The General\nManager passed out the information packet containing a draft of the Management\nPractice on the Volunteer Marshal Work Program and the comparison policies\nfrom the other golf courses. The comparison shows that the marshal policies at\nthe Chuck Corica Golf Complex are comparable if not superior to those at other\ncourses. A marshal meeting was held in December to discuss the current policies.\nMike Winkenbach has been assigned to oversee the Marshal Program and has\nbeen marshaling the golf courses on the weekends to ensure that everything is", "path": "GolfCommission/2005-01-19.pdf"}
{"body": "GolfCommission", "date": "2005-01-19", "page": 2, "text": "going smoothly. Monday through Thursday the marshals are able to book a tee\ntime, while on the weekends and holidays they can play as business allows after\ntwilight. The questions were raised as how the number of marshals on our crew\ncompares with the other courses. The number of marshal's the Complex has is\ndetermined by the season and there are currently twenty-seven (27). During\n\"peak season\" more marshals are brought on. The marshals keep track of one\ngroups finishing time per hour in a log book in the Pro Shop to record the pace of\nplay. The marshals continually pass by the shop so it is not an inconvenience to\ndo SO. The introduction of the cart marshal was due to carts being taken by\ncustomers without paying. The cart marshals check the customer's receipts and\nwrite the starting times on the carts, which help to keep track of the pace of play.\n3-B\nUpdate on Golf Complex Clubhouse Capital Improvement Project (CIP).\nThe General Manager reported that back in November 2004 the design contract\napproval for the project was pulled off the City Council Agenda. The General\nManager has met with Interim City Manager, Bill Norton, to discuss the project.\nThe General Manager explained the drop in revenue over the past few years and\nthe problems getting approval for the project. The Interim City Manager is\nenthusiastic about the project and does understand the problems with the\ndeclining revenues. They discussed possibly scaling down the project to lower\nthe cost. They are planning to go and look at the clubhouse at Poplar Creek in\nSan Mateo, which was a very successful project, and not as expensive as most.\n3-C\nDiscussion on Practice Area for the Golf Complex Driving Range.\nThe General Manager reported that the Driving Range revenue has steadily\ndecreased since the opening of the Metropolitan in Oakland. The General\nManager has been considering placing a practice facility adjacent to the Driving\nRange. The thought is to use the first and ninth holes on the Mif Albright Course\nand redesign that course. The area would be lit up at night and a synthetic putting\ngreen placed in the area. The General Manager also met with a fencing contractor\nto get a bid on placing a windbreak behind the canopy section of the Driving\nRange and possibly some propane heaters for additional warmth. The idea is to\nkeep the Driving Range open longer hours and run specials in the evening. The\nGolf Commissioners mentioned that it would be beneficial to have plans for the\nidea and visit the area to get a better prospective of the plans. Another thought\nwas to allow the electric carts on the Mif Albright Course.\n4.\nORAL REPORTS\n4-A\nReport on maintenance activities of the Golf Course.\nThe report covered in the General Manager's report.\n4-B\nGolf Shop and Driving Range activities report by Head Golf Professional", "path": "GolfCommission/2005-01-19.pdf"}
{"body": "GolfCommission", "date": "2005-01-19", "page": 3, "text": "Matt Plumlee.\nThe Head Golf Professional reported that calling the tournament groups\nabout the Friday tournament rate of $39 has been beneficial and the\ngolf707 rounds are continuing to sell well.\n4-C\nGeneral Manager Dana Banke's report highlighting activities for the\nmonth at the Golf Complex.\nThe General Manager reported that the golf courses are very wet right\nnow. The Sand Channel Green Drainage System project done on #1 of the\nEarl Fry Course seems to be working well. The wooden benches were\nlooked at and will be replaced. The Complex is putting together a number\nof golf packages to help increase play. The staff is calling tournament\ngroups to encourage them to set up events on Fridays for a rate of $39.\nThe sale of annual passes is going very well. The cost of the passes are\n$850 for Seniors, $1,000 for Residents and $1,300 for the Non Resident\nwhich calculates to 10 months of monthly tickets. The Driving Range has\nnew debit card specials also, $120 for $100, $60 for $50 and $35 for $30.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nIt was reported that a dedication ceremony at the Complex would be held\nto honor J. D. Grady. Mr. Grady was a longtime golfer and the former\nMarshal Coordinator. The ceremony will be on January 28, 2005.\n5.\nCOMMISSIONERS' REPORTS\n5-A\nLong-Range Planning and Government Liaison, Chair Swanson.\nNo report given.\n5-B\nBuildings, Security, Albright Course and Driving Range, Secretary\nGammell.\nThe General Manager reported that the have been no current breaches in\nsecurity.\n5-C\nMaintenance Status of Golf Complex and Capital Improvements, Vice\nChair Santare.\nSecretary Santare reported that the Courses are still wet.\n5-D\nGolf Complex Financial Report, Commissioner Corica.\nCommissioner Corica reported that total revenue from golf on the three (3)", "path": "GolfCommission/2005-01-19.pdf"}
{"body": "GolfCommission", "date": "2005-01-19", "page": 4, "text": "courses was up 28% for the month of December 2004 as compared to\nDecember 2003, with play up by 12%. This is in spite of the severity of\nthe rain days during the month. For fiscal year 2004-2005, revenue and\nplay were down 10% as compared to fiscal year 2003-2004. Most Bay\nArea courses have experienced similar or larger declines in play. All\nancillary services were down from last December except Pro Shop Sales,\ncart rentals and lessons. The Golf Complex showed a loss for the month\nof $175,371 for the month and a net profit of $211,573 for the first half of\nfiscal year 2004/2005, down about $45,000 from the last fiscal year.\n5-E\nNew Clubhouse, Complex Entry and General Design and Construction\nIssues, Commissioner Wood.\nCommissioner Wood stated that the report was previously discussed.\n5-F\nGolf Complex Restaurant Report, Legends & Heroes.\nNone to report.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNone to report.\n7.\nOLD BUSINESS\nNone to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for November 2004 of\n$10,247 and $9,830 for December 2004. The year-to-date total is $92,011\nfor the fiscal year 2004/2005 to the General Fund.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 8:30 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.", "path": "GolfCommission/2005-01-19.pdf"}
{"body": "GolfCommission", "date": "2005-02-16", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, February 16, 2005\n1.\nCALL TO ORDER\nChair Sandr\u00e9 Swanson called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Sandr\u00e9 Swanson,\nVice Chair Tony Santare, Secretary Betsy Gammell, Commissioner\nAnthony Corica and Commissioner Bob Wood. Absent: None. Also\npresent were General Manager Dana Banke and Head Golf Professional\nMatt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of January 19, 2005\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nApproval of Management Practice for Golf Complex Volunteer Marshal Program\n(Action Item).\nThe item was tabled until the next regular meeting.\n3-B\nUpdate on Golf Complex Clubhouse Capital Improvement Project (CIP).\nThe General Manager reported that he has met with Interim City Manager, Bill\nNorton, to discuss the project. Back in November 2004 the approval of the\ncontract for design services for the project with the Dahlin Group was pulled off\nthe City Council Agenda. The possibility of purchasing the plans from the City of\nSan Mateo's Poplar Creek clubhouse have been discussed as a cost saving effort.\nThe building is smaller than originally desired for the Chuck Corica Golf\nComplex, although it is very functional and aesthetically pleasing. It would still\nbe advisable to have the Dahlin Group oversee the Master Plan for the project.\nThe General Manager has contacted the City of San Mateo and they are willing to\ndiscuss the purchase of the plans although no price has been determined and", "path": "GolfCommission/2005-02-16.pdf"}
{"body": "GolfCommission", "date": "2005-02-16", "page": 2, "text": "Dahlin Group who actually designed the clubhouse at Poplar Creek is still\ninterested in doing the Master Plan. Definite savings would be seen by\npurchasing the plans although other factors exist. The sites are different and that\nneeds to be taken into consideration. Minor changes would be made to the plans\nto give it originality and personalize it to the Chuck Corica Golf Complex, but to\nchange the plans too much would not take full advantage of purchasing the plans.\nThe purchase of the plans would also help with community support due to the fact\nthat the building is constructed and functioning removing the concern over how it\nwould look and function. The feasibility of the underground cart storage has been\nremoved from the plans due to the instability of the soil and the cost involved.\nThe General Manager has also been in contact with Bob Haun of the City of\nAlameda's Development Services Department. Mr. Haun is currently overseeing\nthe new library project and the General Manager is hopeful that he could be\nbrought on to help with the clubhouse project. The General Manager at Poplar\nCreek, Tim Heck has mentioned he is more than willing to meet with the Golf\nCommissioners and answer any construction questions they may have.\n3-C\nDiscussion on Practice Area for the Golf Complex Driving Range.\nThe General Manager reported that over the past month the Golf Commissioners\nhave gone out to the Driving Range and the Mif Albright Course to visualize the\npotential plans for a new practice area. Commissioner Wood drew up a design\nand gave it to the Golf Commission. He explained the plan is to use the first and\nninth holes on the Mif Albright Course and redesign that course. A new tee\nwould be placed east of the current 1st green and trees along the slough would be\nremoved to open up the area and the 2nd green would become the 1st green.\nA\nnew tee would be placed on #5 and that hole would be cut in half, the hole is\ncurrently 191 yards and represents the greatest hazard on the course. A new green\nwould be placed on #9 also and that hole would be shortened. The area would be\nlit up at night by redirecting lights at the Driving Range and a synthetic putting\ngreen placed in the area. The area would be able to be open at night, which is a\nfeature the competitors (Metropolitan and Monarch Bay) do not offer. Another\narea being researched is to place heaters above at least ten (10) of the covered\nstalls at the Driving Range. The General Manager has been in contact with a\nvendor that is responsible for setting up radiant heating elements at Driving\nRanges throughout the Pacific Northwest. The cost of the project is\napproximately $5,000. The concern was voiced that electric power was much\nmore expensive than natural gas and that should be considered. The desire is to\ncapture a nighttime clientele at the Driving Range and Practice Area. Another\nidea being considered was possibly building a family fun center on the par 3\ncourse, including a miniature golf course and batting cages. The City of Alameda\nhas no facility fulfilling these needs currently. Although through discussion, the\nGolf Commissioners voiced opposition to the idea. The revenue from these\nservices could pay the debt service on the new clubhouse project. The current\ntrend with stand-alone driving ranges across the nation is to incorporate these\nfeatures into their facilities to increase revenues. The suggestion was made to\nplace trees behind the covered hitting stalls to block the wind. The General", "path": "GolfCommission/2005-02-16.pdf"}
{"body": "GolfCommission", "date": "2005-02-16", "page": 3, "text": "All of the tee areas have been aerated and top seeded and should be in good shape\nfor the spring. The tee renovations will be done in house by the Maintenance\nDepartment.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional reported that the Pro Shop has been\nredesigned to make it more inviting for the customers and it flows better.\nThe large double doors behind the counter will now be open for customers", "path": "GolfCommission/2005-02-16.pdf"}
{"body": "GolfCommission", "date": "2005-02-16", "page": 4, "text": "and there will be three ways to enter.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nThe General Manager reported that the Golf Complex is working to\nimprove customer service in all areas. The reorganization of the Pro Shop\nand staff are being done to provide a friendlier atmosphere. Also reported\nwas that the Mayor has proposed an ordinance to increase the Golf\nCommission from five (5) members to seven (7) members. The ordinance\nwas approved by the City Council at their meeting last night. The\napproval still needs to go through another approval and then a 30-day\nwaiting period prior to the appointment of the new Golf Commissioners.\nThe meetings will need to be held in a larger area, possibly the City\nCouncil Chambers. The Senior Golf Club has about 120 members and\nheld a General Meeting this month, which was well attended. The Golf\nComplex is looking into additional advertising and is considering an ad in\nthe Japanese Yellow Pages and Golf Today magazine. Another\nadvertising avenue being sought is at SBC Park in San Francisco. The\nadvertising will be in a partnership with Poplar Creek Golf Course and\nwill be seen by 7 million people over the spring and summer. The cost for\nthe advertising is approximately $8,000 for the year.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that three groups are waiting to schedule tree\nplantings. Also reported was that the local television station that televises\nthe City Council meetings has the Golf Commission meeting listed at 7:30\npm not 7:00 pm. The General Manager will see that it is corrected.\n5.\nCOMMISSIONERS' REPORTS\n5-A\nLong-Range Planning and Government Liaison, Chair Swanson.\nChair Swanson stated that in reference to some of the long range plans\ndiscussed that the Chuck Corica Golf Complex is an institution and we\nneed to maintain the character of it. Customers may need to pay a bit\nmore to secure that experience. Chair Swanson also reported that he has\nmet with the Mayor and Interim City Manager and discussed having\nregular joint meetings between the City Council and Golf Commission to\ndiscuss issues and exchange ideas and information.\n5-B\nBuildings, Security, Albright Course and Driving Range, Secretary\nGammell.\nCommissioner Gammell reported that there was an incident on Sunday,\nFebruary 13, 2005. Between the hours of 5:30 am and 6:30 am an", "path": "GolfCommission/2005-02-16.pdf"}
{"body": "GolfCommission", "date": "2005-02-16", "page": 5, "text": "individual entered the maintenance yard on a bicycle and stole a pickup\ntruck and some tools. One of the maintenance works had left the keys in\nthe truck and since it was the weekend and a limited crew was working, no\none was in the yard. The vehicle stolen was a 1993 Ford pickup and a\npolice report was filed. The vehicle has not yet been found.\n5-C\nMaintenance Status of Golf Complex and Capital Improvements, Vice\nChair Santare.\nSecretary Santare stated that he is please with the schedule of work to be\ndone on the tees.\n5-D\nGolf Complex Financial Report, Commissioner Corica.\nCommissioner Corica reported that total revenue from golf on the three (3)\ncourses was down 31% for the month of January 2005 as compared to\nJanuary 2004, with play also down by 31%. The large decrease in play is\nin part due to the increase and severity of the rain days (14) during the\nmonth. For fiscal year 2004-2005, play is down 12% and revenue from\ngolf is down 3%, as compared to fiscal year 2003-2004. Most Bay Area\ncourses have experienced similar or larger declines in play. All ancillary\nservices were slightly below from last January with the exception of the\nsale of monthly and annual tickets. The Golf Complex showed a loss for\nthe month of $117,318 for the month and a net profit of $94,255 for the\nfirst seven months of fiscal year 2004/2005, down about $195,000 from\nthe last fiscal year. The City of Alameda has included a charge for Return\non Investment (ROI), which goes into the General Fund.\n5-E\nNew Clubhouse, Complex Entry and General Design and Construction\nIssues, Commissioner Wood.\nCommissioner Wood stated that the financial state of the Golf Complex\ncould very well delay the approval of the Clubhouse Project. The General\nManager stated that the Mayor, City Council and citizens really want to\nsee the project proceed. The project needs to be scaled down to fit into the\nbudget of the Golf Complex for the project to succeed. The additional\nimprovements bundled into the CIP could be done over time and not all at\nonce. The positive aspect is that the Golf Complex has been self sufficient\nfor many years and has a proven record of making money and paying its\nown way.\n5-F\nGolf Complex Restaurant Report, Legends & Heroes.\nNone to report.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)", "path": "GolfCommission/2005-02-16.pdf"}
{"body": "GolfCommission", "date": "2005-02-16", "page": 6, "text": "None to report.\n7.\nOLD BUSINESS\nNone to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for January 2005 of $7,483.\nThe year-to-date total is $99,494 for the fiscal year 2004/2005 to the\nGeneral Fund.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 8:45 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.", "path": "GolfCommission/2005-02-16.pdf"}
{"body": "GolfCommission", "date": "2005-03-16", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, March 16, 2005\n1.\nCALL TO ORDER\nChair Sandr\u00e9 Swanson called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Sandr\u00e9 Swanson,\nSecretary Betsy Gammell, Commissioner Anthony Corica and\nCommissioner Bob Wood. Absent: Vice Chair Tony Santare. Also\npresent were General Manager Dana Banke and Head Golf Professional\nMatt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of February 16, 2005\nItem added in 3-C, line 23.\nAlthough through discussion, the Golf Commissioners voiced opposition\nto the idea.\nThe Commission approved the addition and the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nApproval of Management Practice for Golf Complex Volunteer Marshal Program\n(Action Item).\nThe General Manager passed out the revised Draft Management Practice\nfor Golf Complex Volunteer Marshal Program to the Golf Commissioners.\nThe purpose of this management practice is to establish and clarify\nprocedures regarding Golf Complex volunteer marshal work hours,\nschedules, activities and benefit package. It is required that the Chuck\nCorica golf professional staff establishes peak and non peak seasonal work\nschedules and activities for the volunteer marshal force. Marshals will\nhelp the golf professional staff monitor and enforce the policies of the golf\ncourse such as, pace of play, checking for customer receipts and golf cart\netiquette. Marshals will work in the capacity as volunteers and services", "path": "GolfCommission/2005-03-16.pdf"}
{"body": "GolfCommission", "date": "2005-03-16", "page": 2, "text": "will be used for the best interest of the golf patrons and staff of the Chuck\nCorica Golf Complex. The schedule will be posted prior to each season;\nNovember through March and April through October. The seasonal\nschedule is subject to review annually. The number of marshals on staff\nwill vary depending on the needs of the business. Staffing will include a\ncart attendant, a tee marshal for each course, and at least one (1) roving\nmarshal for each course. Volunteer marshals shall work six (6) hours each\nweek November through March. Volunteer marshals shall work eight (8)\nhours each week April through October. Volunteer marshals shall sign the\nMarshal Shift Log Book at the start and end of each scheduled shift.\nVolunteer marshals shall make every attempt to arrive on time for their\nscheduled shift. It is the responsibility of the marshal to find a suitable\nreplacement when on leave. The work activities will include monitoring\nthe pace of play: Monday through Friday tee times before 9:00am, the\nround should be 4 hours or less, after 9:00am 4.5 hours or less. On\nSaturday, Sunday and Holidays tee times before 8:00am, the round should\nbe 4 hours or less, 8:00am - 11:00am, 4.5 hours or less, and after 11:00am\n5 hours or less. The marshal's are to record one (1) finishing time each\nhour in the pace-of-play logbook and enforce CCGC golf course and\nUSGA rules book policies regarding safe play and etiquette. Volunteer\nmarshals shall receive the following Golf Complex benefits, playing\nprivileges, including cart usage, Monday through Friday anytime. On\nSaturday, Sunday, and Holidays after 12:00pm and/or as business permits.\nPlaying privileges, including cart usage, will be allowed Saturday,\nSunday, and Holidays with a paid group. Mif Albright course and Driving\nRange privileges anytime as business permits (Limit 1 bucket per day).\nEmployee food discounts during scheduled work shifts. (Approval of\nL&H). A Pro shop discount of 20% on non-sale soft goods. Special\nOrders cost plus 5% with prior management approval. The suggestion\nwas made to have a contract with the volunteers stating what is expected\nof them and the benefits they are to receive. The Golf Commission\napproved the revised Management Practice for Golf Complex Volunteer\nMarshal Program unanimously.\n3-B\nUpdate on Golf Complex Clubhouse Capital Improvement Project (CIP).\nThe General Manager reported that he met with Acting City Manager, Bill Norton\nyesterday to discuss the project. The General Manager brought the layouts that\nCommissioner Wood prepared showing the Poplar Creek clubhouse design placed\nover the footprint of the current clubhouse at the Chuck Corica Golf Complex.\nThe layout shows what the design would look like and how it would function at\nthe Complex. No definite price has been determined to purchase the Poplar Creek\nclubhouse plans from the City of San Mateo. The General Manager also spoke\nwith the City of Alameda's Finance Director to discuss financing for the project\nand a potential timeline. A local accountant, John Ritchie, will be updating the\ngolf complex financials and developing a business plan for the new clubhouse", "path": "GolfCommission/2005-03-16.pdf"}
{"body": "GolfCommission", "date": "2005-03-16", "page": 3, "text": "showing what the Complex can afford for debt service. There has not yet been a\nproject manager assigned to the clubhouse project. Commissioner Wood\ndisplayed the layouts of the clubhouse that he prepared. The footprint for the\nComplex was taken from the aerial photo and a technical drawing of the Poplar\nCreek buildings were placed over the photo. Commissioner Wood then explained\nwhat the different areas of the buildings represent and how they would fit at the\nComplex. The design is two buildings separated by a breezeway. One building\nhouses the Pro Shop and offices, the other has the restaurant and banquet facility.\nThe banquet facility holds 169 patrons. The room can be divided into two rooms\nholding 106 and 53 patrons respectively. The banquet facility has a separate\nentrance. The total of both buildings is 11,800 square feet. Three different\nschemes were presented changing the placement of the buildings. In discussions\nwith the General Manager and staff at Poplar Creek it was discovered that some\nareas of the design could be better. They stated that the bar area should be\nseparated from the dining area, more storage is needed and the banquet facility\nshould be larger. The purpose of buying the plans for an existing building is to\nsave money on design services. The design services cost can run up to $600,000\nand the purchasing of the plans would be far less than that, but if you make\nconsiderable changes to the plans it is not practical. Any changes to the plans\ncome at a cost. The fact that the buildings have already been constructed makes it\neasier to estimate the cost then a design that is just on paper.\n3-C\nDiscussion on Practice Area for the Golf Complex Driving Range.\nThe General Manager reported that over the past few months the Golf\nCommissioners have gone out to the Driving Range and the Mif Albright Course\nto visualize the potential plans for a new practice area. Commissioner Wood\ndrew up a design and gave it to the Golf Commission last month. The plan is to\nuse the first and ninth greens on the Mif Albright Course and redesign that course.\nA new tee would be placed east of the current 1st green, trees along the slough\nwould be removed to open up the area and the 2nd green would become the 1st\ngreen. A new tee would be placed on #5 and that hole would be cut in half, the\nhole is currently 191 yards and represents the greatest hazard on the course. A\nnew green would be placed on #9 also and that hole would be shortened. The\narea would be lit up at night by redirecting lights at the Driving Range and a\nsynthetic putting green placed in the area. The area would be able to be open at\nnight, which is a feature the competitors (Metropolitan and Monarch Bay) do not\noffer. The Acting City Manager has instructed the Golf Complex to move ahead\nwith the plans and build the practice area.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional reported that he is currently interviewing", "path": "GolfCommission/2005-03-16.pdf"}
