{"body": "CivilServiceBoard", "date": "2005-01-05", "page": 1, "text": "CITY\nor\nTERBAL\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 5, 2005\n1.\nMeeting called to order at 5:15 p.m.\n2.\nROLL CALL: Members NakMin Oddie, Michael Robles-Wong, William J. Smith, and Executive\nSecretary Karen Willis. A welcome was extended to new member Michael Rich.\nABSENT:\nMember Roberto Rocha.\nSTAFF PRESENT: Marsha Merrick, Executive Assistant, Human Resources.\n3.\nMINUTES:\nThe minutes of the Regular Meeting of October 6, 2004, were discussed briefly by Member\nSmith, who then moved to accept, seconded by Member Oddie and carried by a 3-0 vote. Member Rich\nabstained, as he was not present at the October 2004 meeting.\n4.\nCONSENT CALENDAR: Member Rich asked that wording be clarified in the Video Production Artist job\nspecification. Staff, without further need of approval by the Board, will make a minor change. Member\nOddie made a motion to accept the Consent Calendar as presented, along with the wording change on the\njob specification. The motion was seconded by Member Smith and carried by a 4-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF OCTOBER, NOVEMBER AND DECEMBER 2004:\n4-A\nELIGIBLE LISTS ESTABLISHED:\nDATE ESTABLISHED\nAdministrative Services Coordinator\n12/07/04\nAssistant Line Superintendent\n11/17/04\nAssociate Civil Engineer - Plan Check Review Engineer\n12/09/04\nCATV Line Technician (Cable Technician III)\n11/17/04\nCity Engineer\n12/02/04\nData Technician\n11/18/04\nElectrical Helper\n11/20/04\nEngineering and Planning Manager (Utility Services Manager)\n10/26/04\nExecutive Assistant\n10/22/04\nFinancial Services Supervisor\n11/09/04\nFirefighter/Paramedic\n12/21/04\nJourney Lineworker\n10/08/04\nLine Working Supervisor\n11/09/04\nOperations Manager\n10/26/04\nPolice Officer - Lateral\n10/21/04\nPolice Officer - Lateral\n12/01/04\nPolice Technician II - Dispatcher\n11/04/04\nPolice Technician Il - Dispatcher\n12/22/04\nProgram Specialist I - Alternative Modes\n11/03/04\nRisk Manager\n10/13/04\nUtility Analyst\n12/16/04\nVideo Production Artist\n12/07/04\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-01-05.pdf"}
{"body": "CivilServiceBoard", "date": "2005-01-05", "page": 2, "text": "City of Alameda\nPage 2\nMinutes of the Regular Meeting of the Civil Service Board\nWednesday, January 5, 2005\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nFire Apparatus Operator (Promotional)\n10/01/03\nIntermediate Clerk\n04/12/04\nOffice Assistant\n10/17/03\nPolice Captain (Promotional)\n12/08/03\nProgram Specialist I - Solid Waste/Recycling Services\n11/03/03\nPublic Works Maintenance Foreperson (Promotional)\n11/19/03\nPublic Works Superintendent\n11/26/03\nSenior Fleet Mechanic\n12/10/03\n4-C\nELIGIBLE LISTS EXPIREDICANCELLED:\nDATE ESTABLISHED\nAdministrative Management Analyst - Environmental\n10/25/02\nAdministrative Services Manager\n04/29/04\nApprentice Lineworker\n06/24/04\nAssociate Civil Engineer - Project Manager\n11/26/02\nConstruction Inspection & Survey Supervisor\n11/21/02\nCustomer Service Representative\n05/20/04\nEngineering Supervisor\n04/16/04\nLineworking Supervisor\n11/21/02\nPlans Examiner\n06/28/04\nPolice Officer - Recruit\n12/16/03\nProgram Specialist I - Alternative Modes\n12/29/02\nPublic Works Maintenance Worker I\n11/19/03\n4-D\nLIST OF SPECIFICATIONS:\nVideo Production Artist\n5.\nACTIVITY REPORT:\nThe report for the period of September 1, 2004 through November 30, 2004 was reviewed.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nReggie James, long-time West-End resident, was present and spoke about his life experiences\nin Alameda.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nMember Robles-Wong suggested that we add language to the Civil Service Rules under\nArticle VII. Section 1 Establishment of Lists to include National Guard members in our\ndefinition of candidates with active military service who are eligible for an award of\nveteran preference points in our examination scoring process. Language will be revised\nby staff and presented at the April 2005 Civil Service meeting for approval by the Board.\nMember Smith commented on his review of the oral board questions for Police, Fire and\nPlanning Department positions. The outcome was favorable, although he felt that rating\ndimensions for these positions could be expanded to include determination of a\ncandidate's ability to interact effectively with the public.\nMember Smith read from the City Charter Article XIII Civil Service Board Sec. 13-1 to\nbetter define the Board's role in making recommendations to the City Council for\nchanges in the Civil Service System policies. After much discussion, Chair Robles-\nWong suggested that a member of the City Attorney's office be invited to the April 2005\nmeeting to more clearly define the Board's role in making such recommendations to the\nCity Council. The Board welcomed this suggestion, and Executive Secretary Willis will\nbe following up with the City Attorney's office.\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-01-05.pdf"}
{"body": "CivilServiceBoard", "date": "2005-01-05", "page": 3, "text": "City of Alameda\nPage 3\nMinutes of the Regular Meeting of the Civil Service Board\nWednesday, January 5, 2005\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nNone\n9.\nADJOURNMENT:\nA motion was made by Chair Robles-Wong that the meeting be adjourned in memory of\nMember Rocha's mother who had passed away over the New Years' weekend. Member Smith\nseconded and the motion was carried by a 4-0 vote. There being no further business to come\nbefore the Board, the meeting was adjourned at 6:38 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary of the Civil Service Board\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-01-05.pdf"}
{"body": "CivilServiceBoard", "date": "2005-04-07", "page": 1, "text": "ORATED\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nTHURSDAY, APRIL 7, 2005\n1.\nMeeting called to order at 5:07 p.m.\n2.\nROLL CALL: Members NakMin Oddie, Michael Rich, Michael Robles-Wong, Roberto Rocha, and\nExecutive Secretary Karen Willis. Member William J. Smith arrived at 5:12 p.m., during which time the\nBoard had moved past the Consent Calendar acceptance, and was on to item 6 on the agenda.\nABSENT:\nNone.\nSTAFF PRESENT: Terri Highsmith, Assistant City Attorney, and Marsha Merrick, Executive\nAssistant, Human Resources.\n3.\nMINUTES:\nThe Minutes of the Regular Meeting of January 5, 2005, were reviewed; Member Oddie\nmade a motion to accept, seconded by Member Rich, and carried by a 3-0 vote. Member Rocha abstained,\nas he was not present at the January 2005 meeting. Member Rocha, however, thanked the board for\nadjourning that meeting in memory of his mother, who had passed away closely preceding the January\n2005 meeting.\n4.\nCONSENT CALENDAR: Member Rocha made a motion to accept the Consent Calendar as presented,\nseconded by Member Rich, and carried by a 4-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JANUARY, FEBRUARY AND MARCH 2005:\n4-A\nELIGIBLE LISTS ESTABLISHED:\nDATE ESTABLISHED\nAssistant Engineer\n01/03/05\nBuyer\n01/13/05\nCombined Building Inspector\n03/10/05\nDevelopment Manager\n01/18/05\nFinancial Analyst\n01/26/05\nOffice Assistant\n01/11/05\nPlanner III\n01/20/05\nReconstruction Specialist Il (Promotional)\n03/03/05\nSenior Construction Inspector\n01/18/05\nStreet Light Maintenance Technician\n03/05/05\nSystem Dispatcher\n03/24/05\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-04-07.pdf"}
{"body": "CivilServiceBoard", "date": "2005-04-07", "page": 2, "text": "City of Alameda\nPage 2\nMinutes of the Regular Meeting of the Civil Service Board\nThursday, April 7, 2005\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nCode Compliance Officer\n08/26/03\nDistribution Engineer\n09/03/03\nFire/Building Code Compliance Officer\n09/21/04\nMaintenance Worker Il\n09/02/04\nPolice Lieutenant (Promotional)\n07/09/03\nPolice Sergeant (Promotional)\n09/15/04\nProgram Specialist Il (Clean Water Program)\n09/30/03\nPublic Works Supervisor\n08/17/04\nSenior Electrical Engineer\n08/19/04\nTraffic Signal Maintenance Technician\n09/29/03\n4-C\nELIGIBLE LISTS EXPIREDICANCELLED:\nDATE ESTABLISHED\nAdministrative Services Coordinator\n07/07/04\nAdministrative Technician I (Promotional)\n08/04/04\nBusiness Development Manager\n07/12/04\nConstruction Inspector\n03/11/03\nDevelopment Manager - Housing\n03/13/03\nManagement Analyst (Base Reuse and Redevelopment)\n08/27/04\nManagement Analyst (Community Programs)\n09/30/04\nManagement Analyst (Small Business Assistance)\n09/17/04\nProgram Specialist Il (Community Programs)\n07/22/04\nSenior Clerk\n09/03/03\nSenior Utility Analyst\n09/09/04\nSupervising Librarian\n07/09/04\n4-D\nLIST OF SPECIFICATIONS:\nDeputy City Attorney I\nPolice Officer - Recruit\n5.\nREGULAR AGENDA ITEMS\nThe Activity Report for the period of December 1, 2004 - February 28, 2005 was reviewed.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nNone\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nTerri Highsmith, Assistant City Attorney, was in attendance to respond to questions\nregarding the Civil Service Board's role in making recommendations to the City Council for\nchanges in Civil Service System policies. She began by describing what is contained in the\nCity Charter, and how there is a \"bright line\" that separates the Boards responsibilities, from\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-04-07.pdf"}
{"body": "CivilServiceBoard", "date": "2005-04-07", "page": 3, "text": "City of Alameda\nPage 3\nMinutes of the Regular Meeting of the Civil Service Board\nThursday, April 7, 2005\nthose of the City Manager and his staff.\nThe Board is charged with the making of policy and procedure. The City Manager and his\nstaff have authority over the implementation and operations of these policies and\nprocedures. Assistant City Attorney Highsmith spent some time breaking this down for the\nmembers, and responding to the questions posed surrounding limitations of authority. The\nBoard and staff give their thanks to Ms. Highsmith for her direction.\nWhile Assistant City Attorney Highsmith was present, a question came up on the proper\nprocedure for agendizing items for future meetings. Ms. Highsmith advised that Executive\nSecretary Willis was their liaison in this matter, and she would be the one to set the agenda,\nincluding items of interest to the Board members. Member Smith stated his preference to\nmake his requests through Chair Robles-Wong, who would then work through Ms. Willis,\nand it was agreed that this was a perfectly acceptable alternative.\nIn light of this, two requests were made to agendize items for the upcoming July 2005\nmeeting. Chair Robles-Wong requested that a discussion be held regarding Rule of the List\nand adjusting the language in the Civil Service Rules. Member Rich requested to see EEO-\n4 gender and ethnicity data to further a discussion initiated by Member Smith regarding\nworkforce diversity and its impact on community relations. Member Rich also suggested\nthat the City's anti-discrimination policy might be amended to include a commitment to\nrecruitment outreach as a good faith effort to promote workforce diversity. Accordingly,\nMember Robles-Wong requested that the anti-discrimination policy be agendized for the\nnext meeting.\nRevised language under Civil Service Rules, Article VII. Section 1 Establishment of Lists, to\nadd National Guard members to our definition of veterans for preference point purposes,\nwas presented to the Board for their approval. Member Rocha made a motion to accept,\nMember Smith seconded, and the item was carried by a 5-0 vote. Staff will move forward\nwith a formal revision and re-distribution of the Rules.\n9.\nADJOURNMENT:\nChair Robles-Wong asked for a motion to adjourn, which was provided by Member Smith,\nMember Rocha seconded, and carried by a 5-0 vote. There being no further business to come\nbefore the Board, the meeting was adjourned at 6:07 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-04-07.pdf"}
{"body": "CivilServiceBoard", "date": "2005-07-13", "page": 1, "text": "OF\nof\nMINUTES OF THE REGULAR MEETING OF THE\nCIVIL SERVICE BOARD OF THE CI TY OF ALAMEDA\nWEDNESDAY, JULY 13, 2005\n1.\nThe meeting was called to order at 6:22 p.m.\n2.\nROLL CALL: Members Michael Rich, Michael Robles-Wong, William J. Smith, and Executive\nSecretary Karen Willis.\nABSENT: Member Roberto Rocha.\nSTAFF PRESENT: Terri Highsmith, Assistant City Attorney, Donna Mooney, Deputy City Attorney and\nMarsha Merrick, Executive Assistant, Human Resources.\nOTHERS IN ATTENDANCE: Mary M. Leichliter, Attorney.\n3.\nMINUTES: The minutes of the regular meeting of April 7, 2005 were presented for approval. Member Rich\nasked that one section under agenda item 8. Civil Service Board Communications from Staff be\nmodified. Staff will revise per Board direction and present for final approval at the October 2005 meeting.\nTHE MEETING WAS MOVED TO CLOSED SESSION AT 6:28 P.M.\nANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION: The Board decided to grant a continuance of\nThe hearing to October 12, 2005. If the appellant is not present, then the hearing will not be continued. The Civil\nService Board will consider this abandonment.\nREGULAR MEETING RESUMED AT 7:52 P.M.\n4.\nCONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented,\nseconded by Member Rich, and carried by a 3-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF APRIL, MAY AND JUNE 2005:\n4-A\nELIGIBLE LISTS ESTABLISHED:\nDATE ESTABLISHED\nAssociate Civil Engineer - Land Development & Transportation\n06/14/05\nCommunity Development Program Manager (Promotional)\n04/28/05\nDevelopment Coordinator (Promotional)\n05/10/05\nDistribution Engineer\n05/18/05\nElectrical Engineer\n05/17/05\nEmergency Medical Services Education Coordinator\n04/13/05\nInventory Control Clerk\n06/08/05\nPolice Officer - Academy Graduate\n05/11/05\nPolice Officer - Lateral\n05/11/05\nPolice Officer - Recruit\n05/11/05\nPublic Safety Dispatcher\n06/03/05\nSenior Account Clerk\n05/19/05\nStock Clerk\n06/07/05\nStorekeeper (Promotional)\n04/21/05\nTelecommunications Engineer\n05/12/05\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-07-13.pdf"}
{"body": "CivilServiceBoard", "date": "2005-07-13", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of July 13, 2005\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nAssistant Line Superintendent\n11/17/04\nCATV Line Technician\n11/17/04\nCity Engineer\n12/02/04\nElectrical Helper\n11/20/04\nExecutive Assistant\n10/22/04\nFire Apparatus Operator (Promotional)\n10/01/03\nFirefighter/Paramedic - Entry Level\n12/14/04\nFirefighter/Paramedic - Lateral Level\n12/14/04\nIntermediate Clerk\n04/12/04\nOffice Assistant\n10/17/03\nPolice Captain (Promotional)\n12/08/03\nProgram Specialist I - Solid Waste/Recycling Services\n11/03/03\nProgram Specialist I - Alternative Modes\n11/03/04\nPublic Works Maintenance Foreperson (Promotional)\n11/19/03\nPublic Works Superintendent\n11/26/03\nSenior Fleet Mechanic\n12/10/03\n4-C\nELIGIBLE LISTS EXPIREDICANCELLED:\nDATE ESTABLISHED\nAdministrative Services Coordinator\n12/07/04\nAssociate Civil Engineer - Plan Check Review\n12/09/04\nData Technician\n11/18/04\nFinancial Services Supervisor\n11/09/04\nLineworking Supervisor\n11/09/04\nPolice Officer - Lateral Level\n12/01/04\nPolice Technician II - Dispatcher\n11/04/04\nPolice Technician II - Dispatcher\n12/22/04\nUtility Analyst\n12/16/04\nVideo Production Artist\n12/07/04\n4-D\nLIST OF SPECIFICATIONS:\nAnimal Control Officer\nInventory Control Clerk\nMarketing Specialist\n5.\nREGULAR AGENDA ITEMS\nThe Activity Report for the period of March 1, 2005 through May 31, 2005 was reviewed.\nA discussion was held regarding Rule of the List. Member Robles-Wong inquired if\nExecutive Secretary Willis had spoken with other Department Heads to see if they would be\ncomfortable going to this method. Ms. Willis expressed a general feeling throughout the City\nthat for open/competitive examinations this would be an acceptable alternative to the current\nprocedure, however, it would not be reasonable in the case of promotional examinations.\nShe went on to explain the additional values of having a Rule of the List method in place,\nmainly by giving departments more alternatives in the interviewing process.\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-07-13.pdf"}
{"body": "CivilServiceBoard", "date": "2005-07-13", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of July 13, 2005\nMember Rich expressed reservations on equality to applicants if the departments were to\ncircumvent normal procedure and interview candidates that may be ranked lower on the list\nprior to interviewing the top 5 or 10. He asked if departments are held accountable for fair\ninterviewing practices i.e., do we require that they go down the list in order. Executive\nSecretary Willis explained it is always Human Resources instructions to the departments\nthat they do that, however, there are no checks in place to ensure this procedure is followed.\nBefore going forward with the Rule of the List implementation process, it was agreed that\nHuman Resources would re-survey the cities originally polled in 2002 to see if they were still\nusing the same methods. Human Resources will also research when rule of the list was\nimplemented for the Fire Department's open/competitive examinations, and check the\nethnicity stats surrounding that time period.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nNone\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nAn informational memorandum was presented regarding the reinstatement of an employee\npreviously released from probation. There were no questions from the Board.\n9.\nADJOURNMENT:\nChair Robles-Wong asked for a motion to adjourn, which was provided by Member Smith,\nMember Rich seconded, and carried by a 3-0 vote. There being no further business to come\nbefore the Board, the meeting was adjourned at 8:38 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-07-13.pdf"}
{"body": "CivilServiceBoard", "date": "2005-10-12", "page": 1, "text": "OF\nof\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, OCTOBER 12, 2005\n1.\nThe meeting was called to order at 5:12 p.m.\n2.\nROLL CALL: Members Michael Rich, Michael Robles-Wong, William J. Smith, and Executive\nSecretary Karen Willis.\nABSENT:\nMember Roberto Rocha.\nSTAFF PRESENT: Terri Highsmith, Assistant City Attorney, Donna Mooney, Deputy City Attorney\nand Marsha Merrick, Executive Assistant, Human Resources.\nOTHERS IN ATTENDANCE: Marion Miller, ACEA President, Mary M. Leichliter, Attorney and Mrs.\nGoins, spouse of Dominic Goins.\n3.\nMINUTES:\nThe minutes of the regular meeting of July 13, 2005 were presented for approval. Member\nRich asked that his comment from that meeting be shown in the October 12, 2005 minutes in regards to\ntwo promotional recruitments - Storekeeper and Development Coordinator. Member Rich felt these\nexaminations could have been handled as open/competitive, questioning whether there would have been a\nlarge enough candidate base to choose from within the City. With this stipulation to the October 12, 2005\nminutes, Member Rich made a motion to accept the July 13, 2005 minutes as presented, seconded by\nMember Smith and carried by a 3-0 vote.\nThe amended minutes of the regular meeting of April 7, 2005 were also presented for Board approval.\nMember Smith moved to accept, Member Rich seconded and carried by a 3-0 vote.\n4.\nCONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented,\nseconded by Member Rich and carried by a 3-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JULY, AUGUST AND SEPTEMBER 2005:\n4-A\nELIGIBLE LISTS ESTABLISHED:\nDATE ESTABLISHED\nAdministrative Technician I (Promotional)\n08/12/05\nApprentice Lineworker\n08/24/05\nLine Working Supervisor\n08/24/05\nPolice Lieutenant (Promotional)\n07/06/05\nPublic Works Maintenance Team Leader\n08/16/05\nSenior Clerk (Promotional)\n08/12/05\nTelecom Operations Superintendent\n08/24/05\nUtility Construction Compliance Specialist\n07/26/05\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2005-10-12", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of October 12, 2005\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nCombined Building Inspector\n03/10/05\nPlanner III\n01/20/05\nPolice Sergeant (Promotional)\n09/15/04\nFinancial Analyst\n01/26/05\nFire/Building Code Compliance Officer\n09/21/04\nMaintenance Worker Il\n09/02/04\nPublic Works Supervisor\n08/17/04\nSenior Construction Inspector\n01/18/05\n4-C\nELIGIBLE LISTS EXPIREDICANCELLED:\nDATE ESTABLISHED\nAssistant Engineer\n01/03/05\nBuyer\n01/13/05\nCode Compliance Officer\n08/25/03\nDevelopment Manager\n01/18/05\nDistribution Engineer\n09/03/03\nOffice Assistant\n01/11/05\nProgram Specialist I/II (Clean Water Program)\n09/30/03\nReconstruction Specialist Il (Promotional)\n03/03/05\nSenior Electrical Engineer\n08/19/04\nSenior Management Analyst - Human Resources\n07/17/03\nStreet Light Maintenance Technician\n03/05/05\nSystem Dispatcher\n03/24/05\nTraffic Signal Maintenance Technician\n09/29/03\n4-D\nLIST OF SPECIFICATIONS:\nCombination Building Inspector\nPermit Technician I\nDevelopment Services Division Manager\nPermit Technician II\nGolf Course Maintenance Superintendent\nSafety Officer\nGolf Services Manager\nSales and Service Supervisor\nInformation Systems Network Analyst\nSr. Combination Building Inspector\nNOTE: Member Rich requested that on future agendas, notations be made indicating whether\nthe job specifications are newly established or revised.\n5.\nREGULAR AGENDA ITEMS\n5-A The Activity Report for the period of June 1, 2005 through August 31, 2005 was reviewed.\n5-B Rule of the list survey results were reviewed. All agencies surveyed continue to use the\nsame method as was in place in mid-2002 when original survey was performed. Member\nRobles-Wong provided explanation to Member Smith on how the rule of 3, 5, 10 and rule\nof the list works.\nMember Robles-Wong would like to see Alameda go to rule of the list at least for all open\nexaminations. Member Rich again expressed reservations to this method, and after some\ndiscussion, put forth an alternative providing that examinations requiring professional\ncertifications might be acceptable. Member Robles-Wong asked that staff please provide a\nlist for the Board's review of all Alameda positions that require professional certifications.\nMember Smith indicated he was still undecided, and split the middle.\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2005-10-12", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of October 12, 2005\nFire Department EEO Statistics for 1999 and 2001 were reviewed. The results were pre-\nand post-rule of the list respectively. It was determined that there was only about a 1-2%\ndifference in ethnicity statistics between the 1999 and 2001 reports, not enough to prove\nthat going to rule of the list would be an added value to diversifying the organization.\n5-C Procedure on Appeals (Article XI) was moved to the end of the agenda, to follow the\nscheduled closed session appeal hearing.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nACEA President Marion Miller expressed concern of potential conflict of interest when two\nattorneys from the same office represent the Civil Service Board, and also present the case\nagainst the appellant in a disciplinary appeal hearing. Assistant City Attorney Highsmith\naddressed these concerns and stated that the case is never discussed between attorneys prior\nto the hearing, and Ms. Highsmith's sole responsibility is to advise the Board on procedure\nwhen questions arise. Ms. Highsmith is not there to render her opinion on final Board decisions.\nOn a separate issue, Ms. Miller requested that she receive all of the attachments that go along\nwith the Civil Service Board agenda when it is released. Staff will accommodate this request in\nall meetings going forward.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nMember Smith noted that he had been talking to Councilmember Frank Matarrese regarding\nphone calls he receives from citizens who are concerned with groundskeeping done by City\nemployees and also regarding city vehicles that are leaking oil on our streets.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nA position reclassification memo was shared with the board to advise them that a Public Works\nemployee was being upgraded to a higher position. The employee has been performing the\nduties of this classification for several years, and is currently being compensated via our y-rate\nmethod. The Board asked a few clarifying questions surrounding the circumstances.\nA short break was taken from 6:20 p.m. to 6:27 p.m. prior to adjourning to closed session.\n9.\nADJOURNMENT TO CLOSED SESSION: 6:28 P.M.\nCLOSED SESSION CONCLUDED AND REGULAR MEETING RESUMED AT 7:36 P.M.\nANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION: Board Chair Robles-Wong\nannounced the Board's unanimous decision that, due to the fact that the appellant was again\nnot present at this hearing, the appellant has therefore, as a consequence, waived his right to a\nhearing before the Civil Service Board.\nItem 5-C, Procedure on Appeals (Article XI) was continued at this point.\nAssistant City Attorney Highsmith stayed on to answer the Board's questions, which were for\nthe most part procedurally based.\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2005-10-12", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Agenda\nRegular Meeting of October 12, 2005\nMember Smith asked about the possibility of sequestering witnesses. Ms. Highsmith explained\nthat because the prior hearing to which they were referencing was held as an open session, the\nwitnesses were also members of the public, and could not, therefore, be barred from the\nproceedings. The Board could ask the witnesses to leave the room while other testimony was\nbeing given, but this request could not be enforced. If this were a closed session setting, the\nwitnesses would be sequestered and brought in one at a time for their testimonies.\nThe subject of impartial legal advice arose again, and Ms. Highsmith reiterated the position of\nthe City Attorney's office in that there is no correspondence prior to a hearing between the\nBoard's attorney and the attorney presenting the case against the appellant.\nMs. Highsmith also advised the Board on procedures for handling objections.\nMember Robles-Wong asked that a small change be made to ARTICLE XI. PROCEDURE ON\nAPPEALS under Section 3. NOTICE AND DECISION of the Civil Service Rules which states in\npart \" Within ten (10) days after the hearing is concluded and the matter submitted for\ndecision, the Board shall make its written decision To be more specific, the Board asks this\nstatement be amended to read \" Within ten (10) business days. Member Robles Wong\nmade the motion to effect this change; Member Smith seconded and was carried by a 3-0 vote.\nStaff will follow-up with noticing all appropriate parties and soliciting opinions on the subject.\n10.\nADJOURNMENT:\nChair Robles-Wong asked for a motion to adjourn, which was provided by Member Smith,\nMember Rich seconded, and carried by a 3-0 vote. There being no further business to come\nbefore the Board, the meeting was adjourned at 8:08 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2005-10-12.pdf"}
{"body": "CivilServiceBoard", "date": "2006-01-11", "page": 1, "text": "any\nOF\nof\nRE\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 11, 2006\n1.\nThe meeting was called to order at 5:02 p.m.\n2.\nROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, Roberto Rocha, William\nJ. Smith, and Executive Secretary Karen Willis.\nABSENT:\nNone.\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, & Marsha Merrick, Executive Assistant,\nHuman Resources.\nOTHERS IN ATTENDANCE: Marion Miller, ACEA President.\nBefore moving in to the regular agenda items, an enthusiastic welcome was made to new member\nAvonnet Peeler that included staff and board introductions. Executive Secretary Willis announced that\nthis would be the last Civil Service Board meeting that Ms. Merrick would be attending due to her\ntransfer to another department. Ms. Willis also announced to the board that there would be a new\nACEA President as of the end of January 2006.\n3.\nMINUTES:\nThe minutes of the regular meeting of October 12, 2005 were presented for board approval.\nMember Smith moved to accept, Member Rich seconded, and carried by a 5-0 vote.\n4.\nCONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented,\nseconded by member Rich and carried by a 5-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE MONTHS\nOF OCTOBER, NOVEMBER AND DECEMBER 2005:\n4-A\nELIGIBLE LISTS ESTABLISHED:\nDATE ESTABLISHED\nAccounting Technician\n12/15/05\nAccounting Technician (Promotional)\n11/09/05\nCable Head-End Technician\n10/13/05\nFire Captain (Promotional)\n10/12/05\nInformation Systems Network Analyst\n11/10/05\nJailer\n10/20/05\nPark Maintenance Worker\n12/15/05\nProgram Specialist Il - Transportation\n10/13/05\nSafety Officer\n11/16/05\nUtility Distribution Technician\n10/18/05\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2006-01-11.pdf"}
{"body": "CivilServiceBoard", "date": "2006-01-11", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of January 11, 2006\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nElectrical Helper\n11/20/04\nEmergency Medical Services Education Coordinator\n04/13/05\nExecutive Assistant\n10/22/04\nFirefighter/Paramedic (Entry & Lateral levels)\n12/14/04\nIntermediate Clerk\n04/12/04\nPolice Officer (Recruit level)\n05/11/05\nSenior Account Clerk\n05/19/05\n4-C\nELIGIBLE LISTS EXPIREDICANCELLED:\nDATE ESTABLISHED\nAssistant Line Superintendent\n11/17/04\nAssociate Civil Engineer (Land Development & Transportation)\n06/14/05\nCATV Line Technician (Cable Technician III)\n11/17/04\nCity Engineer\n12/02/04\nCommunity Development Program Manager (Promotional)\n04/28/05\nDevelopment Coordinator (Promotional)\n05/10/05\nDistribution Engineer\n05/18/05\nElectrical Engineer\n05/17/05\nFire Apparatus Operator (Promotional)\n10/01/03\nInventory Control Clerk\n06/08/05\nOffice Assistant\n10/17/03\nPolice Captain (Promotional)\n12/08/03\nPolice Officer (Academy Graduate & Lateral levels)\n05/11/05\nProgram Specialist I - Alternative Modes\n11/03/04\nProgram Specialist I - Solid Waste/Recycling Services\n11/03/03\nPublic Safety Dispatcher\n06/02/05\nPublic Works Maintenance Foreperson (Promotional)\n11/19/03\nPublic Works Superintendent\n11/26/03\nSenior Fleet Mechanic\n12/10/03\nStock Clerk\n06/07/05\nStorekeeper (Promotional)\n04/21/05\nTelecommunications Engineer\n05/12/05\n4-D\nLIST OF SPECIFICATIONS:\nBuilding Official (Revised)\nFacilities Maintenance Worker (Revised)\nPlan Check Engineer (New)\n5.\nREGULAR AGENDA ITEMS\nThe Activity Report for September 1, 2005 through November 30, 2005 was reviewed.\nA list of positions requiring professional certifications was presented for the board's review per a\nrequest made at the October 2005 meeting by Member Rich. This related to the subject of\nEligible Lists and how the City certifies candidates to departments. After a bit of discussion, staff\nwas directed to revise the list showing only positions requiring multi-year degrees or certificates\nthat would be required upon hire, and to have the modified list ready by the April 2006 meeting.\nThe result of a board proposal to modify Civil Service language regarding Procedure on Appeals\nwas shared. Staff had encountered no opposition from City officials or Union representatives to\nthe proposed language. Roberto Rocha moved to revise the language as presented, Member\nSmith seconded and carried by a 5-0 vote. Staff will revise and distribute the rules accordingly.\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2006-01-11.pdf"}
