body,date,page,text,path
GolfCommission,2022-01-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF REGULAR MEETING
Tuesday, January 11, 2022
1
CALL TO ORDER
Chair Downing called the regular meeting to order at approximately 6:35 p.m. via
teleconference
ROLL CALL
Present:
(Via teleconference) Chair Ed Downing, Vice Chair Claire
Loud, Commissioner John Kim, and Commissioner Robert
Lattimore
Absent:
Commissioner Kaiwin Su
None
Staff:
(Via teleconference) Recreation and Parks Director Amy
Wooldridge and Sarah Craig, Greenway Golf
Also Present:
None
2
APPROVAL OF MINUTES
Minutes of November 9, 2021, were approved unanimously.
3
ORAL COMMUNICATIONS
None
4
COMMISSION COMMUNICATIONS
Chair Downing reminded the Commissioners to review the Sunshine Ordinance that
was provided to them.
Vice Chair Loud shared a letter that was addressed to the Mayor, the City Council, Ms
Wooldridge, Chair Downing and Vice Chair Loud, and has heard from the service
clubs at Corica Park, especially the women's service clubs, (the nine hole club was
founded in 1972 and the 18 hole club was founded in 1929) regarding the restrictions
that are being put in place by Greenway per a letter from Brett Morrison. She has
received general feedback concerning these restrictions. The Ladies 18-hole club is
now playing in the City of Oakland for 14 of their events this year. She was also
informed that there is no longer a nine-hole rate for the Ladies Nine Hole club.
5
WRITTEN/ORAL REPORTS
1
Golf Commission Minutes - Tuesday, January 11, 2022",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,2,"5-A
Beautification Program and Junior Golf Club
Chair Downing stated there have been three meetings with Greenway staff and
Alameda Junior Golf involving a Memorandum of Agreement, and after every meeting,
they left with an understanding of what the agreement would look like, and at the next
meeting, there were changes. One of the concerns he had was there was no one in
attendance from Greenway that could make a decision, and by the next meeting,
some of the proposals had changed. He was concerned about two words that were
used, the first being subsidization, they did not feel that they should be subsidizing
Alameda Junior Golf Club, and he feels they should be supporting a city group that
has been playing junior golf for decades on a city owned golf course. In his view,
subsidization was the wrong word, support would have been better. The second
phrase that concerned him was ""stand alone"", that the junior golf club should stand
alone without their support. Again, it's a city group and city club, there should be some
support from Greenway, but his understanding of ""stand alone"" was not to expect any
support from the course, and if it impacts revenue, Greenway is not willing to support.
Green fees went from pre pandemic were $1.00 to $25.00 to play the entire course,
and the Mif rates were previously free and will be $5.00 for the summer events. As a
result of these increases, the junior golf club has had to raise their annual membership
fee from $50.00 to $75.00 to help defer these increases. He feels that this is not as
supportive as he hoped, and the MOU is not what he hoped it would be. He
encourages the City to take a look online at the Solano County Junior Golf program to
see what type of support is given elsewhere.
Per Connie Wendling, membership applications are available in the clubhouse,
Alameda Golf Works, and the driving range. Great response has been received for
their donation requests from the community. There is a new website available, and
volunteers are always needed.
Vice Chair Loud shared that she was also a part of the discussions regarding the MOU
with junior golf and she would help support them, as they have not been able to have
their biggest fundraiser, the Jack Clark tournament, due to Covid. They had heard
from Greenway, that even though they were raising their rates, they would assist with
the first Jack Clark, but she feels those commitments were not honored, as it was left
off the MOU, as junior golf did not feel they were getting any consideration from
Greenway.
6
AGENDA ITEMS
7
OLD BUSINESS
7-A
Facility and Renovation Report by Greenway Golf
2
Golf Commission Minutes - Tuesday, January 11, 2022",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,3,"Sarah Craig of Greenway stated that she was not provided a facility report and
the report as well as the annual report would be provided at the next meeting
Chair Downing asked about the beverage cart and asked for an update. She
stated that Greenway is considering several options but is not comfortable
discussing them. Vice Chair Loud asked if there was a beverage cart operating
right now, and Ms. Craig stated there is not.