{"body": "GolfCommission", "date": "2005-03-16", "page": 4, "text": "potential new employees and volunteer marshals. A customer service\nprogram is being developed to help staff and enhance customer relations.\nNew promotions for the summer are being set up, including a twilight\nleague during the weekdays. New parts are on order for the back- up\nrange ball picker and staff is looking into purchasing a new unit. The\nquestion was raised concerning the area golf courses and the deals they are\noffering. The General Manager stated that we are developing our own\nspecials to compete. Additional advertising is being done for the summer,\nalso.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nThe General Manager reported that the staff at the Golf Complex is\nworking on advertising and promotion programs for the upcoming season.\nThe building of the practice area will enable the Driving Range to stay\nopen later and increase revenues. New benches have been ordered for the\ngolf courses. The benches are made of ironwood, which is very durable\nfor outdoor use.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that a tree ceremony would be held next month for\nBob Beretta, a former Men's Club and Commuter's Committee member.\nAlso noted, the benches on the Mif Albright Course are in need of\nreplacement and the fallen tree and leaning fence on the 8th tee of that\ncourse need attention. Mrs. Arnerich also mentioned that a group of\npeople are interested in donating a bench for the Complex. The concern is\nthat the bench be consistent with the new benches recently purchased.\nAlso, the Complex would not take responsibility for any vandalism that\nmay occur to the bench. The issue will be discussed at a later meeting.\n5.\nCOMMISSIONERSI REPORTS\n5-A\nLong-Range Planning and Government Liaison, Chair Swanson.\nChair Swanson reported that he has asked the General Manager to look\ninto the cost of adding grass to the hitting stalls at the Driving Range.\nSince the opening of the Metropolitan's grass driving range the revenue\ntotals have decreased. The Superintendent has spoken to the\nMetropolitan's superintendent about the maintenance problems with the\ngrass range.\n5-B\nBuildings, Security, Albright Course and Driving Range, Secretary\nGammell.", "path": "GolfCommission/2005-03-16.pdf"}
{"body": "GolfCommission", "date": "2005-03-16", "page": 5, "text": "Commissioner Gammell reported that there was an incident on the 6th hole\nof the Jack Clark Course where an errant golf ball struck a parked car.\nThe golfer was located and accepted responsibility for the incident. On\nthe Mif Albright Course there is also rusty old equipment near the 8th tee\nthat needs to be removed. The General Manager stated the material\nbelongs to the Recreation and Parks and he will request removal.\nImprovements are planned for the Driving Range building including\ncarpet cleaning, painting and replacement of the outside counter. It was\nmentioned that a new blind is needed for the counter window.\n5-C\nMaintenance Status of Golf Complex and Capital Improvements, Vice\nChair Santare.\nThe General Manager reported that the top priority Capital Improvement\nProject (CIP) is currently the Clubhouse Project. An additional CIP, the\nStorm Water Runoff Project has allocated $50,000 from the Public Works\nDepartment to develop a plan to improve the lakes and sloughs at the\nComplex. All of the other CIP's are currently deferred.\n5-D\nGolf Complex Financial Report, Commissioner Corica.\nCommissioner Corica reported that total revenue from golf on the three (3)\ncourses was down 13% for the month of February 2005 as compared to\nFebruary 2004, with play down by 12%. For fiscal year 2004-2005, play\nis down 12% and revenue from golf is down 4%, as compared to fiscal\nyear 2003-2004. Most Bay Area courses have experienced similar or\nlarger declines in play. All ancillary services were slightly below their\nrevenue from last February with the exception of the sale of monthly and\nannual tickets. The Golf Complex showed a loss for the month of $10,910\nfor the month and a net profit of $83,345 for the first eight months of\nfiscal year 2004/2005, down about $205,506 from the last fiscal year.\n5-E\nNew Clubhouse, Complex Entry and General Design and Construction\nIssues, Commissioner Wood.\nThe report was previously discussed.\n5-F\nGolf Complex Restaurant Report, Legends & Heroes.\nNone to report.\n6.\nORAL COMMUNICATIONS. NON AGENDA (Public Comment)\nNone to report.\n7.\nOLD BUSINESS", "path": "GolfCommission/2005-03-16.pdf"}
{"body": "GolfCommission", "date": "2005-03-16", "page": 6, "text": "None to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for February 2005 of $7,560.\nThe year-to-date total is $107,054 for the fiscal year 2004/2005 to the\nGeneral Fund.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 8:23 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.", "path": "GolfCommission/2005-03-16.pdf"}
{"body": "GolfCommission", "date": "2005-04-20", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nRevised 5/24/05\nWednesday, April 20, 2005\n1.\nCALL TO ORDER\nChair Sandr\u00e9 Swanson called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Sandr\u00e9 Swanson,\nVice Chair Tony Santare, Secretary Betsy Gammell and Commissioner\nAnthony Corica. Absent: Commissioner Bob Wood. Also present were\nGeneral Manager Dana Banke and Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of March 16, 2005\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nApproval of Management Practice for the Chuck Corica Golf Complex GUEST\nCustomer Service Program (Action Item).\nThe General Manager reported that over the years the customer service at\nthe Golf Complex has faltered. Management has been working on\na\nprogram to properly train employees and volunteer marshals in proper\ncustomer service skills. The GUEST program was developed at a bank\nthat Assistant Golf Professional Jeff Leong previously worked at and\nmanagement decided to implement and train employees using the formula.\nThe purpose of this management practice is to establish and clarify\nprocedures regarding the Golf Complex GUEST Customer Service\nProgram. It is required that Golf Complex Management establishes a customer\nservice standard that employees and volunteer marshals can use to provide our\ncustomers the highest quality golf experience. The Head Golf Professional\npassed out the Draft Management Practice for the Chuck Corica Golf\nComplex GUEST Customer Service Program and outlined the program.\nG - is for greeting the customer. Employees and volunteer marshals will\ngreet all customers with a friendly smile and a hello. U - is for using the\ncustomer's name. E - is for making eye contact with the customer. S - is", "path": "GolfCommission/2005-04-20.pdf"}
{"body": "GolfCommission", "date": "2005-04-20", "page": 2, "text": "for sales. Employees and volunteer marshals will promote all ancillary\ngoods, services, and special promotions available. T - is for THANK\nYOU. Employees and volunteer marshals will let the customers know that\nwe appreciate their business. Employees and volunteer marshals will be\nenergetic and enthusiastic at all times. Employee name badges must be\nworn at all times. Personal cell phones should be turned \"off\" during\nscheduled work shifts. Personal phone calls should be limited to\nemployee breaks, except for emergencies. Golf pro shop, Range pro shop,\nand volunteer marshals will wear light colored khaki pants and/or shorts,\nappropriate golf shirts and wind shirts or jackets, preferably of light\ncolors. Carts and Range crew will be allowed to wear blue jeans and/or\nshorts and \"plain\" tee shirts and jackets. Clothing should be clean and\nwrinkle free. No hats, except for those provided to the volunteer marshals.\nNo open toed shoes, tennis shoes are okay. All employees and volunteers\nshall abide by all City house rules and regulations. The suggestion was\nmade to have pictures of the General Manager and the Golf Commission\nin the Pro Shop with their names so that customers can identify them.\nAlso suggested was to have the same employee work on Thursdays when\nthe Ladies club plays to make it more personable. The Golf Commission\napproved the Management Practice for the Chuck Corica Golf Complex\nGUEST Customer Service Program unanimously.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional reported that he is currently interviewing\npotential new employees and volunteer marshals. During the interview he\nis paying special attention to the customer service skills portrayed by the\npotential employees and volunteers.\nThe\nnew\nweb\nsite,\nwww.golfinalameda.com is up and running and looks good. Many new\npromotions are in effect currently, they are Kid's play free with paid adult\ngreen fee Monday through Thursday anytime Friday through Sunday and\nHolidays after 1:00pm. The $25.00 Late Twilight special includes green\nfee and cart. The special is available everyday April through October after\n4:00pm November through March after 2:00pm. The Early Bird Special is\n$47.00 Fridays only and includes green fee, cart fee, range balls, and\nbreakfast or lunch at Legends & Heroes. The Friday special is $39.00\nFridays only and includes green fee, cart fee, and range balls. The Silver\nClub Senior Package is $42.00 for tournament groups only and is available\nMonday through Thursday, excluding Holidays. The package includes\ngreen fee, cart fee, range balls, and breakfast or lunch at Legends &\nHeroes. The package is $31.00 without carts. The \"Win Giants Tickets\"\npromotion allows customers to enter a drawing to win a pair of Giants\nbaseball tickets with each full price cart rental. Also, discounted range", "path": "GolfCommission/2005-04-20.pdf"}
{"body": "GolfCommission", "date": "2005-04-20", "page": 3, "text": "balls are available every day before 9:00am and after 7:00pm Monday\nthrough Friday, excluding Holidays.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nThe General Manager reported that the staff at the Golf Complex is\nworking on advertising and promotion programs for the upcoming season.\nThe building of the practice area will enable the Driving Range to stay\nopen later and increase revenues. New benches have been ordered for the\ngolf courses. The benches are made of ironwood, which is very durable\nfor outdoor use.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that a tree ceremony was last weekend for Bob\nBeretta, a former Men's Club and Commuter's Committee member. Two\ntrees were planted near the #9 green on the Jack Clark Course.\n5.\nCOMMISSIONERS' REPORTS\n5-A\nLong-Range Planning and Government Liaison, Chair Swanson.\nChair Swanson questioned whether it was in the Complex's best interest to\nleave the golf courses open when they are in such bad condition due to the\nwet weather. The General Manager stated that the courses are closed only\nwhen the conditions become dangerous for the customer. The fact is that\nsome customers want to play no matter what the conditions are. To avoid\ncustomer dissatisfaction the golf course starters need to inform the\ncustomer exactly what conditions they can expect. Over the wet season\nthere were a few complaints about the conditions and refunds were given.\nChair Swanson also suggested that the Complex look into blocking the\nfirst hour of tee times for walk ins, allowing customers without a tee time\nthe ability to play golf at the last minute. The General Manager will look\ninto the logistics of implementing the program.\n5-B\nBuildings, Security, Albright Course and Driving Range, Secretary\nGammell.\nCommissioner Gammell reported that security has been fine over the past\nmonth. The new benches on the Mif Albright Course look great and are a\nnice addition and the repairs to the Driving Range building have begun.\nThe General Manager stated that full club repair would be available at the\nrange by Shawn Shelby. Ken Jones has been hired at the Driving Range\nto help with hiring range personnel and promoting golf lessons.", "path": "GolfCommission/2005-04-20.pdf"}
{"body": "GolfCommission", "date": "2005-04-20", "page": 4, "text": "5-C\nMaintenance Status of Golf Complex and Capital Improvements, Vice\nChair Santare.\nVice Chair Santare reported that the two major Capital Improvement\nProjects (CIPs) are currently the Clubhouse project and the Urban Runoff\nproject. Also reported that the golf courses are in good shape with the\nexception of some dead areas of grass. The weeds have been removed\naround the water on #14 of the Earl Fry Course and it looks very nice.\n5-D\nGolf Complex Financial Report, Commissioner Corica.\nCommissioner Corica reported that total revenue from golf on the three (3)\ncourses was down 51% for the month of March 2005 as compared to\nMarch 2004, with play down by 49%. For fiscal year 2004-2005, play is\ndown 16% and revenue from golf is down 10%, as compared to fiscal year\n2003-2004. The high number of rain days for the month and fiscal year is\na contributing factor. All ancillary services were significantly below their\nrevenue from last March. The Golf Complex showed a loss for the month\nof $316,042 for the month and a loss of $232,697 for the first nine months\nof fiscal year 2004/2005, down about $500,000 from the last fiscal year.\n5-E\nNew Clubhouse, Complex Entry and General Design and Construction\nIssues, Commissioner Wood.\nThe General Manager reviewed that Commissioner Wood has taken the\nfootprint of the Poplar Creek Golf Course and placed it on the Chuck\nCorica Golf Complex footprint and the design fits very well. The City of\nAlameda is currently negotiating with the City of San Mateo on a price for\nthe plans. The General Manager also stated that he is working on getting a\nProject Manager from the Public Works Department as soon as possible.\nThe General Manager met with the Chief Financial Officer for the City of\nAlameda, Juelle Ann Boyer and Emily Wagner recently. Ms. Wagner is a\nfinancial advisor who has put together a number of financing packages for\nmunicipal golf courses. The meeting entailed discussions regarding the\ndeclining revenue at the Complex. Also scheduled to work on the project\nis local CPA John Richey who will be putting together projections to see\nhow much debt the Complex can afford. The plan is to present the\npackage to the Golf Commission in a few months and then forward it on to\nCity Council for approval. The suggestion was made to have another joint\nwork session with City Council prior to the approval recommendation.\nThe question was raised concerning the removal of the Fire Training\nTower at the entrance of the Golf Complex. The General Manager stated\nthe removal of the building is already being discussed with the Acting City\nManager.\n5-F\nGolf Complex Restaurant Report, Legends & Heroes.", "path": "GolfCommission/2005-04-20.pdf"}
{"body": "GolfCommission", "date": "2005-04-20", "page": 5, "text": "None to report.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nDave May, the Alameda Golf Club (AGC) liaison stated that he had a\nletter from the club to the Golf Commission that he read (see attached).\nChair Swanson thanked the AGC board and members for the letter and\nstated that the Golf Commission will respond to the questions in a letter.\nThe suggestion was made that the AGC board and members attend the\nGolf Commission meetings and receive and read the monthly minutes.\nAlso mentioned was the fact that the AGC has members on a waiting list\nand it would benefit the Complex if all potential members were allowed in\nthe club to increase play in tournaments. The membership would invite\nmore customers to call the Chuck Corica Golf Complex their home course.\nThe club allows 500 members and has 110 people currently on the waiting\nlist. The perception is that residents of Alameda cannot join the club in a\ntimely manner, yet there are members from out of town in the club.\n7.\nOLD BUSINESS\nNone to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for March 2005 of $6,438.\nThe year-to-date total is $113,492 for the fiscal year 2004/2005 to the\nGeneral Fund.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe General Manager announced that Jerry Berrow, employee and\nfounder of Junior Golf Resources is currently in a local convalescent home\nrecovering from surgery, our thoughts and prayers go out to him. Also the\nAlameda Elks Lodge will be celebrating its 100th year in 2006 and will be\nhosting a golf tournament at the Chuck Corica Golf Complex as part of the\nfestivities.\nThe meeting was adjourned at 8:40 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.", "path": "GolfCommission/2005-04-20.pdf"}
{"body": "GolfCommission", "date": "2005-05-18", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, May 18, 2005\n1.\nCALL TO ORDER\nChair Sandr\u00e9 Swanson called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Sandr\u00e9 Swanson,\nVice Chair Tony Santare, Secretary Betsy Gammell, Commissioner Ray\nGaul, Commissioner Jane Sullwold, Commissioner Bill Schmitz and\nCommissioner Bob Wood. Absent: None. Also present was Head Golf\nProfessional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of April 20, 2005\nThe following correction was made to the minutes:\nCommissioner Bob Wood was absent and not present as stated.\nThe Commission approved the minutes unanimously with the\naforementioned change.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nPresentation on Front Entrance Beautification by Commissioner Wood.\nEight years ago Commissioner Wood constructed a model of a potential\nplan to redesign the front entrance to the Chuck Corica Golf Complex.\nThe plan included renovation of the Fire Training Tower instead of\nremoving the structure. The General Manager met with the Acting City\nManager recently and the discussion concerned removing the tower. The\nActing City Manager would like the structure removed and the cost\nabsorbed by the Golf Complex. The question was raised why the Golf\nComplex is responsible for the price of the tower removal when the site\nhas been utilized by the Fire Department. The redesign consists of\nremoving or relocating many obstacles that are located in the area of the\nentrance. It was mentioned that there is a memorial flagpole and plaque", "path": "GolfCommission/2005-05-18.pdf"}
{"body": "GolfCommission", "date": "2005-05-18", "page": 2, "text": "located at the site, which should not be removed. The model shows two\nsemi circular walls at the entrance and additional foliage. The tower itself\nwould be stripped of the fire escapes and the windows would be covered.\nThe top of the tower would be peaked and possibly a clock tower installed.\nThe tower would act as a landmark for the Golf Complex. Any additions\nto the structure would necessitate a structural assessment of the building.\nThe problem with keeping the tower instead of tearing it down is that it\nwould be costly and would serve no purpose other than aesthetics. The\nquestion was raised as to the cost of tearing the structure down versus\nrenovating it. The General Manager has met with an environmental\ncompany to get an estimate on the cost of removal. Commissioner Wood\nwill research the funds needed to perform a cost analysis for the\nrenovation and retrofit of the structure. The Golf Commissioners agree\nthat although the entry is in need of beautification, the main priority for\nthe Golf Complex is the new clubhouse project and that is where their\nattention needs to be focused.\n4.\nORAL REPORTS\n4-A Golf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional welcomed the newly appointed Golf\nCommissioners, Ray Gaul, Jane Sullwold and Bill Schmitz. Chair\nSwanson suggested that a new division of labor for the Golf Commission\nmonthly reports be done, taking into consideration the interest of the\nCommissioners. Commissioner Gaul requested that the City of Alameda's\nordinance 2-9.4, regarding the Golf Commission's responsibilities be\nreviewed. The recommendation was made to place the item on the\nagenda. The Head Golf Professional reported that the Mif Albright\nCourse has been aerated and work has begun on the new short game\npractice area at the Driving Range. The new Golf Commissioners should\nmeet with the General Manager and take a tour of the site to better\nunderstand the plans. Staff has put together a maintenance schedule for\nthe Driving Range to assure that repairs and cleaning are done. A new\ngolf ball picker has been purchased and is working well. Staff is currently\nseeking quotes for the painting of the Driving Range buildings and the\nnew Club Repair Shop has opened and is a success. Employee Shawn\nShelby who formerly worked at the Alameda Golf Shop repairing clubs is\nrunning the shop. The demo clubs are being removed from the Pro Shop\nand placed at the Driving Range for customers to practice with on the\nrange. The parking lot has been patched and is scheduled to be re-striped\nin the next few weeks. The Commuter's Golf Tournament was a huge\nsuccess and the players commented on the excellent shape of the courses.\nMany new volunteer marshals have been brought on and the new marshal\ncoordinators, Mike Logan, Joe Crespin and Paul Mountain will be", "path": "GolfCommission/2005-05-18.pdf"}
{"body": "GolfCommission", "date": "2005-05-18", "page": 3, "text": "working with staff to organize and train the new volunteers. Also\nmentioned was that the old Junior Golf Resources container on Clubhouse\nMemorial Road has been removed.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nCovered in the Head Golf Professional's report.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that a tree ceremony is being held next weekend\nand mentioned that a number of trees on the right side of #13 on the Earl\nFry Course are dying and need to be replaced. Mrs. Arnerich also thanked\nthe players in the Commuter's Golf Tournament that donated their prize\ngift certificates to the Junior Golf Club.\n5.\nCOMMISSIONERS' REPORTS\n5-A\nLong-Range Planning and Government Liaison, Chair Swanson.\nReport previously discussed.\n5-B\nBuildings, Security, Albright Course and Driving Range, Secretary\nGammell.\nCommissioner Gammell reported that security has been fine over the past\nmonth and the Driving Range is doing well. Also reported was that the\nredesign of the Mif Albright Course looks good.\n5-C\nMaintenance Status of Golf Complex and Capital Improvements, Vice\nChair Santare.\nVice Chair Santare reported that the two major Capital Improvement\nProjects (CIPs) are currently the Clubhouse project and the Urban Runoff\nproject. Also reported was that the golf courses are in good shape with the\nexception of some dead areas of grass. The question was raised\nconcerning the Ladies tee on #14 of the Earl Fry Course and where it is\nsuppose to be. The Head Golf Professional stated that the tee is located at\nthe very front of the tee area before the water feature. The complaint was\nthat the tee is often on the other side of the water, in the area where the\nyellow (drop area) tees are.\n5-D\nGolf Complex Financial Report\nThe total revenue from golf on the three (3) courses was down 22% for the", "path": "GolfCommission/2005-05-18.pdf"}
{"body": "GolfCommission", "date": "2005-05-18", "page": 4, "text": "month of April 2005 as compared to April 2004, with play down by 35%.\nFor fiscal year 2004-2005, play is down 20% and revenue from golf is\ndown 11%, as compared to fiscal year 2003-2004. All ancillary services\nwere below their revenue from last April with the exception of lessons.\nThe Golf Complex showed a loss for the month of $58,010 due to a three\npay period month, which increased personnel expenditures by over\n$100,000. The first ten months of fiscal year 2004/2005 show a loss of\n$290,707. A contributing factor to this loss is the sixty-four (64) rain days\nto date compared to thirty-five (35) last year.\n5-E\nNew Clubhouse, Complex Entry and General Design and Construction\nIssues, Commissioner Wood.\nCommissioner Wood reiterated to the new Golf Commissioners that he\nhas taken the footprint of the Poplar Creek Golf Course and placed it on\nthe Chuck Corica Golf Complex footprint and the design fits very well.\nThe current buildings at the Complex are 10,500 square feet and the\nPoplar Creek design is 11,600 square feet, adding 1,100 square feet. The\nPoplar Creek banquet room is L-shaped and holds 169 patrons. The plans\nfor the original Chuck Corica Golf Complex rebuild called for a larger\ncapacity banquet room. It needs to be considered that if you change the\nplans that already exist there could be a significant cost, possibly out\nweighing the benefit of purchasing the plans. The City of Alameda is\ncurrently negotiating with the City of San Mateo on a price for the plans.\nThe purchase of the plans was an idea to save money and get the project\nmoving along. Financially to get the project done concessions may need\nto be made in the size of the banquet facility. The request was made to\nreceive a report on the cost of the plans. The question was asked\nconcerning the timeline for the project. The timeline is currently\ndependant on the new financial projections showing the debt that can be\nhandled by the Complex. The previously compiled data is no longer\naccurate. The suggestion was made to have another joint work session\nwith City Council prior to the approval recommendation.\n5-F\nGolf Complex Restaurant Report, Legends & Heroes.\nNone to report.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNone to report.\n7.\nOLD BUSINESS\nChair Swanson reported that a responsorial letter to the Alameda Golf\nClub's letter of last month has been completed and asked that the Golf", "path": "GolfCommission/2005-05-18.pdf"}
