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SubcommitteeoftheCityCouncilandSchoolBoard,2015-09-16,1,"CITY COUNCIL/AUSD SCHOOL BOARD SUBCOMMITTEE
SPECIAL MEETING
September 16,2015
District Office
2060 Challenger Drive
Alameda, CA 94501
UNADOPTED MINUTES
SPECIAL SUB-COMMITTEE MEETING: The special meeting of the Alameda
City/School joint sub-committee was held on the date and place mentioned above.
CALL TO ORDER: The meeting was called to order by Mayor Trish Spencer at 3:24pm.
ATTENDANCE:
Trish Spencer - Mayor, City of Alameda
Marilyn Ezzy Ashcraft - Vice Mayor, City of Alameda
Liz Warmerdam - Interim City Manager, City of Alameda
Barbara Kahn - Board Member, Alameda USD Board of Education
Phil Hu - Board Member, Alameda USD Board of Education
Sean McPhetridge - Superintendent, Alameda USD
Amy Wooldridge - Recreation and Parks Director
Bob Haun - Public Works Director
Shariq Khan - Interim CBO, Alameda USD
A. CALL TO ORDER:
1. CALL TO ORDER / GENERAL INTRODUCTION: City Council Members, Board
Members and their respective staff introduced themselves.
2. Purpose of Subcommittee and Meeting Schedule:
Mayor Spencer stated the purpose of the meeting: to have a breakout discussion
between the City of Alameda and AUSD School Board and bring these discussions
back to each respective board. The Subcommittee agreed to have staff come together
and arrange a schedule for upcoming meetings.
B.
APPROVAL OF MINUTES -minutes from the March 4, 2014 City/School
Subcommittee Meeting:
1. The City Council and Board members approved the minutes from the March 4, 2014
City/School Subcommittee Meeting.",SubcommitteeoftheCityCouncilandSchoolBoard/2015-09-16.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2015-09-16,2,"C. REVIEW AND DISCUSS:
1. Traffic Impacts on Bay Farm Island and Lincoln Bell Schedule
The Subcommittee discussed the traffic on Bay Farm Island's bridge between the hours
of 7:20am - 9:00am and the possibility of working together on a transportation study.
The study could include A.C. Transit route number 631.
The Subcommittee discussed Lincoln Middle School's and Earhart Elementary School's
supervised and non-supervised morning drop-off timeframes. The members expressed
support for the Transportation Commission reaching out to AUSD parents, bargaining
units, and for the formation of school bike groups.
The Subcommittee reviewed traffic pattern reports from zip codes 94502 traveling
through 94501.
2. Disaster Preparedness: Care and Shelter Coordination / Emergency Operations Center
Representation
The Subcommittee discussed the importance of all facilities becoming certified by
FEMA (i.e. all gyms at high schools, Boys & Girls Club, St. Joseph Notre Dame High
School; Chinese Christian School). Each site will have requirements of maintaining
identification services. FEMA certification includes accessibility to national databases
and emergency generator distribution guarantees within 48hours.
The Subcommittee selected Robbie Lyng, Director of Maintenance, Operations, and
Facilities (MOF), as the Emergency Operations Center Representation from AUSD to the
City. Completion of training courses and training modules are required by FEMA.
The Emergency Operations Center implementation will occur within the next year.
AUSD will follow City lead towards implementation.
3. Swim Center Improvements Update and Ongoing Maintenance
The Subcommittee discussed the twenty percent (20%) completion status of the swim
center improvement project. Compliance with all Americans with Disabilities Act (ADA)
requirements are pending approval with the Division of the State Architect.
The Subcommittee expressed support for partnership fees for all required sidewalk ADA
compliance upgrades. The City will meet and confer with the City Attorney's office to
discuss municipal code regulations for the sidewalk repair fees at the swim center.
The Subcommittee discussed the $220,000.00 of soil repair complications at the swim
center.
The Subcommittee discussed the necessity for revised joint-use agreements and reviewed
City's sunshine ordinance requirements for good revisions.
The Subcommittee expressed support for new rental fees at the new swim center facility
and requested a comparison study of all rental fees from other swim facilities.",SubcommitteeoftheCityCouncilandSchoolBoard/2015-09-16.pdf
SubcommitteeoftheCityCouncilandSchoolBoard,2015-09-16,3,"The Subcommittee selected Shariq Khan, Chief Business Officer, and Robbie Lyng,
Director of Maintenance, Operations, and Facilities (MOF), to attend future City of
Alameda's Standards and Maintenance of Fees committee meetings.
4. Otis School / Krusi Park Easement
The Subcommittee discussed the proposed improvements to the City of Alameda's
property known as Krusi Park located at 900 Mound Street, Alameda, CA 94501. The
improvements include the development of an access road which would require the
District to license a small portion of their property at Otis Elementary School located at
3010 Fillmore Street, Alameda, CA 94501.
The Subcommittee discussed classroom portables, access gates, future uses, additional
ADA parking, and the City's contribution to the cost for fences.
5. Encinal Boat Ramp - Easement
The Subcommittee discussed the renewal of the existing easement between the City of
Alameda and Alameda Unified School District to install, construct, maintain, repair, and
use a public boat ramp and appurtenances to be used for recreational purposes at the
property owned by the District on Encinal Junior and Senior High School property.
The Subcommittee referred Encinal Junior and Senior High School Boat Ramp/Easement
for further legal review by AUSD's General Counsel.
6. Central Avenue Street Concept Proposal
The Subcommittee discussed existing portable classroom spaces, impacts on Encinal
Junior and Senior High School from the proposed right of way, realigning the project in
and around portables classroom spaces, and the overall benefits to Alameda Unified
School District's students and Alameda citizens.
D. NEW BUSINESS:
The City Council and the Board discussed possible dates for a special meeting on
the following topics:
Wood Middle School Playground
Coordination of Parcel Tax Ballot Measures in 2016
Synthetic Turf
Alameda Point Track
Estuary Park
Adjournment
Mayor Spencer adjourned the meeting at 5:18 p.m.
THIS MEETING WAS NOT VIDEO RECORDED AND NO AUDIO IS AVAILABLE",SubcommitteeoftheCityCouncilandSchoolBoard/2015-09-16.pdf