{"body": "CivilServiceBoard", "date": "2006-01-11", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of January 11, 2006\nWhile discussing revision of Civil Service Rule language, Member Peeler asked some questions\nregarding revision of language contained in the Civil Service Ordinance. Of particular concern was the\nEEO language that is a bit out of date. Executive Secretary Willis explained that it is a different matter\nto change ordinance language and that it would require an act of City Council to do so. Staff will\ninvestigate exactly what would be involved to make this type of change, and communicate that\nprocedure to the board.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard Chair Michael Robles-Wong took the opportunity to officially congratulate Member Peeler for\njoining their esteemed board. Member Peeler expressed her pleasure at the appointment.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nPosition Reinstatement Letters - two reinstatement letters were presented to the board for\nacceptance. Marion Miller, ACEA President, presented some background information on the\nletter pertaining to her bargaining unit member.\nPosition Reclassification Memos - two reclassification memos were presented to the board for\napproval. Member Robles-Wong had some questions regarding the Golf re-class, which staff\nmember Jill Kovacs readily answered.\nMember Rocha moved to accept both the reinstatement letters and reclassification memos, Member\nPeeler seconded, and carried by a 3-0 vote. (NOTE: Members Rich and Smith had other\nengagements and departed just prior to this vote.)\n9.\nChair Robles-Wong asked for a motion to adjourn, which was provided by Member Rocha, Member\nPeeler seconded, and carried by a 3-0 vote. There being no further business to come before the Board,\nthe meeting was adjourned at 6:15 p.m.\nRespectfully submitted,\nLaunalize\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board\n\"Dedicated to Excellence, Committed to Service\"", "path": "CivilServiceBoard/2006-01-11.pdf"}
{"body": "CivilServiceBoard", "date": "2006-04-05", "page": 1, "text": "OF\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, APRIL 5, 2006\n1.\nThe meeting was called to order at 5:05 p.m.\n2.\nROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, and William J. Smith,\nand Executive Secretary Karen Willis\nABSENT:\nRoberto Rocha\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst.\nOTHERS IN ATTENDANCE: Marion Miller, ACEA Past President.\n3.\nMINUTES:\nThe minutes of the regular meeting of January 11, 2006 were presented for Board\napproval. Member Peeler moved to accept, Member Rich seconded, and carried by a\n4-0 vote.\n4.\nCONSENT CALENDAR: Member Smith made a motion to accept the Consent Calendar as presented.\nMember Rich seconded, and carried by a 4-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JANUARY, FEBRUARY, AND MARCH 2006:\n4-A\nELIGIBLE LISTS ESTABLISHED:\nDATE ESTABLISHED\nEXAM NO.\nAssistant City Attorney I-II\n02/02/2006\n206-12PR\nAssociate Civil Engineer\n03/03/2006\n205-24\nEngineering Supervisor\n03/28/2006\n206-17PR\nFacilities Maintenance Worker\n02/15/2006\n206-06\nMaintenance Worker I\n03/01/2006\n205-58\nMaintenance Worker Il\n03/23/2006\n205-65\nPlan Check Engineer\n03/12/2006\n206-05\nProgram Specialist I-II\n02/23/2006\n205-64\nPublic Safety Dispatcher\n03/10/2006\n205-25/26\nPublic Works Maintenance Team Leader\n03/16/2006\n205-59\nSales and Service Supervisor\n02/23/2006\n205-52\nSupervising Civil Engineer\n03/23/2006\n205-55\nSystem Dispatcher\n03/17/2006\n206-07\nTransportation Planner (Programs Specialist I/II) 03/03/2006\n205-63\nUtility Construction Compliance Specialist\n03/15/2006\n205-66", "path": "CivilServiceBoard/2006-04-05.pdf"}
{"body": "CivilServiceBoard", "date": "2006-04-05", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of April 5, 2006\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Technician I\n08/12/2005\n205-45PR\nEMS Education Coordinator\n04/13/2005\n205-10\nExecutive Assistant\n10/22/2004\n204-54\nFire Captain\n10/12/2005\n205-46PR\nFire/Building Code Compliance Officer\n09/21/2004\n204-33\nJailer\n10/20/2005\n205-48\nPolice Lieutenant\n07/06/2005\n205-36PR\nPolice Sergeant\n09/15/2004\n204-38PR\nPublic Works Supervisor\n08/17/2004\n204-37\nSenior Construction Inspector\n01/18/2005\n204-69PR\n4-C\nELIGIBLE LISTS EXPIREDICANCELLED DATE ESTABLISHED\nEXAM NO.\nApprentice Lineworker\n08/24/2005\n205-27\nCable Head-End Technician\n10/13/2005\n205-54\nCATV Technical Operations Superintendent\n08/24/2005\n205-28\nCombination Building Inspector\n03/10/2005\n205-13\nElectrical Distribution Technician\n10/18/2005\n205-42\nFinancial Analyst\n01/26/2005\n204-74\nIntermediate Clerk\n04/12/2004\n204-18\nLine Working Supervisor\n08/24/2005\n205-41PR\nMaintenance Worker Il\n09/02/2004\n204-36\nPlanner III\n01/20/2005\n204-73\nPolice Officer\n05/11/2005\n205-04\nProgram Specialist Il\n10/13/2005\n205-39\nPublic Works Maintenance Team Leader\n08/16/2005\n205-40\nSr. Combination Building Inspector\n09/19/2005\n205-51PR\nUtility Construction Compliance Specialist\n07/26/2005\n205-32\n4-D\nLIST OF SPECIFICATIONS:\nPermit Technician III (New)\nPolice Records & Communications Manager (New)\n5.\nREGULAR AGENDA ITEMS\n5-A\nActivity Report - Period of December 1, 2005 through February 28, 2006\nDiscussion: Board Member Rich asked if separations were increasing. Executive Secretary\nWillis confirmed that they were. Member Rich further asked if this was due to an increase in\nresignations or retirement, and if resignations, how many were going to other agencies.\nExecutive Secretary Willis and Jill Kovacs gave estimates. Board Member Smith commented\nthat this provided opportunity for the city to diversify its workforce.", "path": "CivilServiceBoard/2006-04-05.pdf"}
{"body": "CivilServiceBoard", "date": "2006-04-05", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of April 5, 2006\nBoard President Robles-Wong shared a special circumstance in January shortly following the\nCSB meeting where he was notified by staff of the need to revoke the cancellation of a Lateral\nPolice Officer eligible list. He asked that this action be so noted in these minutes. Minutes\nreflect that the City is rescinding the cancellation of the Police Officer (Lateral) list, established\non May 11, 2005 and cancelled at the Civil Service Board meeting on January 11, 2006.\n5-B\nList of Positions Requiring Professional Certifications\nA list of positions requiring professional certifications or advanced degree was distributed as\nrequested. Member Rich stated that this was the information he was looking for. He stated that\nhe had been concerned about the merit process but felt like it made sense to give more latitude\nto management with regard to those positions that are difficult to fill. Staff was directed to\nprepare language to modify Article VIII, Section 1 to expand the rule-of-the-list principles\nestablished for Firefighters to include all those on the list of positions requiring professional\ncertifications or advanced degrees. Member Rich further asked that a policy be developed\nwhere the appointing department head or supervisor would explain in their hiring\nrecommendation why they jumped out of order. Executive Secretary Willis explained that this is\na rule change and the City would need to notice the bargaining units impacted by this change.\nIt will be placed on the agenda for the July meeting.\n5-C\nResult of Proposal to Modify Civil Service Language regarding Procedure on Appeals\nThe result of a Board proposal to modify civil service language regarding procedure on appeals\nwas shared. Executive Secretary Willis reported that the rule change on Civil Service Rules\nArticle XI, Section 3 had been distributed and was now in effect.\n5-D\nEqual Employment Opportunity Language\nExecutive Secretary Willis stated that after review, Human Resources would immediately be\nadding \"sexual orientation\" to Equal Employment Opportunity language used on recruitment\nbulletins.\nExecutive Secretary Willis went over the process that would need to happen to revise the Civil\nService Ordinance. This would require City Council action. Board President Robles-Wong\nrecommended that Section 2 of the Civil Service Ordinance be revised at this time, stating that\nsince there are no current issues related to these matters, it is a good time to address such\nchanges. Executive Secretary Willis asked if the Board wished to revise all of Section 2. If they\nwere going to focus only on revising Merit Principal 3 then Human Resources staff could work\nwith the City Attorney's office to draft revised language. The Board indicated that they are only\naddressing Merit Principal 3.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nMember Smith announced this was his last meeting as his appointment was ending and he would not\nbe accepting an additional term. All provided thanks to Member Smith for his service to the Civil\nService Board.", "path": "CivilServiceBoard/2006-04-05.pdf"}
{"body": "CivilServiceBoard", "date": "2006-04-05", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of April 5, 2006\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis shared progress made in placing Civil Service Board agendas and minutes\non the City's website. She requested Civil Service Board Member contact information for posting on\nthe website. Human Resources staff will send an email to each Board Member asking for their\npreferred contact information to be included on the website.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 5:55 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2006-04-05.pdf"}
{"body": "CivilServiceBoard", "date": "2006-07-12", "page": 1, "text": "OF\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JULY 12, 2006\n1.\nThe meeting was called to order at 5:27 p.m.\n2.\nROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, and Executive\nSecretary Karen Willis.\nABSENT:\nMember Roberto Rocha.\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative\nAssistant.\nOTHERS IN ATTENDANCE:\n3.\nMINUTES:\nThe minutes of the regular meeting of April 5, 2006 were presented for Board\napproval. Member Peeler moved to accept, Member Rich seconded, and carried by a\n3-0 vote.\n4.\nCONSENT CALENDAR: Member Rich made a motion to accept the Consent Calendar as presented.\nMember Peeler seconded, and carried by a 3-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF APRIL, MAY AND JUNE 2006:\n4-A\nELIGIBLE LISTS ESTABLISHED:\nDATE ESTABLISHED\nEXAM NO.\nAssistant City Attorney I/II\n5/17/2006\n206-16\nCable Technician Il\n6/13/2006\n206-27\nCATV Technical Operations Superintendent\n4/11/2006\n206-061\nCombination Building Inspector\n5/8/2006\n206-23\nConstruction Inspection & Survey Supervisor\n6/9/2006\n206-22PR\nDeputy City Attorney Il\n5/31/2006\n206-16\nEnvironmental Services Manager\n6/7/2006\n206-20\nPlan Check Engineer\n3/28/2006\n206-05\nPlanner III\n4/5/2006\n206-15\nPlanning Services Manager\n4/21/2006\n206-21\nPolice Officer (Lateral)\n6/29/2006\n206-31\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nEXAM NO.\nAccounting Technician\n12/15/2005\n205-57\nFirefighter\n12/14/2004\n204-45", "path": "CivilServiceBoard/2006-07-12.pdf"}
{"body": "CivilServiceBoard", "date": "2006-07-12", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of July 12, 2006\nFirefighter-Paramedic (Entry)\n12/14/2004\n204-44\nPolice Lieutenant\n7/6/2005\n205-36PR\nPolice Officer (Recruit)\n5/11/2005\n205-07\nSenior Account Clerk\n5/19/2005\n205-30\nSenior Construction Inspector\n1/18/2005\n204-69PR\n4-C\nELIGIBLE LISTS EXPIREDICANCELLED: DATE ESTABLISHED\nEXAM NO.\nAccounting Technician\n11/9/2005\n205-57PR\nElectrical Helper\n11/20/2004\n204-21\nInformation Systems Network Analyst\n11/10/2005\n205-43\nPark Maintenance Worker\n12/15/2005\n205-56\nSafety Officer\n11/16/2005\n205-49\n4-D\nLIST OF SPECIFICATIONS:\nPlanning Services Manager (Revised)\nSupervising Planner (Revised)\nWeb Technical Producer (New)\n5.\nREGULAR AGENDA ITEMS\n5-A\nActivity Report - Period of March 1, 2006 through May 31, 2006.\nDiscussion: Board President Robles-Wong suggested that a trend report be compiled. He\nstated that he would like to see broad trend information for the last 6-9 months, as to why\nseparations are occurring, and where employees who leave are going.\nBoard Member Rich asked whether the demotion of the Electrical Helper from Apprentice\nLineworker was disciplinary. Jill Kovacs stated that particular person did not pass probation.\nBoard President Robles-Wong asked if there was any provision regarding apprentice\nlineworkers, which requires them to pass the apprenticeship program, or if they are able to\nremain an apprentice without being promoted any further. Executive Secretary Willis stated that\napprentice lineworkers are required to pass the apprenticeship program or they are terminated.\n5-B\nProposed Rule Change- Article VIII Appointment, Section 1 - Certification of Eligibles and\nSection 2 Method of Appointment.\nDiscussion: Board President Robles-Wong asked if there was a time limit on how long the\ndepartment has to explain why they jumped out of order on an eligible list and how detailed the\nexplanation needed to be. Executive Secretary Willis stated that the certification would not be\nprocessed without an explanation and if there are any questions regarding their reasons,\nHuman Resources will call the department head. Board member Peeler asked if the appointing\nauthorities are well versed in discrimination laws. Executive Secretary Willis explained that\nHuman Resources often sits in on interviews, helps in assessments and reviews interview\nquestions beforehand. Board President Robles-Wong stated that the Board would like to see\ngeneral reasons of why the appointing authorities chose out of order without disclosing", "path": "CivilServiceBoard/2006-07-12.pdf"}
{"body": "CivilServiceBoard", "date": "2006-07-12", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of July 12, 2006\nconfidential applicant information. He would like to see these on a separate sheet of paper from\nthe certification in order to avoid disclosing applicant's names.\nExecutive Secretary Willis proposed deleting the words \"On the certification form\" from the Rule.\nMember Peeler made a motion to accept Certification of Eligibles and Method of Appointment\nwith deletion of words. Member Rich seconded, and carried by a 3-0 vote.\n5-C\nProposed Change to Civil Service Ordinance, Section 2, Merit Principal 3.\nDiscussion: Executive Secretary Willis explained that changes to Ordinances have a different\nprocess than Rule changes, and would need to be presented to City Council. Board Member\nRich suggested that, regarding Merit Principal 3, The words \"sexual orientation\" should be\nmoved to the end of the sentence with the phrase \"an exception would apply for job-related\nrequirements\" following. Board President Robles-Wong proposed removing the words \"apply all\ncriteria to non- citizens\". The Board agreed that the \"sexual orientation\" should be at the end of\nthe sentence with the addition of \"and with proper regard for privacy and other rights as afforded\nby law\" ending the paragraph. Member Peeler made a motion to accept, Member Rich\nseconded, and carried by a 3-0 vote.\nMember Rich suggested that the agenda for next meeting should include a review of the Rules\nand Ordinance to increase the Board's familiarity with both, but especially the Ordinance. Board\nPresident Robles-Wong stated that he would like Executive Secretary Willis to obtain\nOrdinances from other cities. He would also like her to look at a copy of Alameda's current\nOrdinance and make margin notes regarding items that might be out of date or need to be\nchanged and then give it to the Civil Service Board to make and review changes.\nMember Peeler made a motion to accept Proposed Change to Civil Service Ordinance, Section\n2, Merit Principal 3 as read by Executive Secretary Willis:\n\"Assuring fair treatment of applicants and employees in all aspects of personnel administration\nwithout regard to race, religious creed, color, national origin, ancestry, sex, age, physical\nhandicap, medical condition, marital status, or sexual orientation with proper regard for their\nprivacy and other rights as afforded by law.\"\nMember Rich seconded, and carried by a 3-0 vote.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nDiscussion: Member Rich asked, regarding the budget, what happened with the non-funded positions?\nExecutive Secretary Willis explained that some were funded and some remained non-funded.\nMember Rich questioned why they would be listed in the budget if they were going to remain un-\nfunded. Jill Kovacs stated that positions are listed as non-funded if there is anticipation to restore\nfunding in the future, or if those positions have been funded in the past.\nExecutive Secretary Willis stated that the City is in negotiations with three groups, IBEW, MCEA and\nACEA. She stated that IBEW has declared impasse and that a meeting with City Council is being\narranged.", "path": "CivilServiceBoard/2006-07-12.pdf"}
{"body": "CivilServiceBoard", "date": "2006-07-12", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of July 12, 2006\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis announced appointment of new CSB Member, Michael Soderberg, and\nexplained that since his appointment was so recent, he likely did not receive notice in time to arrange\nattendance at today's meeting.\nExecutive Secretary Willis announced that former CSB Member William Smith had submitted a letter of\nthanks to her.\nExecutive Secretary Willis stated that in January, new law AB1234 was passed requiring that appointed\nofficials and Board and Commission members who are compensated or reimbursed for expenses are\nrequired to attend ethics training once every two years. The training is paid for by the City and is also\navailable online. Notices will be sent out shortly to the members of the Civil Service Board.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 6:30 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2006-07-12.pdf"}
{"body": "CivilServiceBoard", "date": "2006-10-04", "page": 1, "text": "OF\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, OCTOBER 4, 2006\n1.\nThe meeting was called to order at 5:02 p.m.\n2.\nROLL CALL: Members Avonnet Peeler, Michael Rich, Michael Robles-Wong, and Executive Secretary\nKaren Willis.\nABSENT:\nMember Roberto Rocha.\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Assistant,\nHuman Resources.\nOTHERS IN ATTENDANCE:\n3.\nMINUTES:\nThe minutes of the regular meeting of July 12, 2006 were presented for Board\napproval. Member Peeler moved to accept, Member Rich seconded, and carried by\na\n3-0 vote.\n4.\nCONSENT CALENDAR: Member Rich moved to accept the consent calendar with the exception of 4-D,\nwhich he asked to pull for discussion. Member Peeler seconded, and carried by a 3-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JULY, AUGUST AND SEPTEMBER 2006:\n4-A ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Management Analyst\n9/12/2006\n206-44PR\nAdministrative Tech Il\n8/23/2006\n206-41PR\nAssistant Engineer\n8/15/2006\n206-36\nCustomer Service Representative\n7/20/2006\n206-09\nElectrical Helper\n9/13/2006\n206-47\nFire Apparatus Operator\n9/19/2006\n206-08PR\nIntermediate Clerk\n7/20/2006\n206-34\nJourney Lineworker\n8/7/2006\n206-26\nPermit Technician I\n7/3/2006\n206-25PR\nPermit Technician III\n7/3/2006\n206-24PR\nPermit Technician III\n8/28/2006\n206-43\nPlanner I\n7/18/2006\n206-38\nPrincipal Executive Assistant\n9/20/2006\n206-59PR\nSupervising Planner\n7/27/2006\n206-29", "path": "CivilServiceBoard/2006-10-04.pdf"}
{"body": "CivilServiceBoard", "date": "2006-10-04", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of October 4, 2006\n4-B\nELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nEXAM NO.\nEMS Education Coordinator\n4/13/2005\n205-10\nFire Captain\n10/12/2005\n205-46PR\nJailer\n10/20/2005\n205-48\nMaintenance Worker I\n3/1/2006\n205-58\nMaintenance Worker Il\n3/23/2006\n205-65\nPlanner III\n4/5/2006\n206-15\nPublic Safety Dispatcher\n3/10/2006\n205-25/26\n4-C\nELIGIBLE LISTS EXPIRED/\nDATE ESTABLISHED\nEXAM NO.\nCANCELLED/EXHAUSTED\nACE (Land Dev & Trans)\n3/3/2006\n205-24\nAdministrative Technician\nI\n8/12/2005\n205-45PR\nAssistant City Attorney I-II\n2/2/2006\n206-12PR\nCATV Technical Operations Superintendent 4/11/2006\n206-061\nEngineering Supervisor\n3/28/2006\n206-17PR\nExecutive Assistant\n10/22/2004\n204-54\nFacilities Maintenance Worker\n2/15/2006\n206-06\nPlan Check Engineer\n3/28/2006\n206-05\nPlanning Services Manager\n4/21/2006\n206-21\nPolice Sergeant\n9/15/2004\n204-38PR\nProgram Specialist I/II\n2/23/2006\n205-64\n(Community Programs)\nPublic Works Maintenance Team Leader\n3/16/2006\n205-59\n(Concrete)\nPublic Works Supervisor\n8/17/2004\n204-37\nSales and Service Supervisor\n2/23/2006\n205-52\nSupervising Civil Engineer\n3/23/2006\n205-55\nSystem Dispatcher\n3/17/2006\n206-07\nTransportation Planner\n3/3/2006\n205-63\nUtility Construction Compliance Specialist\n3/15/2006\n205-66\n4-D\nLIST OF SPECIFICATIONS:\nAssistant Line Superintendent (Revised)\nComputer Services Coordinator (Revised)\nJailer (New)\nPrincipal Executive Assistant (New)\nPublic Safety Dispatcher (New)\nRedevelopment Manager (Revised)\nSenior Public Safety Dispatcher (New)\nTransportation Coordinator (New)\nDiscussion: Executive Secretary Willis explained that the reason there are a high number of new\nspecifications listed on the agenda is due to the fact that many positions were re-assigned from a\nbroad classification to more specific classifications with new titles as part of the PANS contract", "path": "CivilServiceBoard/2006-10-04.pdf"}
{"body": "CivilServiceBoard", "date": "2006-10-04", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of October 4, 2006\nagreement. Board President Robles-Wong asked whether the new classifications created a\ncompetitive situation for the individuals who were re-assigned into a new job title, and questioned\nwhether or not those individuals were required to re- test. Executive Secretary Willis stated that\nnone of the individuals involved were required to re-test for their positions. Board President Robles-\nWong expressed concern that if the Civil Service Rules were not followed, the employees who were\nre-assigned were not being protected by the system that was designed to do just that.\nHe\nsuggested that there should be a special meeting called in cases when individuals are involved.\nMember Rich also requested a special meeting to discuss personnel actions and procedures, and\nMember Peeler agreed. The Board agreed that a special meeting would be scheduled for mid-\nNovember. Member Rich moved to approve item 4-D with the understanding that staff will agendize\na separate item on the next agenda to provide procedural background on the reclassification\nprocess. Member Peeler seconded the motion and was carried by a 3-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A\nActivity Report - June 1, 2006 through August 31, 2006.\nExecutive Secretary Willis presented the Board with Turnover Statistics as requested by Board\nMember Rich at the July 12, 2006 meeting. She stated that the report showed percentages of\nresignations, retirements and other separations for Miscellaneous and Safety employee groups\nback to the year 2001. She explained that resignations had risen significantly in the last two years.\nMember Rich asked if there was any idea why. Executive Secretary Willis stated that some\nemployees obtained jobs in other cities for better retirement or due to the fact that they had not\ngotten a pay increase with the City, and others had resigned for personal reasons.\n5-B\nProposed Change to Civil Service Ordinance, Section 2, Merit Principal 3.\nExecutive Secretary Willis stated that she had spoken with the City Manager regarding the\nproposed change to the Civil Service Ordinance. She explained to the Board that the City Manager\nwould like the Board to review the entire Ordinance and make any and all changes all at once due\nto the fact that it must go before Council before any changes are adopted. Board President\nRobles-Wong stated that he had spoken briefly with the City Manager as well, and he does not\nhave any issues with changing the entire Ordinance at once.\n5-C\nReview of Civil Service Ordinance No. 2130\nDiscussion: Regarding staff suggested changes, Executive Secretary Willis explained that\ndepartment head titles have changed over time and thus, Section 4 (c) needs to be changed, as\nsome of the listed position titles no longer exist. She stated that Human Resources staff will put\ntogether recommended changes and suggested language before the next Civil Service Board\nmeeting. Board President Robles-Wong asked if there is another term that can be used besides\n\"permanent\" as stated in Section 8, since there is no such thing as a \"permanent\" employee.\nExecutive Secretary Willis stated that the usual term is \"regular\". Board Member Rich stated that\nsome wording was either too broad or too narrow. Executive Secretary Willis stated that she will\nagendize the Ordinance and Rules review for the special meeting in November.\n5-D\nRule Change- Article VIII. Appointment, Section 1. Certification of Eligibles and Section 2. Method\nof Appointment.\nExecutive Secretary Willis explained that Human Resources had failed to send the Rule Change\nnotification to the Bargaining Units as required. These have been sent and it is anticipated that the\nBoard will be able to approve as its next meeting.", "path": "CivilServiceBoard/2006-10-04.pdf"}
{"body": "CivilServiceBoard", "date": "2006-10-04", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of October 4, 2006\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nReferring to the Turnover Statistics presented with the Activity Report under 5-A, Board Member Rich\nshared his concerns regarding the rising number of resignations from Miscellaneous Employees as\ncompared to the low number of Safety employee resignations. He encouraged the City to resolve this\nmatter as quickly as possible. Executive Secretary Willis stated that they are working on it and are getting\nmuch closer.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis explained that Mr. Michael Soderberg, who was supposed to have been the new\nBoard Member, moved to Southern California between submitting his application and being notified of his\nappointment and that consequently, he would not be appointed. She stated that the City is soliciting\napplications for Civil Service Board Members.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 6:10 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2006-10-04.pdf"}
{"body": "CivilServiceBoard", "date": "2006-11-28", "page": 1, "text": "OF\nMINUTES OF THE SPECIAL MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nTUESDAY, NOVEMBER 28, 2006\n1.\nThe meeting was called to order at 5:02 p.m.\n2.\nROLL CALL: Members Michael Robles-Wong, Avonnet Peeler, Michael Rich, Roberto Rocha and\nExecutive Secretary Karen Willis.\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician\nI, Human Resources.\nOTHERS IN ATTENDANCE: No one from the Public.\n3.\nMINUTES:\nThe minutes of the Regular Meeting of October 4, 2006 were presented for Board\napproval. Member Peeler moved to accept, Board President Robles-Wong seconded, and\ncarried by a 4-0 vote.\n4.\nREGULAR AGENDA ITEMS\n4-A\nReview of Classification Process.\nDiscussion: Staff presented to the Board a report regarding Alameda Police Officers Association- Non-\nsworn (PANS) December 28, 2003 - December 24, 2006 MOU Implementation, Classification/ Step\nReassignment of incumbent employees. The report was comprised of a list of incumbent PANS members\ninvolved in the December 26, 2004 classification reassignment and was provided to the Board as notice of\nthe action for presentation to and affirmation of the Board. Board President Robles-Wong explained that he\nwas surprised by how many employees were affected by the reclassification issue from last meeting. He\nstated that he would like job title assignments to be confirmed so that there will not be a question years\nfrom now that each person who was reclassified has permanent status. Executive Secretary Willis\nexplained that there were no changes in qualifications or salary ranges, and there were no promotions\ngiven. Board President Robles-Wong stated that what needed to be clarified was that the position was\nfilled without an exam process, and that it is legitimate because employees were \"reassigned\". Executive\nSecretary Willis stated that there is no definition for reassignment under the Civil Service Rules. The\nindividuals were broken out separately into new classes with the same qualifications. Member Rich asked\nif an employee can move to another specialty when they are reclassified under the new, broader class. Jill\nKovacs explained that the certification is assigned to one specialty or the other and is not transferable.\nBoard President Robles-Wong indicated that there are two ways to be placed in a new job class, you can\neither take an exam and be placed into it by promotion or demotion, or you have to be placed into it by the\nCivil Service Board.\nExecutive Secretary Willis presented the Board with a flow chart of the reclassification process. She\nexplained that a reclassification is only brought to the Civil Service Board when a person has been doing\nthe job duties for one year and is given a promotion without an exam. Member Rich asked if seniority is\naffected by reclassification. Executive Secretary Willis explained that seniority is based upon total time with", "path": "CivilServiceBoard/2006-11-28.pdf"}