{"body": "GolfCommission", "date": "2005-05-18", "page": 5, "text": "Commissioners to review and approve it.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for April 2005 of $10,169.\nThe year-to-date total is $123,661 for the fiscal year 2004/2005 to the\nGeneral Fund.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 8:58 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.", "path": "GolfCommission/2005-05-18.pdf"}
{"body": "GolfCommission", "date": "2005-06-15", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, June 15, 2005\n1.\nCALL TO ORDER\nChair Sandr\u00e9 Swanson called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Sandr\u00e9 Swanson,\nVice Chair Tony Santare, Secretary Betsy Gammell, Commissioner Ray\nGaul, Commissioner Jane Sullwold, Commissioner Bill Schmitz and\nCommissioner Bob Wood. Absent: None. Also present were General\nManager Dana Banke and Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of May 18, 2005\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nDiscussion Regarding the Responsibilities of the Golf Commission per the City of\nAlameda's Ordinance 2-9.4.\nThe General Manager reported that the question was brought up at the last\nGolf Commission meeting regarding the role and responsibilities of the\nGolf Commissioners. The General Manager handed out a copy of the City\nof Alameda ordinance 2-9.4 that outlines the role of the Golf Commission.\nThe Golf Commissioners have been given the responsibility to review\npolicies regarding the Golf Complex and to make recommendations to the\nCity Council. In years past there have been problems with Golf\nCommissioners disciplining employees at the Complex. These concerns\nneed to be brought to the General Manager. An item not mentioned in the\nordinance was the term limits for the Golf Commission. The term of a\nGolf Commissioner cannot exceed two consecutive four-year terms. The\nthought is that it is a standard for all of the City of Alameda's Boards and\nCommissions and stated in another section of the City's Municipal Code.\nThe General Manager will get clarification on the matter.", "path": "GolfCommission/2005-06-15.pdf"}
{"body": "GolfCommission", "date": "2005-06-15", "page": 2, "text": "3-B\nMonthly Reporting Assignments for the Golf Commissioners.\nChair Swanson stated that that due to the increase in Golf Commissioner's the\ndecision was made to reassign the reporting duties for the monthly meetings.\nChair Swanson read the suggestions for the new Golf Commission assignments:\nSecretary Betsy Gammel-Marketing and Promotions\nCommissioner Ray Gaul-Financial Report\nVice Chair Tony Santare-Men's and Senior Club Liaison\nCommissioner Bill Schmitz-Golf Clubhouse Project\nCommissioner Jane Sullwold-Maintenance, Buildings, Security, Albright Course\nand Driving Range\nChair Sandr\u00e9 Swanson-Council and Government Liaison\nCommissioner Bob Wood-Front Entrance Beautification Project\nThe Commission approved the new assignments unanimously.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional stated that the busy golf season has arrived\nand many golf tournaments are scheduled. The East Bay Conversion and\nReinvestment Commission (EBCRC) Golf Tournament is scheduled for\nthis Friday and the East Bay Junior Golf Tournament will be held next\nMonday and Tuesday. The Alameda Chamber of Commerce held their\ntournament in May and it was a big success. Also upcoming is the\nWomen's Golf Club Invitational Golf Tournament on July 28, 2005. The\ntwilight leagues have been canceled due to a lack of interest. The leagues\nwill be revisited next year. The maintenance crew is sweeping the Driving\nRange regularly to keep the debris down.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nThe General Manager referred to questions brought at last month's\nmeeting. The tee sign on #14 of the Earl Fry Course has been put in place,\nalthough the sign is in the middle of the tee area and hard for the ladies to\nsee. The suggestion was made to plant more ice plant along the edges of\nthe lakes and sloughs. The General Manager reported that the sloughs and\nlakes fall under the Urban Runoff Capital Improvement Project (CIP).\nThe engineering firm of Moffett and Nichols has been hired to look at the\nsite and make suggestions to combat the erosion. Also mentioned was that\nthe trees on the right side of #13 of the Earl Fry Course are dead and it", "path": "GolfCommission/2005-06-15.pdf"}
{"body": "GolfCommission", "date": "2005-06-15", "page": 3, "text": "seems to be the small trees that are dying. The General Manager replied\nthat the Complex has always had problems with starter trees due to the\nreclaimed water quality. The suggestion was made to remove the dead\ntrees. The materials for the practice putting area have been on order for a\nfew months and the last time the General Manager spoke to the vendor he\nstated that he was not happy with the quality of the material after returning\nfrom an installation in Texas. The vendor is now suggesting that a\nmaterial needing topdressing be used. This is not the surface we wanted to\ninstall due to the fact that it gets compacted and tends to run faster than a\ngrass green. The management is now trying to renegotiate to find another\nproduct. The suggestion was made to put a grass green in the area. The\nparking lot is being striped this week. In reference to the fire tower at the\nentrance, it is anticipated that it will cost around $14,000 to have\na\nhazardous materials report done at the site. Bob Han of the Public Works\nDepartment has estimated that it could cost upwards of $100,000 to\nremove the tower. Commissioner Wood met with the Acting City\nManager to discuss the cleaning up of the building and integrating it into\nthe entrance. The area has many utilities housed at the site. The burden of\ncost for either removal or renovation of the tower will likely be placed on\nthe Golf Enterprise Fund after the land is conveyed to the Golf\nDepartment from the Fire Department. The question was asked if there\nwas any liability in keeping the building. The General Manager stated that\nthe building would not be inhabited and would basically be a monument to\nlook at. More research needs to be done to determine whether it is more\nfeasible to tear the building down or renovate it. The new bunker has been\nconstructed at the new practice area and the hope is to open the entire area\nonce the practice green is completed.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that a tree ceremony is being held for the\nWomen's 9-hole Club and another ceremony is planned for August.\n5.\nCOMMISSIONERS' REPORTS\n5-A\nLong-Range Planning and Government Liaison, Chair Swanson.\nChair Swanson reported that the cart paths on the #5 and #8 holes of the\nEarl Fry Course are in need of repair. The General Manager stated that\nthe plan for the cart path renovation was to have it done during the\nclubhouse construction. In the meantime the maintenance crew will make\nin house repairs filling holes and evening areas out.\n5-B\nBuildings, Security, Albright Course and Driving Range, Secretary\nGammell.", "path": "GolfCommission/2005-06-15.pdf"}
{"body": "GolfCommission", "date": "2005-06-15", "page": 4, "text": "Commissioner Gammell reported that security has been fine over the past\nmonth and the Driving Range is doing well. Also reported was that the\nbusiness at the Driving Range has picked up due to the good weather and\nthe cleaning at the range is a nice improvement.\n5-C\nMaintenance Status of Golf Complex and Capital Improvements, Vice\nChair Santare.\nNo report given.\n5-D\nGolf Complex Financial Report\nThe total revenue from golf on the three (3) courses was down 10.5% for\nthe month of May 2005 as compared to May 2004, with play down by\n14%. For fiscal year 2004-2005, play is down 19.7% and revenue from\ngolf is down 11%, as compared to fiscal year 2003-2004. All ancillary\nservices were below their revenue from last May with the exception of Pro\nShop sales and lessons. The Golf Complex showed a profit for the month\nof $91,453. The first eleven months of fiscal year 2004/2005 show a loss\nof $199,254. A contributing factor to this loss is the sixty-eight (68) rain\ndays to date compared to thirty-five (35) last fiscal year.\n5-E\nNew Clubhouse, Complex Entry and General Design and Construction\nIssues, Commissioner Wood.\nThe General Manager reported that there has been a lot of movement on\nthe Clubhouse Project. The General Manager met with the new project\nmanager, Dorene Soto who is a division manager at the City of Alameda's\nDevelopment Services Department. The General Manager also met with\nJohn Ritchie, the CPA who will be preparing the five-year financial\nprojection. Mr. Ritchie will put together the projection and different\nscenarios for increasing revenue and decreasing debt to pay for the project.\nOne scenario being reviewed is the possibility of reducing the amount of\nmoney the Golf Complex gives to the City of Alameda's General Fund.\nThe hope is to have all of the information packaged and brought to the\nGolf Commission soon. Some Golf Commissioners went over to Poplar\nCreek Golf Course to view the clubhouse and liked it very much.\nNegotiations are still ongoing with the City of San Mateo to purchase the\nplans of the Poplar Creek clubhouse. The original soils reports from the\nconstruction of the current clubhouse were located by Commissioner\nWood and will be very helpful in the new construction process.\n5-F\nGolf Complex Restaurant Report, Legends & Heroes.\nNone to report.", "path": "GolfCommission/2005-06-15.pdf"}
{"body": "GolfCommission", "date": "2005-06-15", "page": 5, "text": "6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nMrs. Arnerich mentioned that the 70th Annual East Bay Junior Golf\nTournament is being held on June 20 and 21. The tournament directors\nstill need volunteers to keep score for the 11 and under juniors if anyone is\ninterested.\n7.\nOLD BUSINESS\nNone to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for May 2005 of $16,526.\nThe year-to-date total is $140,187 for the fiscal year 2004/2005 to the\nGeneral Fund.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 8:05 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.", "path": "GolfCommission/2005-06-15.pdf"}
{"body": "GolfCommission", "date": "2005-07-20", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, July 20, 2005\n1.\nCALL TO ORDER\nVice Chair Tony Santare called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Vice Chair Tony Santare,\nSecretary Betsy Gammell, Commissioner Ray Gaul, Commissioner Bill\nSchmitz and Commissioner Bob Wood. Absent: Chair Sandr\u00e9 Swanson\nand Commissioner Jane Sullwold. Also present were General Manager\nDana Banke and Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of June 15, 2005\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional reported that the annual Chuck Corica Golf\nComplex \"Demo Day\" was held on July 16, 2004. Approximately\n$23,000 in sales were reported not counting items sold out of stock.\nEleven vendors participated in the event and it was huge success. The\nvendors need to be booked about six months ahead of time. It was\nmentioned that the straps on the pull carts need replacing. A compliment\nwas given to Golf Course starter Tommy Nickerson for exemplary\ncustomer service.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nThe General Manager reported that the Jack Clark Course was aerated last", "path": "GolfCommission/2005-07-20.pdf"}
{"body": "GolfCommission", "date": "2005-07-20", "page": 2, "text": "week and is healing well. The staff gave out two-for-one coupon, to\ntournament groups inconvenienced by the work being done, which seemed\nto make the situation better. The area of the new practice putting green\nhas been outlined and a survey of the underground utilities will be done\nthis week to eliminate any line breakage during the irrigation trenching.\nThe tree has been removed on #1 of the Mif Albright Course for the new\nhole and the new green on the new #3 hole was mowed out. The practice\narea will be opened as soon as possible and Alameda Power and Telecom\nhas been called to come out and redirect the lights. The Jack Clark Course\nirrigation pump's motor broke and has been repaired. The course suffered\nminor damage during the replacement period. A problem also occurred\nwith the Earl Fry Course pump and the repairs are being done. The new\nCity Manager, Debra Kurita is scheduled to begin on August 1 and is\nscheduling meetings with the various departments over the next few\nmonths. The General Manager, Chair Swanson, and Commissioner\nSchmitz have scheduled a meeting with the Mayor, New City Manager,\nand Assistant City Manager on August 16, 2005 to discuss the new\nclubhouse project. The General Manager complimented the Junior Golf\nClub on their organization running the tournaments. The club\nhas\npartnered with Junior Golf Resources to have the Junior Pro Shop open on\ntournament play days to distribute the golf equipment. The City Manager\nreceived a letter from Legends and Heroes requesting a meeting to discuss\ntheir contract. The comment was made that Legends and Heroes does not\nopen the snack shack on #9 of the Earl Fry Course until 9:30 am or 10:00\nam and it should be opened earlier. The question was raised whether the\ndead trees on #13 of the Earl Fry Course have been removed yet. The\nGeneral Manager stated that they have not been removed yet. The\nsuggestion was made to replace the garbage cans at the snack shack. The\nGeneral Manager stated that they have been replaced and the restrooms\nwere power washed. The General Manager also mentioned that he would\nbe on vacation starting tomorrow and returning on Monday, August 1.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nNo report given.\n5.\nCOMMISSIONERSI REPORTS\n5-A\nMarketing and Promotions, Secretary Gammell.\nSecretary Gammell gave an overview of the current marketing and\npromotions. The promotions include the Silver Club Senior Package,\nEarly Bird Package, Friday Monthly Ticket rate, Kids Play Free with a\npaid Adult, $25 Late Twilight rate, Two for One Green Fees for Affiliate\nClubs and Discounted Range Balls (morning & evening). Advertising\nincludes the new web site www.golfinalameda.com, an ad at SBC Park for", "path": "GolfCommission/2005-07-20.pdf"}
{"body": "GolfCommission", "date": "2005-07-20", "page": 3, "text": "the Giants games, Japan Telephone Guide Web Site, Golf 707 Internet\nSpecials and the Senior Golf Club upstart. The question was raised\nwhether a newspaper ad would be a good idea. The General Manager\nstated that the newspaper ads are very expensive. The question was raised\nregarding updating the web site. The General Manager replied that the\nsite designer, Infolane, is currently managing the web site. The staff needs\nto get training from the company to manage the site in-house. The\nsuggestion was made to continue to update the website and use it for\nadvertising because it will save money and people will use it look for\nspecials and information.\n5-B\nGolf Complex Financial Report, Commissioner Gaul\nCommissioner Gaul prepared a report outlining the complimentary pass\nplay at the Complex for fiscal year 2004/2005. Commissioner Gaul\nquestioned why the PGA/LPGA rounds averaged approximately 249 per\nmonth. The Head Golf Professional stated that the starters use that sku\ncode for all of the promotions. The Head Golf Professional will set up\nnew sku numbers for the promotions to better track the pass play. The\nHead Golf Professional will also do a report on how many rounds were\nbooked through Golf 707 for the last fiscal year.\n5-C\nMen's and Senior Club Liaison, Vice Chair Santare.\nVice Chair Santare reported that he was unable to attend the Senior Golf\nClub meeting this month but will be sure to attend both the Alameda Golf\nClub and the Senior Club meetings next month and report on both.\n5-D\nNew Clubhouse Project, Commissioner Schmitz.\nCommissioner Schmitz reported that the clubhouse project is moving\nforward. Commissioner Schmitz will be representing the Golf\nCommission at the meeting with the Mayor, City Manager and Assistant\nCity Manager on August 16, 2005. The hope is to have the financial report\nby John Ritchie completed for the meeting as well as a preliminary soil\nreport for the Chuck Corica Golf Complex site. It was stated that there are\nareas on the golf courses where the soil is very poor. Commissioner\nWood stated that the soil is generally bored and tested when the footprint\nof building is laid out and the weight bearing areas are designated.\n5-E\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nSecretary Gammell gave Commissioner Sullwold's report in her absence.\nShe reported that there are no security issues to report although there was\nan incident at the Driving Range when a customer's ball struck the canopy", "path": "GolfCommission/2005-07-20.pdf"}
{"body": "GolfCommission", "date": "2005-07-20", "page": 4, "text": "and it hit another customer. The injured party requested 911 be called and\nwas taken to the hospital.\n5-F\nCity Council and Government Liaison, Chair Swanson.\nNo report due to absence.\n5-G\nFront Entrance Beautification Project, Commissioner Wood.\nCommissioner Wood reported that he and the General Manager toured the\nfire tower recently and it seemed reasonably clean. The Fire Department\nstill has items stored in the building. The doublewide trailer adjacent to\nthe building appears to be easily removed and possibly sold for salvage.\nThere are no interior walls inside the structure so you can see the studs and\nconstruction of the walls. Commissioner Wood also made a presentation\nto the Alameda Golf Club outlining his plans for the structure. It has been\ndetermined that the building will not be habitable and only stand as a\nmonument. Commissioner Wood met with Greg McFann of the City of\nAlameda's Planning Department and Mr. McFann is going to research\nwhat needs to be done to repair the structure.\n5-H\nGolf Complex Restaurant Report, Legends & Heroes.\nNone to report.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNone to report.\n7.\nOLD BUSINESS\nNone to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for June 2005 of $16,638.\nThe year-to-date total is $156,825 for the fiscal year 2004/2005 to the\nGeneral Fund.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 8:55 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.", "path": "GolfCommission/2005-07-20.pdf"}
{"body": "GolfCommission", "date": "2005-08-17", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nRevised 10/10/05\nWednesday, August 17, 2005\n1.\nCALL TO ORDER\nVice Chair Tony Santare called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Sandr\u00e9 Swanson,\nVice Chair Tony Santare, Secretary Betsy Gammell, Commissioner Ray\nGaul, Commissioner Bill Schmitz and Commissioner Jane Sullwold.\nAbsent: Commissioner Bob Wood. Also present were General Manager\nDana Banke and Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of July 20, 2005\nThe following correction was made:\nItem 1- - Vice Chair Santare called the meeting to order in Chair Swanson's\nabsence.\nThe Commission approved the minutes unanimously with the\naforementioned changes.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nApproval of the Golf Complex Policy Board. (Action Item)\nThe General Manager stated that the policy board was originally slated as an\nAction Item although not enough review has been done so it will be a discussion\nitem only. The Complex has had policy boards over the years on the first tee of\nthe courses. The current policy board on the Mif Albright Course reads as\nfollows:\n1. All players must check-in at the Pro Shop before starting play.\n2. No coolers! Outside food and beverage is not permitted. Please use the golf\ncourse restaurant facility.", "path": "GolfCommission/2005-08-17.pdf"}
{"body": "GolfCommission", "date": "2005-08-17", "page": 2, "text": "3. Proper golf attire required. No tank tops or cut-off shorts.\n4. Golf or tennis shoes only.\n5. No fivesomes allowed.\n6. No spectators under 12 years old allowed.\n7. Please play \"ready\" golf.\nThe following are revisions for consideration:\n1. All players and spectators must check-in at the Pro Shop before starting play.\n2. WARNING! Do not enter water hazards or sloughs.\n3. AED Medical Response units are located at EF #9, JC #5, Pro Shop and\nDriving Range buildings.\n4. No coolers! Outside food and beverage is not permitted. Please use the Golf\nComplex restaurant facility.\n5. Appropriate attire required.\n6. Golf or tennis shoes only. No multi-purpose athletic cleats allowed.\n7. Observe all \"Pace of Play\" rules. Please stay within one shot of the group\ndirectly ahead of you.\n8. Please play \"ready\" golf.\nThe discussion ensued and the following additions were made:\nAll players and spectators must check-in at the Pro Shop 15 minutes before\nstarting play to guarantee your tee time.\nPlease use cell phone etiquette.\nPlease obey course marshals at all times.\nDisorderly conduct will result in ejection.\n90\u00b0 cart rule in effect at all times.\nPlay at own risk.\nThe suggestion was made to have one policy board in a central location at the\nComplex although the concern is not to have a large obtrusive board. The\nGeneral Manager mentioned the possibility of placing clocks on the courses to\nhelp with the pace of play. Another suggestion was to have the tee marshal go\nover the basic rules with groups before they tee off. The suggestions will be\nadded to the policies and the decision will be made at the next meeting.\n3-B\nApproval of the Management Practice for the Practice Area. (Action Item)\nThe General Manager reported that the new short game practice area is up\nand running. The purpose of this management practice is to establish and\nclarify procedures regarding the Golf Complex Short Game practice area.\nIt is required that the Chuck Corica golf professional staff establishes\noperational policies and procedures to control and maximize the safe use\nof the Golf Complex short game practice area. The Management Practice\nestablished for it is as follows:", "path": "GolfCommission/2005-08-17.pdf"}
{"body": "GolfCommission", "date": "2005-08-17", "page": 3, "text": "All customers must register in range pro shop before using the practice area.\nPro Shop staff will log in customers name, start time, and finishing time in the\nlogbook.\nMaximum of four (4) customers are allowed to use the practice area at one time.\nCustomers may use their own golf balls, limit ten (10).\nPremium Titleist Pro V1 practice balls are available. Fee to be determined.\nThe practice area has been well received by the customers allowing\npractice at night. The suggestion was made to place a time limit on the\nuse of the area if it is deemed necessary in the future. The Golf\nCommission approved the Management Practice for the Golf Complex\nShort Game Practice Area unanimously.\n3-C\nProclamation Thanking the Founding Members of the Chuck Corica Senior Golf\nClub, President-Neil Coe, Handicap Chair-Bert Morgan, Treasurer-Ralph\nBertelsen, Secretary-George Humphreys, Coordinator-George Newkirk.\nThe Head Golf Professional stated that the suggestion to start an associate golf\nclub at the Chuck Corica Golf Complex was brought to the General Manager by\nCommissioner Gammell two years ago. The reason was to enable more golfers to\nhave the Chuck Corica Golf Complex as their home course. The decision was\nmade to name it the Chuck Corica Senior Golf Club due to the large amount of\nsenior golfers that play the course. The club is open to all golfers yet caters to the\nseniors. The club currently has 144 members. Commissioner Gammell thanked\nthe club's Board of Directors, President-Neil Coe, Handicap Chair-Bert Morgan,\nTreasurer-Ralph Bertelsen, Secretary-George Humphreys and Coordinator-\nGeorge Newkirk for all the hard work they put into starting the club and a job\nwell done. The Head Golf Professional handed out Certificates of Appreciation\nfrom the Mayor and the City of Alameda.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional reported that Ken Jones has been named\nDirector of Instruction at the Driving Range. Mr. Jones will be conducting\nfree instruction clinics every Thursday morning for the Alameda Women's\nGolf Club. Additional clinics are being scheduled in the future, which will\nhave a nominal fee. New range balls and mats are due to arrive soon.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nThe General Manager reported that the Complex is in the process of", "path": "GolfCommission/2005-08-17.pdf"}
{"body": "GolfCommission", "date": "2005-08-17", "page": 4, "text": "reviewing proposals for new maintenance equipment. The current\nequipment is seven years old and in need of constant costly repairs. The\ngoal is to have the new equipment in the next few months. The City\nManager met with the General Manager and toured the Golf Complex last\nweek and she was very supportive of the new clubhouse project. Also\nreported was that the General Manager is working with the City Manager\nand the Human Resources Department to allow the Golf Complex to hire\nemployees under the age of eighteen years old in entry level positions. It\nhas been hard to find employees to fill the lower paying positions in the\npast and this will alleviate the situation.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that a tree planting is scheduled for Sunday. Also\nreported was that the Junior Golf Club's tournament season ended today\nwith a field of about 90 participants. The club has increased in\nmembership over the years. Mrs. Arnerich thanked all of the volunteers\nand staff who helped through the season.\n5.\nCOMMISSIONERS' REPORTS\n5-A\nMarketing and Promotions, Secretary Gammell.\nNo report given.\n5-B\nGolf Complex Financial Report, Commissioner Gaul\nCommissioner Gaul reported that the new codes designated to better track\ncomplimentary rounds were put in place on July 21, 2006 so the figures\nare still skewed. It was determined at last months meeting that the\nfinancial report did not contain enough codes for the complimentary\nrounds to correctly track them. Many complimentary rounds were being\nentered as PGA/LPGA, when they were actually Golf 707 or other\npromotional rounds. Also reported was that the Golf 707 program has\nbeen very successful earning $46,000 in the first 6 months. The Complex\ngives Golf 707 ten rounds of golf a week, many which are not used.\nCommissioner Gaul also mentioned that the Chuck Corica Golf Complex\nhas proprietary rights to the customer information to use for additional in\nhouse marketing. To date over 4,000 customers have visited the Chuck\nCorica Golf Complex page at Golf 707. Also reported, the rounds for July\n2005 were down 677 rounds compared to July 2006.\n5-C\nMen's and Senior Club Liaison, Vice Chair Santare.\nVice Chair Santare reported that he would attend the Chuck Corica Senior\nGolf Club meeting tomorrow and the Alameda Golf Club meeting on the", "path": "GolfCommission/2005-08-17.pdf"}