Chair Downing asked about the teaching center and Ms. Craig stated they are
hoping to open it this summer.
Chair Downing asked about the practice area memberships, and she stated that
they are looking to bring them back this year but will have to check with Umesh
and Brett for clarity on when that will occur.
Chair Downing asked Ms. Craig to inquire why there is no resident rate for the
advance tee times.
Vice Chair Loud asked about the fire tower and Ms. Craig stated that they had
completed their initial assessment and it was determined that it was structurally
sound, but they are unable to meet the extension deadline, mostly due to Covid
related issues, but they have kept Amy Wooldridge informed.
Chair Downing asked about the Annual Report and Ms. Craig stated it was
being prepared and would be presented at the next meeting.
Commissioner Kim asked about the advance booking fee, and Ms. Craig stated
that per our website host, EZlinks, this is a common practice for tee times
booked 8-90 days in advance as it is considered to be a premium product and
is utilized by many courses.
7-B
Jim's on the Course Restaurant Report
None
7-C
Recreation and Parks Director Report
Amy Wooldridge stated that she has been working to secure quotes for parking
lot lights. They are looking to add two lights to the back side of the existing
driving range lights which would face the parking lot. There are other lights in
the parking lot that are not activated, that is an additional possibility.
Additionally, they are asking the lighting company for a lighting spread, which
would show the dark spots, and also fix some of the lighting along the road.
3
Golf Commission Minutes - Tuesday, January 11, 2022",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,4,"Ms. Wooldridge also stated that she is working with Marc Logan of Greenway
and have asked him to provide information about Greenway's storm drain
system that connects with the City's that runs under the golf course, it collects
storm water for Bay Farm, and sends it out to the bay. Due to Harbor Bay
flooding after the last two storms, they also had backyards along Beach Road
flooding, so Public Works is doing an analysis, once they receive the
information from Greenway, and also will analyze Bay Farm storm drain
systems.
8.
ITEMS FOR NEXT MEETING'S AGENDA - March 8, 2022
Facility and Renovation Report by Greenway Golf
Jim's on the Course Restaurant Report
Recreation and Parks Director Report
9.
ANNOUNCEMENTSIADJOURNMENT
The meeting was adjourned at approximately 7:04 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - Tuesday, January 11, 2022",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,5,"Greenway Golf - Facility Update
January 11, 2022
The following provides an update on Greenway Golf's activities during the months of November and
December 2021 at Corica Park. A portion of this update responds directly to questions asked by Golf
Commissioners at the October 2021 Golf Commission meeting as well as information on the food and
beverage amendment and fire tower. Future updates will include a standard agenda for reporting on
standing items of interest as well as adding in issue and/or topic specific information.
Questions from Golf Commissioners
Does 90-day booking policy that apply to the Founder's Club?
Yes, the booking fee applies to all patrons. The Founders still have 14-day advance booking
privileges.
I noticed that the teaching center by the range has been closed since COVID - any plans to open that
up?
We are evaluating our space needs, including those for our On the Green Summer Camp, and
have no plans to open up that space to instructors at the current time.
Practice center memberships - is that still an offering at the course?
We paused the program at the onset of pandemic-related closures, but we are planning to bring
them back in the new year. We will keep everyone posted.
Food and Beverage
We are currently working through possible food and beverage offerings with a focus on studying food
and beverage carts, working with our legal counsel on securing a liquor license, and evaluating and
talking with local vendors. We will report out on the food and beverage work at every Golf Commission
moving forward.