{"body": "CivilServiceBoard", "date": "2006-11-28", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nSpecial Meeting of November 28, 2006\nthe City and not time in class. Board President Robles-Wong commented that all reassignments should be\nbrought to the Civil Service Board in the Activity Report along with New Hires, Promotions, etc. Member\nRich commented that what happened to the employees who were reassigned is not well defined and asked\nif there was any correspondence to the Unions and Employees. Jill Kovacs shared that a letter was sent\nout. Member Rich shared that he would prefer to see the word \"transfer\", clearly defined in the Civil Service\nRules, used in place of the word \"reassignment\". Board President Robles- Wong stated that he would like\nclarification placed in the personnel files of each employee who was affected by the reclassification that\nexplains the word \"reassign\" should mean \"transfer\". Member Rocha made a motion to accept that\n\"reassign\" should mean \"transfer\" under the Civil Service Rules. Member Rich seconded, and carried by a\n4-0 vote.\n4-B\nOrdinance Review\nDiscussion: Staff presented CSB Ordinance review notes presented as margin notes on the current\nOrdinance. Executive Secretary Willis explained that the language changes shown are suggestions from\nHuman Resources. Member Rich stated that some of the Department Head Titles do not exist anymore and\nthat he would prefer to not see them all listed separately, but rather as \"all department heads that report to\nthe City Manager\".\n4-C\nRule Change- Article VII, Appointment, Section 1. Certification of Eligibles and Section 2.\nMethod of Appointment.\nExecutive Secretary Willis explained that Firefighter/Paramedic was mistakenly left off of the classifications\nrequiring professional certification or advanced degree. The Board was presented with the new rule,\nincluding Firefighter/ Paramedic.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nNone\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis informed the Board that the City is still seeking applications for the CSB\nvacancy. She asked Board members to please have anyone they know who they would like to have\nconsidered, please submit application to the City Clerks Office.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 6:05 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board\nAttachment: November 14, 2006 Memo from Jill Kovacs to Karen Willis, reviewed and forwarded to the\nCivil Service Board. Alameda Police Officers Association - Non-sworn December 28,\n2003 - December 24, 2006 MOU Implementation Classification/ Step Reassignment of\nIncumbent Employees.", "path": "CivilServiceBoard/2006-11-28.pdf"}
{"body": "CivilServiceBoard", "date": "2007-01-24", "page": 1, "text": "OF\nof\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 24, 2007\n1.\nThe meeting was called to order at 5:09 p.m.\n2.\nROLL CALL: Members Michael Robles-Wong, Avonnet Peeler, Michael Rich, Roberto Rocha, and\nExecutive Secretary Karen Willis.\nABSENT:\nNone\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician\nI, Human Resources.\nOTHERS IN ATTENDANCE: None\n3.\nMINUTES:\nThe minutes of the Special meeting of November 28, 2006 were presented for Board\napproval. Member Rocha moved to accept, Member Rich seconded, and carried by a\n4-0 vote.\n4.\nCONSENT CALENDAR: Member Rocha moved to accept the consent calendar, Member Peeler\nseconded and carried by a 4-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF OCTOBER, NOVEMBER AND DECEMBER 2006:\n4-A\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Technician I (HR)\n11/29/2006\n206-70\nAsst Line Superintendent\n10/19/2006\n206-54\nComputer Services Coordinator\n10/10/2006\n206-53\nEngineering Office Assistant\n10/18/2006\n206-46\nOffice Assistant\n10/17/2006\n206-55\nPermit Technician I\n10/3/2006\n206-51\nPolice Sergeant - 2 positions\n11/14/2006\n206-52PR\nProgram Specialist Il (Clean Water Program)\n11/2/2006\n206-48\nPW Maintenance Team Leader (Plumbing)\n11/2/2006\n206-62PR\nRedevelopment Manager\n10/5/2006\n206-45PR\nUtility Accountant\n10/9/2006\n206-57PR\n4-B ELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nEXAM NO.\nAccounting Technician\n12/15/2005\n205-57\nAdministrative Management Analyst\n6/7/2006\n206-20\nAssistant City Attorney I/II\n5/17/2006\n206-16", "path": "CivilServiceBoard/2007-01-24.pdf"}
{"body": "CivilServiceBoard", "date": "2007-01-24", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of January 24, 2007\nConstruction Inspector & Survey Supervisor 6/9/2006\n206-22PR\nCustomer Service Representative\n7/20/2006\n206-09\nDeputy City Attorney Il\n5/31/2006\n206-16\nFirefighter-Paramedic (Lateral)\n12/14/2004\n204-45\nIntermediate Clerk\n7/20/2006\n206-34\nPlanner I\n7/18/2006\n206-38\nPolice Lieutenant (Promotional)\n7/6/2005\n205-36PR\nSenior Account Clerk\n5/19/2005\n205-30\n4-C\nELIGIBLE LIST EXPIRED/\nDATE ESTABLISHED\nEXAM NO.\nCANCELLED/ EXHAUSTED\nAssistant Engineer\n8/15/2006\n206-36\nCable Technician Il\n6/13/2006\n206-27\nCombination Building Inspector\n5/8/2006\n206-23\nFirefighter Paramedic (Entry)\n12/14/2004\n204-44\nJourney Lineworker\n8/7/2006\n206-26\nPermit Technician I\n7/3/2006\n206-25PR\nPermit Technician III\n7/3/2006\n206-24PR\nPolice Officer - Lateral\n6/29/2006\n206-31\nPolice Officer (Recruit)\n5/11/2005\n205-07\nSupervising Planner\n7/27/2006\n206-29\n4-D\nLIST OF SPECIFICATIONS:\nTechnology Services Coordinator (Revision)\n5.\nREGULAR AGENDA ITEMS\n5-A\nActivity Report - Period of September 1, 2006 through November 30, 2006\nBoard Member Rich stated that he read an article regarding the decline in the number of positions\nat Alameda Power and Telecom. Executive Secretary Willis stated that Alameda Power and\nTelecom is no longer staffing Studio 31. Of the two people employed at Studio 31, one has been\nreassigned and the other has been layed off. She also stated that Human Resources has noticed\nthe bargaining unit regarding the lay-off. She explained that Studio 31 will still exist but if the public\nwishes to use it Alameda Power and Telecom will no longer help. The City is required to have\npublic access but is not required to staff it.\nBoard Member Robles Wong questioned whether there has been a higher or lower percentage of\nturnover in the City. Executive Secretary Willis stated that it has stabilized at the numbers shown\non the report from the last meeting but that it is higher than it has been in the past.\n5-B Action Change from Reassignment to Transfer, Alameda Police Officers Association - Non-sworn,\nDecember 28, 2003 - December 24, 2006 MOU Implementation Classification/Step Reassignment\nof Incumbent Employees.\nExecutive Secretary Willis explained that Human Resources staff have completed the Personnel\nAction Change forms stating that the impacted employees were \"transferred\" instead of", "path": "CivilServiceBoard/2007-01-24.pdf"}
{"body": "CivilServiceBoard", "date": "2007-01-24", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of January 24, 2007\n\"reassigned\", and these forms have been placed in their personnel files.\n5-C\nOrdinance Review\nExecutive Secretary Willis stated that the language regarding positions which are exempt from the\nCivil Service Board has been changed to cover the group that doesn't fall under Civil Service. She\nalso stated that the word \"permanent\" was changed to \"regular\" in Section 8.\nBoard Member Rich stated that he would like to keep the language regarding subpoenas in Section\n9-A in the ordinance. Executive Secretary Willis stated that she would change the language back.\nShe also explained that the next step in changing the ordinance is to put the Board's\nrecommendations for changes in front of City Council, which will require placing it on the agenda\ntwice, once to notice Council and once for vote.\nBoard President Robles-Wong moved to approve to recommend Rules changes to City Council with\nthe understanding that Section 9-A will be changed. Board Member Rocha seconded and carried\nby a 4-0 vote.\n5-D\nCivil Service Rules Review\nExecutive Secretary Willis explained that a Rules change is strictly for Civil Service Board approval\nand would not need to go before Council. Board President Robles-Wong stated that he would like\nHuman Resources staff to go through the Rules first. He also asked which attorney is counsel to\nthe Civil Service Board. Executive Secretary Willis stated that it is Assistant City Attorney Donna\nMooney. Board President Robles-Wong stated that he would like Donna Mooney to attend a\nmeeting after Human Resources reviews the Rules and presents them to the Board. He also stated\nthat he would like to schedule a special meeting to review the Ordinance and Rules. All present\nagreed that a special meeting would be scheduled for March 7th.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard Member Rich stated that he had received a comment from a recruitment candidate who will remain\nnameless that they were treated very well by Chris Low of Human Resources, and they were shocked at\nthe good turnaround.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis stated that not all of the Civil Service Board Members had taken the ethics\ntraining and that she would send the Board Members the link to the online training in hopes that they will\ntake the course.\nExecutive Secretary Willis stated that the City has come to an agreement with ACEA on the MOU. She\nexplained that a piece of the new MOU will potentially impact the Civil Service Board due to the fact that\nACEA includes Housing Authority employees who are not currently under Civil Service Rules. Currently,\nwhen Housing Authority employees are terminated they do not have the same rights as other employees.\nUnder the new MOU they will be granted the right to appeal to the Civil Service Board for a 30 day\nsuspension or greater, and that any Civil Service Board decision would be final.", "path": "CivilServiceBoard/2007-01-24.pdf"}
{"body": "CivilServiceBoard", "date": "2007-01-24", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of January 24, 2007\nBoard President Robles-Wong questioned if Housing Authority employees were only being given hearing\nrights and will not be Civil Service employees. Executive Secretary Willis confirmed that this is correct.\nBoard President Robles-Wong questioned if in a layoff situation a Housing Authority employee would be\nable to bump a Civil Service employee. Executive Secretary Willis explained that if the Housing Authority\nemployee had held another position within the City then they would be able to bump a Civil Service\nEmployee, and that the MOU governs over the Civil Service Rules. She also stated that for all intents and\npurposes Housing Authority employees will be Civil Service employees.\nExecutive Secretary Willis apologized to the Board that the Civil Service portion of the City website has not\nbeen updated yet. She explained that the Information Technology Director had recently left the City.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 5:55 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2007-01-24.pdf"}
{"body": "CivilServiceBoard", "date": "2007-04-04", "page": 1, "text": "OF\nof\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, APRIL 4, 2007\n1.\nThe meeting was called to order at 5:06 p.m.\n2.\nROLL CALL: Members Michael Robles-Wong, Avonnet Peeler, Michael Rich, and Executive Secretary\nKaren Willis.\nABSENT:\nMember Roberto Rocha\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician\nI, Human Resources.\nOTHERS IN ATTENDANCE: Pam Sibley, Frances Gong, Linda Justus and Terry Flippo.\n3.\nMINUTES:\nThe minutes of the regular meeting of January 24, 2007 were presented for Board\napproval. Member Peeler moved to accept, Member Rich seconded, and carried by a\n3-0 vote.\n4.\nCONSENT CALENDAR:\nBoard President Robles-Wong questioned why EMS Education Coordinator had been extended. Jill\nKovacs stated that it is a specialized class and there are not many people who meet the qualifications. A\nmember of the public stated that EMS Education Coordinator should have expired per the Civil Service\nRules. Jill Kovacs stated that the file would need to be pulled in order to research why it had been\nextended. Board President Robles-Wong stated that the department that extended the EMS Education\nCoordinator eligible list needed to be advised of the Rule, and that Human Resources would need to hold a\nnew exam due to the fact that the current list is expired. Questions were raised regarding the revised\nAdministrative Technician I, Administrative Technician II, and Administrative Technician III specifications.\nJill Kovacs explained that revisions to the series involved expansion to include a development services\nfinancial transactions specialization. Item 4-D was pulled from the Consent Calendar for further discussion.\nMember Peeler moved to accept the consent calendar with the exception of item 4-D, List of Specifications.\nMember Rich seconded and carried by a 3-0 vote.\nDiscussion: Regarding item 4-D, Board Member Rich stated that he would like to see the red lined copies of\nthe revised specifications. Jill Kovacs stated that some specification changes are straightforward and some\nare complex. Board President Robles-Wong stated that in the case of a complex revision a brief report and\nsummary of what had been changed would be helpful. Jill Kovacs suggested that the Civil Service Board\ncould be copied on Bargaining Unit notices regarding specification changes which include the\ncircumstances involved in specification changes.\nMember Peeler made a motion to approve item 4-D. Member Rich seconded and carried by a 3-0 vote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JANUARY, FEBRUARY AND MARCH 2007:\n4-A\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nAssistant Engineer (Traffic)\n1/5/2007\n206-56\nFire Building Code Compliance Officer\n3/12/2007\n207-17\nJunior Engineer\n2/15/2007\n206-64\nLibrary Technician (Volunteer Services)\n1/30/2007\n206-58\nPlan Check Engineer\n2/16/2007\n206-73", "path": "CivilServiceBoard/2007-04-04.pdf"}
{"body": "CivilServiceBoard", "date": "2007-04-04", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of April 4, 2007\nPolice Officer (Academy Graduate)\n2/26/2007\n206-75\nPolice Officer (Lateral)\n2/26/2007\n206-74\nPolice Officer (Recruit)\n3/5/2007\n206-76\nProgram Specialist I/II (Integrated Waste\n1/25/2007\n206-63\nMgmt Program)\nRecreation Program Coordinator\n1/31/2007\n206-68\nSenior Clerk\n3/15/2007\n207-06\nSenior Electrical Engineer\n2/1/2007\n206-10PR\nStock Clerk\n2/28/2007\n207-19\nSupervising Librarian (Adult Services)\n1/18/2007\n206-50\nSupervising Librarian (Children's Services)\n1/17/2007\n206-49\nTransportation Coordinator\n1/5/2007\n206-71\n4-B ELIGIBLE LISTS EXTENDED:\nDATE ESTABLISHED\nEXAM NO.\nComputer Services Coordinator\n10/10/2006\n206-53\nElectrical Helper\n9/13/2006\n206-47\nEMS Education Coordinator\n4/13/2005\n205-10\nFire Apparatus Operator\n9/19/2006\n206-08PR\nFire Captain\n10/12/2005\n205-46PR\nJailer\n10/20/2005\n205-48\n4-C\nELIGIBLE LIST EXPIRED/\nDATE ESTABLISHED\nEXAM NO.\nCANCELLED/ EXHAUSTED\nAdministrative Management Analyst\n9/12/2006\n206-44PR\nAsst Line Superintendent\n10/19/2006\n206-54\nEngineering Office Assistant\n10/18/2006\n206-46\nMaintenance Worker I\n3/1/2006\n205-58\nOffice Assistant\n10/17/2006\n206-55\nPermit Technician I\n10/3/2006\n206-51\nPermit Technician III\n8/28/2006\n206-43\nPlanner III\n4/5/2006\n206-15\nPublic Safety Dispatcher\n3/10/2006\n205-25/26\nRedevelopment Manager\n10/5/2006\n206-45PR\nUtility Accountant\n10/9/2006\n206-57PR\n4-D LIST OF SPECIFICATIONS:\nAdministrative Technician I (Revised)\nAdministrative Technician Il (Revised)\nAdministrative Technician III (Revised)\nDevelopment Manager (Revised)\nPublic Works Supervisor (Revised)\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of December 1, 2006 through February 28, 2007\nBoard Member Rich asked if any of the separations were disciplinary. Jill Kovacs statedthat\nthere had been one disciplinary separation. Member Rich stated that there seems to be a large\nnumber of separations within the City.\n5-B\nCivil Service Rules Review\nJill Kovacs explained that Human Resources analysts each went through Avonnet Peeler's copy of", "path": "CivilServiceBoard/2007-04-04.pdf"}
{"body": "CivilServiceBoard", "date": "2007-04-04", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of April 4, 2007\nthe Rules, on which she had made notes, and made additional margin notes. Board President\nRobles-Wong asked whether or not the Bargaining Units and the City Attorney had seen copies. Jill\nKovacs stated that the process had not reached that stage, everything is still very preliminary and\nany corrections are still only thoughts. Board President Robles-Wong stated that he would like\nmore input at a non-regular meeting after the Bargaining Units have provided input. He stated that\nhe would like to redirect the Rules back to Karen Willis, and would like to supply a note and copy to\nthe City Attorney. Member Rich requested that routine language changes such as updating\n\"Personnel\" to \"Human Resources\" be separated from the substantive items to be reviewed. Jill\nKovacs stated that Human Resources staff would identify such issues. Member Peeler stated that\nillegal controlled substances have to be treated separately from alcohol under Article 6, Section 1- -\nC. Board President Robles-Wong added that Under Article 6, Section 7, the test process systems\nare too broad and need to be more specific. He stated that he would like a copy of the noted Rules\nsent to the City Attorney and Bargaining Units prior to the next meeting, and have them provide a\nlist of suggested changes, concerns, or additions if not` already noted. The Board agreed that the\nnext step in the Rules revision process would be decided at July's regular meeting.\nBoard Member Rich asked if the City has an affirmative action plan. Jill Kovacs stated that there is\na policy prohibiting discrimination, but that affirmative action reporting was discontinued a number\nof years ago.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nPam Sibley, a member of the public, stated that she hoped that Civil Service procedures could be as they\nonce were. She stated that in the reclassification process you are required to test for your own job, and\nthen you are required to go on probation for another year with no change of duties. She also stated she\nfeels like that Civil Service process has lost its integrity. Board President Robles-Wong stated that he is\nfamiliar with the Civil Service Process and feels like something is missing. He stated that he would like a\nthorough evaluation, and for staff to go back and look at examples of similar situations. Board Member\nRich agreed and stated that the clearest examples would need to be found or it may get too confusing.\nExecutive Secretary Willis stated that the Bargaining Units are always notified in a reclassification situation.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\n(None)\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis shared that Board Member Rocha had broken both wrists which lead to him\nbeing unable to attend the meeting. She stated that she would check on him in the upcoming week to see\nhow he was doing. She also shared that the Civil Service Ordinance had gone through the City Attorney\nand had been approved. The next step is to schedule it for Council. Board Members will be notified when\nthat particular Council Meeting will take place.\n9.\nDue to the July 4th Holiday the next Civil Service Board Meeting will be held on July 11, 2007.\n10.\nThere being no further business to come before the Board, the meeting was adjourned at 6:30 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2007-04-04.pdf"}
{"body": "CivilServiceBoard", "date": "2007-07-11", "page": 1, "text": "OF\nof\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JULY 11, 2007\n1.\nThe meeting was called to order at 5:06 p.m.\n2.\nROLL CALL: Board President Michael Robles-Wong, Avonnet Peeler, Michael Rich, Linda McHugh and\nExecutive Secretary Karen Willis.\nABSENT:\nMember Roberto Rocha\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician\nI, Human Resources.\nOTHERS IN ATTENDANCE: Pam Sibley, Frances Gong, Linda Justus, Terry Flippo and Alan Elnick\n3.\nMINUTES:\nThe minutes of the regular meeting of April 4, 2007 were presented for Board\napproval. Member Rich moved to accept, Member Peeler seconded, and carried by a\n4-0 vote.\n4.\nCONSENT CALENDAR:\nMember McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0\nvote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF APRIL, MAY AND JUNE 2007.\n4A.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Tech I\n5/2/2007\n207-31PR\nAssistant Engineer (Traffic)\n4/17/2007\n206-561\nCATV Network Engineer\n5/24/2007\n207-22\nCommunications Center Supervisor\n4/16/2007\n207-12\nDevelopment Manager\n3/27/1997\n207-24PR\nFleet Mechanic\n5/4/2007\n207-15\nJunior Engineer\n5/30/2007\n207-36\nJunior Engineer\n6/22/2007\n207-36\nLine Working Supervisor\n5/23/2007\n207-20\nOffice Assistant\n6/20/2007\n207-39\nPolice Records Supervisor\n4/17/2007\n207-13\nPublic Safety Dispatcher (Lateral)\n6/28/2007\n207-29\nPublic Safety Dispatcher (Entry)\n6/28/2007\n207-28\nSales and Service Supervisor\n6/7/2007\n207-23\nSenior Account Clerk\n5/10/2007\n207-21R\nSystem Dispatcher\n6/20/2007\n207-25\nTransportation Engineer\n6/6/2007\n207-33PR\n4B.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Technician I (HR)\n11/29/2006\n206-70\nConstruction Inspector & Survey Supervisor\n6/9/2006\n206-22PR\nCustomer Service Representative\n7/20/2006\n206-09\nDeputy City Attorney Il\n5/31/2006\n206-16\nLibrary Technician (Volunteer Services)\n1/30/2007\n206-58", "path": "CivilServiceBoard/2007-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2007-07-11", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Minutes\nRegular Meeting of July 11, 2007\nPolice Sergeant\n11/14/2006\n206-52PR\nProgram Specialist I/II (Int. Waste Mgmt Program)\n1/25/2007\n206-63\nProgram Specialist Il (Clean Water Program)\n11/2/2006\n206-48\nStock Clerk\n2/28/2007\n207-19\nSupervising Librarian (Children's Services)\n1/17/2007\n206-49\nTransportation Coordinator\n1/5/2007\n206-71\n4C.\nELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAccounting Technician\n12/15/2005\n205-57\nJunior Engineer\n2/15/2007\n206-64\nPlan Check Engineer\n2/16/2007\n206-73\nPolice Lieutenant (Promotional)\n7/6/2005\n205-36PR\nPolice Officer (Academy Graduate)\n2/26/2007\n206-75\nPolice Officer (Lateral)\n2/26/2007\n206-74\nPW Maintenance Team Leader (Plumbing)\n11/2/2006\n206-62PR\nRecreation Program Coordinator\n1/31/2007\n206-68\nSenior Electrical Engineer\n2/1/2007\n206-10PR\nSupervising Librarian (Adult Services)\n1/18/2007\n206-50\n4-D\nLIST OF SPECIFICATIONS:\nInformation Technology Manager (Retitled and Revised)\nPurchasing and Payables Coordinator (New)\nStock Clerk (Revised)\nTransportation Engineer (Revised)\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of March 1, 2007 through May 31, 2007\nBoard Member Rich stated that there seemed to be a high number of probationary releases. Karen\nWillis explained that it may be an indication of problems in the selection process or the candidate\nwho was chosen may not have been a good fit for the department. Board President Robles-Wong\nstated that it seems as though the City is having retention issues with regard to Police and Fire\npositions.\n5-B\nReclassification - From Administrative Services Coordinator to Purchasing & Payables\nCoordinator\nExecutive Secretary Karen Willis shared that the Purchasing and Payables Coordinator is a unique\nclassification. Member Rich asked if this reclassification was different from the previous one in the\nPolice department, and Karen Willis confirmed that it was. Member Peeler moved to accept the\nreclassification, Member Rich seconded and carried by a 4 - 0 vote.\n5-C\nEMS Education Coordinator Correction, April 4, 2007 CSB Agenda, Item 4 - C\nJill Kovacs presented the EMS Education Coordinator eligible list which should have been cancelled\nand not extended at the April 4, 2007 Civil Service Board meeting. Member Rich moved to accept\nthe change, Member McHugh seconded and carried by a 4 - 0 vote.\n5-D\nCivil Service Rules Review\nExecutive Secretary Willis shared that Human Resources sent a notice to the Bargaining Units, but\nthat they had not received anything back. Member Peeler questioned whether there had been a date", "path": "CivilServiceBoard/2007-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2007-07-11", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Minutes\nRegular Meeting of July 11, 2007\nlisted in the letter as to when the Bargaining Units needed to respond, and Karen Willis confirmed\nthat there was. Board President Robles-Wong asked for input from members of the audience. Linda\nJustus, ACEA President, stated that they were supposed to have received copies of the Civil Service\nRules that contained suggested changes, and that she was interested to see what changes the\nBoard wanted to make. Board President Robles-Wong shared that Member Peeler's copy of the\nRules had highlighted sections that she had questions about but did not include changes. Member\nRich stated that the reason the letter had been sent out was because the Board wanted input from\nthe Bargaining Units regarding things that needed to be changed or updated. Pam Sibley stated that\nshe had attended the meeting to hear about the proposed changes and that the Rules language\nneeded to be changed. Board Members, Rich, Robles-Wong and Peeler all agreed that the Board\nintended the changes to be \"housekeeping\" to update outdated language, but that if something in the\nRules is wrong it needs to be changed. Board President Robles-Wong explained it was policy versus\nprocedure. Member Rich stated that the Board's role is to maintain the Civil Service System, not to\nbe change agents. Board President Robles-Wong stated that if an issue was procedural, any rule\nrelated questions should go to Administration. Executive Secretary Karen Willis stated that the\nprocess would be for Human Resources to send recommended changes to the Bargaining Units and\nask for their input, and would then bring those changes back to the Civil Service Board.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nAlan Elnick shared with the Board that there had recently been a reassignment of a non-confidential\nclassification that currently existed within one Bargaining Unit, to a confidential position within another\nBargaining Unit. He stated that this reassignment had caused a reduction in force for the original\nBargaining Unit. Karen Willis stated that there had not been a reduction in force because it provided\nanother opportunity for the person who had held the reassigned position. Alan Elnick stated that the\nperson had to compete for the position with other applicants. If the incumbent had not been hired into the\nnew position they would have in turn, been laid off. He also stated that the position had in fact been\nremoved from Alameda City Employees Association. Karen Willis stated that there was a memorandum\nsent to the Bargaining Units regarding the change and that Human Resources did not receive a response.\nShe also stated that the department had requested the change because the position had become\nconfidential. Linda Justus stated that she did not agree with the exam process and the new probation\nperiod for a person who had already been doing that job. Board President Robles-Wong stated that there\nare Bargaining Unit requirements under State and Federal law and that the City has responsibility as to its\npart of those requirements. Alan Elnick stated that the person had been promoted into a new position with\na one year probation and that person could be eliminated at any time with in that period, and that because\nthe previous classification had been eliminated there was now no position for the promoted person to fall\nback on. He also shared that he was concerned about the situation under the current Rules. Member Rich\nstated that the Civil Service system has rules and management has discretion as to how to administer\nthese rules. Some of these things may affect areas that are bargainable. Board President Robles-Wong\nasked Mr. Elnick if he thought there should be a new rule throwing everything open to competitive exam or\nwas there specific language he would like to propose. Member Rich asked Mr. Elnick if he thought a rule\nwas not applied correctly or if the rule is flawed. Mr. Elnick responded that he was not sure. Member Rich\nstated that the rules do not say that no one gets laid off. Member Rich suggested something be prepared\nfor review. Executive Secretary Willis advised Mr. Elnick to submit a letter from Alameda City Employees\nAssociation to include in the next Civil Service Board Packet which will go out one week before the\nmeeting, and Mr. Elnick in turn agreed to do so.\nPam Sibley stated that employees never know when to expect a reclassification or an exam, and that there\nis no protection in the screen-to-list process. She also stated that the Civil Service Rules are great but the\ninterpretation is muddy. Board President Robles-Wong asked her to put her comments in writing so that\nthe Board has something to look at in order to better understand. He also asked that Human Resources\nsend a strikeout copy of the Rules to the Bargaining Units and requested that the Agenda for the next Civil\nService Meeting include reviewing the current Rules page by page, as well as to vote for a new set of Civil", "path": "CivilServiceBoard/2007-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2007-07-11", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Minutes\nRegular Meeting of July 11, 2007\nService Officers.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard President Robles-Wong shared that this would be his last meeting due to the fact that his term was\nnow up. Member Rich stated that he wished to thank Board President Robles-Wong and Karen Willis\nshared that staff would miss him. All thanked him for his time that he served on the Board.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis thanked the Board Members for attending the Board appreciation breakfast.\n10.\nThere being no further business to come before the Board, the meeting was adjourned at 6:15 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2007-07-11.pdf"}