{"body": "GolfCommission", "date": "2005-08-17", "page": 5, "text": "last Tuesday of the month.\n5-D\nNew Clubhouse Project, Commissioner Schmitz.\nCommissioner Schmitz reported that the General Manager, Chair Swanson\nand himself met with the City Manager to discuss the new clubhouse\nproject. The meeting was to bring the City Manager up to date on the\nhistory and progress concerning the project. The City Manager has visited\nthe Chuck Corica Golf Complex and agreed that the project was\nworthwhile. The General Manager presented the City Manager with\nphotos of the Poplar Creek clubhouse in San Mateo and she was impressed\nwith the facility. The General Manager presented a preliminary project\nschedule and the first step is to get Phase I and Phase II environmental\nreports to gain the hazardous material and soil information for the site.\nThe reports will be used to determine the feasibility of using the Poplar\nCreek plans. Work is being done on securing a company to perform the\ntests and a contract is being prepared. Another meeting will be set with\nthe Mayor and City Manager in November once the financial projections\nand environmental reports have been completed. The desire is to go to\nCity Council in early 2006 with a complete project package. The project\nmanager will need to look into any modifications needed for the entrance\nand parking lot. Bob Han of the Public Works Department mentioned that\nit would be beneficial to go out to bid for construction in the winter\nmonths when contractors aren't as busy and are looking for work. Once\nthe financial projections are completed the Golf Commission will need to\nconsider ways to service the debt, possibly through fee increases.\n5-E\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nCommissioner Sullwold reported that there are no security problems to\nreport. Also reported was the need to clean the men's bathroom on #9 of\nthe Earl Fry Course.\n5-F\nCity Council and Government Liaison, Chair Swanson.\nChair Swanson stated that the major factor in getting approval for the new\nclubhouse is the financial report. Most people agree that a new facility is\nnecessary although the concern is that not too much of the burden be\nplaced on the golfers by way of fee increases.\n5-G\nFront Entrance Beautification Project, Commissioner Wood.\nNo report given.\n5-H\nGolf Complex Restaurant Report, Legends & Heroes.", "path": "GolfCommission/2005-08-17.pdf"}
{"body": "GolfCommission", "date": "2005-08-17", "page": 6, "text": "The agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.", "path": "GolfCommission/2005-08-17.pdf"}
{"body": "GolfCommission", "date": "2005-09-21", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, September 21, 2005\n1.\nCALL TO ORDER\nVice Chair Tony Santare called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Vice Chair Tony Santare,\nSecretary Betsy Gammell, Commissioner Ray Gaul, Commissioner Bill\nSchmitz and Commissioner Jane Sullwold. Absent: Chair Sandr\u00e9\nSwanson and Commissioner Bob Wood. Also present were General\nManager Dana Banke and Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of August 17, 2005\nThe following correction was made:\nItem 1-A, line 4\nCommissioner Sullwold was present and\nCommissioner Wood was absent.\nItem 3-A, line 33\n90' should be 90\u00b0.\nItem 3-C, line 9\nCooridinator should be Coordinator.\nItem 5-D, line 15\nOmission of the word \"to\" before City Council.\nThe Commission approved the minutes unanimously with the\naforementioned changes.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nApproval of the Golf Complex Policy Board. (Action Item)\nThe General Manager stated that the policy board was originally slated as an\nAction Item at the last meeting and was changed to a discussion item. Decided at\nthe meeting was to have the policy board in the Pro Shop instead of on the first\ntee of the courses so that customers can read them while checking in to play golf.\nThe question was raised as to whether the Risk Manager has seen the policies and\napproves of them. The General Manager stated that he has reviewed the policies\nPage 1 of 6", "path": "GolfCommission/2005-09-21.pdf"}
{"body": "GolfCommission", "date": "2005-09-21", "page": 2, "text": "with the Risk Manager and they are appropriate to post. It was mentioned that\npeople might not know what the phrase \"pace of play\" represents. The General\nManager responded that the volunteer marshals on the tee explain the pace of play\npolicy to the customers. The General Manager also mentioned that the Complex\nis\nlooking at purchasing clocks to place on the courses to help with the pace of\nplay. The clocks will be on #1, #6, #12, and #18 of the 18 hole courses and when\nthe golfer arrives at those holes the clock should read their tee time if they are\nplaying at the correct pace. The suggestion was made to have a prize for golfers\nwho play in less than 4 hours, possibly a ball marker. Also suggested was to\ninclude the phrase \"keep up with the group in front of you\" in the golf carts.\nAfter discussion the following changes were made to the policy board:\nTo make your experience enjoyable the following rules apply:\n1.\nAll players and spectators must check in at the Pro Shop before\nstarting play.\n2.\nDo not enter water hazards or sloughs.\n3.\nAED Medical Response units are located at EF #9, JC #5, Pro Shop\nand Driving Range buildings.\n4.\nPlease cooperate with golf course marshals at all times.\n5.\nObserve all pace of play policies. Please play \"ready\" golf.\n6.\n90-degree cart rule in effect at all times, unless otherwise specified.\n7. No spectators allowed unless approved by professional staff.\n8. Players under the age of 10 years must be accompanied by an adult or\nhave approval of professional staff.\n9. Golf or tennis shoes only. No multi-purpose athletic cleats allowed.\n10. Proper golf attire required.\n11. Please observe appropriate cell phone etiquette.\n12. No coolers. Outside alcoholic beverages are prohibited.\n13. Players and spectators use golf facilities at their own risk.\n14. Failure to follow all the rules of this Golf Complex may result in your\nremoval from the facilities.\nThe Commission approved the amended Policy Board unanimously.\n3-B\nApproval of the Revised Golf Course Management Practice Regarding a Policy\nAllowing Handicap Golfers Access to Fairways in Golf Carts. (Action Item)\nThe General Manager reported that the original Management Practice #2\nregarding the Medical/Disability Flag Access was put in place on\nNovember 9, 2004. The revision is to reflect the addition of the blue flag\nto identify the handicap golfers. The revised Management Practice #2 is\nas follows:\nPurpose\nPage 2 of 6", "path": "GolfCommission/2005-09-21.pdf"}
{"body": "GolfCommission", "date": "2005-09-21", "page": 3, "text": "The purpose of this management practice is to establish and clarify\nprocedures regarding the use of a medical/disability flag for golf car\naccess to the Golf Complex courses (excludes Mif Albright).\nPolicy\nIt is required that the Golf Complex provide to customers with a valid\nmedical disabilities card a rental golf car to reasonably access the golf\ncourses.\nProcedures\nUnrestricted access when weather and/or maintenance conditions\npermit.\nWhen maintenance conditions restrict golf car access to cart paths\nonly, customers with valid disability cards may access the golf course\nunder the 90-degree restriction. (Drive parallel to fairways from cart\npaths and rough, then perpendicular across fairway to ball.)\nRecipients of Medical/Disability flags will be identified by staff\nwriting the word \"medical\" on the golf car liability acceptance form\nand the golf car windshield. Recipients will also be issued a blue flag\nto be attached to the golf car.\nWhen it is no longer safe to traverse fairways, areas near sloughs,\nlakes, tees, and green banks due to inclement weather conditions, no\naccess to fairways will be permitted.\nThe Commission approved the amended the Management Practice #2\nunanimously.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional reported that the Complex recently hosted a\nTaylor Made Demo Day at the Driving Range that went very well. Ken\nJones is conducting free instruction clinics every Thursday morning for\nthe Alameda Women's Golf Club. Also reported was that on Sunday,\nSeptember 26, 2005 the range balls will be replaced with new ones.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nPage 3 of 6", "path": "GolfCommission/2005-09-21.pdf"}
{"body": "GolfCommission", "date": "2005-09-21", "page": 4, "text": "The General Manager reported that he has been given authorization to hire\nemployees that are 16 years old. Employees previously had to be 18 years\nold. The Request for Proposals (RFP) for the Restaurant Services was\ncompleted and 19 RFPs were sent out. The General Manager has spoken\nto many of the recipients. The team consisting of Chair Swanson,\nCommissioner Gammell and Commissioner Sullwold will review the\nproposals along with the General Manager to decide which one is best for\nthe facility taking into consideration various criteria. Once the proposals\nhave been reviewed and ranked the General Manager will meet with the\nCity Attorney to negotiate with the concessionaire. The General Manager\nmet with the General Manager of Alameda Power and Telecom, Val Fong\nto discuss producing and running some commercials on various cable\nchannels. The General Manager will be meeting with Dan Bieber of\nSports Restaurant, Inc. to go over the particulars of winding down their\ncontract and vacating the premises.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nNo report given.\n5.\nCOMMISSIONERS' REPORTS\n5-A\nMarketing and Promotions, Secretary Gammell.\nCommissioner Gammell reported that Ken Jones started the Ladies Clinics\non Thursday mornings before the weekly tournament. Although the\nparticipation is low it should pick up. The ladies are very happy about the\ntwo for one coupon that was sent to the membership recently. New\npromotions being considered for the winter months include offering\nmonthly ticket holders the option to hit a bucket of balls instead of golfing\nduring inclement weather.\n5-B\nGolf Complex Financial Report, Commissioner Gaul\nCommissioner Gaul reported that the rounds on the Mif Albright Course\nwere down 22% from last month. Commissioner Gaul thanked the\nMaintenance Crew for fixing the rubber on the bridge on #5 of the Earl\nFry Course. The suggestion was made to contact past tournament groups\nto encourage them to reserve times for next year. Also mentioned was the\npossibility of renting a corporate tent to set up for large events to\naccommodate their banquet on site.\n5-C\nMen's and Senior Club Liaison, Vice Chair Santare.\nVice Chair Santare reported that he attended the Chuck Corica Senior Golf\nPage 4 of 6", "path": "GolfCommission/2005-09-21.pdf"}
{"body": "GolfCommission", "date": "2005-09-21", "page": 5, "text": "Club Board of Directors meeting on August 18, 2005. The meeting\nconsisted of the nominations for 2006. The nominees were President-\nGeorge Humphreys, Secretary/Handicap Chairman-Marty Martinez,\nTreasurer-Ralph Bertelsen and Director of Weekly and Tournament play-\nGeorge Newkirk. The ballots were sent to the membership on August 28,\n2005. Other items discussed were the tournament format and revisions to\nthe by laws. Commissioner Santare also attended the Alameda Golf Club\ngeneral meeting on August 30, 2005 at the Chuck Corica Golf Complex.\nThe meeting included the results of the putting tournament and club news.\nAlso discussed were the Alameda Point Golf Project and the Front\nEntry/Tower Project. A representative from the Golden State Warriors\nstating that the Men's Club could qualify for group discount tickets to the\nbasketball games.\n5-D\nNew Clubhouse Project, Commissioner Schmitz.\nCommissioner Schmitz reported that the next step in the project is the\ncompletion of the Financial Projection Report from John Ritchie, CPA.\nThe report will not be distributed in DRAFT form and will not be\npresented until it is completed. The General Manager reported that he is\nlooking at ways to increase revenue while cutting expenditures to pay the\ndebt service. Some of the ideas being considered are increasing fees and\nreducing the amount contributed to the General Fund yearly. Should the\nreport show no changes in the revenue and expenditures over the next 5\nyears it would show no way to repay the debt. The final report will\ninclude suggestions and projections with changes to the fee structure and\nexpenditures. Also reported, the proposals for the Phase I and Phase II\nEnvironmental Report have been received and work on that should start\nsoon.\n5-E\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nCommissioner Sullwold complimented the Maintenance Crew for the\nrepair on the bridge on #5 of the Earl Fry Course. She inquired on the\nstatus of the men's restroom on #9 of the Earl Fry Course. The restroom\nis tied into a clogged sewer pipe and numerous attempts to clear it have\nbeen made but it continues to clog.\n5-F\nCity Council and Government Liaison, Chair Swanson.\nNo report given.\n5-G\nFront Entrance Beautification Project, Commissioner Wood.\nCommissioner Wood reported that he is moving forward with plans for the\nPage 5 of 6", "path": "GolfCommission/2005-09-21.pdf"}
{"body": "GolfCommission", "date": "2005-09-21", "page": 6, "text": "Fire Tower. He toured the building recently and found it structurally\nsound, although there are windows stuck open that need to be closed due\nto potential moisture damage.\n5-H\nGolf Complex Restaurant Report, Legends & Heroes.\nNo report given.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNo report given.\n7.\nOLD BUSINESS\nNone to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for August 2005 of $16,219.\nThe year-to-date total to the General Fund is $36,637 for the fiscal year\n2005/2006.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 8:27 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.\nPage 6 of 6", "path": "GolfCommission/2005-09-21.pdf"}
{"body": "GolfCommission", "date": "2005-10-19", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, October 19, 2005\n1.\nCALL TO ORDER\nChair Sandr\u00e9 Swanson called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Sandr\u00e9 Swanson,\nVice Chair Tony Santare, Secretary Betsy Gammell, Commissioner Ray\nGaul, Commissioner Bill Schmitz, Commissioner Jane Sullwold and\nCommissioner Bob Wood. Absent: None. Also present were General\nManager Dana Banke and Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of September 21, 2005\nThe following correction was made:\nItem 1-A -Commissioner Bob Wood was in attendance although not\nrecorded.\nThe Commission approved the minutes unanimously with the\naforementioned changes.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nReport on Proposals for Restaurant and Bar Services at the Chuck Corica Golf\nComplex.\nChair Swanson reported that six proposals were received and the\ncandidates will be interviewed on Friday, October 21, 2005. The\ncandidates will be ranked in order of preference after which time a Special\nGolf Commission Meeting will be held for Commission approval of the\nselected candidate. Once the approval is received, a contract will be\ndrawn up and negotiations will begin with the candidate prior to seeking\nCity Council approval. The suggestion was made to consider an extension\nperiod with Legends and Heroes should no selection be made.\nPage 1 of 5", "path": "GolfCommission/2005-10-19.pdf"}
{"body": "GolfCommission", "date": "2005-10-19", "page": 2, "text": "3-B\nDiscussion on Split Tees on Weekends and Holidays.\nThe General Manager reported that with the winter months and shorter\ndays approaching, using the split tees on Saturday, Sunday, and holidays\nwould allow more golfers to get out on the golf course at the premium\ntimes. Currently, the course can get 32 players out in one hour. The split\ntees would double that amount and allow for 128 players in a two-hour\nperiod. The tee times would run for the first two hours of the day and then\nthe course would be closed for approximately 2 hours prior to the next\nwave of tee times. The General Manager stated that the split tee times\nwould be done on a trial basis to see if it improves attendance. The hope\nis that the players will have golf rounds of 4 1/2 hours. Prior to the trial\nperiod, a meeting with the Marshal staff will be held to inform them of the\nprogram and what to tell the customers. A marshal will be stationed at the\nfirst and tenth tee to ensure the pace of play. Fivesomes will still be\nallowed to play. The proposed trial will be on November 5, 2005 and\npossibly the weekend after that. The General Manager will report on the\nprogram at the next Golf Commission meeting.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional passed out a report that was requested by\nCommissioner Gaul detailing the amount of merchandise inventory\npurchased and the amount sold for last quarter between July 1 and\nSeptember 30, 2005. Also mentioned was that the Jack Clark Pro-Am will\nbe held at the Complex on October 24, 2005. The event benefits the\nAlameda Junior Golf Club and currently 27 teams have registered. The\nMerchandise Manager, Corinna Zanetti has accepted a full-time position\nwith Golf Mart and her last day was today. Mike Robason will take over\nthe buying for the Golf Shop as well as handling the tournaments.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nThe General Manager reported that new flags have been placed on the\nputting greens at the Clubhouse. The maintenance crew is scraping the\nfront entrance to prepare it for paving. The General Manager was\ncontacted by the East Bay Business Times regarding placing an ad in their\nBest of the Bay issues due out in December and is considering doing so.\nThe Chuck Corica Golf Complex was voted The Best of the Best Golf\nCourse for 2005 and is read by many business people locally. The\nPage 2 of 5", "path": "GolfCommission/2005-10-19.pdf"}
{"body": "GolfCommission", "date": "2005-10-19", "page": 3, "text": "General Manager also reported that the Restaurant Concession Team had a\nmeeting today and concern was voiced about the lack of a banquet facility.\nThe General Manager is looking into the possibility of placing a\ntemporary structure near the restaurant to allow the Concessionaire to\nprovide banquets to patrons. The temporary structure could then be used\nto house the Pro Shop and Administration during construction of the new\nClubhouse in the future. Once the construction is completed the structure\ncould be used to store golf carts. The cost of the structure is\napproximately $50,000 for a 120 seat capacity structure. The General\nManager met with the City Manager to discuss the debt service and the\n10-year financial projections being done for the Clubhouse project. The\nCity Manager requested that the General Manager look for an inexpensive\nconsultant to do a comparison report on the fee structure. The General\nManager will be meeting with the City Attorney's office next week to\ndiscuss the Concessionaire contract and negotiations.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich invited the Golf Commission to attend the banquet\nfollowing the Jack Clark Pro-Am at the Grandview Pavilion commencing\nat 4:00 pm. Mrs. Arenrich also mentioned that a major sponsor\nWarmington Homes was found this year donating $5,000.\n5.\nCOMMISSIONERSI REPORTS\n5-A\nMarketing and Promotions, Secretary Gammell.\nNothing to report.\n5-B\nGolf Complex Financial Report, Commissioner Gaul\nCommissioner Gaul reported that the revenue for golf on all three courses\nfor September 2005 versus September 2004 was down 12% and rounds of\ngolf were down 14%. The fiscal year to date revenue for golf was down\n9% and rounds were down 10%. The Mif Albright Course revenue was\ndown 43% from last year and down 31% for the fiscal year. All other\nconcessions excluding golf were down 16% for the month and 10.5% for\nthe fiscal year. Total revenue for the Golf Complex was down 13.5% for\nthe month of September 2005 versus September 2004 and down 9.5% for\nthe fiscal year 2005/2006. Commissioner Gaul also reported that most\nBay Area golf courses are also showing a decrease of 13%.\n5-C\nMen's and Senior Club Liaison, Vice Chair Santare.\nVice Chair Santare reported that he attended the Alameda Golf Club\nPage 3 of 5", "path": "GolfCommission/2005-10-19.pdf"}
{"body": "GolfCommission", "date": "2005-10-19", "page": 4, "text": "general meeting on September 26, 2005 at the Chuck Corica Golf\nComplex. The meeting included the results of the putting tournament and\nclub news. Also, reported was that only seven people on the waiting list\ndecided not to join for 2006 and the putting champion was Dave May for\nthe second year in a row. Also, Rich Schacht won the Men's\nChampionship Tournament. Commissioner Santare was unable to attend\nthe Chuck Corica Senior Golf Club meeting although did learn that the\nmembership approved the nominated candidates for the 2006 season.\n5-D\nNew Clubhouse Project, Commissioner Schmitz.\nCommissioner Schmitz requested that the General Manager explain the\nadditional study being done on the fee analysis. The General Manager\nstated that the fee analysis would compare the current fees at local golf\ncourses with those charges at the Chuck Corica Golf Complex to better\ngage what if any increases would be feasible in the future. The\ninformation will then be added to the 10-year projection report being done\nby John Ritchie, CPA.\n5-E\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nNothing to report.\n5-F\nCity Council and Government Liaison, Chair Swanson.\nNothing to report.\n5-G\nFront Entrance Beautification Project, Commissioner Wood.\nCommissioner Wood reported that the windows are still stuck open at the\nFire Tower and should be repaired prior to the winter months.\n5-H\nGolf Complex Restaurant Report, Legends & Heroes.\nNo report given.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNo report given.\n7.\nOLD BUSINESS\nNone to report.\n8.\nWRITTEN COMMUNICATIONS\nPage 4 of 5", "path": "GolfCommission/2005-10-19.pdf"}
{"body": "GolfCommission", "date": "2005-10-19", "page": 5, "text": "Included in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for September 2005 of\n$12,905. The year-to-date total to the General Fund is $49,542 for the\nfiscal year 2005/2006.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 8:05 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.\nPage 5 of 5", "path": "GolfCommission/2005-10-19.pdf"}
{"body": "GolfCommission", "date": "2005-11-16", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, November 16, 2005\n1.\nCALL TO ORDER\nSecretary Betsy Gammell called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Secretary Betsy Gammell,\nCommissioner Ray Gaul, Commissioner Jane Sullwold and Commissioner\nBob Wood. Absent: Chair Sandr\u00e9 Swanson, Vice Chair Tony Santare and\nCommissioner Bill Schmitz. Also present were General Manager Dana\nBanke and Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of October 19, 2005\nThe following correction was made:\nItem 5-B , , line 8-2006 should be 2004.\nThe Commission approved the minutes unanimously with the\naforementioned correction.\n1-C\nAdoption of Agenda\nThe following correction was made:\nThe incorrect date of October 19, 2005 was on the Agenda.\nThe Commission approved the agenda unanimously with the\naforementioned correction.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nReport on Split Tees Trial Period.\nThe General Manager reported that the split tee trial dates were held on\nSaturday, November 5 and November 12, 2005. On November 5 the\nGeneral Manager and Head Golf Professional and Marshals were on hand\nto monitor the tees for the trial period. It was apparent that additional Pro\nShop staff and Marshals are needed have the program run smoothly. The\ngoal of 32 groups for each wave of split times was not reached with only\nPage 1 of 4", "path": "GolfCommission/2005-11-16.pdf"}