Fire Tower
We have been making great progress on the beautification and design tasks to restore the old fire tower
located at the entrance of Corica Park. To date, we have done the following:
Reviewed the design review application in its entirety to familiarize ourselves with the City's
process
Researched and held preliminary discussions with architectural firms - one of which will lead the
design/beautification process
Researched and held introductory conversations with potential artists
Identified key stakeholders to participate in the process
Held preliminary discussions with some key stakeholders
Held internal ideation sessions on design themes
Researched similar civic projects
Prepared a timeline and plan",GolfCommission/2022-01-11.pdf
GolfCommission,2022-01-11,6,"Greenway Golf - Facility Update
January 11, 2022
We are now in the process of selecting an architectural firm and artist and finalizing the outreach
process to ensure community input. We anticipate we will be meeting with various stakeholders to
gather input and have preliminary designs to share at the end of Q1 2022.",GolfCommission/2022-01-11.pdf
OpenGovernmentCommission,2022-01-11,1,"MINUTES OF THE OPEN GOVERNMENT COMMISSION MEETING
TUESDAY JANUARY 11, 2022 7:00 P.M.
Chair Tilos convened the meeting at 7:11 p.m.
ROLL CALL -
Present:
Commissioners Cambra, Chen, Montgomery, LoPilato
and Chair Tilos - 5. [Note: The meeting was conducted
via Zoom.]
Absent:
None.
[Staff present: Chief Assistant City Attorney Elizabeth Mackenzie;
City Clerk Lara Weisiger]
NON-AGENDA PUBLIC COMMENT
None.
COMPLAINT HEARINGS
None.
REGULAR AGENDA ITEMS
4-A. Selection of Chair and Vice Chair
In response to Commissioner Montgomery's inquiry, Chair Tilos summarized the
selection process.
Commissioner Montgomery moved approval of electing Vice Chair LoPilato as Chair and
Commissioner Chen as Vice Chair.
Chair Tilos seconded the motion, which carried by the following roll call vote:
Commissioners Cambra: Aye; Chen: Aye; LoPilato: Aye; Montgomery: Aye; Chair Tilos:
Aye. Ayes: 5.
4-B. Minutes of the December 6, 2021 Meeting
Vice Chair LoPilato outlined minor corrections.
Commissioner Chen moved approval of the minutes with the corrections.
Commissioner Montgomery seconded the motion, which carried by the following roll call
vote: Commissioners Cambra: Aye; Chen: Aye; Montgomery: Aye; Tilos: Aye; Chair
LoPilato. Ayes: 5.
Meeting of the
Open Government Commission
January 11, 2022
1",OpenGovernmentCommission/2022-01-11.pdf
OpenGovernmentCommission,2022-01-11,2,"4-C. Report to City Council on Issues Arising from Implementation of the Sunshine
Ordinance
Commissioner Chen gave a presentation.
Commissioner Montgomery moved approval of allowing five more minutes for the
presentation.
Chair Tilos seconded the motion, which carried by the following roll call vote:
Commissioners Cambra: Aye; Chen: Aye; Montgomery: Aye; Tilos: Aye; Chair LoPilato.
Ayes: 5.
Commissioner Chen completed her presentation.
Commissioner Montgomery stated the orientation packet should be moved to the success
portion of the report since she received one when she became a Commissioner.
Vice Chair LoPilato thanked Commissioner Chen for her huge undertaking in providing a
well-structured and comprehensive report; stated that she would like to add a link to the
Brown Act and Public Records Act in the Bylaw; she would like clarification about what
the Commission/staff partnership should look like.
The City Clerk stated she will add the links to the bylaws.
In response to Commissioner Chen's inquiry regarding posting the bylaws online, the City
Clerk stated the bylaws for Boards and Commissions are not typically posted, but she
would be happy to post in on the Commission's webpage.
Commissioner Chen stated she would like the bylaws to be posted online.
In response to Chair Tilos's inquiry regarding the four-year maximum term limit, Vice Chair
LoPilato stated the section regarding the term limits is from the original bylaws; it is a
piece that the Commission does not have the ability to revise since it requires City Council
action; quoted the language, a term that is concurrently linked with the service of the
appointing City Council member but in no event shall exceed four years.