{"body": "CivilServiceBoard", "date": "2007-11-08", "page": 1, "text": "OF\nof\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, NOVEMBER 8, 2007\n1.\nThe meeting was called to order at 5:05 p.m.\n2.\nROLL CALL: Board Members Michael Rich, Avonnet Peeler, Linda McHugh, Peter Horikoshi and\nExecutive Secretary Karen Willis.\nABSENT:\nMember Roberto Rocha\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, and Stacey Meier, Administrative Technician\nI, Human Resources.\nOTHERS IN ATTENDANCE: Alan Elnick, Chris Low and Emily Hung.\n3.\nMINUTES:\nThe minutes of the regular meeting of July 11, 2007 were presented for Board\napproval. Member Peeler moved to accept, Member Rich seconded, and carried by\na\n4-0 vote.\n4.\nCONSENT CALENDAR:\nMember McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0\nvote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JULY, AUGUST, and SEPTEMBER 2007.\n4A.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nCombination Building Inspector\n8/22/2007\n207-42\nDevelopment Coordinator\n8/3/2007\n207-32\nFirefighter (Lateral)\n7/2/2007\n207-37\nFirefighter (Entry)\n8/24/2007\n207-38\nHousing Authority Maintenance Supervisor\n8/16/2007\n207-44\nHuman Resources Analyst\n7/31/2007\n207-43\nInformation Technology Manager\n8/5/2007\n207-40PR\nMaintenance Worker I\n7/25/2007\n207-26\nPlanning Services Manager\n9/19/2007\n207-48\nPolice Officer (Academy Attendee/Grad)\n9/15/2007\n207-52\nReconstruction Specialist II\n7/12/2007\n207-46PR\n4B.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAssistant City Attorney I/II\n5/17/2006\n206-16\nDeputy City Attorney Il\n5/31/2006\n206-16\nElectrical Helper\n9/13/2006\n206-47\nFire Apparatus Operator\n9/19/2006\n206-08PR\nFire/Building Code Compliance Officer\n3/12/2007\n207-17", "path": "CivilServiceBoard/2007-11-08.pdf"}
{"body": "CivilServiceBoard", "date": "2007-11-08", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Agenda\nRegular Meeting of November 8, 2007\nFleet Mechanic\n5/4/2007\n207-15\nOffice Assistant\n6/20/2007\n207-39\nPolice Officer (Recruit)\n3/5/2007\n206-76\nPolice Sergeant\n11/14/2006\n206-52PR\nProgram Specialist II (Clean Water Program)\n11/2/2006\n206-48\nPublic Safety Dispatcher (Entry)\n6/28/2007\n207-28\nSales and Service Supervisor\n6/7/2007\n207-23\nSenior Account Clerk\n5/10/2007\n207-21R\nSenior Clerk\n3/15/2007\n207-06\n4C. ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAdministrative Technician I\n5/2/2007\n207-31PR\nAdministrative Technician I\n11/29/2006\n206-70\nAssistant Engineer (Traffic)\n4/17/2007\n206-561\nCommunications Center Supervisor\n4/16/2007\n207-12\nComputer Services Coordinator\n10/10/2006\n206-53\nDevelopment Manager\n3/27/2007\n207-24PR\nFire Captain\n10/12/2005\n205-46PR\nIntermediate Clerk\n7/20/2006\n206-34\nJailer\n10/20/2005\n205-48\nJunior Engineer\n6/22/2007\n207-36\nLine Working Supervisor\n5/23/2007\n207-20\nPolice Records Supervisor\n4/17/2007\n207-13\nPublic Safety Dispatcher (Lateral)\n6/28/2007\n207-29\nTransportation Engineer\n6/6/2007\n207-33PR\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of June 1, 2007 - August 31, 2007\nBoard Member Michael Rich asked if there had been any disciplinary or probationary releases. Executive\nSecretary\nWillis\nstated\nthat\nthere\nhad\nbeen\none\nprobationary\nrelease\nin\nthe\nPolice\nDepartment\nwhere\nthe\nindividual did not pass probation as a Police Sergeant. Board Member McHugh questioned why there had\nbeen so many separations within the Planning and Building Department. Executive Secretary Willis stated\nthat some employees had received job offers elsewhere and another employee had decided to go back to\nschool. Board Member Michael Rich stated that it seemed as though there had been a spike of\nseparations in the last three months. Executive Secretary Willis confirmed that there has been an increase\nin voluntary turnover. Board Member Rich asked whether it was due to the City's benefit structure.\nExecutive Secretary Willis stated that the Human Resources Department has been holding exit interviews\nand that there has been no pattern in particular. She stated that the problem is more with getting interest in\napplying for City jobs rather than with employees leaving.\n5-B\nVote for New Officers\nBoard Member Peeler nominated Michael Rich to serve as Civil Service Board President, Member McHugh\nseconded and carried by a 4-0 vote. Michael Rich accepted his nomination.\n5-C Article VII. Eligible Lists\nChris Low presented the Board with a memo from Police Chief Walter Tibbet regarding the use of multiple\neligible lists for the Police Officer Recruit Classification. Chris Low explained that the Police Officer", "path": "CivilServiceBoard/2007-11-08.pdf"}
{"body": "CivilServiceBoard", "date": "2007-11-08", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Agenda\nRegular Meeting of November 8, 2007\nrecruitment used to bring in hundreds of applications but in the last year that has changed dramatically.\nThe Police Department is now having difficulty finding good candidates and would like to recruit on a\ncontinuous basis to have the flexibility to establish multiple eligible lists, and to be able to use them\nsimultaneously. He also shared that it takes over a year to put an Officer on the street, and many other\nPolice departments are experiencing the same problems in finding qualified individuals. Board President\nMichael Rich questioned what the difference would be between having multiple eligible lists and adding to\nthe current one. Chris Low explained that eligible lists are typically the order in which people are hired. The\nCity of Alameda exhausts the current list and then establishes a new one, but that a single list might also\nbe a possibility. Board President Michael Rich asked if having multiple lists would be confusing and stated\nthat he would like to see new names merged onto one list instead. Board Member Horikoshi shared that all\nagencies are having difficulties finding qualified people. He stated that his interest is in finding the City of\nAlameda qualified Officers and would like to leave it up to staff to determine what the best way to handle\nthe eligible lists will be. Executive Secretary Willis stated that the language on establishment of lists would\nneed to be changed and brought back to the Board\n5-D\nRules Review- Language\nExecutive Secretary Karen Willis handed out a letter to the Civil Service Board from ACEA stating that\nalthough Non-Civil Service employees in ACEA are granted appeal rights to the Civil Service Board through\nthe ACEA MOU, the Civil Service Board would have no standing to provide any remedy for these\nemployees. Alan Elnick stated that ACEA is concerned that even though the MOU grants these\nemployees a right to a hearing before the Civil Service Board, there is nothing in the Civil Service Rules\nthat binds the City to accept the decision of the Civil Service Board. He stated that it was not clear if the\nCivil Service Board would have to recognize the appeal under the MOU since it was not addressed in the\nCivil Service Rules. Board President Michael Rich asked if ACEA had any desire to grant Civil Service\nstatus or rights beyond the right to a Civil Service Board hearing to these employees. Mr. Elnick stated that\nACEA was not asking for that. Board Member Avonnet Peeler asked if the employees would waive their\nrights to file in Court should they be granted an appeal before the Civil Service Board. Mr. Elnick stated\nthat they would not, nor would any other employee currently allowed an appeal to the Civil Service Board.\nBoard President Michael Rich stated that as a Board member he has no problem allowing these hearings\nas the Civil Service Board is currently a hearing Board for other employees. Executive Secretary Willis\nstated that the MOU binds the City as it is a contract with ACEA and as such, if the Civil Service Board is\nrecognized as the final authority for employees in ACEA bargaining unit, than the City would honor that\nprovision. There is no explicit language anywhere that states that the City shall accept the decision of the\nCivil Service Board as final, although that is what has been applied. After further discussion, it was decided\nthat Executive Secretary Willis would speak with the attorney's office to see if a letter could be generated\nstating that the City would recognize the Civil Service Board's decision as final and binding for non-Civil\nService employees granted a hearing before the Civil Service Board. Mr. Elnick stated that that would be\nsufficient for ACEA.\nDiscussion continued regarding other sections of the Civil Service Rules. Board President Michael Rich\nquestioned why Affirmative Action language was removed from Article I, Section 2. He stated that he would\nlike to see a letter from the Attorney's office regarding the correct language. Board Member Peter\nHorikoshi asked whether, in Section 2, the phrase \"because of sex\" should be changed to \"because of\ngender\". There was a discussion on which term to use and Board President Rich stated that he would be\nok with changing \"sex\" to \"gender\" in the Rules as well as the Civil Service Ordinance. Board Member\nLinda McHugh stated that Section 7, Eligible List, may need changing regarding the Police Officer issue.\n5-E\nRequest for Reinstatement - Executive Assistant\nExecutive Secretary Karen Willis shared that an employee who had resigned to go back to school has\nrequested to be reinstated. She explained that this employee would be placed on the eligible list and would\nnot have to go through the testing process but would need to participate in a departmental interview. She\nstated that the department is not required to select this person, but that their name would be certified to the\nhiring authority for consideration.", "path": "CivilServiceBoard/2007-11-08.pdf"}
{"body": "CivilServiceBoard", "date": "2007-11-08", "page": 4, "text": "City of Alameda\nPage 4\nCivil Service Board Agenda\nRegular Meeting of November 8, 2007\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\n(None)\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard President Rich stated that he appreciates the efforts of the Alameda Police Department to bring a\nresolution to the recent homicide so quickly.\nBoard Member Horikoshi expressed his thanks for being allowed to join the Board.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\n(None)\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 6:25 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2007-11-08.pdf"}
{"body": "CivilServiceBoard", "date": "2008-01-09", "page": 1, "text": "OF\nof\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 9, 2008\n1.\nThe meeting was called to order at 5:04 p.m.\n2.\nROLL CALL: Board Members Michael Rich, Roberto Rocha, Avonnet Peeler, Linda McHugh, Peter\nHorikoshi and Executive Secretary Karen Willis.\nABSENT:\nNone\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, Chris Low, Senior Management Analyst,\nand Stacey Meier, Administrative Technician I, Human Resources.\nOTHERS IN ATTENDANCE:\n3.\nMINUTES:\nThe minutes of the regular meeting of November 8, 2007 were presented for Board\napproval. Member Peeler moved to accept, Member Horikoshi seconded, and\ncarried by a\n5-0 vote.\n4.\nCONSENT CALENDAR:\nMember Rocha moved to accept the consent calendar, Member McHugh seconded and carried by a 5 -0\nvote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF OCTOBER, NOVEMBER, DECEMBER 2007.\n4A.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Management Analyst\n10/9/2007\n207-47\nAdministrative Technician Il\n12/19/2007\n207-71\nAssistant City Attorney Il\n12/19/2007\n207-74PR\nCrime Analyst (Admin Tech III)\n12/13/2007\n207-64\nDevelopment Manager\n12/4/2007\n207-57\nDistribution Engineer\n12/5/2007\n207-65\nDivision Chief\n10/3/2007\n207-16PR\nElectrical Engineer\n11/27/2007\n207-41R\nElectrical Mtce Technician\n12/13/2007\n207-62\nExecutive Assistant\n10/30/2007\n207-49\nHousing Authority Mtce Team Leader\n12/18/2007\n207-73PR\nIntermediate Clerk\n10/23/2007\n207-50\nJailer\n12/3/2007\n207-56\nPolice Officer (Lateral)\n11/10/2007\n207-53\nSenior Electrical Engineer\n11/13/2007\n207-10PR\nUtility Analyst/Asst Utility Analyst\n12/11/2007\n207-63\n4B.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nCATV Network Engineer\n5/24/2007\n207-22", "path": "CivilServiceBoard/2008-01-09.pdf"}
{"body": "CivilServiceBoard", "date": "2008-01-09", "page": 2, "text": "City of Alameda\nPage 2\nCivil Service Board Agenda\nRegular Meeting of January 9, 2008\nConstruction Inspector & Survey Supervisor\n6/9/2006\n206-22PR\nCustomer Service Representative\n7/20/2006\n206-09\nFirefighter\n7/2/2007\n207-37\nMaintenance Worker I\n7/25/2007\n207-26\nPlanner I\n7/18/2006\n206-38\nProgram Spec I/II (Integrated Waste Mgmt Prog)\n1/25/2007\n206-63\nTransportation Coordinator\n1/5/2007\n206-71\n4C. ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAssistant City Attorney I/II\n5/17/2006\n206-16\nAdmin Mgmt Analyst (Human Resources Analyst)\n7/31/2007\n207-43\nInformation Technology Manager\n8/5/2007\n207-40PR\nSystem Dispatcher\n6/20/2007\n207-25\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of December 1, 2007 - February 31, 2008\nBoard President Michael Rich asked whether or not there had been any non-voluntary separations.\nExecutive Secretary Willis stated that there had not been any.\n5-B\nArticle VII. Eligible Lists\nChris Low shared that Human Resources staff met regarding continuous eligible lists. A decision was\nmade based on a suggestion from the Civil Service Board. He explained that one eligible list will be\nused, and based on test scores candidate names will be merged onto this list. Subsequent names will\nbe added as continuous testing occurs. Board Member Peeler asked when the list would expire. Chris\nLow explained that names would be placed on the eligible list for six months and would then be extended\nindividually if the candidate was still being considered after the initial six month period. Board President\nRich asked how many times someone could be extended. Jill Kovacs explained that a name can be\ncertified for up to two years in six month increments. Chris Low also shared that the Police Department\nis currently two candidates away from being fully staffed, but that there are seven or eight more\nretirements expected within the coming year.\nBoard President Rich asked whether Section 4 of the Civil Service Rules would need to be amended.\nHe stated that Section 1 would need to be changed as well. Chris Low handed out Sections 7 and 8 of\nthe Rules which contained new wording.\nExecutive Secretary Willis stated that currently the Police Officer- Recruit list is certified to Part-Time\nwhile they are attending the Police Academy but that the City would like to be able to certify the names\ndirectly to Full-Time. She explained that in order for the Board to consider this change it would need to\nbe noticed on the Agenda and copied to the Bargaining Units.\nBoard President Rich stated that a list of positions that are hard to fill had previously been given to the\nBoard and he questioned whether or not Fire Fighter was on that list. Executive Secretary Willis stated\nthat Firefighter-Paramedio is considered hard to fill but that Firefighter-EMT is not. She also stated that\nFirefighter-Paramedic is currently listed under Positions which Require Certifications in the Rules.\nBoard Member Rocha moved to accept Article VII, Eligible Lists with the revised wording, Member\nHorikoshi seconded and carried by a 5-0 vote.\n5-C Rules Review- Language", "path": "CivilServiceBoard/2008-01-09.pdf"}
{"body": "CivilServiceBoard", "date": "2008-01-09", "page": 3, "text": "City of Alameda\nPage 3\nCivil Service Board Agenda\nRegular Meeting of January 9, 2008\nExecutive Secretary Willis stated that, at the last Civil Service Board meeting, Mr. Alan Elnick presented\nthe Board with a letter regarding non Civil Service Employees in ACEA who have the right to a hearing\nwith the Civil Service Board for disciplinary issues with more than 30 days suspension.\nBoard President Rich asked why Affirmative Action was scratched out in Article 1, Section 2. Executive\nSecretary Willis stated that she had not had a chance to ask the City Attorney about this. Board Member\nHorikoshi stated that \"sex\" should be changed to \"gender\".\nExecutive Secretary Willis distributed a \"track-changes\" version of the Rules to the Board. Board\nMember Horikoshi requested that page numbers be added, and Executive Secretary Willis stated that\nstaff was working on it.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\n(None)\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\n(None)\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\n(None)\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 5:38 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2008-01-09.pdf"}
{"body": "CivilServiceBoard", "date": "2008-04-02", "page": 1, "text": "eny\nOF\n$\nTERNA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, April 2, 2008\n1.\nThe meeting was called to order at 5:07 p.m.\n2.\nROLL CALL: Board Members Michael Rich, Avonnet Peeler, Linda McHugh, Peter Horikoshi and\nExecutive Secretary Karen Willis.\nABSENT:\nRoberto Rocha\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, Chris Low, Senior Management Analyst,\nand Stacey Meier, Administrative Technician I, Human Resources.\nOTHERS IN ATTENDANCE:\n3.\nMINUTES:\nThe minutes of the regular meeting of January 9, 2007 were presented for Board\napproval. Member Peeler moved to accept, Member McHugh seconded, and carried by a\n4-0 vote.\n4.\nCONSENT CALENDAR:\nMember McHugh moved to accept the consent calendar, Member Peeler seconded and carried by a 4-0\nvote.\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JANUARY, FEBRUARY, MARCH 2008\n4A.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nJourney Lineworker\n1/31/2008\n208-05\nJunior Engineer\n2/12/2008\n207-68\nPolice Officer (Academy Grad/Attendee)\n2/2/2008\n208-07\nPublic Works Supervisor\n2/11/2008\n207-70\n4B. ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nCombination Building Inspector\n8/22/2007\n207-42\nDivision Chief\n10/3/2007\n207-16PR\nFire Apparatus Operator\n9/20/2006\n206-08PR\nFire Building Code Compliance Officer\n3/12/2007\n207-17\nIntermediate Clerk\n10/23/2007\n207-50\nPolice Lieutenant\n9/5/2007\n207-51PR\nPolice Officer (Recruit)\n3/5/2007\n206-76\n4C. ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAssistant City Attorney II\n12/19/2007\n207-74PR\nDevelopment Coordinator\n8/3/2007\n207-32\nElectrical Helper\n9/13/2006\n206-47\nExecutive Assistant\n10/30/2007\n207-49", "path": "CivilServiceBoard/2008-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2008-04-02", "page": 2, "text": "City of Alameda\nPage 2 of 4\nCivil Service Board Agenda\nRegular Meeting of April 2, 2008\nReconstruction Specialist Il\n7/12/2007\n207-46PR\nSenior Clerk\n3/15/2007\n207-06\nStock Clerk\n2/28/2007\n207-19\nSupervising Librarian (Children's Services)\n1/17/2007\n206-49\nTransportation Coordinator\n1/5/2007\n206-71\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of December 1, 2007 - February 29, 2008\nBoard Member Peeler asked if there is a new list for Firefighter since nine had been hired from the\ncurrent list. Executive Secretary Willis stated that the current list has expired and the Fire Department will\nmost likely send a request to fill more vacancies. She also stated that the department is fully staffed with\nParamedics and can now recruit for Firefighter-EMT.\nBoard President Michael Rich asked whether any of the separations were for any specific cause.\nExecutive Secretary Willis stated that they were both voluntary quits\nBoard President Rich stated that he knows of the City's budget problems and asked how many current\nvacancies there are. Executive Secretary Willis stated that she did not know without running a report but\nthat most of the vacant positions are unfunded so quite a few would show up. Board President Rich\nstated that it looked like quite a few people had been hired in the last couple months and asked if those\npeople would be let go in the event of layoffs. Executive Secretary Willis stated that the City is looking at\noffering Golden Handshakes or transfers to open positions. She explained that layoffs are a last resort,\nbut that it depends on the position and where cuts are needed.\n5-B Reclassification - From Executive Assistant to Administrative Technician III\nBoard Member Peeler stated that she would like job descriptions from both positions in the future to be\nable to compare them. Executive Secretary Willis stated that in the future, job descriptions for both\nclasses would be included in the Meeting packet. Board Member McHugh asked how long the incumbent\nhad been performing the responsibilities of an Administrative Technician III. Jill Kovacs explained that\nher duties had evolved over time and that she had been performing payroll for the Fire Department, which\nis extremely complicated, and had been less and less available to support the Chief because of this.\nBoard Member McHugh asked why we are just now seeing the reclassification if she has been doing the\njob duties since September of 2006. Jill Kovacs explained that she was given acting pay compensation\nand that the department didn't want to reclassify her permanently until they were sure of the organization\nstructure. Executive Secretary Willis reminded the Board of the recent issue with a previous\nreclassification, and that there had been a question as to when it is a reclassification and when the\nposition is opened for promotional recruitment. She explained that a promotional recruitment allows all\ncurrent employees to apply and gives everyone an opportunity, whereas a reclassification is for a specific\nindividual when they are the only one qualified to do the job. She stated that a person must have been\ndoing the job for one year to qualify for the reclassification.\nMember McHugh moved to accept the reclassification, Member Peeler seconded and carried by a4-0\nvote.\n5-C Request to Amend Civil Service Rules- Article VII, Section I. Eligible Lists\nMember Peeler asked if the rule change would apply to both formal and informal training and stated that\nthe either/or implies that there is another category. Executive Secretary Willis stated that they only had\ntwo positions in mind, Police Officer Recruit and Apprentice Lineworker, and wanted to cover both.\nMember McHugh stated that she is ok with the way the change is written but requested a list or reference\nto specific positions in the rules.", "path": "CivilServiceBoard/2008-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2008-04-02", "page": 3, "text": "City of Alameda\nPage 3 of 4\nCivil Service Board Agenda\nRegular Meeting of April 2, 2008\nThe Board approved the change with the understanding that the Rules would be modified to read\nwho\nsuccessfully completes a City sponsored police academy or apprenticeship program \" Board Member\nPeeler moved to amend the Rules, Member Horikoshi seconded and carried by a 40 vote.\n5-D Rules Review- Language\nExecutive Secretary Willis presented the Board with Article 1, Section 2 of the Civil Service Rules which\nshowed all changes that had been made. She stated that she had spoken with the City Attorneyand\nthat her response was that \"equal opportunity\" was broader than \"affirmative action\", however she has not\nhad the chance to put it in writing. Board President Rich stated that AffirmativeAction isn't illegal, and\nthat he feared that people would think that the City is getting rid of its Affirmative Action program. Board\nMember Horikoshi argued that Affirmative Action programs of any kind are prohibited by State Law.\nBoard President Rich stated that if you tailor it correctly it would not be illegal and that other agencies\nhave them. He stated that he is hesitant to get rid of it without a letter from the City Attorney, and asked\nExecutive Secretary Willis to write a letter from staff explaining why it is being removed from the Rules.\nExecutive Secretary Willis stated that the City recruits as broadly as possible and places ads in\npublications that target specific groups such as Public Safety job fairs. Board Member Horikoshi stated\nthat he would like the \"affirmative action\" language to be removed from the Rules. He explained that he\ndoesn't want people to get the wrong idea that the City has an Affirmative Action program. After some\ndiscussion Board President Michael Rich moved to accept the modification to the Rules with the\nexception that the words \"affirmative action\" is left in, Member McHugh seconded and carried by a 4-0\nvote.\nExecutive Secretary Willis presented the Board with the Civil Service Ordinance for their review. She\nstated that due to past discussion the subpoena wording had been left in Section 9. She explained that\nthe Ordinance would be placed on the agenda for the next City Council meeting and that it has to go\nbefore Council twice, once to notice them and the second time for Public hearing.\nBoard Member Peeler stated that she would like to propose replacing \"handicap\" with \"disability\".\nExecutive Secretary Willis stated that the Ordinance would then have to go on the Civil Service Agenda\nagain to make the change.\nBoard Member Horikoshi asked what the difference between \"permanent\" and \"regular\" was when\nreferring to employees. Executive Secretary Willis explained that employees are hired under the Civil\nService process but do not have Civil Service rights until after they have completed the probationary\nperiod. They then become \"regular employees\".\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\n(None)\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard Member Horikoshi stated that he had received a letter from former part-time employee John\nShaterian regarding his termination as mail carrier as well as the electric vehicles. Board President\nMichael Rich shared that he called Mr. Shaterian and and explained to him that because he was a part-\ntime employee he wasn't covered under the Civil Service Rules. Mr. Shaterian said that he would think\nabout coming back to work for the City if he was allowed to drive the car. He stated that he was\nconcerned about driving the electric vehicles because of the safety or lack there of. Executive Secretary\nWillis stated that the department has since hired someone new but that they would consider rehiring Mr.\nShaterian if he wanted to come back\nBoard Member Peter Horikoshi inquired as to how tough the Cities budget situation is currently.\nExceutive Secretary Willis stated that the City is in a 4 million dollar shortfall, but is working on resolving\nthat shortfall. She also shared that the City is looking at a 5-7 million dollar shortfall in the next fiscal\nyear. She stated that the City is not getting as much in the way of revenues as they had hoped transfer", "path": "CivilServiceBoard/2008-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2008-04-02", "page": 4, "text": "City of Alameda\nPage 4 of 4\nCivil Service Board Agenda\nRegular Meeting of April 2, 2008\ntaxes because of the current mortgage crisis, retail downfalls, etc. She also shared that the 8% reduction\nin budgets could impact staffing but that the City is currently looking at other options.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis presented the Board with a letter from the City Attorney regarding Housing\nAuthority employees and the fact that they would be covered under the Civil Service Rules and that the\nCity would in fact honor this.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at6:20 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2008-04-02.pdf"}
{"body": "CivilServiceBoard", "date": "2008-07-02", "page": 1, "text": "OF\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JULY 2nd, 2008\n1.\nThe meeting was called to order at 5:07 p.m.\n2.\nROLL CALL: Board Members Michael Rich, Avonnet Peeler, Linda McHugh, Peter Horikoshi and\nExecutive Secretary Karen Willis.\nABSENT:\nRoberto Rocha\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, Stacey Meier, Administrative Technician I,\nHuman Resources.\nOTHERS IN ATTENDANCE:\n3.\nMINUTES:\nThe minutes of the regular meeting of April 2, 2008 were presented for Board\napproval. Member Peeler moved to accept, Member McHugh seconded, and carried by a\n4-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF APRIL, MAY, JUNE, 2008.\n4A.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nInformation Systems Operation Technician\n6/25/2008\n208-13PR\nPermit Technician I\n6/26/2008\n208-17PR\n4B.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Technician Il\n12/18/2007\n207-71\nFirefighter\n7/2/2007\n207-37\nFleet Mechanic\n5/4/2007\n207-15\nJailer\n12/3/2007\n207-56\nPolice Officer (Attendee/Graduate)\n9/15/2007\n207-52\nPolice Officer (Lateral)\n11/10/2007\n207-53\nPolice Sergeant\n11/14/2006\n206-52PR\nProgram Specialist Il (Clean Water Program)\n11/2/2006\n206-48\nUtility Analyst/Asst Utility Analyst\n12/11/2007\n207-63\n4C.\nELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nCATV Network Engineer\n5/24/2007\n207-22\nConstruction Inspector & Survey Supervisor\n6/9/2006\n206-22PR\nCrime Analyst III\n12/11/2007\n207-64\nDeputy City Attorney II\n5/31/2006\n206-16\nDevelopment Manager\n12/4/2007\n207-57\nDistribution Engineer\n12/5/2007\n207-65\nElectrical Engineer\n11/13/2007\n207-41R\nElectrical Maintenance Technician\n12/13/2007\n207-62", "path": "CivilServiceBoard/2008-07-02.pdf"}