{"body": "GolfCommission", "date": "2005-11-16", "page": 2, "text": "23 groups in the first wave and 21 in the second wave. There were holes\nin the tee times, which made it difficult to keep the pace of play going\nalthough many groups finished in less than four hours. Most groups were\nhappy with the pace of play but a few felt rushed. Also noted there were\nno rounds after 3:00 pm. To monitor the groups and the pace of play more\ncoordination is necessary and six Marshals are needed on the course. In\nsummary there was no increase in the number of rounds, which in turn\nmeans no increase in revenue. The program is also very labor intensive\nfor the Pro Shop and the Marshals. The General Manager stated that it is\nprobably better to try the split tees in the spring. The suggestion was\nmade to have the split tees on the Earl Fry Course due to the demand for\nthe peak times on that course. The General Manager spoke with\ncustomers about the program and it was suggested to alternate between the\ntwo courses. The important marketing point is the four-hour round of\ngolf. Customers not interested in playing that fast can play on the other\ncourse with straight tee times.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional\nMatt Plumlee.\nThe Head Golf Professional reported that the new flags have been placed\non the practice greens in the clubhouse area and the new practice green is\nopen at the Driving Range. The Head Golf Professional also mentioned\nthat two new employees have been hired in the Pro Shop. They are Julio\nLeon and Timothy Harris, both of whom have prior golf course\nexperience.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and\noperational activities for the month at the Golf Complex.\nThe General Manager reported that the maintenance crew is currently\nimproving the drainage on the #5, #6, #8, #10 and #14 of the Earl Fry\nCourse. Also the green on #8 of the Mif Albright Course is being redone\nas well as the green on #4 and the new tees on #1 and #4. The work\nshould be completed by spring. The aeration completed by Planet Air\nrecently was successful although a few spots have to be lightly aerated due\nto some thatch growth. The Superintendent will be covering the broken\nwindows at the fire tower this week to help prevent water damage.\nEconomic Research Associates (ERA) will be conducting a complex fee\ncomparison report for the clubhouse project. The report will be looking at\nthe fees of local golf facilities to determine how the fees at the Chuck\nCorica Golf Complex can be changed. Treadwell and Rollo came and\ndrilled the bores for the soil analysis for the clubhouse project and the\nPage 2 of 4", "path": "GolfCommission/2005-11-16.pdf"}
{"body": "GolfCommission", "date": "2005-11-16", "page": 3, "text": "report should be completed soon. The negotiations and contract are\nongoing with Tom Geanekos of Jim's Coffee Shop and the item will be on\nthe December 6, 2006 regular City Council meeting for approval. Mr.\nGeanekos has some exciting ideas for decorating the restaurant facility.\nThe City receives 8.5% of the gross revenue monthly and that amount will\nbe increased to 10% when the new clubhouse is built. The General\nManager also mentioned that he is working on a contract for new\nmaintenance equipment and it should be completed in early 2006.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nNothing to report.\n5.\nCOMMISSIONERS REPORTS\n5-A\nMarketing and Promotions, Secretary Gammell.\nNothing to report.\n5-B\nGolf Complex Financial Report, Commissioner Gaul\nThe revenue for golf on all three courses for October 2005 versus October\n2004 was up less than 1% and rounds of golf were up 4%. The fiscal year\nto date revenue for golf was down 7% and rounds were down 7%. The\nMif Albright Course revenue was down 14% from last year and down\n28% for the fiscal year. All other concessions excluding golf were up 4%\nfor the month and down 7% for the fiscal year. Total revenue for the Golf\nComplex was up 2% for the month of October 2005 versus October 2004\nand down 7% for the fiscal year 2005/2006. The expenditures for the\nmonth were higher than last year in part due to the increase in water bills\ndue to the lack of rain and the three payroll periods.\n5-C\nMen's and Senior Club Liaison, Vice Chair Santare.\nNothing to report.\n5-D\nNew Clubhouse Project, Commissioner Schmitz.\nNothing to report.\n5-E\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nCommissioner Sullwold reported that last Thursday on the Ladies play\ndate a member of the Women's Golf Club was in the parking lot putting\nher golf clubs in her car and left her purse unattended for a moment and it\nPage 3 of 4", "path": "GolfCommission/2005-11-16.pdf"}
{"body": "GolfCommission", "date": "2005-11-16", "page": 4, "text": "was stolen. Also mentioned was the need to repair the garbage can behind\nthe #7 hole on the Jack Clark Course. The suggestion was made to put\npampas grass in the area between #15 and #16 of the Jack Clark Course.\nThe grass would be aesthetically pleasing and would act as a good border.\n5-F\nCity Council and Government Liaison, Chair Swanson.\nNothing to report.\n5-G\nFront Entrance Beautification Project, Commissioner Wood.\nCommissioner Wood stated that he would meet the Superintendent at the\nFire Tower this week.\n5-H\nGolf Complex Restaurant Report, Legends & Heroes.\nNothing to report.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNothing to report.\n7.\nOLD BUSINESS\nNothing to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for October 2005 of $14,116.\nThe year-to-date total to the General Fund is $63,658 for the fiscal year\n2005/2006.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 7:37 p.m.\nThe agenda for the meeting was posted 72 hours in advance in accordance with the\nBrown Act.\nPage 4 of 4", "path": "GolfCommission/2005-11-16.pdf"}
{"body": "GolfCommission", "date": "2006-05-17", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, May 17, 2006\n1.\nCALL TO ORDER\nChair Betsy Gammell called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Betsy Gammell,\nSecretary Ray Gaul, Commissioner Bill Schmitz, and Vice Chair Bob\nWood. Absent: Commissioner Jane Sullwold and Commissioner Sandr\u00e9\nSwanson. Also present were General Manager Dana Banke and Head\nGolf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of April 19, 2006.\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nDiscussion on Junior Fees and Policies at the Chuck Corica Golf Complex.\nThe General Manager reported that the Golf Commission has had two Work\nSessions to discuss the potential fee increases. The fee increases need to be agreed\non before they are brought to the Golf Commission for approval along with the\nClubhouse Project financial packet. The General Manager stated that through the\nprevious discussions it was determined that there was opposition to increasing the\nResident Junior rate. The new proposal puts the Resident Junior rate back to $1\nMonday through Friday with stricter policies on the weekends and holidays\nallowing the Resident Junior and Non-Resident Junior rates be effective only after\ntwilight which is 3:00 pm during daylight savings time and 2:00 pm during\nstandard time with no exceptions. Other changes from the April proposal is an\nincrease to the Non-Resident Monthly Ticket to $195, the surcharge of $3 would\nbe eliminated. Also mentioned was a new policy to allow golf carts on the Mif\nAlbright Course for $8. The General Manager referenced the report showing the\npotential new revenue generated from the increases adding that the percentage of\nPage 1 of 5", "path": "GolfCommission/2006-05-17.pdf"}
{"body": "GolfCommission", "date": "2006-05-17", "page": 2, "text": "attrition was reduced to 20% from 25%. The new projected revenue based on the\nrounds of golf last fiscal year and the 20% attrition is approximately $316,617.\nThe final approval of the fee increases from the Golf Commission will take place\nonce the Clubhouse Project financial packet is completed and brought to the\nCommission for approval. The suggestion was made to restrict the Resident\nJunior and Non-Resident Junior rates on the Earl Fry Course Monday-Friday to\nafter 12:00 pm with the exception of the Alameda Junior Golf Club events. The\nGolf Commission agreed and the restriction will be included in the final proposal.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional Matt\nPlumlee.\nThe Head Golf Professional reported that the Northern California Golf\nAssociation (NCGA) has started a new program for juniors named Youth\non Course funded by the Tom Morton Foundation. The program allows\njuniors to join the NCGA for $2. The Chuck Corica Golf Complex is then\nsubsidized up to $5 every time juniors that join through this program play\ngolf at the Complex. The thought is that the Alameda Junior Golf Club\ncould register their members though the program next year. The Head\nGolf Professional will look into the details.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and operational\nactivities for the month at the Golf Complex.\nThe General Manager reported that the web site and email marketing are\nunder way. Also reported, the General Manager and Superintendent are\nlooking into repairing and restarting the golf course water wells. The\nComplex spends approximately $300,000 on water every year. Prior to\n1990 the golf courses were irrigated with the well. In July 1990 the City\nof Alameda entered into a 21-year contract with the East Bay Municipal\nUtility District (EBMUD) to use reclaimed water. At the time of the\ncontract Northern California had suffered severe drought years and\nEBMUD required contracts be signed in order to receive water from them.\nThe contract currently has 5 years remaining. The contract requires the\nGolf Complex to use 350 acres of water per fiscal year although EBMUD\nhas stated that they would be lenient regarding that requirement.\nManagement has met with Dave Archer of Pump Repair Services to get an\nidea of what it would entail to get the wells up and running. The first step\nis to get the water tested to assure it is useable and then send a scope down\nthe well to determine what repairs need to be made prior to using them.\nThe high estimate for repairing a well is approximately $67,000. The\nwells at peak performance can produce 650 to 700 gallons per minute.\nUpon repair it is undetermined what percentage of well water will be used\nalthough a savings would be seen on the water expenditures. The General\nPage 2 of 5", "path": "GolfCommission/2006-05-17.pdf"}
{"body": "GolfCommission", "date": "2006-05-17", "page": 3, "text": "Manager was approached by a member of the Alameda Women's Golf\nClub regarding the use of her personal golf cart at the Complex. The\nmember was told that there would be certain insurance requirements,\nwhich would be decided by the City Attorney's office, and a trail fee\nwould apply. The City of Alameda is currently encouraging residents to\nuse electric vehicles. The cart would not be allowed to be stored at the\nComplex although possible maintenance services could be provided for a\nfee. The City Manager's office is reviewing the proposal. The question\nwas raised as to when the Request for Proposal (RFP) for the maintenance\nequipment will go to City Council. The General Manager responded that\nit would not happen until after the budget is approved, possibly July or\nAugust.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nNo report given.\n5.\nCOMMISSIONERS' REPORTS\n5-A\nMarketing and Promotions, Chair Gammell.\nChair Gammell reported that the new scorecards have been received and\nthey turned out great. The Complex is going to run an ad in the Alameda\nMagazine for a year. The ad will also run in the new Oakland Magazine.\nThe ad will emphasize the web site and internet specials. The magazines\ncome out every two months and have been very well received since its\ninception.\n5-B\nGolf Complex Financial Report, Secretary Gaul.\nSecretary Gaul reported that the revenue for golf on all three courses for\nApril 2006 versus April 2005 was down 121% and rounds of golf were\ndown 123%. The fiscal year to date revenue for golf was down 13% and\nrounds were down 14%. The Mif Albright Course revenue was down\n135% from last year and down 42% for the fiscal year. All other\nconcessions excluding golf were down 49% for the month and down 12%\nfor the fiscal year. Total revenue for the Golf Complex was down 84% for\nthe month of April 2006 versus April 2005 and down 13% for the fiscal\nyear 2005/2006. Also mentioned was that the month of April 2006 had 16\nrain days compared with 4 in April 2005.\n5-C\nNew Clubhouse Project, Commissioner Schmitz.\nCommissioner Schmitz reported that the previously discussed fee proposal\nwould be tied to the Clubhouse Project financing proposal. Also\nmentioned was a comment made to Commissioner Schmitz wondering\nPage 3 of 5", "path": "GolfCommission/2006-05-17.pdf"}
{"body": "GolfCommission", "date": "2006-05-17", "page": 4, "text": "why the Chuck Corica Golf Complex is building a new clubhouse when\nthe golf courses are in need of so much drainage improvement. The\nGeneral Manager reported that he has contacted Kyle Phillips, the world-\nrenowned golf course architect who worked on the Alameda Point project,\nto set up a meeting to discuss areas of the golf courses that can be\nredesigned to help the drainage. The idea is to put together a long-term\nimprovement plan for the drainage problems on the courses and get some\ninsight for a scope of work.\n5-D\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nVice Chair Wood mentioned that the mats at the Driving Range are in\nneed of more rubber tees.\n5-E\nCity Council and Government Liaison, Commissioner Swanson.\nNo report given.\n5-F\nFront Entrance Beautification Project, Vice Chair Wood.\nVice Chair Wood reported that he met with a structural engineer regarding\nthe Fire Tower building at the front entrance of the Chuck Corica Golf\nComplex. The engineer came up with an estimated weight for the\nstructure and stated that there was no problem holding up the building or\neven adding additional weight. The main concern would be seismic\nissues. Vice Chair Wood also reported that he had met with Karl\nDanielson of The Dahlin Group to discuss what could be done to improve\nthe tower. The General Manager stated that the contract with Dahlin has\nbeen approved and signed and they should be working on the cost\nestimates. When the cost estimates are completed they will be brought to\nthe Golf Commission along with the financing package and proposed fee\nincreases for approval. Vice Chair Wood also stated that the City of San\nMateo should have a lot of background information regarding the\nconstruction of their clubhouse, including price and any add alternatives.\nThe General Manager stated that the City of Alameda has not yet\npurchased the plans for the clubhouse from the City of San Mateo and\nonce that is done all of the other information will be included.\n5-G\nGolf Complex Restaurant Report, Jim's on the Course.\nThe General Manager stated that Erik Alterman has been hired as the new\nManager for the restaurant.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nPage 4 of 5", "path": "GolfCommission/2006-05-17.pdf"}
{"body": "GolfCommission", "date": "2006-05-17", "page": 5, "text": "Nothing to report.\n7.\nOLD BUSINESS\nNothing to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for April 2006 of $4,151.\nThe year-to-date total to the General Fund is $107,531 for the fiscal year\n2005/2006.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe Junior Golf Club will hold its Junior/Adult Scramble on May 20,\n2006.\nThe meeting was adjourned at 8:16 p.m.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with\nthe Brown Act.\nPage 5 of 5", "path": "GolfCommission/2006-05-17.pdf"}
{"body": "GolfCommission", "date": "2006-06-21", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, June 21, 2006\n1.\nCALL TO ORDER\nChair Betsy Gammell called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A. Roll Call\nRoll call was taken and members present were: Chair Betsy Gammell,\nSecretary Ray Gaul, Commissioner Jane Sullwold, and Vice Chair Bob\nWood. Absent: Commissioner Bill Schmitz and Commissioner Sandr\u00e9\nSwanson. Also present was Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of May 17, 2006.\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission approved the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional Matt\nPlumlee.\nThe Head Golf Professional handed out the draft copy of the revised\nManagement Practice for the Medical/Disability Flag Access (for golf cars)\nas follows:\nPurpose\nThe purpose of this management practice is to establish and clarify\nprocedures regarding the use of a medical/disability flag for golf car\naccess to the Golf Complex courses (excludes Mif Albright).\nPage 1 of 4", "path": "GolfCommission/2006-06-21.pdf"}
{"body": "GolfCommission", "date": "2006-06-21", "page": 2, "text": "Policy\nIt is required that the Golf Complex provide to customers with a valid\nmedical disabilities card a rental golf car to reasonably access the golf\ncourses.\nProcedures\nUnrestricted access when weather and/or maintenance conditions\npermit.\nGolf cars may be parked on reasonably flat areas no closer than five\nfeet from tees and greens.\nWhen maintenance conditions restrict golf car access to cart paths\nonly, customers with valid disability cards may access the golf course\nunder the 90-degree restriction. (Drive parallel to fairways from cart\npaths and rough, then perpendicular across fairway to ball.)\nRecipients of Medical/Disability flags will be identified by staff\nwriting the word \"medical\" on the golf car liability acceptance form\nand the golf car windshield. Recipients will also be issued a blue flag\nto be attached to the golf car.\nWhen it is no longer safe to traverse fairways, areas near sloughs,\nlakes, tees, and green banks due to inclement weather conditions, no\naccess to fairways will be permitted.\nThe Golf Commission approved the revised Medical/Disability Flag\nAccess (for golf cars) Management Practice unanimously. The Head Golf\nProfessional also reported that the cost estimates for the Clubhouse\nProject should be completed in the next few weeks. The Head Golf\nProfessional attended the City Council meeting last night and stated that\nconcern was voiced regarding the decrease in revenue over the past few\nyears and the City Council would like to set up a joint meeting with the\nGolf Commission to discuss possible solutions.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and operational\nactivities for the month at the Golf Complex.\nNo report given.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nNo report given.\nPage 2 of 4", "path": "GolfCommission/2006-06-21.pdf"}
{"body": "GolfCommission", "date": "2006-06-21", "page": 3, "text": "5.\nCOMMISSIONERS' REPORTS\n5-A\nMarketing and Promotions, Chair Gammell.\nChair Gammell handed out pages from the newly revised web site. The\nsite has online specials such as a free round of golf for your birthday, a\nFriday special on the Jack Clark Course for $35 and 50% off range balls\nbefore 9:00 am Monday-Friday. The customer must register on the site\nand provide an email address to receive the online specials. Once the\ncustomer is registered they will receive specials via email. The site will\neventually have an online Pro Shop where customers can purchase\nmerchandise.\n5-B\nGolf Complex Financial Report, Secretary Gaul.\nSecretary Gaul reported that the revenue for golf on all three courses for\nMay 2006 versus May 2005 was down 9.5% and rounds of golf were\ndown 8.5%. The fiscal year to date revenue for golf was down 13% and\nrounds were down 13.5%. The Mif Albright Course revenue was down\n60% from last year and down 44% for the fiscal year. All other\nconcessions excluding golf were down 10% for the month and down 12%\nfor the fiscal year. Total revenue for the Golf Complex was down 9.5% for\nthe month of May 2006 versus May 2005 and down 12.5% for the fiscal\nyear 2005/2006. The suggestion was made to possibly run specials on the\nMif Albright Course to increase play.\n5-C\nNew Clubhouse Project, Commissioner Schmitz.\nNo report given.\n5-D\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nCommissioner Sullwold reported that she has received very positive\ncompliments on the condition of the golf courses. An incident took place\nlast evening involving two individuals who took a golf cart and rolled it.\nThe police were called and the suspects detained. Maintenance staff will\nassess the damage and report on costs. The suggestion was made to place\nadditional hazard stakes around the pond on #17 of the Jack Clark Course,\nit is hard to see the water hazard and it only has one stake.\n5-E\nCity Council and Government Liaison, Commissioner Swanson.\nNo report given.\nPage 3 of 4", "path": "GolfCommission/2006-06-21.pdf"}
{"body": "GolfCommission", "date": "2006-06-21", "page": 4, "text": "5-F\nFront Entrance Beautification Project, Vice Chair Wood.\nNothing to report.\n5-G\nGolf Complex Restaurant Report, Jim's on the Course.\nThe restaurant manager Erik Alterman introduced himself to the Golf\nCommission and stated that he looks forward to working with them. The\nsuggestion was made to place a water cooler on the counter for customers.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nRon Salsig mentioned that the Junior Golf Resources board has resumed\nmeeting. They discovered that the storage containers that Jerry Berrow\nhad been renting were in foreclosure and are trying to raise funds to settle\nthe outstanding debt and remove the contents.\n7.\nOLD BUSINESS\nNothing to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for May 2006 of $14,604.\nThe year-to-date total to the General Fund is $122,135 for the fiscal year\n2005/2006.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nNothing to report.\nThe meeting was adjourned at 7:35 p.m.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with\nthe Brown Act.\nPage 4 of 4", "path": "GolfCommission/2006-06-21.pdf"}
{"body": "GolfCommission", "date": "2006-07-19", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, July 19, 2006\n1.\nCALL TO ORDER\nChair Betsy Gammell called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Betsy Gammell,\nSecretary Ray Gaul, Commissioner Jane Sullwold, and Commissioner Bill\nSchmitz. Absent: Vice Chair Bob Wood and Commissioner Sandr\u00e9\nSwanson. Also present were General Manager Dana Banke and Head\nGolf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of June 21, 2006.\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe following correction was made:\nItem 3-A Public Works should be Development Services.\nThe Commission approved the agenda unanimously with the\naforementioned correction.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nDiscussion of Chuck Corica Golf Complex Clubhouse Project Cost Estimates\nwith Public Works Department.\nThe General Manager introduced Dorene Soto and Miriam Delagrange from the\nDevelopment Services Department. The Development Services Department has\nbeen overseeing the Clubhouse Project by reviewing the cost estimates and\nworking on securing the plans from the City of San Mateo. The draft cost\nestimates were prepared by Leland Saylor Associates for the Dahlin Group. Ms.\nSoto stated that the cost estimates were not completely broken out into categories\nand the estimates need to be retooled. The draft cost estimate is approximately\n$6.5 million. Several items in the draft can be reduced or eliminated to bring the\ncost down although it was mentioned that certain items were left out of the\nestimates. Ms. Soto stated that Ms. Delagrange is taking the lead on the project\nPage 1 of 4", "path": "GolfCommission/2006-07-19.pdf"}
{"body": "GolfCommission", "date": "2006-07-19", "page": 2, "text": "and reviewing the draft cost estimates and will work on the project all the way\nthrough the end. Ms. Soto suggested that an economist be hired to review the fee\nincreases and help determine how the new facility would increase revenue\nthrough tournaments and outside banquets. The ideal candidate will have\nexperience in the golf industry and knowledge of the San Francisco Bay Area\nmarket. The plan is to have a completed projection on the revenue to be\ngenerated by the fee increases and new facility within 60 days, which can then be\npresented to the City Council. The purchase of the plans from San Mateo will\nsave money on the project although they are not up to today's technology and will\nneed to be recreated in AutoCAD; also the building needs to be reversed by\nDahlin to fit the footprint at the Golf Complex. The question was asked as to how\nmany bids Development Services thought would be received. Ms. Soto stated that\nit depends on the time of year and how busy contractors are at the time.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional Matt\nPlumlee.\nThe Head Golf Professional reported that on Saturday, July 22, 2006 the\nChuck Corica Golf Complex will be hosting a \"Demo Day' at the Driving\nRange from 10 am- 4 pm. Also reported the Women's Invitational Golf\nTournament will be held on July 27, 2006 and the East Bay Junior Golf\nTournament will be held on August 14-15, 2006.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and operational\nactivities for the month at the Golf Complex.\nThe General Manager reported that the City Council would like to have a\njoint meeting with the Golf Commission to discuss the Golf Complex\nfinancials and the Clubhouse Project. Also reported the Request for\nProposal (RFP) and specifications for the maintenance equipment bids has\nbeen given to City Council and will be on the agenda at the August 1,\n2006 meeting. The Driving Range building and surrounding areas are\nscheduled to be painted in the near future and proposals are being\nrequested. The suggestion was made to get proposals on painting the\nmaintenance buildings. It was mentioned that there is old rusted\nequipment\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that the Beautification Program has been put on\nhold until after the Junior Golf season.\nPage 2 of 4", "path": "GolfCommission/2006-07-19.pdf"}