""
The City Clerk stated the key language is that a single term cannot exceed four years.
Vice Chair LoPilato stated that she was wondering about development of a ten-year plan;
questioned whether problems, such as lack of continuity in institutional memory, might be
solved in a less labor-intensive way; she thinks it is a great aspirational request, but fears
it will be bumped to the bottom of the priority list given everything else staff has to do.
Commissioner Chen stated for her personally and as a resident of Alameda, it would be
Meeting of the
Open Government Commission
January 11, 2022
2",OpenGovernmentCommission/2022-01-11.pdf
OpenGovernmentCommission,2022-01-11,3,"good to have a historical document that talks about open government and democracy,
especially now; it does not have to be as detailed as an encyclopedia; people forget the
importance of open government and we are seeing the destruction of voting rights in this
Country; people do not really appreciate what it entails to have a legitimate democracy
and what should be expected from elected officials; she would like to see the City allocate
resources to the development of a document that allows people to see the background
behind the whole series of open government and Sunshine Ordinances that were passed
10 to 15 years ago and why local communities may be the last place where democracy
is still practiced; it is really important that people have a healthy respect for open
government, what it means and how they can practice it themselves.
Vice Chair LoPilato stated it is a great goal, but she is concerned that it is too big of an
ask to include in this inaugural report in terms of staff allocation and financial resources;
an alternative could be a staff/Commission partnership could prepare the report which
can then be publicized on City channels; the alternative could soften the ask if the
Commission is willing to take on some of the labor.
Commissioner Cambra stated that he would like a little more clarification regarding the
document; questioned if the intent would be that the memory of the decisions made by
the Open Government Commission (OGC) would create precedent; he understands that
it does not address the over-arching issue of democracy, but also wonders if creating a
report every year would add to the continuity of the OGC.
Commissioner Chen stated Commissioner Cambra just took her down a different path on
how the Commission adjudicates all the different cases; the Commission has no idea of
how previous cases were adjudicated, which seems like a case law issue.
Chair Tilos inquired whether the Commission should have knowledge of previous cases
or come in with a fresh set of eyes.
Commissioner Cambra responded that he thinks continuity in the decision-making
process is important so the public understands when they come before the OGC with a
complaint factually similar to a previous one, the Commission will not come to a
completely different decision; he does not want to use the word ""precedent"" as it is a legal
term; the term ""guided by"" may be more appropriate.
In response to Chair Tilos's inquiry, the City Clerk part of the recent Sunshine Ordinance
changes require all of the decisions made by the Commission be posted online; the
information is posted on the City's OGC website.
Commissioner Montgomery stated her thoughts are as the times and days change, the
Commission's ideas will change as well; she is uncertain about using past decisions as a
precedent to base decisions on; she is not totally against the suggestion as worded in the
report.
Vice Chair LoPilato stated past decisions of the OGC are also accessible to anyone in
Meeting of the
Open Government Commission
January 11, 2022
3",OpenGovernmentCommission/2022-01-11.pdf
OpenGovernmentCommission,2022-01-11,4,"the Legistar archives; she is fine with the language that the PRA report could be modeled
after this report; the bigger question is whether to make an ask about the development of
a 10-year plan or report related to the history of the Sunshine Ordinance; she does not
know if the City Council is aware that an annual report on PRAs is prepared.
In response to Vice Chair LoPilato's inquiry, the City Clerk stated the PRA report evolved
from the Commission; basically the OGC asked questions about the PRAs, wanted data,
and the information was added to the annual report; now that the City has NextRequest
which tracks the data, it will evolve again.
Commissioner Chen stated that she recalls it was former Commissioner Shabazz who
requested the PRA report; the rest of the Commission joined in the second year of the
report and it became more detailed as a result; she will include the history.
Vice Chair LoPilato stated that she is in favor of bringing a version back in February to
incorporate the Complaint Form amendments; she offered suggestions for consideration,
not so as much as line-by-line recommendations; inquired what the subcommittee sees
as the best path to ensure an efficient vote on a final report in February.