{"body": "CivilServiceBoard", "date": "2008-07-02", "page": 2, "text": "City of Alameda\nPage 2 of 4\nCivil Service Board Agenda\nRegular Meeting of April 2, 2008\nJourney Lineworker\n1/31/2008\n208-05\nOffice Assistant\n6/20/2007\n207-39\nPlanning Services Manager\n9/19/2007\n207-48\nPublic Safety Dispatcher (Entry)\n6/28/2007\n207-28\nSales and Service Supervisor\n6/7/2007\n207-23\nSenior Account Clerk\n5/10/2007\n207-21R\nSenior Electrical Engineer\n11/13/2007\n207-10PR\nBoard Member McHugh asked why the Police Officer positions were on the extended list. Executive\nSecretary Willis explained that they are old recruitments which were created under the old process and\nwill eventually fall off.\nBoard President Rich stated that he is aware of the City's budget problems and asked whether the new\nbudget included cuts to positions. Executive Secretary Willis stated that there were some vacant\npositions that were either unfunded or eliminated, but that they are not tied to the budget because there\nis no money tied to them. Board President Rich then asked if the City was in a hiring freeze. Executive\nSecretary Willis explained that the 2008/09 budget passed and because of this the City is able to fill\nbudgeted positions. She also stated that two positions were eliminated that had people in them, and\nthose people then exercised their bumping rights. Because of this, two probationary employees lost their\njobs in the budget process.\nMember Horikoshi moved to accept the consent calendar, Member Peeler seconded and carried by a 4 -\n0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of March 1, 2008 - May 31, 2008\nBoard President Rich asked whether any of the separations were disciplinary. Executive Secretary\nWillis stated that a Senior Clerk was released from probation.\n5-B Civil Service Ordinance - Revision\nExecutive Secretary Willis stated that Section 2, Merit Principal 3 had been modified to change\n\"physical handicap\" to \"disability\". She then explained that the revised Ordinance will be placed on\nthe agenda for the August 29, 2008 City Council meeting if the Board approves.\nBoard Member McHugh moved to approve the changes, Member Peeler seconded and carried by a\n4-0 vote.\n5-C Rules Review- Language\nBoard Member Peeler stated, that she would like clarification regarding Article VII, Section 2. Executive\nSecretary Willis explained that a person may be added to the eligibility list for the same position from\nwhich they were layed off within one year. Jill Kovacs clarified that a person may be reinstated and\nreemployed within a total of 12 months.\nBoard Member Peeler asked for an example of what an apprenticeship program is. Executive Secretary\nWillis stated that the City has a four year program for Apprentice Lineworker. Board Member McHugh\nasked whether or not the Fire Department has a training program. Executive Secretary Willis stated that\nFire Fighters go through the Fire Academy as full-time employees.\nBoard Member McHugh moved to accept the Civil Service Rules, Member Peeler seconded and carried\nby a 4-0 vote.", "path": "CivilServiceBoard/2008-07-02.pdf"}
{"body": "CivilServiceBoard", "date": "2008-07-02", "page": 3, "text": "City of Alameda\nPage 3 of 4\nCivil Service Board Agenda\nRegular Meeting of April 2, 2008\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\n(None)\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard President Michael Rich stated that, with the completion of the Civil Service Ordinance and Rules,\nthe Board should look for other projects or issues they can assist with. He suggested asking staff for\nsuggestions. Member Peeler agreed and stated that the Civil Service Board should take initiative on\nfinding such projects.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis shared that Council decided to send out an RFP leasing out the Golf Course,\nwhich could mean that 21 positions would be eliminated. The lease agreement will state that the City will\nstill get a payment from the lease. She then explained that the Bargaining Units will be noticed, and that\nMCEA and ACEA will be hit the hardest. Board Member McHugh asked whether or not the 21 eliminated\npositions would have bumping rights. Executive Secretary Willis stated that many of them would indeed\nhave bumping rights.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 5:50 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2008-07-02.pdf"}
{"body": "CivilServiceBoard", "date": "2008-10-01", "page": 1, "text": "OF\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, OCTOBER 1st, 2008\n1.\nThe meeting was called to order at 5:09 p.m.\n2.\nROLL CALL: Board Members Avonnet Peeler, Linda McHugh, and Peter Horikoshi\nABSENT:\nBoard President Michael Rich, Member Roberto Rocha and Executive Secretary Karen\nWillis\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, Emily Hung, Administrative Management\nAnalyst and Stacey Meier, Administrative Technician I, Human Resources\nOTHERS IN ATTENDANCE: Alan Elnick and Linda Justus\n3.\nMINUTES:\nThe minutes of the regular meeting of July 2, 2008 were presented for Board approval.\nMember McHugh inquired as to what the status of the Ordinance going to City Council\nwas. Jill Kovacs explained that Council agendas are extremely full lately and that the\ndate\nkeeps getting pushed back. Member Peeler asked whether or not the RFP for\nleasing out\nthe golf course was done. Jill Kovacs stated that the City has received some\nproposals\nand has gotten some interest. Alan Elnick stated that consideration for\nproposals at the\nOctober 7th City Council Meeting has been removed.\nMember McHugh moved to accept, Member Horikoshi seconded, and\nthe motion carried by a 3-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JULY, AUGUST, SEPTEMBER 2008.\n4A. ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nDevelopment Manager (Housing)\n8/27/2008\n208-23\nJourney Lineworker\n7/15/2008\n208-051\nLine Working Supervisor\n6/17/2008\n208-15\nPlans Examiner/Plan Check Engineer\n9/22/2008\n208-24\nPublic Safety Dispatcher (Entry)\n9/4/2008\n208-18\nPublic Works Superintendent\n8/21/2008\n208-16\nTraffic Signal Maintenance Tech\n7/30/2008\n207-67\n4B.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nDivision Chief\n10/3/2007\n207-16PR\nFire Captain\n5/2/2008\n208-09PR\nFleet Mechanic\n5/4/2007\n207-15\nIntermediate Clerk\n10/23/2007\n207-50\nJunior Engineer\n2/12/2008\n207-68\nMaintenance Worker I\n7/25/2007\n207-26", "path": "CivilServiceBoard/2008-10-01.pdf"}
{"body": "CivilServiceBoard", "date": "2008-10-01", "page": 2, "text": "City of Alameda\nPage 2 of 4\nCivil Service Board Agenda\nRegular Meeting of October 1, 2008\nPolice Lieutenant\n9/5/2007\n207-51PR\nPolice Officer (Academy Grad/Attendee)\n2/2/2008\n207-06\nJamie Bolin\nPolice Officer (Lateral)\n2/2/2008\n208-07\nEric Stegman\nJeffrey Ung\nPolice Officer (Recruit)\n3/5/2007\n206-76\nPolice Officer (Recruit)\n2/2/2008\n208-08\nProgram Specialist I/II\n1/25/2007\n206-63\n(Integrated Waste Mgmt Program)\nPW Maintenance Team Leader\n2/7/2008\n207-69\n4C.\nELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAdministrative Management Analyst\n10/9/2007\n207-47\nCombination Building Inspector\n8/22/2007\n207-42\nCustomer Service Representative\n7/20/2006\n206-09\nFire Apparatus Operator\n9/20/2006\n206-08PR\nFire/Building Code Compliance Officer\n3/12/2007\n207-17\nHousing Authority Maintenance Team Leader\n12/17/2007\n207-73PR\nPermit Technician I\n6/26/2008\n208-17PR\nPlanner I\n7/18/2006\n206-38\nPolice Officer (Attendee/Graduate)\n9/15/2007\n207-52\nPolice Officer (Lateral)\n11/10/2007\n207-53\nProgram Specialist II (Clean Water Program)\n11/2/2006\n206-48\nPublic Works Supervisor\n2/11/2008\n207-70\nMember Horikoshi moved to accept the consent calendar, Member McHugh seconded, and the\nmotion carried by a 3-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of June 1, 2008 - August 31, 2008\nBoard Member Horikoshi asked what the City's outlook is with regard to the State budget situation. Jill\nKovacs stated that sales tax revenue will decrease due to the closing of Goode Chevrolet and that things\nare bleak.\n5-B Reclassification from Combination Building Inspector to Senior Combination Building Inspector\nBoard Member McHugh asked what the history behind the reclassification is. Jill Kovacs stated that the\nemployee in the Planning and Building department has been acting as a Senior Combination Building\nInspector since July of 2006. Member Horikoshi asked if there are any other Combination Building\nInspectors who might be interested in the position. Jill Kovacs stated that there is only one individual\nwho meets the qualifications and has the certifications that are required. Member Horikoshi asked if the\nCity ever rotates acting assignments if there is more then one qualified individual. Jill Kovacs stated that\nsome departments such as the Police Department will occasionally rotate assignments. In this situation,\nhowever, there is only one person qualified. Member McHugh asked why people are in acting roles for\nsuch a long period of time. Jill Kovacs stated that sometimes it fills an immediate need and the\ndepartment doesn't want to make a permanent change until they know for certain if it is necessary. She\nalso stated that sometimes it takes a while for a position upgrade or new position to be approved, which\nis often through the budget process.", "path": "CivilServiceBoard/2008-10-01.pdf"}
{"body": "CivilServiceBoard", "date": "2008-10-01", "page": 3, "text": "City of Alameda\nPage 3 of 4\nCivil Service Board Agenda\nRegular Meeting of October 1, 2008\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nAlan Elnick, Business Representative, Operating Engineers Local No. 3 stated that ACEA has been in\ndiscussions with the City regarding the leasing of the Golf Course and its effects on ACEA members. He\nstated that the City's plan was to displace golf course employees and replace, by seniority, people in the\nParks Department. He explained that there is a difference between golf course maintenance workers\nand parks maintenance workers and asked how golf workers are going to replace people in other job\ntitles. He also shared that some employees have already been told they would be losing their jobs. He\nwent on to question how the City determines who has seniority over who. Member Peeler stated that the\nCivil Service Board does not know what is happening at the Golf Course and that they will not know until\na final decision has been made.\nJill Kovacs stated that managers have met with employees to give them a heads up as to what could\nhappen and that no official notice has gone out. Alan Elnick stated that the seniority structure has been\nshared with employees. He also stated that he does not understand who bumping rights apply to and\nhow or why there is only one seniority list for three job titles. Jill Kovacs stated that all of the working\ntitles fall under classification code 5260 Golf and Park Maintenance Worker and that is the commonality\nbetween them. She further explained that all of these employees were hired into and paid according to\nclass 5260 Golf and Park Maintenance Worker as established consistently over the years by Council on\nthe ACEA Salary Schedule.\nLinda Justus, ACEA President, stated that when a recruitment is done for a parks maintenance worker\nthe flyer specifically states parks, and when a recruitment is done for golf the flyer says golf. She stated\nthat each recruitment that is done forms a separate eligible list and depending on the department, people\nare hired from separate lists. She stated that she does not understand how someone can have bumping\nrights when they are not hired for the same duties.\nBoard Member Horikoshi stated that it is not the role of the Civil Service Board to get involved in\nnegotiations. He stated that they would have staff report on what happens in negotiations. Alan Elnick\nstated that it is a Civil Service issue and that it may be brought back to the Board eventually.\nMember Peeler stated that the Board needs to see a report on the issues, i.e. seniority, bumping rights,\njob titles and when they were lumped together, as well as chronology, etc. She also suggested that\nsince there was not another Civil Service Board Meeting soon, a special meeting should be scheduled.\nMember Horikoshi asked why a person would be hired to maintain the Golf Course and not the parks\nand how they plan to execute seniority. Member Peeler stated that the displacement of one or the other\nmay not be appropriate. Jill Kovacs explained that the minimum qualifications are the same for all of the\ntitles, and they are certified as to possessing the minimum qualifications for the job. Linda Justus stated\nthat she recalled a similar situation where an administrative position was posted for three different\ndepartments and then three different lists were certified.\nMember Peeler asked how soon the Civil Board can expect to see a report. Jill Kovacs stated that she is\nunsure. Member McHugh stated that she would like to see an example of how the City handled a similar\nsituation. Alan Elnick stated that a legal process is already underway and that ACEA may need to\ninvolve the Board. He suggested that staff advise the Board what classes will be affected.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nBoard Member Horikoshi stated that he received the letter regarding ethics training and that he would\ncomplete it online as soon as possible.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nJill Kovacs stated that staff will provide the Board with communication regarding the golf issue this week\nand that the City Attorney has been involved.", "path": "CivilServiceBoard/2008-10-01.pdf"}
{"body": "CivilServiceBoard", "date": "2008-10-01", "page": 4, "text": "City of Alameda\nPage 4 of 4\nCivil Service Board Agenda\nRegular Meeting of October 1, 2008\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 5:45 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2008-10-01.pdf"}
{"body": "CivilServiceBoard", "date": "2008-11-19", "page": 1, "text": "OF\nTERRA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, NOVEMBER 19th, 2008\n1.\nThe meeting was called to order at 5:06 p.m.\n2.\nROLL CALL: Board Members Michael Rich, Roberto Rocha, Avonnet Peeler, Linda McHugh, Peter\nHorikoshi and Executive Secretary Karen Willis.\nABSENT:\nNone\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, Chris Low, Senior Management Analyst\nand Stacey Meier, Administrative Technician I, Human Resources\nOTHERS IN ATTENDANCE: Alan Elnick, Linda Justus and various City employees.\n3.\nMINUTES: Member McHugh moved to accept, Member Peeler seconded, and the motion carried by\na 5-0 vote.\n4.\nREGULAR AGENDA ITEMS\n4-A Request for Reinstatement - Permit Technician I\nKaren Willis explained that a person had voluntarily resigned from their position as Permit Technician I\nand that they were requesting to be reinstated. She also explained that should the position become\navailable again, they would automatically be placed on the eligible list. Member Peeler moved to accept\nthe reinstatement, Member Rocha seconded and carried by a 5-0 vote.\n4-B\nEligible List History Review\nKaren Willis explained that the board had requested Human Resources staff to bring back information\nregarding the Golf and Park Maintenance Worker classification, how the job announcements had been\nposted, history of the classification, how bumping rights apply, and how or why there is only one seniority list.\nShe then passed out materials related to this issue. Jill Kovacs explained that one of the documents was a\ngeneral look at the Golf Course as a department and division. She went on to explain dates of when the Golf\nCourse became a division under the direction of the Recreation and Parks Department, and when it finally\nbecame its own department. Karen Willis stated that the Golf Department is currently being overseen by the\nDirector of the Recreation and Parks Department in the absence of a General Manager of the Golf Complex.\nBoard Member McHugh asked how the rolls changed as the responsibility of the function moved. Jill Kovacs\nstated that when Fred Framstead came aboard the contracted operations were brought back under the City\nwhich meant an expanded roll. Member Horikoshi asked if there was a relationship between the Golf Course\nbeing a Division or a Department and whether they are combined classifications or not. Jill Kovacs stated that\nthere was no relation and that the history was for informational purposes and to understand the cohabitation\nof Golf and Parks and Recreation. Board President Rich asked if, once Golf became a separate Department,\nthere was any difference as to how people got reassigned. Derek Taylor, Golf employee, stated that it was\nwell known that at any time an employee could be reassigned to the Parks Department and vice versa\nbecause they were Golf and Park Maintenance Workers. Dennis McDaniels, Parks employee, stated that to\nhis knowledge there had never been any commingling between the two Departments. He also stated that he\nwas not sure whether or not it was a possibility, but as far as he knows it has never been put in place. Mark\nSmith, Golf employee, stated that several Golf employees had taken lateral transfers to the Parks Department", "path": "CivilServiceBoard/2008-11-19.pdf"}
{"body": "CivilServiceBoard", "date": "2008-11-19", "page": 2, "text": "City of Alameda\npage 2 of 5\nCivil Service Board Agenda\nSpecial Meeting of November 19, 2008\nas recently as 6 months ago and that Golf employees have always provided staff and equipment to the Parks\nDepartment whenever they have had special projects. Executive Secretary Willis confirmed that there was a\nlateral transfer of a Golf employee who transferred to the Recreation and Parks Department. Board Member\nRocha asked if there were any documents showing these moves. Executive Secretary Willis stated that for\neach move there was a Personnel Action Form. Derek Taylor stated that from his perspective the policy was\nthat they were all Golf and Park Maintenance Workers and it was common knowledge that they could be\nmoved from Golf to Parks. Parks employee Dennis Tavares stated that when he was hired his employment\npapers did not say anything about the Golf Course and that he was hired to work strictly at the baseball facility\nonly.\nA job announcement for Park Maintenance Worker - Pools was then distributed to the Board. Executive\nSecretary Willis explained that the Human Resources Department has always had a single classification for\nthe position called Golf and Park Maintenance Worker and that this classification is part of the ACEA MOU,\nclassification 5260. She stated that this is the classification title that goes to the City Council for pay ranges\netc., and it is also the title that was brought to the Civil Service Board when the classification was created.\nShe stated that the earliest date they could find as an example of this was 1972. She also stated that during\na recruitment, bulletins are sometimes posted with the working title showing where the position is to be\nassigned. For example, if it were a Golf and Park Maintenance Worker in Parks it would be posted as a Parks\nMaintenance Worker and vice versa. She explained that all individuals who were hired into the job were hired\nunder the classification of Golf and Park Maintenance Worker, code 5260. She then went on to explain that\nthere were a couple of exceptions that were labeled Park Maintenance Worker and Golf Maintenance Worker\nbut they are still under the same classification code of Golf and Park Maintenance Worker. Dennis Tavares\nquestioned why the history would show him as being hired to \"hardball field only\" if they wanted him to be able\nto move to the Golf Course. Karen Willis stated that when the job was being recruited for, the City wanted to\nattract people with a specific skill to apply for the position. She also explained that there would be different\nrecruitments and different eligible lists based on those different skills. Chris Low stated that he cannot speak\nas to what actually happened during the time of the actual recruitment, but that even today they may give an\nopen position a working title and still reference what the baseline classification title is for payroll purposes. He\nstated that they do this for the purpose of finding the best person for the position. He went on to explain that\nthey will typically hone in on types of skills that they are looking for so that they do not waste the time of\nanyone they might not necessarily consider.\nDerek Taylor stated that the Golf and Park Maintenance Workers have gone to meetings together for months\nand have been presented with seniority lists with all of their names on them. He stated that it is common\nknowledge that they are all working under the same classification. Pam Sibley shared that she worked in\nrecruitment for the City for a number of years and that in order to attract the skill set that was desired they\nwould use different supplemental questionnaires and that the full name of the classification was not listed on\nthe bulletin. She also stated that these recruitments resulted in different eligible lists depending on the skill set\nthat Human Resources was recruiting for. Golf employee Mike McCall shared that numerous people have\ngone back and forth from the Golf and Parks Departments. He stated that Golf maintenance workers have\nalways been the same as the Parks maintenance workers, with the same uniform etc. He also stated that\nbeing a Golf maintenance worker requires more skills than the Parks maintenance workers. He stated that he\nwould like to know how some of their titles changed. For example he was hired as a Golf and Park\nMaintenance Worker and was then promoted to a Leadperson and then his title changed to a Utility Worker.\nHe stated that he was not informed that his title was going to be changed from Leadperson to Utility Worker\nand wanted to know when his title changed and why.\nMember Horikoshi questioned whether everyone on the chart is in the Golf and Park Maintenance Worker\nclassification. Executive Secretary Willis stated that at present they are not, but at one point or another they\nwere. Board President Rich asked if a lateral transfer has to be approved by the department. Karen Willis\nconfirmed that it does. Mark Smith stated that the last transfer was hired as a Golf Maintenance Worker and\nwhen a position came open at the Parks they asked him if he wanted to transfer. He stated that the positions\nare alike because they are all grounds maintenance employees. Bill Hudson, Parks employee stated that he\nhas never seen a Parks Maintenance Worker transfer to Golf. John Brandenburg, Parks employee, stated\nthat he was hired as a Park Maintenance Worker and that he has never had the opportunity to transfer over to\nGolf. Dennis McDaniels stated that the job was presented to Parks employees in a manner that never gave\nthem any idea they were related to the Golf Department until now, when lay-offs are coming.", "path": "CivilServiceBoard/2008-11-19.pdf"}
{"body": "CivilServiceBoard", "date": "2008-11-19", "page": 3, "text": "City of Alameda\npage 3 of 5\nCivil Service Board Agenda\nSpecial Meeting of November 19, 2008\nBoard Member Michael Rich asked how many positions will be eliminated. Alan Elnick stated that 16\npositions will be eliminated out of 29 total positions. Executive Secretary Willis clarified that Golf and Park\nMaintenance Workers are all paid from the same salary range. Board President Rich asked if the lay-offs\nwere happening because of the change in management at the Golf Course or because of the budget. Karen\nWillis stated that it was happening because the Golf Course is losing money, and in turn, the City is leasing\nout the Golf Course. She also stated that once the Golf Course is leased out, those positions will be\neffectively eliminated from City jobs and will not come back if the economy improves. In addition she shared\nthat each person working under the Golf and Park Maintenance Worker classification at the Golf Complex will\nhave certain bumping rights into Golf and Park Maintenance Worker classifications elsewhere within the City\nand the only other place they exist is in the Recreation and Parks Department.\nJill Kovacs distributed salary schedules to the board, showing salaries and increases going back to 1989.\nShe explained that the job classification is shown as Golf and Park Maintenance Worker on each schedule.\nExecutive Secretary Willis stated that the only classification that has been utilized is Golf and Park\nMaintenance Worker, and that anybody who was hired under the title of a Parks Maintenance Worker is also\nunder this title. Chris Low explained that during a recruitment they may use a working title that will attract\npeople with a specific skill in order to fill a vacancy, but that the basic skill requirements are the same. As an\nexample, he explained that in the Library there are two Supervising Librarians, one in children's services and\none in adult services and they both require the same education and experience.\nIn reference to the 11/28/06 Civil Service Board Meeting, Board President Rich asked for an explanation of\nwhat happened during negotiations with the PANS group and their classifications. Executive Secretary Willis\nexplained that PANS had a generic classification (Police Technician I, II, and III) that they wanted to be\nseparate and distinct (i.e. Public Safety Dispatcher and Jailer). This was brought to the Civil Service Board\nand the original classifications were broken up. Board President Rich asked if someone who had been\nreclassified to a Dispatcher position would be able to bump someone hired as a Jailer, after the new job\nclasses had been created, in the event of lay-offs or would the Jailer be protected because they were in a\ndifferent job class. Karen Willis stated that the Dispatcher would not be able to bump the Jailer because they\nhad not previously held that position. She then confirmed that in the case of the Golf and Park Maintenance\nWorker this separation had not occurred.\nDashvinder Paul, Golf employee, stated that his name is not on the seniority list that was passed out at the\nmeeting and he would like the Board to look into it. He stated that he was hired as an Equipment Operator\nand has since been promoted to a Utility Worker and that he does not have any bumping rights. Board\nPresident Rich then stated that the list which was passed out at the meeting is not a bumping list. Karen\nWillis stated that he is not on the list because he is not presently in the Golf and Park Maintenance Worker job\nclass, but that he is subject to lay-off because he works at the Golf Course.\nExecutive Secretary Willis then passed out the most recent version of the job specification for Golf and Park\nMaintenance Worker, as well as the two preceding versions which date back to 1972. Jill Kovacs then\nexplained that job code 2075 became code 5260 when she fixed the coding system for the City in the 1980's.\nBoard Member Horikoshi then thanked staff for providing the job specifications, explaining that he wanted to\nsee if there was consistency and then stating that there was.\nDennis McDaniels shared with the Board that when he was interviewed for his position with the Parks, the\npanel that interviewed him was comprised of professional pool operators, and people who managed\nswimming pool facilities. He stated that they never once discussed shrubbery, grass, tees, etc. and that never\nonce was it presented to him in any way, shape or form that his position would be related to the Golf Course.\nBoard Member Horikoshi asked if Human Resources is required to put the job code on the job announcement\nto say that it is part of the larger classification. Executive Secretary Willis stated that there is no requirement;\nhowever in recent bulletins Human Resources has been doing that. She then verified that the position of Park\nMaintenance Worker - Pools, which was advertised on the job announcement referenced by Dennis\nMcDaniels, does fall under the Golf and Park Maintenance Worker classification. Board Member Peeler\nasked if the exams for all of the positions are the same. Executive Secretary Willis stated that they are not\nnecessarily the same, and that there are different supplemental questionnaires which are part of the exam, as", "path": "CivilServiceBoard/2008-11-19.pdf"}
{"body": "CivilServiceBoard", "date": "2008-11-19", "page": 4, "text": "City of Alameda\npage 4 of 5\nCivil Service Board Agenda\nSpecial Meeting of November 19, 2008\nwell as an oral board. She stated that there would be different specialized skills that were asked for, but that\nthe minimum qualifications would be the same. Board President Rich asked how divergent the examples of\ndifferent types of duties that were listed on the descriptions were from the specifications. Pam Sibley stated\nthat, with the bulletins that she worked on, they would pull out the information that applied to that specific\nposition from the job specification.\nBoard Member McHugh asked, when Human Resources negotiates a new contract, how are these issues\ndiscussed and if they are discussed at a classification level between the Union and the City. Terry Flippo,\nParks employee, stated that in 2001/02 negotiations the separation from the Golf Course came up. He stated\nthat they discussed the different duties of the jobs and that he went out to the Parks Department to see what\ntheir maintenance workers were doing and that a Park maintenance worker came to the Golf Course to see\nwhat he was doing. He stated that they were told that it was a Civil Service Board issue and it was not to be\naddressed in negotiations. Alan Elnick confirmed that is indeed what happened and that they could not\nnegotiate that without the approval of the Board, but that it was never taken to the Board.\nBoard President Rich asked if there are any other vacancy's within the City that people might be able to\nbe hired into. Executive Secretary Willis stated that they will try to look at any other vacancies that may\ncome up within the City, but that people being layed-off from the Golf Course would not have the right to\nbump into those positions. She stated that Human Resources would most likely open those positions up\ninternally to give current City employees the opportunity to apply. She stated that right now the City is in\na hiring freeze and she does not know if the budget will cause the City to have to make further\nreductions, and they are not able to fill any vacancies currently.\nExecutive Secretary Willis stated that the Board has the ability to make a decision to say whether or not\nGolf and Park Maintenance Worker is indeed a single classification, but that if the Board wanted to do\nsomething else it would need to be agendized as an action item for a future meeting. Board Member\nHorikoshi asked how the Human Resources Department is saying this ought to go if there are lay-offs.\nExecutive Secretary Willis stated that the Human Resources Department is using the seniority list to\ndecide who has bumping rights etc. Board Member McHugh asked if the private firm that is leasing the\nGolf Course will be able to hire on some of the City's laid off workers. Executive Secretary Willis stated\nthat there is a clause in the contract that states they will consider the City's employees but there is\nnothing requiring them to take them on. She also stated that there is a consideration to keep the\nmaintenance portion of the Golf Course within the City for a period of time up to one year. She explained\nthat it will be an amendment that will be made through ACEA and will then come back to Council on\nDecember 2, 2008 for final approval.\nBoard President Rich asked, if the Board does not take any action, will the City move forward with the\nreductions based on how the classification is currently set up. Executive Secretary Willis confirmed this\nand stated that she would like to have a decision from the Civil Service Board, but that their decision\ncould only be going forward. She explained that if the Board decided to separate the classification it will\nnot change the way the current situation unfolds. Board President Rich asked if there would be any\nappeal rights that the laid off employees would have if they feel things have been implemented wrong.\nExecutive Secretary Willis stated that it would be through the grievance process unless it was in terms of\nsomeone challenging the classification and then it would have to go to the Civil Service Board. Alan\nElnick explained that one person is slated for lay off as of January 5, 2009 unless someone retires before\nthen. He went on to say that the next lay off date is May 31, 2009, where there needs to be a reduction\nof 3 more positions. The next notification of lay-off date after that is October 31, 2009 with lay-offs of\nDecember 31, 2009, for a total of 16 positions eliminated.\nBoard President Rich stated that his understanding of the situation is that there doesn't seem to be any\naction that the Board can take immediately that would change the status and interpretation of how the\nclasses are set up. He stated that beyond that, even if it were to be agendized for a future meeting, there\nis nothing that the Board can do that would apply retroactively. He went on to say that it seems like if\nthere are people that don't agree with how staff is interpreting the current classification system, with all", "path": "CivilServiceBoard/2008-11-19.pdf"}