{"body": "GolfCommission", "date": "2006-07-19", "page": 3, "text": "5.\nCOMMISSIONERS' REPORTS\n5-A\nMarketing and Promotions, Chair Gammell.\nNothing to report.\n5-B\nGolf Complex Financial Report, Secretary Gaul.\nSecretary Gaul reported that the revenue for golf on all three courses for\nJune 2006 versus June 2005 was down 4% and rounds of golf were down\n9%. The fiscal year to date revenue for golf was down 12% and rounds\nwere down 13%. The Mif Albright Course revenue was down 38% from\nlast year and down 44% for the fiscal year. All other concessions\nexcluding golf were down 13.5% for the month and down 12.5% for the\nfiscal year. Total revenue for the Golf Complex was down 8% for the\nmonth of June 2006 versus June 2005 and down 12% for the fiscal year\n2005/2006.\n5-C\nNew Clubhouse Project, Commissioner Schmitz.\nItem previously reported on.\n5-D\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nCommissioner Sullwold reported the potholes on the cart paths have\ngotten worse and need to be filled in. Also the ball washers need to be\nmoved to a more conducive place on the tee and not all the way back at\nthe black tees.\n5-E\nCity Council and Government Liaison, Commissioner Swanson.\nNo report given.\n5-F\nFront Entrance Beautification Project, Vice Chair Wood.\nNo report given.\n5-G\nGolf Complex Restaurant Report, Jim's on the Course.\nThe restaurant manager Erik Alterman reported that he is in constant\ncontact with owner Tom Geanekos and that he welcomes anyone to\ncontact him with any concerns. He also mentioned that he appreciates all\nthe support from the Golf Commission. The restaurant employees\nattended the CPR/AED training and are now prepared for an emergency.\nMr. Alterman stated that the restaurant has many events coming up\nPage 3 of 4", "path": "GolfCommission/2006-07-19.pdf"}
{"body": "GolfCommission", "date": "2006-07-19", "page": 4, "text": "including the Women's Invitational breakfast, City of Alameda Night at\nthe A's game and the East Bay Juniors Golf Tournament. The staff is\nconstantly working on better service. The suggestion was made to place\numbrellas at the outside tables. Mr. Alterman said he would look into it.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNothing to report.\n7.\nOLD BUSINESS\nNothing to report.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for June 2006 of $12,715.\nThe year-to-date total to the General Fund is $134,850 for the fiscal year\n2005/2006.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nIt was mentioned that three girls from the Junior Golf Club are playing in\nthe U.S. Junior Golf Tournament this year and congratulations go out to\nthem.\nThe meeting was adjourned at 7:43 p.m.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with\nthe Brown Act.\nPage 4 of 4", "path": "GolfCommission/2006-07-19.pdf"}
{"body": "GolfCommission", "date": "2006-08-16", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, August 16, 2006\n1.\nCALL TO ORDER\nVice Chair Bob Wood called the meeting to order at 7:15 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Secretary Ray Gaul,\nCommissioner Bill Schmitz, Commissioner Sandr\u00e9 Swanson and Vice\nChair Bob Wood. Absent: Chair Betsy Gammell and Commissioner Jane\nSullwold. Also present were General Manager Dana Banke and Head\nGolf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of July 19, 2006.\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission adopted the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nDiscussion of Chuck Corica Golf Complex Clubhouse Project Cost Estimates\nfrom Dahlin Group.\nThe General Manager reported that the cost estimates for the clubhouse are\ncompleted. During the process of completing the estimates it became clear that\nit\nwas not cost effective to use the plans from the City of San Mateo's Poplar Creek\nGolf Course. The number of changes needed to the existing plans made them\nimpractical. The General Manager welcomed Dorene Soto from the Development\nServices Department. Ms. Soto reported that the cost estimates came in at $7.5\nmillion. The problem with the Poplar Creek plan is that they didn't really fit the\nsite and the changes needed are so extensive that you might as well start from\nscratch. Ms. Soto asked the Dahlin Group what could be done to bring the cost\ndown and they suggested only building the banquet facility now and phase the\nother areas of the project. The question was raised regarding the difference from\nthe original cost estimate of $6.5 million. The original estimates did not include\nthe furniture, fixtures and soft costs. The soft costs include the redrawing of the\nplans, which is estimated at $750,000. Not included in these estimates are soil\ncleanup if any is necessary and time billed by the Development Services\nPage 1 of 4", "path": "GolfCommission/2006-08-16.pdf"}
{"body": "GolfCommission", "date": "2006-08-16", "page": 2, "text": "Department. It was asked what the advantages and disadvantages of a phased\nproject are. She stated that the disadvantage is only getting half of what you want\nand the advantage is getting a new restaurant and banquet facility to generate\nadditional revenue. Vice Chair Wood mentioned the disadvantage of disrupting\nthe site more than once, the contractor mobilization costs and the rising\nconstruction costs. The problem is that the costs are increasing and the ability to\nafford the costs is decreasing. The statement was made that the facilities and golf\ncourses are in need of repair and customers are finding new or renovated courses\nto play. The question of whether the new restaurant and banquet facility would be\nthe same as originally in the Poplar Creek plans or larger. The facility could be\nlarger and it needs to be determined how large it needs to be to attract more\nbusiness. The Poplar Creek plans allowed for a capacity of 162. Once the Golf\nCommission meets with the City Council at the joint meeting it will be clearer\nwhere the Clubhouse Project is going. The General Manager requested that at the\njoint meeting each Golf Commissioner give a report based on the reports given at\nthe regular meetings. The City Council's concern is the declining revenue at the\nComplex. It was suggested to have a work session meeting with the Golf\nCommission prior to the joint meeting to discuss the format and strategy for the\nmeeting. The suggestion was made to seriously look at the existing buildings and\ninfrastructure to see what can be salvaged. The General Manager stated that he\nwould like to see a master plan for the golf courses and possibly include the\nslough renovation as part of the Storm Water Run Off Project.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional Matt\nPlumlee.\nThe Head Golf Professional reported that the East Bay Junior Golf\nTournament concluded yesterday and was a big success with 250 juniors\nin the field. Thank you to all the volunteers who are so very instrumental\nin running this two-day event. The new range balls should be arriving\nsoon. The question was raised concerning the conclusion of the current\ngolf cart lease. The golf cart lease will expire next spring.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and operational\nactivities for the month at the Golf Complex.\nThe General Manager reported that the Golf Complex web site has been\nsending out numerous email blast promotions to registered customers in\nthe data base which now has approximately 1800 email addresses. The\nComplex is also advertising in the Alameda and Oakland magazines. The\nmaintenance crew has been repairing potholes on the cart paths. The\ndeadline for the maintenance equipment proposals was at 5:00 pm today.\nThree proposals were received and the prices look good. The contract and\nrequest for approval should go to City Council sometime in October. Also\nPage 2 of 4", "path": "GolfCommission/2006-08-16.pdf"}
{"body": "GolfCommission", "date": "2006-08-16", "page": 3, "text": "reported, the Driving Range building is scheduled to be painted in\nSeptember.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that the Beautification Program has been put and\nceremonies should start up in September.\n5.\nCOMMISSIONERSI REPORTS\n5-A\nMarketing and Promotions, Chair Gammell.\nNo report given.\n5-B\nGolf Complex Financial Report, Secretary Gaul.\nSecretary Gaul reported that the revenue for golf on all three courses for\nJuly 2006 versus July 2005 was down 11.5% and rounds of golf were\ndown 11%. The fiscal year to date revenue for golf was down 11.5% and\nrounds were down 11%. The Mif Albright Course revenue was down\n47% from last year and down 47% for the fiscal year. All other\nconcessions excluding golf were down 3% for the month and down 3% for\nthe fiscal year. Total revenue for the Golf Complex was down 8% for the\nmonth of July 2006 versus July 2005 and down 8% for the first month of\nfiscal year 2006/2007.\n5-C\nNew Clubhouse Project, Commissioner Schmitz.\nItem previously reported on.\n5-D\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nNo report given.\n5-E\nCity Council and Government Liaison, Commissioner Swanson.\nCommissioner Swanson reported that during the planning stages for the\njoint meeting with City Council the Golf Commission needs to have a\nstrategy and agree on the way to handle the meeting. The Golf\nCommission needs to brain storm and really look at the survival of the\ngolf courses and Golf Complex. Also mentioned was that some of the\ngreens on the Jack Clark Course are in pretty bad shape and we need to\nlook at the entire Golf Complex for the areas of repair.\n5-F\nFront Entrance Beautification Project, Vice Chair Wood.\nPage 3 of 4", "path": "GolfCommission/2006-08-16.pdf"}
{"body": "GolfCommission", "date": "2006-08-16", "page": 4, "text": "Vice Chair Wood reported that he noticed a price in the cost estimates for\na 40-foot wall at the front entrance although that was the only reference to\nthe entrance.\n5-G\nGolf Complex Restaurant Report, Jim's on the Course.\nThe restaurant manager Erik Alterman reported that the umbrellas for the\noutside tables have been received and more are on order. Also a large\ntournament group held their banquet at the restaurant and it was very\nsuccessful. More large events are coming up although recently five\ngroups had to be turned away due to the room capacity. The request was\nmade to track the number of events that are not booked due to the capacity\nconstraints. The General Manager mentioned that Jim's on the Course is\ncurrently working with the Health Department to bring everything up to\ncode. Some of the issues at the snack shack are expensive and difficult to\nrectify. None of the health issues are concerning food preparation, they\nare all structural. The statement was made that the food is good although\nthe service is still lacking. Mr. Alterman stated that they are working on\nthat and a lot of the problem is the size of the kitchen.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNone.\n7.\nOLD BUSINESS\nNone.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for July 2006 of $19,475.\nThe year-to-date total to the General Fund is $19,475 for the fiscal year\n2006/2007.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nIt was mentioned that Jordan Ontiveros from the Junior Golf Club won the\nNCGA Junior Amateur Tournament this year and congratulations go out\nto her.\nThe meeting was adjourned at 8:40 p.m.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with\nthe Brown Act.\nPage 4 of 4", "path": "GolfCommission/2006-08-16.pdf"}
{"body": "GolfCommission", "date": "2006-09-20", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, September 20, 2006\n1.\nCALL TO ORDER\nChair Betsy Gammell called the meeting to order at 7:00 p.m. in Room\n#360, Alameda City Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Betsy Gammell,\nSecretary Ray Gaul, Commissioner Bill Schmitz, Commissioner Jane\nSullwold and Vice Chair Bob Wood. Absent: Commissioner Sandr\u00e9\nSwanson. Also present were General Manager Dana Banke and Head\nGolf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of August 16, 2006.\nThe Commission approved the minutes unanimously.\n1-C\nAdoption of Agenda\nThe Commission adopted the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nReview of Assembly Bill 1234-Ethics Training for City Boards and\nCommissions.\nThe General Manager reiterated that there is a requirement for the Golf\nCommissioners to complete ethics training by the end of the year. The training is\nin accordance with Assembly Bill 1234 adopted by the State Legislature in 2005.\nIt is mandatory for all Board and Commission members in the City of Alameda to\ncomplete the training by January 1, 2007 to remain seated on a board or\ncommission. The training can be done on line or on a hard copy form. The City\nof Alameda will reimburse the $50 charge for the testing.\n3-B\nPresentation by the Miracle League.\nRepresentatives from the Miracle League gave a brief overview of the league\nstating that it is an organization that provides opportunities for all children to play\nbaseball regardless of their ability. It became clear that disabled children had the\ndesire to dress in uniforms, make plays in the field and round the bases just like\ntheir healthy peers. The league has been in existence since 1998 and as of April\nPage 1 of 5", "path": "GolfCommission/2006-09-20.pdf"}
{"body": "GolfCommission", "date": "2006-09-20", "page": 2, "text": "2006 there are 143 Miracle League Organizations across the country. The field is\nconstructed of a cushioned rubberized material and is flat throughout, the dugouts\nare wheelchair accessible and there is an accessible restroom. Currently there are\n41 completed rubberized fields and 61 fields under construction. The league\nis\nlooking for land in Alameda to construct a field and was interested in the land on\nthe Golf Complex near the cross-airport roadway behind #5 green and #6 tee on\nthe Jack Clark Course. The Miracle League requested that the Golf Commission\nconsider endorsing the league as the first step towards approval. The Golf\nCommission made a motion to endorse the Miracle League as an organization\nunanimously. The Golf Commission directed the General Manager to research\nthe process necessary for assisting the Miracle League.\n3-C\nDiscussion on Change in Venue and Time for the Golf Commission Regular\nMeetings. (Action Item)\nThe General Manager stated that the suggestion was made at a previous meeting\nto change the time and venue for the monthly regular Golf Commission meeting.\nThe suggestion was to have the meeting in the restaurant, Jim's on the Course, or\nin the Ladies Lounge at the Golf Complex. The meetings would continue to be on\nthe third Wednesday of the month although would start at 5:30 p.m. It was stated\nthat having the meetings at City Hall makes it a more formal atmosphere. The\nGolf Commission approved changing the venue and time of the regular meetings\nto the Ladies Lounge at 5:30 p.m. for a trial period until the end of the year. After\nthe trial period the item will be placed on the agenda for final approval.\n3-D Approval of Agenda and Golf Commission Recommendation for the Special Joint\nmeeting with the Alameda City Council. (Action Item)\nThe General Manager passed out a draft agenda for the joint meeting for the Golf\nCommissioners review. The General Manager would like to have each Golf\nCommissioner give a report. The Golf Commission decided to postpone approval\nof the agenda and recommendation until after the next work session. Also\ndecided was to postpone the Special Joint Meeting to a later date to allow the Golf\nCommission to be better prepared. The Golf Commission needs to prioritize what\nthe main concerns are facing the clubhouse development. It was mentioned that\na lot of time and money has been spent on the Clubhouse Project and nothing has\ncome out of it. The Golf Commission needs to find out from City Council how\nmuch money and what projects can be accomplished since the Clubhouse Project\nis no longer deemed feasible. The Golf Commission would like to present a\nrecommendation to City Council asking for a decrease in the concessions the Golf\nFund makes to the General Fund. The additional revenue could be used to help\nthe Golf Complex fund the clubhouse and other necessary Capital Improvement\nProjects (CIP's). It was suggested to have another work session meeting with the\nGolf Commission prior to the joint meeting to discuss the recommendation. Chair\nGammell asked Commissioner Schmitz and Commissioner Sullwold to compose\nthe recommendation for review at the work session.\nPage 2 of 5", "path": "GolfCommission/2006-09-20.pdf"}
{"body": "GolfCommission", "date": "2006-09-20", "page": 3, "text": "4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional Matt\nPlumlee.\nThe Head Golf Professional reported that he is currently looking at a new\npoint of sale, tee reservation system for the Pro Shop. East Bay Junior\nGolf Tournament concluded yesterday and was a big success with 250\njuniors in the field. Thank you to all the volunteers who are so very\ninstrumental in running this two-day event. The new range balls should be\narriving soon. The question was raised concerning the conclusion of the\ncurrent golf cart lease. The golf cart lease will expire next spring.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and operational\nactivities for the month at the Golf Complex.\nThe General Manager reported that the Golf Complex is still dealing with\nthe repairs to the snack shack on #9 of the Earl Fry Course. The Health\nDepartment cited areas for improvement, not food related, that need to be\naddressed. The Complex will be working on in house repairs throughout\nthe facility. The Earl Fry Course was aerated recently and the Jack Clark\nCourse is healing nicely. All of the maintenance equipment proposals\nwere reviewed and a supplier was decided on. The lease papers should be\ncompleted soon. The General Manager mentioned that there might be a\nprotest by the company not awarded the contract. The City of Alameda\nwill be having an employee BBQ on September 28, 2006 at Tillman Park.\nThe General Manager met with Gallagher and Burke to discuss the\nparking lot repairs. The good news is the condition of the parking lot is\nnot as bad as originally suspected.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that she has some upcoming ceremonies.\n5.\nCOMMISSIONERS' REPORTS\n5-A Marketing and Promotions, Chair Gammell.\nChair Gammell brought the ad in the Alameda and Oakland magazines to\nshow to the Golf Commission.\n5-B\nGolf Complex Financial Report, Secretary Gaul.\nSecretary Gaul reported the revenue for golf on all three courses for\nAugust 2006 versus August 2005 was down 1.5% and rounds of golf were\nPage 3 of 5", "path": "GolfCommission/2006-09-20.pdf"}
{"body": "GolfCommission", "date": "2006-09-20", "page": 4, "text": "down 5.5%. The fiscal year to date revenue for golf was down 6.5% and\nrounds were down 8%. The Mif Albright Course revenue was down 23%\nfrom last year and down 35.5% for the fiscal year. All other concessions\nexcluding golf were up 3.5% for the month and down .5% for the fiscal\nyear. Total revenue for the Golf Complex was up 1% for the month of\nAugust 2006 versus August 2005 and down 4% for fiscal year 2006/2007.\nSecretary Gaul also mentioned that the complimentary rounds for the over\n80 year olds is running about 200 per month and the policy may want to\nbe reviewed for profitability. The special is only allowed for the S\u00e9nior\nand Ladies golf clubs.\n5-C\nNew Clubhouse Project, Commissioner Schmitz.\nItem previously reported on.\n5-D\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nCommissioner Sullwold reported that she has had many complaints about\nthe state of the men's restroom, indicating that it is driving golfers to other\ncourses. Also reported was that the ball washers on the golf courses need\nto have the fluid changed more often. The ball washers are still located in\nthe back of the teeing area and are not convenient for all golfers. The\nmaintenance equipment located between the #1 and #3 holes on the Jack\nClark Course are very unattractive and need to be relocated.\nCommissioner Sullwold stated that the repairs to the cart paths are a large\nimprovement. The General Manager stated that the Driving Range\nbuildings have been painted and look good. Vice Chair Wood stated that\nhe went around the Complex and took pictures of the buildings. He stated\nthat the buildings are in dire need of attention and have been neglected for\nyears. It was also mentioned that the flags on the practice putting greens\nare not consistently out and the geese problem seems to have resurfaced.\n5-E\nCity Council and Government Liaison, Commissioner Swanson.\nNo report given.\n5-F\nFront Entrance Beautification Project, Vice Chair Wood.\nVice Chair Wood reported that he and the General Manager met with a\nrepresentative from Sprung Structures and received a lot of helpful\ninformation. The structures are very large and obtrusive although they do\nhave color options to make them more aesthetically pleasing. It would be\nhard to beat the price for a banquet facility; the problem is how to make\nthem more appealing. The suggestion was made to have pictures of the\nvarious structures available for viewing at the upcoming work session.\nPage 4 of 5", "path": "GolfCommission/2006-09-20.pdf"}
{"body": "GolfCommission", "date": "2006-09-20", "page": 5, "text": "5-G\nGolf Complex Restaurant Report, Jim's on the Course.\nThe restaurant manager Erik Alterman reported that Jim's on the Course\nalso has an ad in the Alameda Magazine and will try to get the ads on the\nsame page. A new soda machine has been placed at the shack on #9 of the\nEarl Fry Course. Jim's on the Course will be providing the BBQ for the\nCity of Alameda's employee event next week. Also reported there are\nsome large events coming up in the near future. The question was raised\nif the Alameda Women's Golf Club could have some wall space in the\nrestaurant to showcase photographs. Mr. Alterman said it would be fine.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNone.\n7.\nOLD BUSINESS\nNone.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for August 2006 of $15,870.\nThe year-to-date total to the General Fund is $35,345 for the fiscal year\n2006/2007.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nCongratulations to Betsy Gammell who has been reappointed to the Golf\nCommission for 4 more years. Also announced the team from the\nAlameda Women's Golf Club came in 2nd place at the Pacific Women's\nGolf Associations Team Championship. The team consisted of Maggie\nClendenin, Mary Skelton, Sia Scates and Norma Marchesin.\nCongratulations. Ron Salsig mentioned that Paul Porter of the NCGA\npassed away recently.\nThe meeting was adjourned at 8:45 p.m.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with\nthe Brown Act.\nPage 5 of 5", "path": "GolfCommission/2006-09-20.pdf"}
{"body": "GolfCommission", "date": "2006-10-18", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nRevised 11/16/06\nWednesday, October 18, 2006\n1.\nCALL TO ORDER\nChair Betsy Gammell called the meeting to order at 5:30 p.m. at the Chuck Corica\nGolf Complex in the Ladies Lounge.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Betsy Gammell, Secretary\nRay Gaul, Commissioner Jane Sullwold and Vice Chair Bob Wood. Absent:\nCommissioner Bill Schmitz and Commissioner Sandr\u00e9 Swanson. Also present\nwere General Manager Dana Banke and Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of September 20, 2006.\nVice Chair Wood added the following statement to Item 3-B concerning the\nMiracle League endorsement: Vice Chair Wood was opposed to taking action to\nendorse the Miracle league since the item was not placed on the agenda as an\naction item.\nThe Commission approved the minutes unanimously with the aforementioned\naddition.\n1-C\nAdoption of Agenda\nThe following changes were made to the agenda:\nItem 3-B should read: Approval of Junior Golf Tees, not Junior Golf Fees.\nThe Commission adopted the agenda unanimously with the aforementioned\ncorrection.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nNominations for Golf Commission Board Positions for 2007. (Action Item)\nThe Nominations for Golf Commission Board positions for 2007 were as follows:\nChair:\nBob Wood\nVice Chair:\nRay Gaul\nSecretary:\nJane Sullwold\nPage 1 of 5", "path": "GolfCommission/2006-10-18.pdf"}