Commissioner Chen stated the report was started six months ago and keeps changing;
she would like to present a final version next month for the Commission's approval; she
appreciates all the input provided; it is aspirational to see if the City in interested in helping
to produce a more robust document.
In response to Chair Tilos's inquiry, Commissioner Chen stated that she would like to put
the report to bed to start on the next one.
The City Clerk stated any Commission suggestions should be emailed to her to forward
to Commissioner Chen.
Vice Chair LoPilato stated the Commission is doing great and is slowly learning how to
produce work product as a group on the fly; she would like to receive feedback from the
Commission on the complaint hearing in December; a lot of different issues came up;
there was discussion regarding the possibility of making a recommendation to encourage
the City consider the 15-day statute of limitations as it applies to PRA requests; inquired
whether the Commission would consider it a worthy recommendation before
Commissioner Chen puts time into it.
Commissioner Cambra stated that he supports Vice Chair LoPilato's comments regarding
the recommendation; as long as there are fruitful and productive conversations between
City staff and the requestor, it would be fine; the statute could be refined so there is a
clear point where the parties are done; requiring a meet and confer would be helpful in
the event a complainant did not want to engage with the City.
Commissioner Chen stated that she would appreciate language for the report.
Meeting of the
Open Government Commission
January 11, 2022
4",OpenGovernmentCommission/2022-01-11.pdf
OpenGovernmentCommission,2022-01-11,5,"Commissioner Cambra stated he would be happy to help prepare the language.
Vice Chair LoPilato stated as long as the Commission is framing it as encouragement for
Council and the City Attorney's office to consider; her guess as to the origin of the 15-day
statute of limitations was from the need to look forward with open meetings violations,
making sure the complaint process happens quickly and perhaps the implications on a
PRA request did not come into play; she wants to give some deference to the drafters of
the statute in case there was some brilliant reason behind it that the Commission is
missing; Commissioner Cambra's points are well taken, but it strikes her as that it
incentivizes complaints; the more ways to find informal resolutions, the better.
The City Clerk stated as part of the complaint form revision, the Commission gave
direction to include that members of the public could attend OGC meetings and raise an
issue without filing a complaint; the language is included at the top of the revised form; it
could also be placed in other places throughout so that the public knows the Commission
also exists to hear them.
Chair Tilos stated the report should be wrapped up; new comments and ideas could go
into next year's report.
Commissioner Chen stated that she will bring the best of everything back at the meeting
in February; unless there is something highly egregious, she is hoping the Commissioners
will adopt it and a new subcommittee could be set up for the next report.
Commissioner Cambra stated there was a situation at the December 6th hearing
regarding a recusal; inquired whether the Commission should address the issue or make
the Council aware; stated it has the impact of potentially having the Commission's
decision come under judicial review.
Commissioner Chen responded in an earlier iteration of the report, she included the
recusal issue asking for clarification on when it is appropriate for a Commissioner to
recuse themselves from a vote; she could put it back into the report.
Commissioner Cambra stated it would be helpful to put it back into the report so the
Council is aware; the issue is a refusal of recusal puts the entire Commission decision
potentially into question; it would be nice to have the ability to do something about it and
have an answer.
Chair Tilos concurred with Commissioner Cambra but recalls there was a reason why it
was taken out.
Vice Chair LoPilato stated her loose recollection is that there was going to be specific
training given to the Commission with respect to their roles in the adjudicatory process;
she assumes recusals would fall under the training; the City Council would most likely
defer to the City Attorney's office; perhaps the Commission could ask the Chief Assistant
City Attorney to include the issue in the upcoming training.
Meeting of the
Open Government Commission
January 11, 2022
5",OpenGovernmentCommission/2022-01-11.pdf
OpenGovernmentCommission,2022-01-11,6,"The Chief Assistant City Attorney stated training has been discussed, but was bumped
due to the number of complaints the OGC received; the City Attorney's Office and City
Clerk will discuss holding a training session to be conducted during a meeting; the
checklist of topics that are intended to be presented would include conflicts of interest,
both statutory and those defined by case law, in order to advise Commissioners of any
conflicts.