{"body": "CivilServiceBoard", "date": "2008-11-19", "page": 5, "text": "City of Alameda\npage 5 of 5\nCivil Service Board Agenda\nSpecial Meeting of November 19, 2008\nGolf and Park Maintenance Workers being in the same job class, then there may be some appeal right\nfor them to come back to the Civil Service Board to say that the layoff had been implemented wrong. He\nthen requested that staff get back to the Board on exactly how the appeal process would work. He again\nstated that there is no action the Board would be able to take right now that would decide the question\ndifferently then how staff is interpreting it, and there is nothing they can do in the future that would decide\nhow it will affect the people who are being impacted.\nJon Brandenburg wanted to know why, as Maintenance employees they are unable to bump into Public\nWorks Maintenance positions. He stated that the City had a budget crunch in 1994 and that he was able\nto do so. Executive Secretary Willis stated that she would check into the specifics of that. Dennis\nMcDaniels asked why, as a vested employee who has been working for the City for a decade, his\nseniority over Public Works employees, who are not vested and have only been employed for a year or\ntwo, doesn't matter. Board President Rich explained that each agency is able to adopt its rules and how\nthey handle employment matters differently, and that some cities have it set up where the overall\nseniority is factored. He went on to say that with the City of Alameda's particular set of Civil Service\nRules overall time with the City is not a factor. He further explained that the main reason seniority does\nnot have complete power over everything else is because there are certain situations where the jobs are\nso different that a person would not be able to perform the job they have seniority over.\nBoard President Rich suggested that another meeting be scheduled to answer the questions which had\nbeen posed. He added that he would also like to find out what the appropriate role of the Civil Service\nBoard is relative to providing advice or counsel to people subject to lay-offs. Executive Secretary Willis\nstated that staff will schedule another special meeting for mid-December.\nJohn McDonald, Park Manager, asked if there will be a point where the Golf portion of Golf and Park\nMaintenance Worker will be eliminated, since the City will not be maintaining the Golf Course, so that\nthis confusion will not exist in the future. Jill Kovacs stated that they have to be careful in that situation\nbecause they don't want to detrimentally impact people in lay-off status who could possibly be reinstated\nat a later date. She explained that if the classification they previously held was eliminated, reinstatement\nwould be impossible.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nNone.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 7:00 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2008-11-19.pdf"}
{"body": "CivilServiceBoard", "date": "2008-12-17", "page": 1, "text": "OF\nTERRA\nMINUTES OF THE SPECIAL MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, DECEMBER 17th, 2008\n1.\nThe meeting was called to order at 5:15 p.m.\n2.\nROLL CALL: Board Members Michael Rich, Roberto Rocha, Avonnet Peeler, Linda McHugh, Peter\nHorikoshi and Executive Secretary Karen Willis.\nABSENT:\nNone\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst, Chris Low, Senior Management Analyst\nand Stacey Meier, Administrative Technician I, Human Resources\nOTHERS IN ATTENDANCE: Terry Flippo, Linda Justus and John McDonald.\n3.\nMINUTES: Member Rocha moved to accept, Member Peeler seconded, and the motion carried by\na 4-0 vote (Board Member Horikoshi was absent for the vote).\n4.\nREGULAR AGENDA ITEMS\n4-A\nDetermination of status of classification of Golf and Park Maintenance Worker.\nExecutive Secretary Willis stated that the purpose of calling a special meeting was to bring more information\nto the Board to aid in the determination of the status of the Golf and Park Maintenance Worker as to whether\nor not it is one classification. Board President Michael Rich stated that it was his understanding that people\ncould go through a grievance process if they believed that the lay-off had not been implemented correctly.\nExecutive Secretary Willis stated that the ACEA Bargaining Unit does not have binding arbitration in their\ngrievance process but that they do have an adjustment board process. Board President Rich asked if the City\nManager has the ultimate say on the disposition of the grievance. Executive Secretary Willis stated that\nanything under a 30 day suspension would go directly to the City Manager, and anything over a 30 day\nsuspension could either go to the City Manager or the Civil Service Board. Board President Rich stated that it\nwas his understanding that the Civil Service Board is not involved in any kind of dispute resolution and is not\ninvolved in providing any council or advice to employees subject to lay-off. Executive Secretary Willis\nconfirmed. Board President Rich asked if the lay-offs were happening in stages. Executive Secretary Willis\nstated that City Council has approved an amendment to the ACEA MOU which effectively leases out the\nmanagement portion of the Golf Course. She further stated that MCEA employees will be laid-off at the end\nof December, and most of the ACEA employees will be laid-off at the end of 2009 with one exception in early\nJanuary 2009. She stated that they had hoped to have some employees take advantage of the Golden\nHandshake to avoid a few lay-offs.\nBoard President Rich asked why Public Works Maintenance Workers were not being laid-off if they have less\nseniority than the Golf and Park Maintenance Workers. Executive Secretary Willis stated that lay-offs are\nwithin the specific job classification as stated in the ACEA MOU. She explained that there had previously\nbeen one person who was hired as a Golf and Park Maintenance Worker but then transferred over to a Public\nWorks Maintenance Worker Position in Public Works. She explained that the reason he was able to transfer\nwas because he was on the eligible list for both classifications at the same time. Board President Rich asked\nhow different the Public Works and Golf and Park Maintenance Worker positions are. Jill Kovacs explained", "path": "CivilServiceBoard/2008-12-17.pdf"}
{"body": "CivilServiceBoard", "date": "2008-12-17", "page": 2, "text": "City of Alameda\npage 2 of 3\nCivil Service Board Agenda\nSpecial Meeting of December 17, 2008\nthat they are similar but are not exactly the same and that they have different pay scales.\nJohn McDonald, Park Manager, stated that the confusion within the departments exists because there are\npeople who were hired as Golf and Park Maintenance Workers and always knew that it was one classification\nand have always known that it is the same job. He further stated that in 1997 there was a Park Maintenance\nWorker bulletin that was posted that did not state that the position was both Golf and Parks and the people\nwho were hired under that recruitment were never told that it was one classification. He stated that as jobs\nwere created, the classifications were not separated, which caused even more confusion because there are\npeople doing completely different jobs such as working in the pools and maintaining the Golf Course all under\nthe same job classification.\nBoard President Rich asked if there was ever an overlap of eligible lists for Golf and Park Maintenance\nWorker and whether or not there can be two lists that exist at the same time. Chris Low explained that only\none list can exist at one time and that the Civil Service Board would have to give their approval to have more\nthat one list at a time for the same position. Executive Secretary Willis stated that there can also be only one\nrecruitment going on at the same time for the same position. She also stated that everything that has been\npresented to the Civil Service Board and every record they have for the Golf and Park Maintenance Workers,\nshows all of them being hired under one class.\nBoard Member Horikoshi stated that he was not sure what bearing separate eligible lists has on the\nclassification. He stated that it may not have been made clear to the employee that there is only one job\nclass but that there are rules and it seems that the City has followed them for the most part. Executive\nSecretary Willis stated that Human Resources now prints the classification title in parentheses\nunderneath the working title on all job bulletins and they will be much more clear on all points with the\nemployees from now on.\nTerry Flippo, Golf and Park Maintenance Worker, stated that the ground rules need to be more clear\ngoing forward. Executive Secretary Willis stated that they City wanted to target people with skills in one\nparticular area which is why a bulletin was posted as a Parks position. She shared that no one\nanticipated the City would be in the position it is in today with the lay-offs. Board Member Rocha stated\nthat the Civil Service Board needs to make sure that whatever decision is made, it does not negatively\nimpact reinstatement rights for those people who are being laid-off.\nBoard President Rich stated that he wants the City to look at the possibility of creating a selective\ncertification process. He explained that when an exam is given, there are extra supplemental questions\nthat a candidate can chose to answer in order to be selectively certified. He stated that their name would\nthen be on two lists within the same job class, with one list being more specialized to a specific\ndepartment, etc. There would also be an acknowledgement that their position is not interchangeable.\nBoard President Rich also asked if there are currently two lists for the same position. Executive\nSecretary Willis stated that there are not and that if Human Resources wanted to create a new list, the\ncurrent list would need to be cancelled first.\nBoard Member Rocha moved to approve the status of Golf and Park Maintenance Worker as one job\nclassification, Member McHugh seconded, and the motion carried by a 5-0 vote.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nNone.", "path": "CivilServiceBoard/2008-12-17.pdf"}
{"body": "CivilServiceBoard", "date": "2008-12-17", "page": 3, "text": "City of Alameda\npage 3 of 3\nCivil Service Board Agenda\nSpecial Meeting of December 17, 2008\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nNone.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 6:15 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2008-12-17.pdf"}
{"body": "CivilServiceBoard", "date": "2009-01-14", "page": 1, "text": "OF\nTERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 14th, 2009\n1.\nThe meeting was called to order at 5:06 p.m.\n2.\nROLL CALL: Board Members Avonnet Peeler, Linda McHugh, Roberto Rocha and Peter Horikoshi\nABSENT:\nBoard President Michael Rich\nSTAFF PRESENT: Executive Secretary Karen Willis, Jill Kovacs, Senior Management Analyst, Stacey\nMeier, Administrative Technician I\nOTHERS IN ATTENDANCE: Alan Elnick, Linda Justus and Terry Flippo\n3.\nMINUTES:\nThe minutes of the special meeting of December 17, 2008 were presented for Board\napproval. Member Peeler moved to accept, Member Mchugh seconded, and the motion\nwas carried by a 4-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE MONTHS\nOF OCTOBER, NOVEMBER AND DECEMBER 2008.\n4A.\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nNone\n4B.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Technician Il\n1/9/2008\n207-71\nJailer\n12/3/2007\n207-56\nJunior Engineer\n2/12/2008\n207-68\nPublic Safety Dispatcher (Entry)\n9/4/2008\n208-18\nPublic Works Superintendent\n8/21/2008\n208-16\nUtility Analyst/Asst Utility Analyst\n12/11/2007\n207-63\n4C. ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nDevelopment Manager (Housing)\n8/27/2008\n208-23\nInformation Systems Operations Technician\n6/25/2008\n208-13PR\nMaintenance Worker I\n7/22/2007\n207-26\nProgram Specialist I/II (Int Waste Mgmt Program)\n1/25/2007\n206-63\nPW Maintenance Team Leader\n2/7/2008\n207-69\nJill Kovacs stated that agenda item 4B, Maintenance Worker I, was being moved from Eligible List Extended\nto Eligible List Expired/Cancelled/Exhausted. She explained to the Board that when the renewal notices were\nsent out to the departments the Maintenance Worker I list was returned with a request to extend. She stated\nthat this list should be cancelled and not extended to allow for internal posting should a position become", "path": "CivilServiceBoard/2009-01-14.pdf"}
{"body": "CivilServiceBoard", "date": "2009-01-14", "page": 2, "text": "City of Alameda\nPage 2 of 2\nCivil Service Board Agenda\nRegular Meeting of January 14, 2009\navailable to provide Golf and Park maintenance employees with an opportunity to apply. Alan Elnick stated\nthat the Public Works Maintenance Team Leader position should be opened internally for the Golf and Parks\nemployees as per the ACEA agreement. Jill Kovacs explained that there may be some internal candidates\non that particular list, and that Human Resources would need to look at it before it was cancelled. Terry\nFlippo stated that ACEA wanted to make sure that Golf and Parks employees who are in danger of being\nlaid-off can apply for the maintenance positions. Alan Elnick agreed and stated that both maintenance\npositions should be cancelled. Jill Kovacs pulled the Public Works Maintenance Team Leader list and\nconfirmed that there are currently 3 City employees on the list. She stated that if one of those three people is\npromoted, a lower level position would then become available for promotional recruitment. Terry Flippo stated\nthat the Golf Course has Team Leaders who perform similar work to the Public Works Team Leaders. He\nstated that if someone from Golf is qualified for the Public Works position they should be able to apply as\nwell. Executive Secretary Karen Willis stated that the list can be cancelled and reopened as a promotional\nopportunity. She then stated that the 3 internal candidates who are on the current list would have to reapply.\nBoard Member Rocha moved to accept the consent calendar with the understanding that the Maintenance\nWorker I and Public Works Team Leader classifications would be moved to the expired/cancelled list. Board\nMember Peeler seconded and the motion was carried by a 4-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of September 1, 2008 - November 30, 2008\nBoard Member Horikoshi asked if all of the separations were voluntary. Jill Kovacs stated that all but one\nwere resignations. She stated that there are no layoffs in the current list.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nLinda Justus asked if there will be a reemployment list for the employees who are being laid-off.\nExecutive Secretary Willis stated that a reemployment list is automatic.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nNone\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nJill Kovacs distributed a letter to the Board that will be sent to all employees that are assigned or were\npreviously assigned to the Golf and Parks Maintenance Worker classification. She stated that the intent\nof the letter is to notify them that on December 17, 2008 the Civil Service Board approved the\nclassification as a single job classification. Board Member McHugh stated that she would like to see the\nlanguage changed from \"approved\" to \"confirmed\". Executive Secretary Willis stated that staff would\nlisten to the tape of the meeting and this topic could be discussed further at the next meeting.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 5:35 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2009-01-14.pdf"}
{"body": "CivilServiceBoard", "date": "2009-04-15", "page": 1, "text": "En\nand\nTERKAL\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, APRIL 15th, , 2009\n1.\nThe meeting was called to order at 5:04 p.m.\n2.\nROLL CALL: Board Members Avonnet Peeler, Linda McHugh, and Peter Horikoshi\nABSENT:\nBoard Member Roberto Rocha\nSTAFF PRESENT: Executive Secretary Karen Willis, Jill Kovacs, Senior Management Analyst, and\nStacey Meier, Administrative Technician I\nOTHERS IN ATTENDANCE: None\n3.\nMINUTES:\nThe minutes of the regular meeting of January 14th, 2009 were presented for Board\napproval. Member Peeler moved to accept, Member Horikoshi seconded, and the\nmotion was carried by a 3-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE MONTHS\nOF JANUARY, FEBRUARY AND MARCH 2009.\n4A. ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nJourney Lineworker\n2/23/2009\n209-01PR\n4B.\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Technician Il\n12/18/2007\n207-71\nDivision Chief\n10/3/2007\n207-16PR\nFire Captain\n5/2/2008\n208-09PR\nIntermediate Clerk\n10/23/2007\n207-50\n4C.\nELIGIBLE LIST EXPIRED/CANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nFirefighter\n7/2/2007\n207-37\nFleet Mechanic\n5/4/2007\n207-15\nJourney Lineworker\n7/15/2008\n208-051\nLine Working Supervisor\n6/17/2008\n208-15\nPlans Examiner/Plan Check Engineer\n9/22/2008\n208-24\nPolice Officer (Recruit)\n3/5/2007\n206-76\nTraffic Signal Maintenance Tech\n7/30/2008\n207-67\nMember Horikoshi moved to accept the consent calendar, Member Peeler seconded, and the motion\nwas carried by a 3-0 vote.", "path": "CivilServiceBoard/2009-04-15.pdf"}
{"body": "CivilServiceBoard", "date": "2009-04-15", "page": 2, "text": "City of Alameda\nPage 2 of 2\nCivil Service Board Agenda\nRegular Meeting of April 15, 2009\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of December 1, 2008 - February 28, 2009\nBoard Member Horikoshi asked if any of the separations were involuntary and if any of those people would be\nreceiving the COBRA subsidy notice. Executive Secretary Willis stated that the Golf and Alameda Municipal\nPower separations were involuntary and that they would qualify for the COBRA subsidy. Board Member\nMcHugh asked if the Alameda Municipal Power separations were from the telecom side. Executive Secretary\nWillis confirmed that they were indeed from the telecom portion because it had been sold to Comcast. She\nfurther explained that the demotion that is shown is because a person exercised their bumping rights to move\ninto a position they had previously held.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nNone\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nThe Board requested that staff draft a goodbye letter to former Board President Michael Rich thanking\nhim for his years of service.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nJill Kovacs stated that staff had listened to the meeting tape and determined that Board President\nMichael Rich asked for a motion approving the agenda item in question. This motion was then approved,\nconfirming the status of Golf and Park Maintenance Worker as one classification. She then stated that\nthe wording in the letter to be sent to Golf workers had been changed accordingly.\nExecutive Secretary Willis stated that a new appointment to the Civil Service Board had been made and\nthat Dean Batchelor, City of Palo Alto Assistant Director of Utilities Operations and former Alameda\nPower and Telecom employee would be the newest member of the Board. She also explained that the\nrevised Civil Service Ordinance has been scheduled to go to Council on May 5, 2009, and that the new\ninterim City Manager had pulled it from the previous Council agenda due to timing.\n9.\nThere being no further business to come before the Board, the meeting was adjourned at 5:18 p.m.\nRespectfully submitted\nRevenuture\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2009-04-15.pdf"}
{"body": "CivilServiceBoard", "date": "2009-07-01", "page": 1, "text": "any\nOp\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JULY 1st, 2009\n1.\nThe meeting was called to order at 5:06 p.m. by Board Member Avonnet Peeler\n2.\nROLL CALL: Board Members Dean Batchelor, Linda McHugh, Avonnet Peeler, and Peter\nHorikoshi (arrived at 5:30 p.m.)\nABSENT:\nBoard Member Roberto Rocha\nSTAFF PRESENT: Executive Secretary Karen Willis, and Jill Kovacs, Senior Management Analyst\nOTHERS IN ATTENDANCE: None\n3.\nMINUTES: The minutes of the regular meeting of April 1st, 2009 were presented for Board\napproval. Board Member McHugh moved to accept, Board Member Batchelor\nseconded, and the motion was carried by a 3-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF APRIL, MAY AND JUNE 2009.\n4A. ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nEngineering and Operations Manager\n4/24/2009\n209-02\nPolice Sergeant\n5/20/2009\n209-04PR\n4B. ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nJunior Engineer\n2/12/2008\n207-68\nPolice Officer (Lateral) - Eric Stegman\n2/2/2008\n208-06\nPublic Safety Dispatcher (Entry)\n9/4/2008\n208-18\nPublic Works Superintendent\n8/21/2008\n208-16\n4C. ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nJailer\n12/3/2007\n207-56\nJourney Lineworker\n2/23/2009\n209-01PR\nMaintenance Worker I\n7/25/2007\n207-26\nPolice Officer (Acad Grad/Att)\n9/15/2007\n207-521\nPolice Officer (Acad Grad/Att)\n2/2/2008\n208-07\nPolice Officer (Lateral)\n11/10/2007\n207-53", "path": "CivilServiceBoard/2009-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2009-07-01", "page": 2, "text": "City of Alameda\nPage 2 of 4\nCivil Service Board Agenda\nRegular Meeting of July 1, 2009\nPolice Officer (Recruit)\n2/2/2008\n208-08\nPolice Sergeant\n11/14/2006\n206-52PR\nUtility Analyst/Asst Utility Analyst\n12/11/2007\n207-63\nD.\nLIST OF SPECIFICATIONS:\nNew Classification Specifications:\nAssistant General Manager - Engineering and Operations\nAssistant General Manager - Customer Resources\nAssistant General Manager - Energy Resource Planning\nSenior Customer Programs Coordinator\nCustomer Programs Coordinator\nUtility Systems Analyst\nLead Customer Service Representative\nAssistant City Clerk\nClassification Specification Title Change/Revision:\nFROM\nTO\nAdministrative Services Manager\nAssistant General Manager - Administration\nUtility Analyst\nEnergy Resources Analyst\nSenior Utility Analyst\nSenior Energy Resources Analyst\nComputer Services Supervisor\nUtility Billing Supervisor\nIS Network Analyst\nUtility Network Analyst\nIS Applications Specialist\nUtility Billing Specialist\nIS Operations Technician\nUtility Billing Technician\nBoard Member Peeler asked if there were any fiscal savings from the Alameda Municipal Power\n(AMP) Department classification changes. Executive Secretary Willis responded that these\ninvolved title changes and modest changes in duties only, with no change in salary range. She\nfurther clarified that the new specifications had salary ranges associated with them based upon an\ninternal and external equity study which takes into consideration the knowledge, skills and abilities\nnecessary for the classification. These new classifications and changes to current classifications\ncame about as a result of a study conducted by an outside consultant to right-size AMP after the\nsale of the telecommunications business line. The consultant surveyed other municipal electric\nutilities companies and made recommendations based upon industry standards. These\nrecommendations were accepted by the Public Utility Board (PUB) and the specifications are what\nare being presented to the Civil Service Board today.\nBoard Member McHugh asked whether or not testing had been set for the selection to fill these\npositions. Executive Secretary Willis stated that these were all Civil Service positions and as such,\nselections would be meritorious and eligibility lists would be established for each. The actual tests\nhave not yet been developed. Board Member Batchelor asked if there would be any other lay-offs\nassociated with these new classifications. Jill Kovacs responded that the intent was for current\nemployees to apply for these positions without any additional lay-offs. Most of the positions\nopening up under these classifications will be posted for City employees only including eligible\nlaid-off employees.\nBoard Member McHugh stated that she understood the City to be in a hiring freeze. Executive\nSecretary Willis stated that the City has a new Interim City Manager and that she is considering\nthe need for a hiring freeze on a case by case basis. Executive Secretary Willis clarified further\nthat AMP has their own budget which was approved by the PUB and they are operating under this\nnew budget and there is a need to fill some of these positions as soon as possible.", "path": "CivilServiceBoard/2009-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2009-07-01", "page": 3, "text": "City of Alameda\nPage 3 of 4\nCivil Service Board Agenda\nRegular Meeting of July 1, 2009\nBoard Member McHugh had questions regarding several of the classification specifications. She\nnoted that several had a lot of duties listed and others did not. She also noted that these job\nspecifications did not list the amount to time associated with each duty. Jill Kovacs responded that\nthe City of Alameda did not list the amount of time, however the most important duties would be\nlisted first and on down when the duties become more general in nature.\nBoard Member McHugh stated that she had concerns regarding the Utility Billing services\nclassification titles as the new job titles did not reflect that fact that these are jobs in the information\ntechnologies field. She stated that the old titles were more reflective of the duties than the new\ntitles. She also expressed concerns with regard to the duplication of some of the job duties listed.\nExecutive Secretary Willis stated that we would bring back to the Board either the explanation on\nwhy these titles were chosen or bring back new titles for the Board's consideration, and that the\nBoard could exclude these from the vote for today.\nBoard Member McHugh moved to accept the consent calendar with the exception of the\nclassification specifications of Utility Billing Supervisor, Utility Network Analyst, Utility Billing\nSpecialist and Utility Billing Technician. Board Member Horikoshi seconded the motion which was\napproved by a vote of 3-0 with Board Member Batchelor abstaining.\n5.\nREGULAR AGENDA ITEMS\n5-A Election of the Civil Service Board President\nBoard Member Horikoshi moved to nominate Avonnet Peeler for Civil Service Board President.\nMs. Peeler stated that she would accept the nomination. No additional nominations were\nsubmitted. Board Member McHugh seconded the nomination and the motion carried by a 4-0\nvote.\nJill Kovacs asked about the vote for Vice President and stated that she recalled there was a Vice\nPresident but could not recall where it was documented. Executive Secretary Willis apologized for\nnot having information on this and stated that she would research the Vice President office and\nbring it along with the length of the office terms to the next Civil Service Board meeting in October,\n2009.\n5-B\nActivity Report - Period of April 1, 2009 - May 31, 2009\nBoard Member McHugh asked if the probation release and the demotion in the Police Department\nwere one in the same person. Jill Kovacs stated that these were two separate individuals. Board\nMember McHugh asked if the separations were voluntary. Executive Secretary Willis stated that\nshe believed they were. Board Member Batchelor stated that the Line Superintendent was due to\ndeath. Board Member McHugh asked about the lay-offs. Jill Kovacs stated that the lay-offs were\neffective June 1 and would be reflected on the next report as this report only goes through May\n2009.\nBoard Member McHugh moved to accept the Activity Report. Board Member Batchelor seconded\nthe motion which carried by a vote of 4-0.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nThere was no one present from the public.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nThere was no communication from the Board.", "path": "CivilServiceBoard/2009-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2009-07-01", "page": 4, "text": "City of Alameda\nPage 4 of 4\nCivil Service Board Agenda\nRegular Meeting of July 1, 2009\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis stated that the Civil Service Ordinance was delayed going to the City\nCouncil until sometime after the budget is approved on August 3, 2009. She stated that it would\nmost likely be sometime in September 2009.\n9.\nPresident Peeler asked for a motion to adjourn the meeting. Board Member Horikoshi moved to\nadjourn and Board Member Batchelor seconded the motion. The motion passed 4-0 and the\nmeeting was adjourned by President Peeler at 5:55 p.m.\nRespectfully submitted,\nHaren Wirs\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2009-07-01.pdf"}