{"body": "GolfCommission", "date": "2006-10-18", "page": 2, "text": "The Nominations for Golf Commission Board positions for 2007 were approved by the\nGolf Commission unanimously.\n3-B\nApproval of Junior Golf Tees. (Action Item)\nThe General Manager stated that during a conversation with Mrs. Arnerich, the idea of\nplacing new tee blocks on the 18-hole courses for the junior golfers was mentioned. The\nSan Ramon Golf Club has such tees and they are a success. The tees are placed in the\nfairway approximately 100 yards from the green for the par 3 holes, 150 yards from the\ngreen for par 4 holes and 200 yards from the green for par 5 holes. The Junior Tees work\nwell to acclimate the juniors to the championship course from the par 3 course and helps\nwith the pace of play. The General Manager suggested the Junior Tees be placed on the\nJack Clark Course for a trial period and a final decision be made at a later date. The Golf\nCommission decided to call the tees the Family Tees. The Commission approved placing\nthe Family Tees on the Jack Clark Course for a trial period unanimously.\n3-C\nDiscussion on Special Joint Meeting with Alameda City Council.\nChair Gammell stated that at the last work session it was decided a meeting would be\nscheduled between the City of Alameda's Chief Financial Officer, the General Manager\nand Commissioner Schmitz to discuss the joint meeting. The meeting will be held on\nTuesday, October 24, 2006. The General Manager stated that the main concern at the\nwork session focused on the affordability of the clubhouse project. Commissioner\nSchmitz and Commissioner Sullwold are going to compose a statement to be read at the\nJoint Meeting generally recommending that the revenues earned at the Chuck Corica Golf\nComplex should be reinvested into the Complex for repairs and upgrades.\nAlso\nmentioned was the need for another work session to discuss a priority list of facility\nimprovements. The next work session will be held on Wednesday, November 1, 2006 at\n3:00 PM. Also at the last work session the Golf Commission directed the General\nManager to research the purchase of a temporary tent structure to serve as a banquet\nfacility for the 2007 golf season. Vice Chair Wood has been looking at structures made\nby Creative Tent International a company from Arizona. It has been determined that a\nstructure 40 ft by 80 ft with the lowest point being 8 ft, would accommodate 200 people\nat a sit down dining event. The General Manager handed out a drawing of the structure\nand maps showing the different areas of the Complex where the structure could be\nplaced. The cost is approximately $30,000, which does not include the site preparation.\nThe structure has the ability to be equipped with a Heating, Ventilation and Air\nConditioning (HVAC) System for an additional cost. A structure of this size would need\na 12 ton system and would run around $15,000 if purchased through Creative Tent\nInternational. It was mentioned that an HVAC system might not be necessary in\nAlameda due to the climate, although it would allow for winter functions if there were\nheating. The General Manager mentioned that the Chardonnay Golf Club in Napa has a\nsimilar structure and he would like to go and take a look at it in the near future. The\nstructure can be made out of different qualities of surface, with the highest quality\nproviding the most durability and there is a pleated interior liner that can be purchased to\nhide the inside structure beams. The structures with more openings all the way around\nare more attractive. Commissioner Wood proceeded to review the structure location\nPage 2 of 5", "path": "GolfCommission/2006-10-18.pdf"}
{"body": "GolfCommission", "date": "2006-10-18", "page": 3, "text": "maps. Map #5 has the structure placed completely on the cement in the front of the\nexisting restaurant. The site would need to have the retaining wall, trees and flagpole\nremoved for it to work. The site does have enough room for the carts to pass by. This\nlocation places the south end of the structure right up against a window of the restaurant.\nMap #6 shows the structure half on the cement and half on the grass area near the 1st tee\nof the Jack Clark Course. Placing the structure in this location blocks the Pro Shop view\nof the 1st tee, which is the case with maps 7 & 8 also. Map #7 has the structure\ncompletely on the grass, which requires more paving. Map # 8 is also on the grass\nalthough is rotated giving the long sides with the most windows a nice view. It was\nmentioned that the restaurant has held banquets out on the cement area in front of the\nbuilding and they seemed to work out well. Map #9 places the structure on the grass area\nbetween the restaurant building and the Driving Range. The diagram shows white dots\ninside the structure that represent round tables for eight in rows of four for a capacity of\n192 patrons. The tables are tight on the sides of the structure although there is plenty\nroom at either end for buffet tables. The view in this location would be of the 9th green of\nthe Jack Clark Course and the parking lot on the other side. It was mentioned that the\nmain concern would be getting electricity to the structure. Commissioner Wood then\nreferenced the schematic drawing of the structure. The drawing is generic and shows the\ndifferent types of windows and door available. Upon ordering the structure it would be\nreceived in about 4 weeks and would take a few days to erect.\n4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional Matt Plumlee.\nThe Head Golf Professional reported that the new range balls have been received\nand will be put into use in a few weeks.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and operational\nactivities for the month at the Golf Complex.\nThe General Manager reported that the maintenance crew has been working on\nrepairing and painting the buildings at the Golf Complex. The golf courses are in\ngood shape after being aerated recently and debris has been removed throughout\nthe courses. The Jack Clark Pro Am was postponed due to a lack of entries and\nwill be held on November 20, 2006. The tournament has been renamed the Jack\nClark Invitational and will no longer be a PGA sanctioned event. The General\nManager also reported that a fire started in the equipment building in the\nmaintenance yard last Thursday. The only piece of equipment that was destroyed\nwas the spray rig valued at approximately $20,000. Other damage occurred to the\nstructure, the sweeper and new range balls that were being stored in the building.\nThe City of Alameda's insurance has a $25,000 deductible. It was mentioned that\nnew scorecards and tee signs are needed for the Mif Albright Course. They have\nnot been updated since the course was remodeled. The question was raised if it\nwas fine for the Golf Commission to meet at the Golf Complex at the new time.\nThe General Manager stated that he had asked the City Clerk and was told that\nthere was no problem with changing the venue or time as long as the board or\nPage 3 of 5", "path": "GolfCommission/2006-10-18.pdf"}
{"body": "GolfCommission", "date": "2006-10-18", "page": 4, "text": "commission members have approved the changes. The General Manager reported\nthat he received an email soliciting advertising for the AT&T Pro Am on our golf\ncarts. The program runs for two months, during December and January and the\ncompany will pay the Complex $4,000. The suggestion was made to make the\nNovember 1, 2006 work session into a Special Meeting and place the advertising\npromotion on the agenda as an action item and all agreed.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Arnerich reported that she is having a tree planting on November 5, 2006 for\nthe nephew of Miriam Delagrange, of the Development Services Department. He\nwas tragically killed recently on his motorcycle leaving the Metropolitan Golf\nCourse. He was 31 years old.\n5.\nCOMMISSIONERS REPORTS\n5-A\nMarketing and Promotions, Chair Gammell.\nNothing to report.\n5-B\nGolf Complex Financial Report, Secretary Gaul.\nSecretary Gaul reported the revenue for golf on all three courses for September\n2006 versus September 2005 was down 2% and rounds of golf were down 4%.\nThe fiscal year to date revenue for golf was down 5% and rounds were down 7%.\nThe Mif Albright Course revenue was down 11% from last year and down 28%\nfor the fiscal year. All other concessions excluding golf were up 6% for the\nmonth and up 1.5% for the fiscal year. Total revenue for the Golf Complex was\nup 1% for the month of September 2006 versus September 2005 and down 2% for\nfiscal year 2006/2007.\n5-C\nNew Clubhouse Project, Commissioner Schmitz.\nNo report given.\n5-D\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nCommissioner Sullwold reported that she has noticed that a lot of repairs are\nbeing done on the golf courses and facilities and the improvements are being well\nreceived.\n5-E\nCity Council and Government Liaison, Commissioner Swanson.\nNo report given.\n5-F\nFront Entrance Beautification Project, Vice Chair Wood.\nPage 4 of 5", "path": "GolfCommission/2006-10-18.pdf"}
{"body": "GolfCommission", "date": "2006-10-18", "page": 5, "text": "Vice Chair Wood reported that he has been working closely with the maintenance\ncrew on the painting of the clubhouse buildings. He is also looking into getting a\npermanent sign for Jim's on the Course since it doesn't seem like a new building\nwill be coming soon. The lettering that was on the building for Legends and\nHeroes was made of cast aluminum letters 10\" high and pin mounted into the\ncinder block. The letters were manufactured at a foundry, which do not really\nexist anymore. The new technique for making similar lettering is done with a\nwater jet process and can be done in any style and typeset. The question remains\nas to what the restaurant would like on the building and who will be paying for\nthe signage. Commissioner Wood also mentioned that he would like to see the\nflagpole repainted. Apparently the pole has a hinge mechanism to allow the pole\nto drop horizontally for painting, although no one knows how to operate it. The\nCommissioner Wood took photographs of all of the buildings at the Golf\nComplex and distributed them to the Golf Commissioners on a CD.\n5-G\nGolf Complex Restaurant Report, Jim's on the Course.\nThe restaurant manager Erik Alterman reported that the restaurant had a busy\nSeptember with banquets although it seems to be winding down now. The public\naddress system in the restaurant is not working and they are trying to repair it. A\ndesignated smoking area has been set for employees on the patio near the bar\nentrance. They are planning on placing an ATM machine in the restaurant soon.\nWorking on a new code for the employee discount. The staff currently has to type\nthe employees first and last name into the register and it is time consuming.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNone.\n7.\nOLD BUSINESS\nChair Gammell reminded the Golf Commissioners to be sure to complete their\nethics testing by the end of the year.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for September 2006 of $13,145. The\nyear-to-date total to the General Fund is $48,490 for the fiscal year 2006/2007.\n9.\nANNOUNCEMENTS/ADJOURNMENT\nThe meeting was adjourned at 6:45 p.m.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with the\nBrown Act.\nPage 5 of 5", "path": "GolfCommission/2006-10-18.pdf"}
{"body": "GolfCommission", "date": "2006-11-01", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF SPECIAL MEETING\nWednesday, November 1, 2006\n1.\nCALL TO ORDER\nChair Betsy Gammell called the special meeting to order at 3:00 p.m. in\nthe Ladies Lounge, Chuck Corica Golf Complex, #1 Clubhouse Memorial\nRoad, Alameda, CA.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Betsy Gammell,\nSecretary Ray Gaul, Commissioner Bill Schmitz, Commissioner Jane\nSullwold and Vice Chair Bob Wood. Absent: Commissioner Sandr\u00e9\nSwanson. Also present was General Manager Dana Banke.\n2.\nAGENDA ITEMS:\n2-A\nEndorsement of the Miracle League. (Action Item)\nRepresentatives from the Miracle League gave a brief overview of the league at\nthe September 20, 2006 meeting. At that time the Miracle League requested that\nthe Golf Commission consider endorsing the league. Since the item was not on\nthe\nSeptember 20th agenda as an action item, the motion for endorsement was\nnullified. The item was placed on the agenda for the special meeting as an action\nitem. The Golf Commission endorsed the Miracle League by a vote of 4 to 1.\n2-B\nApproval of Outside Advertising Campaign for December 2006 and January\n2007. (Action Item).\nThe General Manager reported that he received an email soliciting advertising for\nthe AT&T Pro Am on the golf carts at the Complex. The program runs for two\nmonths, during December and January and the company will pay the Complex\n$4,000. The Golf Commission approved the two-month advertising campaign\nunanimously with the notation that any and all future advertising is brought to the\nGolf Commission for approval.\n2-C\nDiscussion on Future Special Joint Meeting with the City Council.\nThe General Manager reported that he would be working on the cost\nestimates for the site improvements and structure for the grass area\nbetween the restaurant and Driving Range to house the tent structure for\nbanquet services. It was decided that a Power Point presentation would be\nPage 1 of 2", "path": "GolfCommission/2006-11-01.pdf"}
{"body": "GolfCommission", "date": "2006-11-01", "page": 2, "text": "prepared for the Special Joint meeting with the City Council.\nCommissioner Wood and the General Manager will work together on\narranging the presentation. It was suggested that a priority list of Capital\nImprovement Projects (CIP's) for the Golf Complex be compiled for\ninformation and discussion at the Special Joint Meeting.\n3.\nANNOUNCEMENTS/ADJOURNMENT\nThe Special Meeting was adjourned at 5:30 PM.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with\nthe Brown Act.\nPage 2 of 2", "path": "GolfCommission/2006-11-01.pdf"}
{"body": "GolfCommission", "date": "2006-11-15", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF MEETING\nWednesday, November 15, 2006\n1.\nCALL TO ORDER\nChair Betsy Gammell called the meeting to order at 5:30 p.m. at the Chuck Corica\nGolf Complex in the Ladies Lounge.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Betsy Gammell, Secretary\nRay Gaul, Commissioner Bill Schmitz, Commissioner Jane Sullwold and Vice\nChair Bob Wood. Absent: Commissioner Sandr\u00e9 Swanson. Also present were\nGeneral Manager Dana Banke and Head Golf Professional Matt Plumlee.\n1-B\nApproval of Minutes - Regular Meeting of October 18, 2006.\nVice Chair Wood changed the following statement in Item 3-C, line 14:\nIt has been determined that a structure 40 ft by 80 ft with the lowest point being 8\nft, would accommodate 200 people at a sit down dining event. Item 3-B\nwas\ncorrected to reflect the name of the new tees as the Family Tees.\nThe Commission approved the minutes unanimously with the aforementioned\nadditions.\n1-C\nAdoption of Agenda\nThe Commission adopted the agenda unanimously.\n2.\nORAL COMMUNICATIONS\n3.\nAGENDA ITEMS:\n3-A\nElection for Golf Commission Board Positions for 2007. (Action Item)\nThe Nominations for Golf Commission Board positions for 2007 were as follows:\nChair:\nBob Wood\nVice Chair:\nRay Gaul\nSecretary:\nJane Sullwold\nThe Golf Commission elected the nominees unanimously.\n3-B\nDiscussion on Special Joint Meeting with Alameda City Council.\nPage 1 of 5", "path": "GolfCommission/2006-11-15.pdf"}
{"body": "GolfCommission", "date": "2006-11-15", "page": 2, "text": "The General Manager reported that at the last workshop meeting the decision was made\nthat Vice Chair Wood and the General Manager would work on a Power Point\npresentation for the Joint meeting with City Council. The presentation will include a 10-\nyear historical financial document. Also discussed was the need to put together a joint\nstatement from the Golf Commission to the City Council referencing the contributions\nthe Golf Fund makes to the City of Alameda's General Fund and the need to retain these\nfunds for improvements and repairs at the Golf Complex. The General Manager is\nworking on the cost estimates for the sprung or tent structure banquet facility. The two\nareas being proposed for the structure are the grass area between the restaurant and the\nDriving Range and the handicap parking area adjacent to the clubhouse building. It was\nsuggested by Dorene Soto that the General Manager meet with Mike Smalley of DMS, a\nlandscape architectural and site-planning firm in San Francisco. The General Manager,\nVice Chair Wood and Ms. Soto met with Mr. Smiley yesterday and asked him to put\ntogether a scope of work and cost estimates for the two areas being looked at. He was\nalso asked to include landscaping for the courtyard area in front of the clubhouse and\nrestaurant. At the last work session the request was made to have the General Manager\nput together a priority list of Capital Improvement Projects (CIP's). He handed out the\nCIP priority list from 2001. The list read as follows: 1) Amenity Projects, 2) Clubhouse\nRemodel, 3) Redesign The Norma Arnerich Teaching Academy, 4) Golf Complex Golf\nCart Path Improvement And Renovation, 5) Golf Complex Entry Remodel Project, 6) #9\nJack Clark Course Green Renovation, 7) Driving Range Short Game Practice Area, 8)\nRenovation Of Practice Greens, 9) Renovation Of Lakes 6th & 9th Holes Earl Fry 8th\nHole Jack Clark, 10) Renovate And Repair Existing Interior Maintenance Roads And\nBridges, 11) Replacement Of The Jack Clark Irrigation Pump, 12) Replacement Of The\nJack Clark Irrigation System, 13) Driving Range Synthetic Turf And Netting\nReplacement. The items on the list that are approved by City Council in the 2006-2008\nbudget cycle are numbers 1, 2, 4, 6, 10 12 and 13 although the only projects funded are\nthe Clubhouse Remodel Project and Storm Drain upgrades. The Amenity Project CIP,\nwhich in the past has been used to fund in house projects and improvements, has been\ndiscontinued and the funds placed in the maintenance department's expenditures. Item\n#7 the Driving Range Short Game Practice Area was completed in house last year. In\n2003 it was decided to pool various projects into the Clubhouse Remodel Project. Those\nprojects were the Redesign The Norma Arnerich Teaching Academy, Golf Complex Golf\nCart Path Improvement And Renovation, Golf Complex Entry Remodel Project and the\n#9 Jack Clark Course Green Renovation. The design work for the teaching academy was\ndone a few years back changing the interior from three bays to one or two. Renovation\nOf Lakes 6th & 9th Holes Earl Fry 8th Hole Jack Clark falls under the Public Works\nDepartment's Storm Water Run Off Project. The Clubhouse Remodel Project is funded\nonly if the Golf Complex can provide the funding to complete the project. The Storm\nDrain Upgrades Project which would include the Renovation Of Lakes 6th & 9th Holes\nEarl Fry 8th Hole Jack Clark is funded through the Public Works Department and funds\nfor that project have been transferred from the Golf Enterprise Account yearly since\nfiscal year 2001/2002. The firm of Moffett & Nichols did a report concerning the\nrenovation of the lakes and sloughs at the Golf Complex and they also did a report for the\ndrainage improvements at Godfrey Park, which is adjacent to the Golf Complex. The\nGodfrey Park renovations are scheduled for this fiscal year and it would be a good time to\ntry and get the Golf Complex storm drain project started. The Golf Commission\nPage 2 of 5", "path": "GolfCommission/2006-11-15.pdf"}
{"body": "GolfCommission", "date": "2006-11-15", "page": 3, "text": "Project does not include the bathrooms. Vice Chair Wood mentioned that there is a\nproblem with the sewer line running from the restrooms at #9 of the Earl Fry Course. It\nappears that the line runs uphill to a man hole and the only way to correct the problem is\nto\ndig it up and redo it although there are some electrical lines in the area which makes it\ndifficult. The General Manager stated that the problem affects the snack shack but not\nthe restrooms so much. The General Manager said that the plan for the ladies restroom is\nto get new toilets and see if that corrects the problem with the water pressure prior to\ntearing up the sewer lines. The General Manager reported that the Earl Fry Pump\nUpgrade Project could most likely be paid for through the maintenance department\nexpenditure budget. The General Manager stated that the list was only a draft and no\npriority has been set. The list will be completed after discussion and additions from the\nGolf Commission. The Golf Commissioners requested that all of the financial projection\nreports be done one month prior to the Joint Meeting with City Council to ensure that\nthey have all of the information concerning finances to know how much money is\navailable to better prioritize the improvement projects and request reductions in the\nGeneral Fund contributions. The reports include the financial projections being prepared\nby John Ritchie, CPA and the report being prepared by Keyser-Marston Associates to\nproject the revenue that could possibly be gained by building a permanent banquet\nfacility and what cost for construction could be justified. The General Manager will\ncontact John Ritchie, CPA and Keyser-Marston to request the reports be completed by\nearly December. The Golf Complex needs to know how much money is available to\nbuild a new clubhouse in part or whole to report to City Council. Should there be no\nstability to take on any debt the Clubhouse Project will need to be reevaluated and the\nreport to City Council will need to reflect that point. The Golf Commission may need to\nsuggest that the Clubhouse Project be dropped and the Golf Complex begin looking at\nother improvements that it can afford. It may still be possible to build the clubhouse\nshould the Keyser-Marston report be positive and the City be agreeable to reducing the\nGeneral Fund contributions. The Golf Commission agreed that another work session\nshould be scheduled before the next Regular Golf Commission meeting. Vice Chair\nWood has been working on the Power Point presentation and would like the Golf\nCommissioners input on it at the next Work Session. He is including historical data in\nthe presentation as well as current issues. The suggestion was made to have the City\nCouncil Members not familiar with the Golf Complex come out and take a tour to get a\nbetter understanding of the operation. The next Work Session will be on November 29,\n2006 at 3:00 pm.\nPage 3 of 5", "path": "GolfCommission/2006-11-15.pdf"}
{"body": "GolfCommission", "date": "2006-11-15", "page": 4, "text": "4.\nORAL REPORTS\n4-A\nGolf Shop and Driving Range activities report by Head Golf Professional Matt Plumlee.\nThe Head Golf Professional reported that the Jack Clark Invitational will be held\non November 20, 2006 at the Golf Complex. The staff has been restructured for\nthe winter months and Mike Grant will now be working at the Driving Range.\nAlso reported was that we are seeing players coming to the Complex from Chabot\nGolf Links since the closure of that facility.\n4-B\nGeneral Manager Dana Banke's report highlighting maintenance and operational\nactivities for the month at the Golf Complex.\nThe General Manager reported that he is looking into getting new tee signs for the\nMif Albright Golf Course. The scorecard for the Mif Albright Course has already\nbeen changed to reflect the correct yardage. The General Manager contacted\nAlameda Power & Telecom to request a bucket truck to paint the flagpole in front\nof the clubhouse. The advertising for the AT&T Pro Am on the golf carts at the\nComplex will now be on both golf courses and the payment will be $8,000. The\nmaintenance equipment lease will go to City Council on November 21, 2006 for\napproval. All of the equipment being leased is John Deere.\n4-D\nBeautification Program by Mrs. Norma Arnerich.\nMrs. Wendling reported that two tree plantings were done recently. There will be\nno more ceremonies until next year.\n5.\nCOMMISSIONERS REPORTS\n5-A\nMarketing and Promotions, Chair Gammell.\nNothing to report.\n5-B\nGolf Complex Financial Report, Secretary Gaul.\nSecretary Gaul reported the revenue for golf on all three courses for October 2006\nversus October 2005 was down 10.5% and rounds of golf were down 7.5%. The\nfiscal year to date revenue for golf was down 6.5% and rounds were down 7%.\nThe Mif Albright Course revenue was down 29% from last year and down 28%\nfor the fiscal year. All other concessions excluding golf were down 5.5% for the\nmonth and up .06% for the fiscal year. Total revenue for the Golf Complex was\ndown 8.5% for the month of October 2006 versus October 2005 and down 3.5%\nfor fiscal year 2006/2007.\n5-C\nNew Clubhouse Project, Commissioner Schmitz.\nReport previously covered.\nPage 4 of 5", "path": "GolfCommission/2006-11-15.pdf"}
{"body": "GolfCommission", "date": "2006-11-15", "page": 5, "text": "5-D\nMaintenance, Buildings, Security, Albright Course and Driving Range,\nCommissioner Sullwold.\nCommissioner Sullwold reported that the new ball washers have been installed\nand look great. The suggestion was made to have benches on all of the par 3\nholes due to the waiting time. Commissioner Sullwold suggested that a cart path\nbe installed in front of the lake on #8 of the Jack Clark Course to enable patrons\nto drive their carts to the teeing area.\n5-E\nCity Council and Government Liaison, Commissioner Swanson.\nNo report given.\n5-F\nFront Entrance Beautification Project, Vice Chair Wood.\nReport previously covered.\n5-G\nGolf Complex Restaurant Report, Jim's on the Course.\nOwner Tom Geanekos mentioned that he is always appreciative of any\nsuggestions the Golf Commission may have and thanked them for their support.\n6.\nORAL COMMUNICATIONS, NON AGENDA (Public Comment)\nNone.\n7.\nOLD BUSINESS\nNone.\n8.\nWRITTEN COMMUNICATIONS\nIncluded in the Commission packet was a memorandum to the Finance\nDepartment showing the surcharge payment for October 2006 of $12,742. The\nyear-to-date total to the General Fund is $61,232 for the fiscal year 2006/2007.\n9.\nANNOUNCEMENTS/ADJOURNMEN'\nThe meeting was adjourned at 6:50 p.m.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with the\nBrown Act.\nPage 5 of 5", "path": "GolfCommission/2006-11-15.pdf"}