Commissioner Cambra inquired whether the Chief Assistant City Attorney is aware of any
enforcement actions for a non-recusing member of a legislative body.
The Chief Assistant City Attorney responded that she is not aware of any as she is sitting
here today; stated it is always a risk; an action taken could be invalidated because
someone who had a clear conflict of interest failed to heed the advice to recuse; if she
finds any examples, she could include it in the training.
Chair Tilos stated it is a difficult issue because the Commission does not have teeth; the
only recourse would be not to hear an item if Commissioners fear their vote could be
overturned; discussed a similar situation when he sat on the Recreation and Parks
Commission; stated Commissioners are crossing their fingers and hoping, but hope is not
a strategy; a precedent needs to be set.
Commissioner Chen stated that she has her marching orders and invited any comments
be sent to her via the City Clerk.
4-D. Consider Amending the Sunshine Ordinance Complaint Form.
The City Clerk gave a brief presentation.
Commissioner Montgomery stated that she does not quite understand the section in the
form which requires to name the person or department the complainant contacted;
inquired clarification.
The City Clerk responded the section is intended for instances when the complainant did
contact someone; proposed making the field not required to eliminate any confusion.
Vice Chair LoPilato stated a possible two-word fix would be add a parenthetical ""(if any)""
in addition to it not being required; inquired whether the last Date field on the form could
be made to auto-populate with the date it is being submitted.
The City Clerk responded in the affirmative, stated when the form comes through the
system it is time-stamped; the form can be made to auto-populate the date submitted and
the language could be changed to Filing Date for clarification.
Commissioner Chen stated that she compared the new form with the old written form;
she can see how a written form is less scary than an online form because if the
Meeting of the
Open Government Commission
January 11, 2022
6",OpenGovernmentCommission/2022-01-11.pdf
OpenGovernmentCommission,2022-01-11,7,"complainant did not contact anyone, they could just skip a section; the recommended
solutions would work.
In response to Vice Chair LoPilato's inquiry, the City Clerk stated a paper form will still be
available; the paper form would match the revised online form; everything would be
exactly the same whether it was obtained online or hard copy; based on the trends, she
highly doubts there will be many paper form submissions.
Vice Chair LoPilato inquired whether there is a word or character limit in the Describe
Alleged Violation field, to which the City Clerk responded in the negative.
Vice Chair LoPilato inquired whether the language regarding submitting ""all evidence
supporting the complaint at the time of filing"" could be revised to be more flexible to allow
complainants to provide information up to, and during, the hearing.
The Chief Assistant City Attorney responded confusion arises from the actual text of the
statute; the language is not entirely clear, but very suggestive that all evidence the
complainant will be relying upon will be included as part of the complaint; however, further
on in Section 2-93.2, the language states that during the hearing, the Commission will
provide the parties with a chance to present evidence and make arguments; in practice
and in the new complaint procedure, the Commissioners have made it clear that they
would want to hear and consider any evidence the complainant may bring up at the
hearing and do not want to put up any barriers for complainants to put their best foot
forward; one option is the entire sentence could be simplified to say: ""Please attach
relevant documents"" or ""you are not required to submit evidence, but any evidence would
be
helpful"" and provide a link to the complaint procedures; she recommends a very basic
revision with the language: ""attach relevant documents"" and end it there.
The City Clerk suggested the language ""evidence supporting your complaint should be
submitted at the time of filing; during the hearing, the Commission will provide the parties
with an opportunity to present evidence and make arguments.'
Chair Tilos stated that he is leaning more toward the simple path of ""please attach relevant
documents/evidence;"" staff could inform the complainant about the other opportunities to
present documents; it does not need to be on the form.