{"body": "CivilServiceBoard", "date": "2009-10-07", "page": 1, "text": "MINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE B OARD OF THE CITY OF ALAMEDA\nWEDNESDAY, OCTOBER 7th, 2009\n1.\nThe meeting was called to order at 5:04 p.m. by Board President Avonnet Peeler\n2.\nROLL CALL: Board Members Dean Batchelor, Linda McHugh, Avonnet Peeler, and Peter\nHorikoshi\nABSENT: Board Member Roberto Rocha\nSTAFF PRESENT: Executive Secretary Karen Willis, Chris Low and Jill Kovacs, Senior\nManagement Analysts\n3.\nMINUTES:\nThe minutes of the regular meeting of July 1, 2009 were presented for Board\napproval. Board Member Horikoshi moved to accept, Board Member McHugh\nseconded, and the motion was carried by a 4-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR\nTHE MONTHS OF JULY, AUGUST, AND SEPTEMBER 2009.\n4A. ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED EXAM NO.\nAssistant Engineer\n8/27/2009\n209-22PR\nAsst General Mgr - Customer Resources\n7/15/2009\n209-11PR\nAsst General Mgr - Energy Res Planning\n8/10/2009\n209-12\nCustomer Program Coordinator\n7/31/2009\n209-13PR\nLine Superintendent\n8/13/2009\n209-18PR\nSenior Account Clerk\n8/27/2009\n209-19PR\nSr Customer Program Coordinator\n7/31/2009\n209-14PR\nSr Energy Resources Analyst\n7/2/2009\n209-10PR\nSupervising Accountant\n8/13/2009\n209-07\nUtility Accountant\n8/27/2009\n209-17PR\nUtility Systems Analyst\n7/31/2009\n209-16PR\n4B. ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nFire Captain\n5/2/2008\n208-09PR\n4C. ELIGIBLE LIST EXPIRED/CANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAdministrative Technician II\n12/18/2007\n207-71\nDivision Chief\n10/3/2007\n207-16PR\nEngineering and Operations Manager\n4/24/2009\n209-02\nIntermediate Clerk\n10/23/2007\n207-50\nPolice Sergeant*\n5/20/2009\n209-04PR\n*\nEligible list was incorrectly submitted to Civil Service Board at the July 2009 meeting. List will be finalized\nupon completion of selection process due to military leave accommodation under USERRA", "path": "CivilServiceBoard/2009-10-07.pdf"}
{"body": "CivilServiceBoard", "date": "2009-10-07", "page": 2, "text": "City of Alameda\nPage 2 of 3\nCivil Service Board Agenda\nRegular Meeting of October 7, 2009\n4D. LIST OF SPECIFICATIONS:\nNew Classification Specifications:\nDeputy Fire Chief\nExisting Classification Specification Revision:\nCustodian\nUtility Accountant\nClassification Specification Title Change/Revision:\nFROM\nTO\nComputer Services Supervisor\nUtility Information Systems Supervisor\nIS Network Analyst\nUtility Information Systems Network Analyst\nIS Applications Specialist\nUtility Information Systems Billing Specialist\nIS Operations Technician\nUtility Information Systems Billing Technician\nPresident Peeler asked what the term \"cancelled\" meant with regard to the \"List of Eligibles\"\nChris Low explained that it is rarely used, but when a list is cancelled it is because the\nremaining candidate or candidates are unsuitable for employment. He gave an example of a\nPublic Safety Dispatcher recruitment where the candidates had passed the examination\nprocess and then failed to pass a background check. Their name(s) would remain on the list\nbecause they had passed the examination process, however the list would not have any viable\ncandidates to choose from and would be cancelled.\nMember Batchelor asked about the position changes at Alameda Municipal Power (AMP). He\nasked the reasoning behind these changes and if these changes caused the City to be at risk\nby moving them from the City Information Systems (IS) to more of a specialized utility\nclassification. He was specifically concerned if there would be any negative impact or risk\nshould lay-offs result. Chris Low explained that the IS classifications at AMP and the IS\nclassifications for the City have always been separate and distinct and as such, there would be\nminimal risk.\nMember McHugh stated that although she thought there was improvement made to the titles\nand job descriptions for the positions at AMP, she asked why the Network Analyst position had\ndata professional responsibilities along with the networking responsibilities as that seemed out\nof the ordinary. She also asked about the use of the word \"billing\" in the titles of some of the\njobs as these jobs seemed to be more systems specialists with a broader focus than just\nbilling. Chris Low responded that there was not enough work for the Network Analyst to focus\nsolely in one area and thus the classification is broader and takes on responsibilities of\nelectrical and telephone. He also explained that the main focus of the \"billing\" positions is on\nthe unique billing system application at AMP. Although, these positions will do other\napplications, those are minor as AMP is under the City system for payroll and accounting\npurposes.\nMember Horikoshi moved and member Batchelor seconded to approve the consent calendar.\nMotion passed, 4-0.\n5.\nREGULAR AGENDA ITEMS\n5-A Election of the Civil Service Board Vice President\nExecutive Secretary Willis explained that she had overlooked the Vice President office when\nthe Board elected a President at the July meeting. She stated that she had provided an\nexcerpt from the City Charter in the Board packet which states that each board shall elect a\nPresident, a Vice President, and such other officers as it may desire.", "path": "CivilServiceBoard/2009-10-07.pdf"}
{"body": "CivilServiceBoard", "date": "2009-10-07", "page": 3, "text": "City of Alameda\nPage 3 of 3\nCivil Service Board Agenda\nRegular Meeting of October 7, 2009\nPresident Peeler nominated Member Horikoshi for the Vice President. Member Horikoshi\nquestioned whether or not it was proper protocol for the President to make a nomination for\noffice. Member McHugh asked what the responsibilities of the Vice President were. President\nPeeler stated that the Vice President takes on all of the responsibilities of the President in the\nPresident's absence. There were no objections raised regarding the nomination being made\nby President Peeler. There were no further nominations. Member Batchelor seconded the\nnomination of Member Horikoshi for Vice President. Motion carried by a vote of 4-0.\n5-B Activity Report - Period of June 1, 2009 - August 31, 2009\nJill Kovacs stated that this report reflected all of the lay-offs from the budget cuts. Member\nMcHugh asked about the large number of lay-offs from the Planning and Building department.\nExecutive Secretary Willis explained that due to the economic downturn, there are very few\nconstruction permits or remodeling permits being requested and as such, there is very little\nwork for the Planning and Building department. Member McHugh asked if the City is well\npositioned budget wise. Executive Secretary Willis stated that the City approved a balanced\nbudget on August 3, 2009. She stated that there was still some questions about the State\nbudget and whether or not the City would have to cut more in redevelopment. However, for\nthe time being, the City is operating under a balanced budget.\nJill Kovacs brought to the attention of the Board the fact that three previously laid off\nemployees had been rehired by the City into other positions. These were not the same\nclassification from which they were laid off, but they were able to come back to work for the\nCity. Executive Secretary Willis stated that the notices to the employees at the Golf Course\nwent out and these lay offs would occur by the end of the year. She stated that the City is\nposting all jobs internally first to provide an opportunity for these impacted employees to stay\non with the City in other jobs such as the custodian and maintenance worker positions.\nMember McHugh moved and Member Horikoshi seconded to approve the Activity Report.\nMotion passed 4-0.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nThere was no one present from the public.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nMember McHugh asked when the Civil Service Ordinance would be going to the City Council\nfor approval. Secretary Willis responded that the date had been moved again to November 3,\n2009. She stated this would be the first reading and that the second reading and adoption\nwould be at the November 17, 2009 City Council meeting.\n8.\nCIVIL SERVICE B OARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nThere was no communication from staff.\n9.\nPresident Peeler asked for a motion to adjourn the meeting. Board Member Horikoshi moved\nto adjourn and Board Member McHugh seconded the motion. The motion passed 4-0 and the\nmeeting was adjourned by President Peeler at 5:30 p.m.\nThe\nRespectfully submitted, Delie\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2009-10-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-01-06", "page": 1, "text": "MINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 6, 2010\n1.\nThe meeting was called to order at 5:03 p.m. by Board President Avonnet Peeler\n2.\nROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Board Members\nDean Batchelor and Linda McHugh\nABSENT: Board Member Roberto Rocha\nSTAFF PRESENT: Executive Secretary Karen Willis, Chris Low and Jill Kovacs, Senior\nManagement Analysts\n3.\nMINUTES: The minutes of the regular meeting of October 7, 2009 were presented for\nBoard approval. Board Member McHugh moved to accept, Board Member\nBatchelor seconded, and the motion was carried by a 4-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS\nFOR THE MONTHS OF OCTOBER, NOVEMBER, AND DECEMBER 2009.\n4-A ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nAssistant City Clerk\n12/9/2009\n209-30PR\nCustodian\n12/2/2009\n209-36PR\nDeputy Fire Chief\n11/20/2009\n209-35PR\nEnergy Resources Analyst\n11/9/2009\n209-15\nPolice Lieutenant\n12/3/2009\n209-29PR\nPolice Officer (Academy Graduate or Lateral)\n(SEE ATTACHED LIST)\n209-33\nStorekeeper\n11/5/2009\n209-28PR\n4-B ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nLine Superintendent\n8/13/2009\n209-18PR\nPolice Officer (Lateral)\n2/2/2008\n208-06\nSenior Account Clerk\n8/27/2009\n209-19PR\nSr Energy Resources Analyst\n7/2/2009\n209-10PR\nUtility Systems Analyst\n7/31/2009\n209-16PR\n4-C LIST OF SPECIFICATIONS:\nNew Classification Specifications:\nController\nProperty and Evidence Technician", "path": "CivilServiceBoard/2010-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2010-01-06", "page": 2, "text": "City of Alameda\nPage 2 of 3\nCivil Service Board Agenda\nRegular Meeting of January 6, 2010\nMember McHugh asked about the list of names for Police Officer and why this list was\nbeing presented to the Board in this manner. Chris Low stated that this is the first time the\nCity has used the new system regarding the continuous postings of police officer\npositions. Executive Secretary Willis asked if in the future as new names are added, what\nwould the Board see, the entire list or only the newly certified names? Chris Low\nresponded that only the new names would be certified to the Board. Member McHugh\nstated that she thought this seemed like a good list. Chris Low stated that it is a good list\nbut there are other steps that must be taken such as the background check which may\npotentially eliminate many of the names.\nVice President Horikoshi moved to accept the consent calendar. Member McHugh\nseconded and the motion passed by a 4-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report Period of September 1, 2009 - November 30, 2009\nExecutive Secretary Willis explained that she had inadvertently left out the Activity\nReport from their packet. It was handed out to the Board. Member McHugh asked\nabout the reason for the two separations. Staff responded that one was due to a\nresignation and the other due to a death.\n5-B Civil Service Ordinance\nExecutive Secretary Willis told the Board that the Civil Service Ordinance was\npassed by Council and had a new number. It has since been placed on the City\nwebsite. General discussion ensued regarding the process and how long it had\ntaken for this ordinance to be updated.\n5-C Update on Reduction-In-Force\nExecutive Secretary Willis updated the Board on the status of the lay-offs at the Golf\nComplex. She stated that eight employees were separated, one got another job\nwith the City and one decided to retire. There is a job opening with Public Works\nand the City is hopeful that will result in someone else being able to get a position\nwith the City. Those employees laid off are eligible to apply as an internal candidate\nfor one year and are eligible for reinstatement into the position formerly held for two\nyears. Vice President Horikoshi asked if reinstatement was done by seniority and\nasked if any of these employees had been with the City for a long period of time.\nExecutive Secretary Willis responded in the affirmative regarding reinstatement and\nMs. Kovacs stated that some employees had been with the City for over ten years.\nIt was pointed out that the City continues to send notices of City job openings to\nthose who were laid off.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nThere was no one present from the public.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nPresident Peeler asked if the City utilized equivalencies for the qualifications on City jobs\nand provided an example from the Controller job specification. Jill Kovacs responded that\nthe City does allow for equivalencies with regard to education and experience in most\ncases. Executive Secretary Willis stated that there are cases where a degree is an\nabsolute such as for an engineer or a librarian and in those cases, equivalencies would\nnot be allowed.", "path": "CivilServiceBoard/2010-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2010-01-06", "page": 3, "text": "City of Alameda\nPage 3 of 3\nCivil Service Board Agenda\nRegular Meeting of January 6, 2010\n8.\nCIVIL SERVICE BOARD COMIMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis gave a brief update on the budget and stated that the Interim\nCity Manager had met with the bargaining units to let them know that it was her intent to\ntry to maintain the status quo and not have any additional lay-offs. Her plan is to roll the\ncurrent budget for an additional year. This plan is contingent upon the State of California\nnot taking cuts from the gasoline tax.\n9.\nPresident Peeler asked for a motion to adjourn the meeting. Board Member Horikoshi\nmoved to adjourn and Board Member McHugh seconded the motion. The motion passed\n4-0 and the meeting was adjourned by President Peeler at 5:20 p.m.\nRespectfully submitted,\nKavin bills\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2010-01-06.pdf"}
{"body": "CivilServiceBoard", "date": "2010-04-07", "page": 1, "text": "eny\nOf\n:\n;\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, April 7, 2010\n1.\nThe meeting was called to order at 5:04 p.m. by Board President Avonnet Peeler\n2.\nROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Board Members\nDean Batchelor, Linda McHugh and Roberto Rocha\nABSENT: Executive Secretary Karen Willis\nSTAFF PRESENT: Chris Low and Jill Kovacs, Senior Management Analysts\n3.\nMINUTES: The minutes of the regular meeting of January 6, 2010 were presented for\nBoard approval. Board Member McHugh moved to accept, Board Member\nBatchelor seconded, and the motion was carried by a 5-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF JANUARY, FEBRUARY AND MARCH 2010.\n4-A\nELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nController\n3/10/2010\n2010-01\nDeputy City Manager\n12/11/2009\n209-38PR\nJailer\n3/24/2010\n2010-03\nJourney Lineworker\n1/13/2010\n2010-05\nMaintenance Worker II\n2/3/2010\n209-37PR\nProperty & Evidence Technician\n3/3/2010\n2010-04\n4-B\nELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAssistant Engineer\n08/27/2009\n209-22PR\nAsst General Mgr - Energy Res Planning\n08/10/2009\n209-12\nDeputy Fire Chief\n11/20/2009\n209-35PR\n4-C\nELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAsst General Mgr - Customer Resources\n07/15/2009\n209-11PR\nCustomer Program Coordinator\n07/31/2009\n209-13PR\nEnergy Resources Analyst\n11/09/2009\n209-15\nFire Captain\n05/02/2008\n208-09PR\nJunior Engineer\n02/12/2008\n207-68\nLead Customer Service Rep\n09/15/2009\n209-21PR\nPublic Safety Dispatcher (Entry)\n09/04/2008\n208-18", "path": "CivilServiceBoard/2010-04-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-04-07", "page": 2, "text": "City of Alameda\nPage 2 of 5\nCivil Service Board Minutes\nRegular Meeting of April 7, 2010\nPublic Works Superintendent\n08/21/2008\n208-16\nSr Customer Program Coordinator\n07/31/2009\n209-14PR\nStorekeeper\n11/05/2009\n209-28PR\nSupervising Accountant\n08/13/2009\n209-07\nUtility Accountant\n08/27/2009\n209-17PR\n4-D LIST OF SPECIFICATIONS:\nClassification Specification Title Change/Revision:\nFROM\nTO\nGolf and Park Maintenance Worker\nPark Maintenance Worker\nExisting Classification Specification Revision:\nMaintenance Worker I\nVice President Horikoshi raised a question on an item on 4-D, regarding Golf and Park\nMaintenance Worker, asking if the class was combined, were there some people with golf\nexperience who would then qualify for that position and, since it is more general now, is it\nstill the intent to allow people who have golf experience and not park experience to qualify\nfor this position?\nJill Kovacs responded that if a new recruitment was opened now for Park Maintenance\nWorker, we would want park-focused experience. However, it would depend on the\nstrength of the recruitment pool whether someone with other greens or landscaping\nexperience would do well in the recruitment. Should the Golf Course reopen at some\npoint, it would remain to be seen if we would expand this classification or create a second\nclassification.\nVice President Horikoshi stated that in terms of the examples of duties, he remembers\nprevious discussions about swimming pools, baseball diamonds and tennis courts. He\nasked if recruitments tested generally for such position, or if there is a position that is\ngoing to work on swimming pools and do we recruit for someone with that kind of\nexperience?\nChris Low replied that a Maintenance Worker I recruitment is open now that specifies\nwhere that vacancy is and the recruitment is tailored to fill that particular vacancy. Given\nthe fact that eligible lists are initially good for six months, we would be going for that\nspecific type of experience.\nPresident Avonnet Peeler stated that the definition of Park Maintenance Worker refers to\nrecreational areas which is golf courses and parks.\nBoard Member Dean Batchelor asked if there were plans to combine these job\ndescriptions since the skills for Maintenance Worker I are similar to those for Park\nMaintenance Worker, and was there a promotional concept to allow opportunity for the\nemployees.\nChris Low responded that we did not look at combining the two classifications; Jill looked\nat one specification and he looked at the Maintenance Worker specification, as those were\nthe areas where we were assigned. But to look at combining the two specifications, such\nthat there would be perhaps greater opportunities for folks, for employees in the future,\nthere certainly are Park Maintenance Workers who have gotten very used to working", "path": "CivilServiceBoard/2010-04-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-04-07", "page": 3, "text": "City of Alameda\nPage 3 of 5\nCivil Service Board Minutes\nRegular Meeting of April 7, 2010\nwhere they work right now and right now, to combine the two classifications into one, and\nthen to mix that seniority, would create some issues of its own.\nPresident Peeler asked if one classification is more mechanically oriented.\nJill Kovacs replied that Park Maintenance Worker is focused on the out-of-doors. While\nthey may do some restroom maintenance and some sorts of small building maintenance,\nby-in-large, they dealing with things that are outside. They are dealing with grounds or\nthey are dealing with specialized recreational areas like tennis courts or ball fields.\nPresident Peeler asked if either of the maintenance classifications repair equipment.\nChris Low explained that Maintenance Workers I in Public Works are more inclined to\nmaintain things like curbs, streets, gutters, lift stations, signs, and striping on roads. They\nalso do some weed abatement, concrete work, carpentry, plumbing and some electrical\nwork. Chris Low concluded by saying that the Maintenance Workers in Public Works are\ndiverse as opposed to those in Parks.\nJill Kovacs further explained that the Maintenance Worker I is considered semiskilled and\non-track to becoming a skilled worker such as the Maintenance Worker II. The Park\nMaintenance Worker is not on the same track and probably wouldn't move directly to a\nskilled Maintenance Worker II position.\nVice President Horikoshi agreed that it does seem like they have different skill sets.\nMember Roberto Rocha asked how they would transition between the two.\nJill Kovacs responded that not many Maintenance Workers from Public Works come to\nParks, and not many from Parks go to Public Works, since they are totally different areas.\nA Park Maintenance Worker would likely need to come into the classification series via the\nMaintenance Worker I classification.\nPresident Peeler asked if there was any further discussion regarding items on the Consent\nCalendar and asked for a motion to approve.\nMember Rocha moved to accept the consent calendar. Vice President Horikoshi\nseconded and the motion passed by a 5-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report Period of December 1, 2009 - February 28, 2010\nJill Kovacs reviewed the Activity Report noting that the Economic Development\nDepartment physically moved from Alameda Point to the first floor of City Hall. She further\nexplained that the Housing Section of Economic Development was absorbed and\ntransferred to the Housing Authority, which impacted three positions comprised of two\nactive employees who are now housed and working out of the Housing Authority offices\non Atlantic Avenue. Jill also noted that a Golf and Park Maintenance Worker was\nappointed to an open Custodian position at the Library, meaning that one less employee\nlost their job as a result of the Golf layoffs. The Board had asked at the last meeting about\nthe Golf layoffs which were not included on that Activity Report because they were not\neffective until the Report being presented at this meeting. This Report shows action\nresulting from the Golf layoffs including retirements and demotions where employees", "path": "CivilServiceBoard/2010-04-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-04-07", "page": 4, "text": "City of Alameda\nPage 4 of 5\nCivil Service Board Minutes\nRegular Meeting of April 7, 2010\nreturned to classifications previously held in lieu of layoff.\nMember Rocha asked if the layoffs were because there were no other positions with the\nCity.\nJill Kovacs explained that employees were either directly laid off or bumped out of their\npositions by employees with more seniority resulting in four Recreation and Park\nemployees being bumped by Golf employees. The remaining Golf employees did not\nhave seniority rights and they were directly laid off. There are exams going on now\nincluding Maintenance Worker l at Public Works, and these laid off employees have been\ninvited to apply.\nPresident Peeler asked about the special notification list.\nJill Kovacs explained that a special list of laid off employees is maintained, including\nemployees who were part of the June 2009 City-wide Reduction in Force (RIF) and those\nimpacted by the Golf layoffs at the end of 2009. AMP employees from an earlier lay off\nwere also on the list, but have now rolled off. The contact list is used to invite and\nencourage laid off employees to apply for open positions. The June RIF layoff agreement\nprovided that a laid off employee would retain rights to apply for internal promotional\nexams, or lateral or lower ones, and that the employee would be considered an active\nemployee for the sake of their eligibility to apply.\nBoard members discussed if the internal application was applicable for one or two years.\nJill Kovacs confirmed the ability to apply for internal exams for one year and reinstatement\nrights to a position previously held for two years.\nPresident Peeler asked if the gasoline tax situation will create more layoffs. Jill Kovacs\nresponded that there would be no further Golf layoffs because there are no Golf\nemployees remaining. Otherwise it is uncertain. The Interim City Manager has stated that\nfurther layoff action will depend on what the state does. As we understand that, it would\nprobably impact redevelopment funding.\nMember Linda McHugh moved to accept the Activity Report. Vice President Horikoshi\nseconded and the motion passed by a 5-0 vote.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nPresident Peeler invited public comment. Jill Kovacs introduced Mr. Michael Torrey,\nTenant Member of the Housing Authority Board of Commissioners. Mr. Torrey shared that\nhe was there to observe and support the Board.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nVice President Horikoshi asked staff how things are going and Jill Kovacs replied that it is\nchallenging. Vice President Horikoshi followed up, asking if things were going to go down\nfurther before they go back up. The Board discussed current circumstances and\nsituations including the auto plant closure in Fremont and veterans transitioning to the\ncivilian workforce, and asked staff if these sorts of things are impacting the quality of\napplicants for City positions and the City's retention rates. Chris Low responded that we\nare seeing applicants exceeding minimum qualifications. Jill Kovacs stated that\nemployees are staying to retain seniority rights.", "path": "CivilServiceBoard/2010-04-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-04-07", "page": 5, "text": "City of Alameda\nPage 5 of 5\nCivil Service Board Minutes\nRegular Meeting of April 7, 2010\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nJill Kovacs shared Executive Secretary Karen Willis' regrets at not being able to attend this\nevening's meeting.\n9.\nPresident Peeler asked for a motion to adjourn the meeting. Board Member Rocha\nmoved to adjourn and Vice President Horikoshi seconded the motion. The motion passed\n5-0 and the meeting was adjourned by President Peeler at 5:30 p.m.\nRespectfully submitted,\n2\u00b0\nfacing Wills\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2010-04-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-07-07", "page": 1, "text": "any\nOF\nFERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, July 7, 2010\n1.\nThe meeting was called to order at 5:12 p.m. by Board President Avonnet Peeler\n2.\nROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Board Members\nDean Batchelor, Linda McHugh and Executive Secretary Karen Willis\nExecutive Secretary Willis commented that Mr. Roberto Rocha's term had expired and the\nMayor appointed a new Board member at the City Council Meeting last night. She stated\nthat she would be meeting with him and that he would attend the next meeting of the Civil\nService Board.\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst\n3.\nMINUTES: The minutes of the regular meeting of April 7, 2010 were presented for\nBoard approval. Board Member McHugh moved to accept the minutes.\nBoard Member Batchelor seconded, and the motion was carried by a 4-0\nvote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE\nMONTHS OF APRIL, MAY AND JUNE 2010.\n4-A ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nMeter Reader Collector\n6/03/2010\n2010-15PR\nOffice Assistant\n6/09/2010\n2010-PR\nPublic Works Superintendent\n4/21/2010\n2010-09\nSenior Account Clerk\n4/20/2010\n2010-11\nSenior Management Analyst\n4/07/2010\n2010-08PR\nUtility Information Systems Supervisor\n4/22/2010\n2010-12\n4-B ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAdministrative Management Analyst\n12/22/2009\n209-27PR\nAssistant Engineer\n8/27/2009\n209-22PR\nCustodian\n12/02/2009\n209-36PR\nDeputy City Attorney I\n2/24/2010\n2010-02\nJourney Lineworker\n1/13/2010\n2010-05\nMaintenance Worker II\n2/03/2010\n209-37PR\nPolice Lieutenant\n12/03/2009\n209-29PR\nPolice Officer (Academy Graduate or Lateral) 12/10/2009\n209-33\nHo, Danny\nShira, Craig\nPolice Sergeant\n10/14/2009\n209-04PR", "path": "CivilServiceBoard/2010-07-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-07-07", "page": 2, "text": "City of Alameda\nPage 2 of 4\nCivil Service Board Minutes\nRegular Meeting of July 7, 2010\n4-C ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAssistant City Clerk\n12/09/2009\n209-30PR\nAsst General Mgr - Energy Res Planning\n8/10/2009\n209-12\nDeputy City Manager\n12/11/2009\n209-38PR\nVice President Horikoshi moved to accept the consent calendar. Member McHugh\nseconded and the motion passed by a 4-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report Period of March 1, 2010 - May 31, 2010\nMember McHugh asked about the reinstatement to former position. Executive\nSecretary Willis explained that this was a reinstatement from demotion. Member\nMcHugh then asked about the reasons for the separations and if they were\nvoluntary. Executive Secretary Willis stated that three were voluntary and one was a\ndeath. Member McHugh asked if the fact that three were voluntary resignations was\na sign the economy was recovering. Executive Secretary Willis stated that she did\nnot know as the City has received hundreds of applications for jobs the City has\nopened recently. She stated that the City has opened up Police Officer for entry,\nacademy graduate and laterals and received several hundred applications. The City\nhas also opened up Maintenance Worker and received over 200 applications.\nMember McHugh asked about the quality of the candidates. Executive Secretary\nWillis stated that the review process was going on for these jobs so she did not have\nthose results to be able to share with the Board.