{"body": "GolfCommission", "date": "2006-11-29", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF SPECIAL MEETING\nWednesday, November 29, 2006\n1.\nCALL TO ORDER\nChair Betsy Gammell called the special meeting to order at 3:00 p.m. in\nthe Ladies Lounge, Chuck Corica Golf Complex, #1 Clubhouse Memorial\nRoad, Alameda, CA.\n1-A.\nRoll Call\nRoll call was taken and members present were: Chair Betsy Gammell,\nSecretary Ray Gaul, Commissioner Bill Schmitz, Commissioner Jane\nSullwold and Vice Chair Bob Wood. Absent: Commissioner Sandr\u00e9\nSwanson. Also present was General Manager Dana Banke.\n2.\nAGENDA ITEMS:\n2-A\nAttendance and Financial Projections by John Ritchie, CPA.\nThe General Manager stated that John Ritchie has been working on the attendance\nand revenue financial projections and assumptions. The report is to be used as\na\ntool to project what funding is available to service a debt for the new clubhouse or\nother improvement projects. The General Manager handed out the draft financial\nreport and assumptions prepared by Mr. Ritchie. The assumptions do not take\nany fee increases into account until fiscal year 2007/2008. The report is in draft\nform and the General Manager asked that the Golf Commissioner's take a look at\nit and get back to him with any questions. The report still needs to be reviewed\nby the Finance Director for accuracy. The report clearly shows that there is no\nexcess money to pay for Capital Improvements and additional debt service and in\norder for the Golf Complex to reduce a future deficit there needs to be an increase\nin revenue and a reduction in expenditures. The question was raised regarding the\ntiming of the proposed fee increases. The General Manager stated that after the\njoint meeting there will be a better understanding of what sort of projects can be\ndone and the amount of money necessary for the projects. The decision\nto\nincrease the rates will be based on the out come of the joint meeting and whether\nor not improvement projects and a return of funds from the General Fund are\napproved. The Golf Commission will review the information and get back to the\nGeneral Manager with any questions.\n2-B\nUpdate by Keyser-Marston Associates on Banquet Revenue Projections.\nPage 1 of 2", "path": "GolfCommission/2006-11-29.pdf"}
{"body": "GolfCommission", "date": "2006-11-29", "page": 2, "text": "The General Manager introduced Bob Wetmore from Keyser-Marston Associates,\nan economic and real estate consulting firm. Mr. Wetmore is preparing a revenue\nprojection based on the addition of a new banquet facility at the Golf Complex.\nMr. Wetmore stated that a large amount of the food and beverage revenue is not\nrelated to golf or golfers. Also mentioned was that over the past years the golf\nrounds and revenue have declined although that may not directly effect the food\nand beverage revenue. Mr. Wetmore pointed out that the market for food and\nbeverage service and banquet facilities is underserved for the Bay Farm Island\narea. The report takes into consideration golfing venues and non-golfing venues\nand the business demands. Some of the venues researched have mentioned that\nthey under built to meet the needs of public. Also being looked at is a temporary\nbanquet facility and Mr. Wetmore questioned whether the temporary structure\nwould really be a venue that patrons would want to come to. The capacity being\nresearched is a 200-patron minimum and 300-patron maximum the latter being\nthe optimum goal. The golf facilities reviewed are Chardonnay Golf Course in\nNapa, Coyote Creek Golf Course in San Jose and Lone Tree Golf Course in\nAntioch. The Golf Commission stressed the importance of receiving the reports\nas soon as possible to review them and get an understanding of what exactly is\nfeasible and what is not. Mr. Wetmore stated that he would complete the report\nas quickly as he can.\n3.\nANNOUNCEMENTS/ADJOURNMENT\nThe Special Meeting was adjourned at 3:45 PM.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with\nthe Brown Act.\nPage 2 of 2", "path": "GolfCommission/2006-11-29.pdf"}
{"body": "GolfCommission", "date": "2007-02-11", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF SPECIAL MEETING\nREVISED 3/5/07\nSunday, February 11, 2007\n1.\nCALL TO ORDER\nChair Bob Wood called the special meeting to order at 2:00 p.m. in the Ladies Lounge,\nChuck Corica Golf Complex, #1 Clubhouse Memorial Road, Alameda, CA.\n1-A.\nRoll Call\nRoll call was taken and members present were: Commissioner Betsy Gammell, Vice\nChair Ray Gaul, Commissioner Bill Schmitz, Secretary Jane Sullwold and Chair Bob\nWood. Absent: Commissioner Sandr\u00e9 Swanson. Also present were City Manager Debra\nKurita and General Manager Dana Banke.\n2.\nAGENDA ITEMS:\n2-A\nDiscussion of Next Steps and Actions related to Golf Department Operations, Fees and\nRevenues, Budget, Policies and Procedures. (Action Item)\nAppointment of Golf Commissioner for Operational Review Scope of Work Committee. (Action\nItem)\nAppointment of Two Golf Commissioners for the Operational Review Request for Proposal\n(RFP) Committee. (Action Item)\nChair Wood stated that the need for an Operational Review at the Chuck Corica Golf Complex\nwas decided on at the Special Joint Meeting with City Council on January 17, 2007. The process\nincludes forming two committees, one to compose the Scope of Work for the Request for\nProposal (RFP) and the other to review the proposals received and deciding on the best several\ncandidates to recommend to the City Manager who will make the final decision. The Golf\nCommission needs to appoint a total of three members to serve on these committees, one for the\nScope of Work Committee and two for the committee to review and award the RFP for the\nOperational Review. Chair Wood appointed Vice Chair Gaul for the Operational Review Scope\nof Work Committee and Secretary Sullwold and Commissioner Schmitz for the Operational\nReview Request for Proposal Committee. The Golf Commission approved the appointments\nunanimously. Chair Wood introduced City of Alameda's City Manager, Debra Kurita to give an\noverview of the next steps and actions related to the golf operations, fees and revenue, budget,\npolicies and procedures. The City Manager listed the following major items that came out of the\njoint meeting with the City Council. The selection of Golf Commissioners to sit on the RFP\ncommittees, which was previously done. Also listed were the elements of operations, policies\nand revenue, providing budget information to the Golf Commission and the potential phasing of\nthe Clubhouse Project. The General Manager stated that the Golf Commissioners are given a\nmonthly financial report each month for the prior month. The General Manager is working with\nthe Chief Financial Officer to prepared a more detailed report for the Golf Commission. The\nsuggestion was made to include the monthly Enterprise Account balance on the report and to\nshow the figures on a chart. The objective of the operations overview is to have a third party\nChuck Corica Golf Complex\nPage 1\nRevised 3/5/07\nGolf Commission Minutes", "path": "GolfCommission/2007-02-11.pdf"}
{"body": "GolfCommission", "date": "2007-02-11", "page": 2, "text": "review of the operations, revenue, budget, policies and procedures for the Golf Department. The\ncommittee needs to develop an RFP as soon as possible and get it out to consultants. The\nprocess takes about 30 days from the date it is sent out to the date it is returned. The RFP's will\nbe sent out to consultants, advertisements will be placed in publications and the RFP will be\naccessible on the City of Alameda's web site. Once the proposals are received the committee\nwill review them. The contract will not need City Council approval if it is under $75,000. The\nGolf Commissioners would like to have some input and discussion with the consultant. The\nComplex has various associate clubs that would also need to be interviewed during the review.\nThe City Manager stated that the key elements of the review will include the operations and\nmaintenance, policies and practices, staffing levels, environmental comparisons (looking at other\nmunicipal operations and what they do differently) and capital improvements. Once the\nrecommendations are received it is an ongoing process to put the suggestions into reality.\nThe consensus amongst the Golf Commission is that the policy and fee changes need to go into\neffect soon to capitalize on the peak golf season. The City Manager stated that she did not see a\nproblem with moving on the changes now and not waiting until the completion of the operational\nreview, although some additional changes may be necessary after the review is completed. The\noverall philosophy is that the Earl Fry Course is the premium course and the rate proposal is\ndesigned to shift some of the pass and discounted fee play to the Jack Clark Course. Chair Wood\nasked for a motion on the proposed fee changes shown on the following page:\nChuck Corica Golf Complex\nPage 2\nRevised 3/5/07\nGolf Commission Minutes", "path": "GolfCommission/2007-02-11.pdf"}
{"body": "GolfCommission", "date": "2007-02-11", "page": 3, "text": "$1\n$1\n$0\n$0\nJuniors Non-Resident*\n$8\n$10\n$8\n$2\n$0\nCART FEES:\nCurrent\nRecommended\nChange\nSingle Rider (Non-Shared Cart)\n$14\n$15\n$1\nSenior M-F per player\n$11\n$13\n$2\nLate Twilight\n$9\n$10\n$1\nMif\n$8\nMONTHLY PASSES:\nCurrent\nSurcharge\nRecommended\nSurcharge\nChange\nRes. Sr. (M-Th + Fri (JC only)\n$85\n$0\n$100\n$0\n8.1.5\nResident (M-Th + Fri (JC only)\n$100\n$0\n$115\n$0\n$15\nNon-Res. (M-Th + Fri (JC only)\n$130\n$3\n$195\n$0\n$65\nTOURNAMENTS:\nCurrent\nRecommended\nGreen Fees\nCart Req\nMerch\nEF/JC\nCart Req\nMerch*\nMon Thurs\n$30\nno\n$6\n$50/$48\nyes\n$5\nMon Thurs (Senior)\n$30\nno\n$6\n$38/$36\nyes\n$0\nFriday\n$35\nyes\n$6\n$52/$50\nyes\n$5\nWeekends and Holidays\n$35\nyes\n$6\n$60/$56\nyes\n$5\nMif 9-HOLE COURSE RATES:\nCurrent\nRecommended\nChange\nRegular Weekday\n$9\n$10\n$1\nDriving Current\nRecommended\nChange\nRegular Weekend\n$11\n$12\n$1\nRange\nSenior Weekday\n$7\n$8\n$1\nSmall\n$0\n$3\n$3\nReplay Rate\n$7\n$7\n$0\nMedium\n$4\n$5\n$1\nJunior Resident\n$1\n$1\n$0\nLarge\nI\n$6\n$7\n$1\nJunior Non-Resident\n$4\n$5\n$1\nX-Large\n$8\n$9\n$1\nPractice Area: $5 w/ small bucket\n*EF Mon-Fri after 12:00: Weekends &\nHolidays after twilight only\n** Can be waived\nChuck Corica Golf Complex\nPage 3\nRevised format only 3/5/07\nGolf Commission Minutes", "path": "GolfCommission/2007-02-11.pdf"}
{"body": "GolfCommission", "date": "2007-02-11", "page": 4, "text": "Commissioner Sullwold moved and Commissioner Gammell seconded to accept the\naforementioned fee changes. The Golf Commission approved the fee changes unanimously.\nThe Golf Commission is also looking at the following policy changes: Allowing tournaments to\nbegin at 9:00 a.m. on the Earl Fry Course instead of 11:00 a.m., implementing split tee waves on\nthe Earl Fry Course during the peak season, May to September (with constant review) and\nallowing for 30 day advance tee time reservations for Alameda Resident Card holders and 21\ndays for all others. The Golf Commission approved the aforementioned policy changes\nunanimously.\n2-B\nDetermination of Venue and Time for Regular Golf Commission Meetings in 2007. (Action\nItem)\nThe Golf Commission voted unanimously to change the venue and time of the Regular Golf\nCommission meetings to 6:30 p.m. in Room 360 in City Hall on the third Wednesday of every\nmonth. The Golf Commission decided to cancel the Regular meeting on February 21, 2007 due\nto a lack of quorum and schedule a Special Meeting for February 28, 2007 at 6:30 p.m. at City\nHall in room 360 if it is available.\n3.\nANNOUNCEMENTS/ADJOURNMENT\nThe Special Meeting was adjourned at 5:30 PM.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with the Brown Act.\nChuck Corica Golf Complex\nPage 4\nRevised 3/5/07\nGolf Commission Minutes", "path": "GolfCommission/2007-02-11.pdf"}
{"body": "GolfCommission", "date": "2007-02-28", "page": 1, "text": "ALAMEDA GOLF COMMISSION\nMINUTES OF SPECIAL MEETING\nWednesday, February 28, 2007\n1.\nCALL TO ORDER\nChair Bob Wood called the special meeting to order at 6:32 p.m. in Room #391, Alameda\nCity Hall, 2263 Santa Clara Avenue.\n1-A.\nRoll Call\nRoll call was taken and members present were: Vice Chair Ray Gaul, Commissioner Bill\nSchmitz, Secretary Jane Sullwold and Chair Bob Wood. Absent: Commissioner Betsy\nGammell and Commissioner Sandr\u00e9 Swanson. Also present was Golf Services Manager\nMatt Plumlee.\n1-B\nApproval of Minutes-Special Meetings of November 29, 2007 and February 11, 2007.\nThe Golf Commission elected to add to the agenda the approval of the minutes of the\nSpecial Meetings of November 29, 2007 and February 11, 2007. The minutes of\nNovember 29, 2007 were approved unanimously. The following changes were made to\nthe minutes of February 11, 2007:\n2-A, line 7: change from \"award the RFP for the Operational Review.\" to \"recommend\nthree candidates to the City Manager, and she will then choose the consultant.\"\n2-A, paragraph 2, line 6: change from \"Chair Wood made the motion to accept the\naforementioned fee changes\" to \"Secretary Sullwold made the motion and Commissioner\nGammell seconded to accept the aforementioned fee changes\".\nSecretary Sullwold made the motion and Vice Chair Gaul seconded to approve the\nminutes with the aforementioned changes. The Golf Commission approved unanimously.\n2.\nAGENDA ITEMS:\n3-A\nReport on Chuck Corica Golf Complex Master Planning and Conceptual Design of Clubhouse\nFacility. (Action Item)\nChair Wood introduced Miriam Delagrange of the Development Services Department. Ms.\nDelagrange referenced the Dahlin Group Master Plan, which the Golf Commission had not\nreceived. The plan goes over what cost estimates Dahlin would provide and the cost of their\nservices. At a meeting on January 25, 2007 between Dahlin representatives, Doreen Soto and\nMiriam Delagrange from Development Services Department and Dana Banke from the Chuck\nCorica Golf Complex, Dahlin was given direction on some basic concepts to enable the project\nto be completed in phases. The Dahlin report breaks the Master Site Plan into the following\nphases. Phase A-New Bar/Grill/Banquet Facility (approximately 8,500 s.f.), Phase B1-New Pro\nShop Facility (approximately 8,000 s.f.), Phase B2-Exterior modifications to the existing Pro\nShop Facility (assumed as a potential option, it the existing pro shop building is to remain for\na\nlonger period of time after Phase A is completed), Phase B3-New Entry Canopy and Site\nChuck Corica Golf Complex\nPage 1\n2/28/07\nGolf Commission Minutes", "path": "GolfCommission/2007-02-28.pdf"}
{"body": "GolfCommission", "date": "2007-02-28", "page": 2, "text": "Development: development of an entry canopy that will \"join\" Phase A and Phase B1, along\nwith the development of a new vehicle routing/bag drop area, Phase C-Site and landscape\nimprovements immediately adjacent to the existing/new building areas, Phase D-Entry Drive\nImprovements, Site Monument (at entry drive and at the corner of Island and Dolittle Drives),\nPhase E-Site Parking Improvements, site entry bridge feature at creek, realigning of the on site\nparking and addition of planter islands and irrigation for landscaping. The Dahlin report is a\nmaster plan proposal to do the basic design not for submitting any construction drawings just an\nidea to work with and get cost estimates to see how much each phase would cost so that it can be\nproposed to City Council to determine which options to proceed with. She also stated that there\ncould be cost savings by completing the planning now rather than later. Chair Wood stated that\nthe Golf Commission will not be able to take action on the item without first reviewing the\nmaterial. The Golf Commission was given copies of the report and the discussion ensued. Ms.\nDelagrange referenced the report stating that Dahlin will utilize previous design concepts and\ncost estimation, they will provide minor modifications to the site and the cart barn, driving range\nand snack shack structures are existing and no work is planned at these areas. The buildings will\nbe demolished on a per phase basis. The new buildings will be placed at about the same location\nas the existing buildings to minimize additional site work. No changes in the golf course design\nwere included. Dahlin will also provide an analysis for anticipated cost savings if the City were\nto\nconstruct both Phase A and Phase B as one project instead of separately. As part of the\nconceptual building design, they will provide a scenario for creating a shared set of restrooms\nbetween the Bar/Grill/Banquet Facility (Phase A) and the Pro Shop (Phase B). Dahlin will\nprovide a maximum of two conceptual layouts for the new Bar/Grill/Banquet facility (Phase A)\nand the Pro Shop (Phase B). Included in the professional fees are three presentations/meetings\nwith the Golf Commission and one presentation/meeting with the City Council and provide\nstandard design review submittals and cost estimation summaries for all presentations/meetings\nSecretary Sullwold requested that a cost estimate be looked at for renovating the existing\nrestaurant building and build a new kitchen and banquet facility behind it. Chair Wood agreed\nthat the use of the existing structures should be looked at and if the structures are not usable he\nwould like to know why. The request will be passed on to Dahlin for evaluation. The general\nconsensus amongst the Golf Commission is that the main priority is the banquet facility. Ms.\nDelagrange referenced the site drawings prepared by BMS. The BMS material relates to Phases\nC, D, & E in the Dahlin report. The master site plan shows the entrance drive, parking and\nproposed temporary banquet facility. The Golf Commission did not receive copies of the\nentrance area drawings, which includes the following three alternatives. Alternative 1 is a\nminimal site change plan that includes removing existing pavement, the roadway wall, and the\nexisting fence. The plan would add two eight foot entry markers, a six-foot ornamental wooden\nfence, a new curb and gutter, a concrete pad, various trees, shrubs, ground cover and lawn,\nincluding irrigation, for the total cost of $218,057. Alternative 2 is a modest site change\nincluding all of the changes in Alternative 1 with the addition of a six foot entry wall made of\nconcrete block in place of the two eight foot entry markers. There is also miscellaneous site\nfurnishings and asphalt paving. The cost for Alternative 2 is $298, 397. Alternative 3 combines\nthe items in Alternative 2 with the deletion of the furnishings and adds a faux pond and a project\nidentification sign at a cost of $304,572. There are also three alternatives for the parking area\nand temporary banquet facility. Alternative 1 is a minimal site change plan that includes\nremoving existing pavement and sidewalk and curb. The alternative includes a rerouting of the\nentrance to allow for a bag drop area, project identification signs, new curbs and gutters, asphalt\nconcrete paving, concrete sidewalk, various trees, shrubs, ground cover and lawn, including\nirrigation, and miscellaneous site furnishings for a cost of $285,725. Alternative 2 is a modest\nsite change plan that includes removing existing pavement, sidewalk and curb. The alternative\nChuck Corica Golf Complex\nPage 2\n2/28/07\nGolf Commission Minutes", "path": "GolfCommission/2007-02-28.pdf"}
{"body": "GolfCommission", "date": "2007-02-28", "page": 3, "text": "includes a more extensive rerouting of the entrance to allow for a bag drop area with additional\nfoliage in and around the clubhouse building and beautification to the courtyard area, in addition\nto the project identification signs, new curbs and gutters, asphalt concrete paving, concrete\nsidewalk, various trees, shrubs, ground cover and lawn, including irrigation, and miscellaneous\nsite furnishings. Alternative 3 is a major site change plan that includes removing existing\npavement, sidewalk and curb. The alternative includes a more extensive rerouting of the\nentrance to allow for a bag drop area with additional foliage in and around the clubhouse\nbuilding and beautification to the courtyard area with special colored paving, in addition to the\nproject identification signs, new curbs and gutters, asphalt concrete paving, concrete sidewalk,\nvarious trees, shrubs, ground cover and lawn, including irrigation, and site furnishings for a cost\nof $758,650. Chair Wood suggested that additional lighting be added to the proposal for the\nparking area and the exterior of the buildings. The action on the item has been postponed to a\nfuture meeting.\n3-B\nReport on the Chuck Corica Golf Complex Marshal Program. (Action Item)\n:\nThe Golf Services Manager reported that at the special meeting of the Golf Commission\non February 11, 2007 the Golf Commission requested staff to present a revised Marshal\nWork Program and a revision to the Employee and Volunteer Benefit Program for the\nChuck Corica Golf Complex (CCGC). The current program consists of 40 volunteers\nthat help patrons with their golf cart, start players on the first tee and monitor play on the\nthree golf courses. Marshals work a minimum of a 6-hour shift and receive benefits for\nthe service. The recommended program would have a maximum of 35 marshals, with an\nadditional 5 relief marshals and 3 marshal coordinators and the Marshals are to work one,\n7 hour shift per week during the peak season, and one, 6 hour shift per week during the\noff season. The marshals are expected to attend bi-annual general meetings with golf\nprofessional staff and be trained every 6 months by marshal coordinator trainer and the\nMarshals are to assist with Golf Complex sponsored events. The CCGC Employee and\nVolunteer Benefit Program provide complimentary green fee, cart fee and range\nprivileges to volunteers and employees of the Golf Complex. It is important to provide\nuse of the golf course facilities in order to attract a volunteer and paid work force.\nHowever, in order to help achieve greater revenues it is important to protect the \"peak\"\ntimes in which patrons use the golf course. Therefore, complimentary use of the facilities\nshould be curtailed to protect peak revenue times. Currently there are no constraints on\nwhen volunteers and employees can receive complimentary privileges. The\nrecommendation is for the volunteers/employees to receive complimentary golf Monday-\nThursday on all courses. Fridays all day on the Jack Clark Course and Mif Albright and\nat twilight on the Earl Fry course. Friday at Saturday, Sunday, and Holidays after\ntwilight on all golf courses. One bucket of range balls per day and they must register in\nthe range pro shop. There will be a cart fee of $10.00 per player for employees,\nvolunteers and guests. The volunteers and employees will still receive 20% off\nmerchandise (soft goods only), excludes golf balls, and golf equipment and no discount\non sale/clearance items. Special orders are cost (including shipping) plus 10% and tax\nand there is a discount on food and beverage on scheduled workdays.\n3-C\nReport on Volunteer and Employee Benefits at the Chuck Corica Golf Complex. (Action Item)\nThe recommendations made in the previous agenda item will also apply to the employees\nat the Chuck Corica Golf Complex. The $10 cart fee per rider will include all\nChuck Corica Golf Complex\nPage 3\n2/28/07\nGolf Commission Minutes", "path": "GolfCommission/2007-02-28.pdf"}
{"body": "GolfCommission", "date": "2007-02-28", "page": 4, "text": "complimentary play as well.\n3-D\nReport on Fiscal Year 2006/2007 Budget.\nChair Wood introduced the City Manager Debra Kurita and Chief Financial Officer Juelle Ann\nBoyer. The City Manager stated that at the February 20, 2007 City Council meeting the Golf\nComplex deficit was brought up during the Mid Year Budget Update. The City Council directed\nthe Chief Financial Officer to draw up a resolution mandating a balanced budget for the Golf\nFund by the end of the fiscal year within 30 days and will be brought to the City Council at the\nMarch 20, 2007 meeting. The first course of action was to determine what the deficit would be\nby the end of the fiscal year. The Chief Financial Officer determined that by the end of the fiscal\nyear based on the prior months actual revenue and expenditures and a forecast for the final 5\nmonths of the year that the Golf Fund would see a net cash loss of approximately $212,000. The\nGeneral Manager had recommended various expenditure cost cutting measures such as a\nreduction in the cart fleet and water usage. The City Council understands that if it would harm\nthe operation of the Golf Complex to balance the budget then other solutions need to be looked\nat. Commissioner Schmitz mentioned that the Golf Commission has recommended various fee\nincreases to help increase revenue. The forecast does not include any funds for Capital\nImprovement Projects. The monthly reports the Golf Commission currently receives are based\non the online information available to the golf staff. The Finance Department has access to more\ndetailed information. The Golf Commission would like to have the General Fund Expenditures\nitemized in detail on the monthly financial report. The request was made to receive the Chief\nFinancial Officer's report on a monthly basis to give the Golf Commission a clearer view of the\nGolf Complex financials and a running Enterprise Fund Balance. The ultimate goal is to have\nthe Golf Fund's current revenue equal the current expenditures. The balanced budget does not\nensure that the Enterprise Fund will not continue to go down. The question was raised as why\nthe $300,000 lent to Development Services is non-interest bearing. The Chief Financial Officer\nstated that the interest on inter department loans is negotiated at the time of the loan, and interest\nwas not added to the loan to Development Services.\n4.\nANNOUNCEMENTS/ADJOURNMENT\nRon Salsig announced that he received two writing awards for articles, which appeared in\nthe New York Times, Los Angeles Times and the Alameda Sun. The Golf Commission\ncongratulated Mr. Salsig on his accomplishments. The City Manager announced that the\nCity Council and the Alameda Unified School District would have a Joint Meeting on\nMarch 15, 2007.\nThe Special Meeting was adjourned at 8:37 PM.\nThe agenda for the special meeting was posted 24 hours in advance in accordance with the Brown Act.\nChuck Corica Golf Complex\nPage 4\n2/28/07\nGolf Commission Minutes", "path": "GolfCommission/2007-02-28.pdf"}