Commissioner Chen stated that since used the paper form when filing her complaint, she
had the impression that she could present more evidence at the hearing; she does not
want the form to dissuade a complainant from being able to add to their arguments.
The City Clerk noted the old form included the language: ""Please attach all relevant
documentation supporting your complaint. Documentation is required.
Commissioner Montgomery stated there definitely needs to be some language about
submitting any evidence that the complainant now has; she fears that on the day of the
hearing, the Commission gets swamped with pages of late material; a statement on the
Meeting of the
Open Government Commission
January 11, 2022
7",OpenGovernmentCommission/2022-01-11.pdf
OpenGovernmentCommission,2022-01-11,8,"form that guides complainants to submit what they now have would be helpful.
Chair Tilos agreed with Commissioner Montgomery's comments; stated that he has not
yet experienced being swamped with documents on the day of the hearings.
Commissioner Cambra stated that he has the same concern on both sides of the coin;
the Commission could potentially be swamped at the end, which could prejudice the other
side; civilians are looking at this; suggested language along the lines of: ""additional
information may be submitted later;"" stated City staff could encourage the complainant to
get the information in sometime before, and not on, the hearing date; the way her would
handle Commissioner Montgomery's point is that he would not be able to evaluate any
evidence submitted on the day of the hearing, which he is concerned the City would not
have the ability to defend; it is a tough call.
The Chief Assistant City Attorney stated when the City directs complainants to the new
procedure, the revised information might address the issues of providing related
documents and evidence, as well as encourage complainants to present it a certain
number of days before the hearing.
The City Clerk responded the procedure is currently posted on the website; she also
includes: 'contact the City Clerk's office with any questions,"" as she does not want anyone
to feel overwhelmed or discouraged when filing a complaint.
Vice Chair LoPilato inquired whether it is possible to embed the link to the procedures in
the complaint form; suggested adding language to encourage submitting evidence at the
time of filing along with a link to the procedures so it is clear; stated the form needs to be
road tested over time; the Commission may hear from people that the form is too legalistic
or formal; as it is now, the form include an entire section on pre-hearing submissions that
also ties the timing for submissions to the agenda timing.
Chair Tilos stated since complainants will be working with City staff, the language could
be left very basic; he likes Commissioner Cambra's language suggestion: ""additional
evidence could be submitted later.""
Commissioner Montgomery moved approval of the form with the changes suggested by
Vice Chair LoPilato.
In response to Commissioner Cambra's inquiry, the City Clerk stated the suggested
language is: ""you are encouraged to submit evidence supporting your complaint at the
time of filing"" and ""additional information for of submitting evidence. with a link to
the
procedure.
Commissioner Chen seconded the motion, which carried by the following roll call vote:
Commissioners Cambra: Aye; Chen: Aye; LoPilato: Aye; Montgomery: Aye; Chair Tilos:
Aye. Ayes: 5.
Meeting of the
Open Government Commission
January 11, 2022
8",OpenGovernmentCommission/2022-01-11.pdf
OpenGovernmentCommission,2022-01-11,9,"Commissioner Chen moved approval of the paper form matching the online form.
Commissioner Montgomery seconded the motion, which carried by the following roll call
vote: Commissioners Cambra: Aye; Chen: Aye; LoPilato: Aye; Montgomery: Aye; Chair
Tilos: Aye. Ayes: 5.
STAFF UPDATE
The City Clerk made an announcement regarding the Sunshine Ordinance training held
on December 15, 2021.
COMMISSION AGENDA REQUESTS
None.
COMMISSION COMMUNICATIONS
7-A. Communication from Commissioner Cambra
Commissioner Cambra stated that he wanted to provide his background information as
the new Commissioner and he is honored to be back on the OGC.
***
NON-AGENDA PUBLIC COMMENT
None.
ADJOURNMENT
Chair Tilos adjourned the meeting at 8:54 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
Meeting of the
Open Government Commission
January 11, 2022
9",OpenGovernmentCommission/2022-01-11.pdf