\nMember Batchelor asked about the transfer to other department. Executive\nSecretary Willis stated that this was a meritorious selection from someone in\nEconomic Development going to a Senior Management Analyst position in Finance.\nThe positions are in classifications that are in the same salary range.\n5-B Re-employment Lists\nMember Batchelor asked if there were people still left on these lists. Executive\nSecretary stated that yes, there are people on the lists as they stay on the list for two\nyears from the date they were laid-off. She stated that there have not been any Golf\nand Park Maintenance Worker position openings. She also pointed out that the City\nmade a commitment to allow these employees to apply as internal candidates for\none year from their date of lay-off. For some this has expired, but the golf course\nmaintenance employees would be on the list until January.\nJill Kovacs went over the success stories the City has had regarding bringing\npreviously laid off employees back into the same or some other position. President\nPeeler asked about the reinstated employee's seniority. Jill Kovacs responded that\nthese employees were paid off for any unused vacation time. She stated that the\nseniority date is adjusted by the amount of time the employee has been gone. She\npointed out that any unused sick leave is reinstated.\nExecutive Secretary Willis stated that the reason we had put this item on the agenda\nwas to explain to the Board how the department was certifying these laid off\nemployees to an employment list. She explained that the Human Resources", "path": "CivilServiceBoard/2010-07-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-07-07", "page": 3, "text": "City of Alameda\nPage 3 of 4\nCivil Service Board Minutes\nRegular Meeting of July 7, 2010\nDepartment establishes a list of eligibles for a position of only those who have been\nlaid off and eligible for that position. This list is then certifies to the hiring\ndepartment. Thus, keeping with the Civil Service process and also allowing for better\ntracking of these laid off employees who are eligible for reinstatement.\n5-C Cell Phone Use - Legal Opinion\nExecutive Secretary Willis referred the Board to the legal opinion letter included in\ntheir Board packet. Member McHugh asked about how this issue came about.\nExecutive Secretary Willis stated that she did not know the origin of this legal opinion\nbut was advised that this needed to be shared with all Boards. She stated that\nalthough the use of cell phones during a public meeting was not a violation of the\nBrown Act, that the use of a cell phone during a meeting could result in someone not\nbeing able to hear both sides of the conversation, thus possibly creating an issue for\nthe public. The City Attorney wanted to make certain that the Boards were cognizant\nof this and for the Boards to be made aware so that they would be sensitive to the\nissue. Executive Secretary Willis pointed out to that this has not been an issue with\nthe Civil Service Board and would not expect that it ever would be.\nMember Linda McHugh moved to accept the Regular Agenda Items. Member\nBatchelor seconded and the motion passed by a 4-0 vote.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nThere was no one present from the public.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nVice President Horikoshi asked if the City contacted agencies such as the City of Oakland\nwho were laying off police officers for the City's recruitment efforts. Executive Secretary\nWillis stated that she was not aware that we made special contact, however she did point\nout that these Oakland Police officers knew about our positions because many had\napplied for these positions.\nThere was discussion that the next meeting of the Civil Service Board will be held on\nWednesday, October 6, 2010 beginning at 5:00 p.m.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nExecutive Secretary Willis restated the fact that Mr. Rocha's term had expired and that he\nwas ineligible for reappointment to the Board. She stated that she tried to reach Mr.\nRocha but had been unable to do so. She wanted to thank him for his service. The City\nClerk will send a certificate of appreciation as well.\nExecutive Secretary Willis told the Board that the City had contracted with an agency to\nredesign the City Website to make it more uniform between departments. She said that\nthe information for the Civil Service Board would be there and would include the members\nas well as their respective terms of office and any contact information. She will keep the\nBoard posted as to when the site will go live.\nExecutive Secretary Willis also told the Board that the City now contracts with an\norganization known as CalOPPs for the City's application process. This Website was\ndeveloped in Foster City for public agencies. It allows for applicants to set up profiles and", "path": "CivilServiceBoard/2010-07-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-07-07", "page": 4, "text": "City of Alameda\nPage 4 of 4\nCivil Service Board Minutes\nRegular Meeting of July 7, 2010\nthen utilize that information to apply for the positions listed. Applicants for the City will be\nlinked to CalOPPs when searching our job openings and will be instructed on applying for\nthe position on-line. Executive Secretary Willis stated that this process is much easier for\nthe applicants and for the City and has been positive overall.\n9.\nPresident Peeler asked for a motion to adjourn the meeting. Board Member McHugh\nmoved to adjourn and Member Batchelor seconded the motion. The motion passed 4-0\nand the meeting was adjourned by President Peeler at 5:35 p.m.\nRespectfully submitted,\nKannah\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2010-07-07.pdf"}
{"body": "CivilServiceBoard", "date": "2010-10-06", "page": 1, "text": "any\nOF\nFERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, OCTOBER 6, 2010\n1.\nThe meeting was called to order at 5:12 p.m. by Board President Avonnet Peeler\n2.\nROLL CALL: President Avonnet Peeler, Board Members Dean Batchelor, Linda McHugh,\nand Jose Villaflor\nABSENT: Vice President Peter Horikoshi\nSTAFF PRESENT: Chris Low and Jill Kovacs, Senior Management Analysts\n3.\nMINUTES: The minutes of the regular meeting of July 7, 2010 were presented for Board\napproval. Board Member McHugh moved to accept the minutes. Board\nMember Batchelor seconded, and the motion was carried by a 4-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR\nTHE MONTHS OF JULY, AUGUST, SEPTEMBER 2010.\n4-A ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nAGM-Energy Resource Planning\n9/13/2010\n2010-20(1)\nOffice Assistant\n8/11/2010\n2010-24\nPolice Officer - Recruit\n7/30/2010\n2010-18\nPolice Officer - Academy Graduate\n7/30/2010\n2010-19\nPolice Officer - Lateral\n7/1/2010\n2010-21\nSenior Clerk\n8/19/2010\n2010-26PR\nUtility Info Systems Network Analyst\n9/15/2010\n2010-25\n4-B ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nDeputy Fire Chief\n11/20/2009\n209-35PR\nPolice Lieutenant\n12/3/2009\n209-29PR\nPolice Sergeant\n10/14/2009\n209-04PR\nProperty & Evidence Technician\n3/3/2010\n2010-04\nPublic Works Superintendent\n4/21/2010\n2010-09\nSenior Account Clerk\n4/20/2010\n2010-11\nSenior Management Analyst\n4/7/2010\n2010-08PR\n4-C ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nController\n3/10/2010\n2010-01\nJailer\n3/24/2010\n2010-03\nMeter Reader Collector\n6/3/2010\n2010-15PR\nOffice Assistant\n6/9/2010\n2010-10PR", "path": "CivilServiceBoard/2010-10-06.pdf"}
{"body": "CivilServiceBoard", "date": "2010-10-06", "page": 2, "text": "City of Alameda\nPage 2 of 4\nCivil Service Board Minutes\nRegular Meeting of October 6, 2010\nPolice Officer (Academy Graduate or Lateral)\n12/10/2009\n209-33\nUtility Information Systems Supervisor\n4/22/2010\n2010-12\n4-D LIST OF SPECIFICATIONS:\nExisting Classification Specification Revision:\nCommunity Development Program Manager\nEquipment Operator\nUtility Information Systems Network Analyst\nMember Batchelor asked what class of driver's license was required for the\nEquipment Operator position as the job specification stated that the operation of\nequipment such as a Water Truck was listed under job duties. Mr. Low responded\nthat the weight of the equipment is what determines the class of the driver's license\nand not necessarily the type of vehicle. Member Batchelor stated that the City may\nwant to review this qualification in light of this job specification to make that\ndetermination. Member McHugh pointed out that the job specification calls for\nroutine maintenance and the operation of heavy equipment. Executive Secretary\nWillis stated that the City will check into the class of driver's license needed and\nreport back to the Board.\nMember Batchelor moved to accept the consent calendar. Member McHugh\nseconded and the motion passed by a 4-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of June 1, 2010 - August 31, 2010\nMember Batchelor asked about the two transfers to other departments and if these\npositions had been posted. Executive Secretary Willis stated that these were not\nposted as they involved moving the entire position and incumbent from one\ndepartment to another department. Thus, the Finance Department lost two positions\nwhile the Fire Department and the City Manager's Office each gained a position.\nThe net effect on total City positions is the same.\nLinda McHugh asked if any of the Police Officers that were hired were displaced\nfrom other organizations. Executive Secretary Willis responded that two or three had\nbeen laid off from the Oakland Police Department.\n5-B Concurrent Eligible Lists\nExecutive Secretary Willis introduced Chris Low, Senior Management Analyst who\nprovided the overview on this item.\nChris Low stated that the Human Resources Department is bringing this issue to the\nCivil Service Board to see if the Board has any questions or concerns regarding\nutilizing concurrent eligible lists for the same classification. Mr. Low cited the\nexample from the letter presented in the Board packets of Record and\nCommunication Manager. Mr. Low stated that because this is such a specialized job\nand the City found it difficult to find suitable candidates, it was split into two separate\npositions under the classification of Administrative Management Analyst. The City\nwants to be able to recruit for the specializations that are necessary for these\npositions without having to close an existing Administrative Management Analyst", "path": "CivilServiceBoard/2010-10-06.pdf"}
{"body": "CivilServiceBoard", "date": "2010-10-06", "page": 3, "text": "City of Alameda\nPage 3 of 4\nCivil Service Board Minutes\nRegular Meeting of October 6, 2010\neligible list. Executive Secretary Willis explained that absent being able to have\nconcurrent lists, the City would need to interview everyone on the current list of\neligibles, disqualify each of those on the list and then cancel the list before the City\ncould recruit for the specialized skills. Having concurrent lists would allow for the\ncurrent candidates to still be considered for openings that may occur without having\nthe need to reapply. The City does not want to have to cancel the list and start a\nnew one each time this happens. The City would prefer to keep the current list\nactive and recruit separately for the specialized skills.\nPresident Peeler asked what the job title would be for this new recruitment. Mr. Low\nresponded that it would be Police Records Supervisor. However, it was pointed out\nthat this is a working title for the classification of Administrative Management Analyst\nwhich would be reflected on the recruitment notice. Member McHugh asked about\nbargaining unit rights and bumping rights issues. Executive Secretary Willis stated\nthat bumping rights are based upon classification and that a laid off employee must\nbe able to do the job they are bumping into.\nExecutive Secretary Willis stated that she would like the Board's concurrence that\nhaving more than one active eligible list for the same classification under these\ncircumstances would be acceptable. Member McHugh asked if those on the current\nlist would be notified of the new recruitment and offered the opportunity to apply.\nExecutive Secretary Willis stated that the City could notify the applicants. It was\nagreed that the candidates on the existing list would be notified of any concurrent\nrecruitments once they began.\n5-C SAFER Grant - Fire Department\nExecutive Secretary Willis informed the Board that the Fire Department was awarded\na federally funded grant in the amount of $1.7 million which will provide the Fire\nDepartment with the opportunity to hire up to six experienced firefighters. These\nfirefighter positions are for a maximum duration of two years and, due to the fact that\nthey are grant funded positions, are not covered by civil service. Executive Secretary\nWillis explained to the Board that the City utilized virtually the same testing and\nselection process for this recruitment as it has always used for firefighter\nrecruitments. Thus, the City would like to be able to utilize the names from this non-\nCivil Service recruitment to be able to certify names to a Civil Service list should a\nregular firefighter vacancy occur within the two years of this grant. This will allow the\nCity to be able to hire these firefighters into regular full time civil service positions\nwithout them having to go through the testing process again.\nMember McHugh stated that she did not have a problem with the City certifying these\nnames as long as they had gone through the same process as a civil service\nposition. Mr. Low assured the Board that the process was the same to include a full\nbackground check.\nMember McHugh asked what section of the Civil Service Ordinance spoke to non-\ncivil service positions. Executive Secretary Willis told the Board that the reference\nwas in Section 4 - Scope of the Civil Service Program, which reads, \"The Civil\nService of the City of Alameda shall consist of all positions of employment and\noffices (hereinafter designated as position) of or under jurisdiction of the City of\nAlameda, except: (f) All personnel hired in conjunction with a State or Federally\nfunded program or other specially funded projects.\"", "path": "CivilServiceBoard/2010-10-06.pdf"}
{"body": "CivilServiceBoard", "date": "2010-10-06", "page": 4, "text": "City of Alameda\nPage 4 of 4\nCivil Service Board Minutes\nRegular Meeting of October 6, 2010\n5-D AB 1234 Ethics Training\nExecutive Secretary Willis reminded the Board about Ethics Training required under\nAB 1234. She stated that each Board member should have received a letter\nregarding the options available for them to receive this training and strongly\nencouraged each Board member to take the Ethics training.\nMember Linda McHugh moved to accept the Regular Agenda Items.\nMember\nBatchelor seconded and the motion passed by a 4-0 vote.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nThere was no one present from the public.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nPresident Peeler welcomed new Board member Jose Villaflor.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nThere was discussion that the next meeting of the Civil Service Board will be held on\nWednesday, January 5, 2011 beginning at 5:00 p.m.\n9.\nPresident Peeler asked for a motion to adjourn the meeting. Board Member McHugh\nmoved to adjourn and Member Batchelor seconded the motion. The motion passed 4-0\nand the meeting was adjourned by President Peeler at 5:52 p.m.\nRespectfully submitted,\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2010-10-06.pdf"}
{"body": "CivilServiceBoard", "date": "2011-01-05", "page": 1, "text": "any\nOF\nOF\nBATED\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, JANUARY 5, 2011\n1.\nThe meeting was called to order at 5:06 p.m. by Board Vice President Peter Horikoshi\n2.\nROLL CALL: Vice President Peter Horikoshi, Board Members Dean Batchelor, Jose\nVillaflor and Executive Secretary Karen Willis\nABSENT: President Avonnet Peeler and Member Linda McHugh\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst\n3.\nMINUTES: The minutes of the regular meeting of October 6, 2010 were presented for\nBoard approval. Executive Secretary Willis handed out a corrected copy of\nthe minutes with an explanation that she had noted an error on page 3, 2nd\nparagraph, 3rd line; the classification should be Administrative Management\nAnalyst.\nBoard Member Batchelor moved to accept the corrected minutes. Board\nMember Villaflor seconded, and the motion was carried by a 3-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR\nTHE MONTHS OF OCTOBER, NOVEMBER, DECEMBER 2010.\n4-A ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nApprentice Electrical Maintenance Technician 11/4/2010\n2010-28PR\nAssistant Lineworker\n11/4/2010\n2010-27PR\nAssistant Utility Superintendent - Compliance\n10/25/2010\n2010-14\nAsst General Mgr - Engineering & Operations 12/3/2010\n2010-34\nCommunity Dev Program Manager\n11/3/2010\n2010-32\nElectrical Engineer\n11/22/2010\n2010-39PR\nFirefighter\n10/5/2010\n2010-30(1)\nLine Working Supervisor\n11/23/2010\n2010-38PR\nPlanning Services Manager\n10/1/2010\n2010-31\nPolice Records Supervisor\n11/18/2010\n2010-35\nPublic Works Coordinator\n12/16/2010\n2010-41\nSystem Operation & Field Service Supervisor\n12/6/2010\n2010-29\n4-B ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nAssistant Engineer\n8/27/2009\n209-22PR\nDeputy City Attorney\n2/24/2010\n2010-02\nMaintenance Worker II\n2/3/2010\n209-37PR\nPolice Officer (Recruit)\n7/30/2010\n2010-18", "path": "CivilServiceBoard/2011-01-05.pdf"}
{"body": "CivilServiceBoard", "date": "2011-01-05", "page": 2, "text": "City of Alameda\nPage 2 of 4\nCivil Service Board Minutes\nRegular Meeting of January 5, 2011\nPolice Officer (Acad Grad/Attendee)\n7/30/2010\n2010-19\nJuan Piceno\n4-C ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nAdministrative Management Analyst\n12/22/2009\n209-27R\nCustodian\n12/2/2009\n209-36PR\nElectrical Engineer\n11/22/2010\n2010-39PR\nFirefighter\n10/5/2010\n2010-30(1)\nJourney Lineworker\n1/13/2010\n2010-05\nOffice Assistant\n8/11/2010\n2010-24\nSenior Clerk\n8/19/2010\n2010-26PR\nMember Batchelor had questions regarding items on 4-A and 4-B.\n4-A, Eligible List Established. Member Batchelor asked if we were hiring more than one\nPlanning Services Manager since the Activity Report shows that a Planning Services\nManager was hired, and under 4-A, an Eligible List was established for Planning Services\nManager. Jill Kovacs responded that it was a matter of timing. The list was established\nfrom which that person was hired. Executive Secretary Willis confirmed that the list was\nestablished on October 1 and the person was hired on October 18.\n4-B, Eligible List Extended. Member Bachelor referenced the first three entries, Assistant\nEngineer, Deputy City Attorney and Maintenance Worker II, stating that the Assistant\nEngineer List has been out since August 2009 and that the other two lists have been out\nsince February 2010. He asked if we were just extending the lists and not filling them.\nExecutive Secretary Willis stated that that was correct. Because there are enough names\non those lists, should a vacancy occur, we would be able to utilize those lists for interviews\nand selection. Member Batchelor asked for confirmation that these positions are not open\nat this time. Executive Secretary Willis confirmed and explained that depending on\nanticipated possible hiring needs and how many people are on the list, we may keep the\nlist active just in case, and it also helps the people on the list. Jill Kovacs stated that there\nmay be some upcoming activity with the Maintenance Worker Il List.\nExecutive Secretary Willis provided information regarding the handling of Eligible Lists.\nThe soon-to-be-expired lists are sent to impacted departments for the department heads to\nreview. We then discuss whether or not to keep the list or cancel it and start recruiting if\nwe have an opening. For those classifications that cross several departments such as\nAdministrative Management Analyst and Executive Assistant, the lists come to the\nExecutive Secretary to the Board and a determination is made based on how many names\nare on the list.\nMember Batchelor moved to accept the consent calendar. Member Villaflor seconded and\nthe motion passed by a 3-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of September 1, 2010 - November 30, 2010\nExecutive Secretary Willis stated retirements seem to be increasing, and that many\npositions will be refilled, including police officers. Firefighters are being filled with the\nsix SAFER Grant appointments that were discussed at the last meeting plus two", "path": "CivilServiceBoard/2011-01-05.pdf"}
{"body": "CivilServiceBoard", "date": "2011-01-05", "page": 3, "text": "City of Alameda\nPage 3 of 4\nCivil Service Board Minutes\nRegular Meeting of January 5, 2011\nadditional regular positions. Executive Secretary Willis further explained that the\nStock Clerk will be filled, that an Assistant General Manager Engineering and\nOperations for Alameda Municipal Power was recently hired, and that interviews\nwere in process to fill the Public Works Coordinator. The Fire Chief will not be filled\nuntil the status of the City Manager position is known, thus an Interim Fire Chief is in\nthat slot.\nVice President Horikoshi noted that there seems to be a lot of interim department\nheads right now. Executive Secretary Willis responded that there is an Interim Chief\nof Police, Interim Fire Chief, Acting City Manager and Acting City Attorney. Vice\nPresident Horikoshi commented that he was just reading in the newspaper about the\nCity Attorney. Executive Secretary Willis stated that this should be covered under\ncommunications from the Board.\n5-B Report Back on Equipment Operator Job Specification\nExecutive Secretary Willis reminded the Board that at the last meeting a question\nwas raised with regard to the classification of Equipment Operator and the\nclassification of drivers license needed for that position. Jill Kovacs explained that\nshe spoke with John McDonald, Parks Manager, and with Dale Lillard, Recreation\nand Park Director regarding this. They are aware of the licensing's requirements and\nsaid that none of their vehicles, including the water truck, meet the 25,000 pound\nrequirement for the special license and that all their vehicles are all single axle which\nrequires only the Class C license. Likewise, all the vehicles listed on the\nspecification and all vehicles used in and by the Parks Department, require the Class\nC License.\nMember Villaflor moved to accept the Regular Agenda Items. Member Batchelor\nseconded and the motion passed by a 3-0 vote.\n6.\nORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)\nThere was no one present from the public.\n7.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)\nVice President Horikoshi inquired about the City Attorney. Executive Secretary Willis\nstated that there was not much she could tell the Board, other than what has already been\nin the news or on video. She explained that the City Attorney is on paid administrative\nleave, and that the senior Assistant City Attorney is now the Acting City Attorney until it is\nknown what the status of the City Attorney will be. Executive Secretary Willis\nacknowledged that there was a video of the City Attorney accepting a position in the City\nof Barstow, and that action was taken on December 28th by the City Council placing the\nCity Attorney on paid administrative leave until further notice. The other action City\nCouncil took in that same meeting was the placing of the Interim City Manager on paid\nadministrative leave through the end of her contract, and making the announcement that\nthey wanted to begin the recruitment process for a City Manager. The Human Resources\nDepartment is charged with doing the recruitment for the City Manager.\nExecutive Secretary Willis reviewed the recruitment process that is being implemented for\nthe City Manager recruitment, and stated that resumes would be accepted through the\nend of January, with interviews sometime in February. Jill Kovacs reminded the Board\nthat the City Manager, City Attorney and City Clerk don't fall under the purview of the Civil", "path": "CivilServiceBoard/2011-01-05.pdf"}
{"body": "CivilServiceBoard", "date": "2011-01-05", "page": 4, "text": "City of Alameda\nPage 4 of 4\nCivil Service Board Minutes\nRegular Meeting of January 5, 2011\nService Board, since they are directly appointed by Council. Executive Secretary Willis\nexplained that Council wants to do a meritorious process, with due diligence and get\nsomebody who they believe will lead the City in the direction they want to go.\nMember Batchelor inquired about the due date of the AB1234 Ethics Training certificate.\nExecutive Secretary Willis stated that there is still time and it can be done on line.\n8.\nCIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)\nThere was discussion that the next meeting of the Civil Service Board will be held on\nWednesday, April 6, 2011 beginning at 5:00 p.m.\nExecutive Secretary Willis brought up the City's new webpage, and will advise the Board\nwhen it is up and running.\n9.\nVice President Horikoshi asked for a motion to adjourn the meeting. Board Member\nVillaflor moved to adjourn and Member Batchelor seconded the motion. The motion\npassed 3-0 and the meeting was adjourned by Vice president Horikoshi at 5:52 p.m.\nRespectfully submitted,\nbeen Nies\nKaren Willis\nHuman Resources Director &\nExecutive Secretary to the Civil Service Board", "path": "CivilServiceBoard/2011-01-05.pdf"}
{"body": "CivilServiceBoard", "date": "2011-04-06", "page": 1, "text": "any\nOF\nFERKA\nMINUTES OF THE REGULAR MEETING\nOF THE\nCIVIL SERVICE BOARD OF THE CITY OF ALAMEDA\nWEDNESDAY, APRIL 6, 2011\n1.\nThe meeting was called to order at 5:01 p.m. by Board President Avonnet Peeler\n2.\nROLL CALL President Avonnet Peeler, Vice President Peter Horikoshi, Board Members\nLinda McHugh and Jose Villaflor\nABSENT: Member Dean Batchelor and Executive Secretary Karen Willis\nSTAFF PRESENT: Jill Kovacs, Senior Management Analyst and Chris Low, Senior\nManagement Analyst\n3.\nMINUTES: The minutes of the regular meeting of January 5, 2010 were presented for\nBoard approval. Board Member Linda McHugh pointed out two\ntypographical corrections: 4-B paragraph 1, line 1, change \"entrees\" to\n\"entries\"; and 5-b paragraph 1, line 7, change \"axel\" to \"axle\".\nBoard Member Linda McHugh moved that the minutes be accepted as\ncorrected. Vice President Horikoshi seconded, and the motion was carried\nby a 4-0 vote.\n4.\nCONSENT CALENDAR:\nSUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR\nTHE MONTHS OF JANUARY, FEBRUARY, MARCH 2011.\n4-A ELIGIBLE LIST ESTABLISHED\nDATE ESTABLISHED\nEXAM NO.\nEmergency Medical Svcs Education\n1/7/2011\n2010-36\nCoordinator\nFire Apparatus Operator\n3/11/2011\n2010-43PR\nPublic Works Supervisor\n3/18/2011\n2011-10PR\n4-B ELIGIBLE LIST EXTENDED\nDATE ESTABLISHED\nEXAM NO.\nCommunity Dev Program Manager\n11/3/2010\n2010-32\nDeputy Fire Chief\n11/20/2009\n209-35PR\nPolice Lieutenant\n12/3/2009\n209-29PR\nPolice Records Supervisor\n11/18/2010\n2010-35\nProperty & Evidence Technician\n3/3/2010\n2010-04\nPublic Works Coordinator\n12/16/2010\n2010-41\nSenior Account Clerk\n4/20/2010\n2010-11\nSenior Management Analyst\n4/7/2010\n2010-08PR", "path": "CivilServiceBoard/2011-04-06.pdf"}
{"body": "CivilServiceBoard", "date": "2011-04-06", "page": 2, "text": "City of Alameda\nPage 2 of 3\nCivil Service Board Minutes\nRegular Meeting of April 6, 2011\n4-C ELIGIBLE LIST EXPIREDICANCELLEDI\nDATE ESTABLISHED\nEXAM NO.\nEXHAUSTED\nPlanning Services Manager\n10/1/2010\n2010-31\nPolice Sergeant\n10/14/2009\n209-04PR\n4-D ADMINISTRATIVE CORRECTION FOR MAINTENANCE WORKER I EXAMINATION\n2010-13R ELIGIBLE LIST\nDate Eligible List Established: October 6, 2010\nDate Eligible List Extended: January 5, 2011\nChris Low explained that due to circumstances related to the switch to CalOps, this\nrecruitment was conducted, the Eligible List was established, and the List certified to the\ndepartment. However, the list was not placed on a Civil Service Board agenda for approval.\nThis action states the dates and retroactively establishes and extends the list.\n4-E LIST OF SPECIFICATIONS:\nExisting Classification Specification Revision:\nLine Working Supervisor\nPublic Works Coordinator\nChris Low reviewed the driver's license changes on the Line Working Supervisor job\nspecification. Jill Kovacs explained that the Public Works Coordinator specification was last\nreviewed in 1986 and that the proposed specification was a total revision and update.\nMember McHugh had a question regarding the Distinguishing Features section. Jill Kovacs\nresponded that a comma would be inserted for clarification.\nVice President Peter Horikoshi moved to accept the consent calendar. Member\nVillaflor seconded and the motion passed by a 4-0 vote.\n5.\nREGULAR AGENDA ITEMS\n5-A Activity Report - Period of December 1, 2010 - February 28, 2011\nMember McHugh asked if separations were to move on to better jobs. Jill Kovacs\nresponded that the Economic Development Director accepted a position in Morgan Hill, and\nthat the Fire Captain separation was due to the death of the incumbent. Chris Low\nexplained that the cause of death was cancer and was a presumptive work-related injury.\nMember McHugh commented that there were a lot of retirements and asked if this was a\ntrend. Chris Low stated that the Meter Reader Collector retired after 34 years of service.\nJill Kovacs explained that the Fire Department Senior Account Clerk retired after a long-\nterm medical leave. Chris Low explained that the Police Sergeants, Fire Apparatus\nOperator, Police Records Supervisor, and Public Works Supervisor, all had maximized their\nyears of service and there was no indication any were going to work for someone else.\nMember McHugh asked if the City is ending up with a situation resulting from the fact that\nall these people are exiting because it is their time to go, and that the budget issues about\nhiring replacements, resulted in remaining staff not being able to get the work done. She\nasked if there was a plan in place to address this. Jill Kovacs responded that departments\nmay hold off on filling vacancies until they know what budget scenario they are going to", "path": "CivilServiceBoard/2011-04-06.pdf"}