body,date,page,text,path
PensionBoard,2020-10-26,1,"of
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 27, 2020
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Nancy Bronstein at 4:35 p.m.
2.
ROLL CALL:
Present: Mayor Marilyn Ezzy Ashcraft, Secretary Nancy Bronstein, Trustee Bill
Soderlund via teleconference. Absent: Trustee Nancy Elzig.
Staff: Tran Nguyen, Financial Services Manager, Angela Nichols, Finance
Accountant, Chad Barr, Human Resources Technician.
3.
MINUTES:
The minutes of the Regular Meeting of January 27, 2020 were moved for
acceptance by Trustee Soderlund and seconded by Nancy Bronstein. Passed by
roll call vote, 3-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarters Ending March 31, 2020
and June 30, 2020 and City of Alameda Police & Fire Pension Funds Financial
Reports for the Period Ending March 31, 2020 and June 30, 2019.
Finance Accountant Nichols explained the quarterly reports. Due to the passing
of 1079 pensioner Wanda Westmoreland, there was a decrease in payments,
offset by the annual increase in February, retroactive to January. March had a
decrease due to the retro pay being removed, however the quarterly allowance
was paid out. For the 4rd quarter there were no changes to plan 1082 and 1079
saw a small increase due to the quarterly uniform pay out in June.",PensionBoard/2020-10-26.pdf
PensionBoard,2020-10-26,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2020
Page 2
Trustee Soderlund commented he was glad to see money in the fund and Mayor
Ashcraft added that future retirements might change the financial status.
Trustee Soderlund moved to accept the financial statements as presented and
Secretary Bronstein seconded. Passed by roll call vote, 3-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There were no oral communications from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Trustee Soderlund asked if a police representative had been found for the Board
and Secretary Bronstein stated none had been found yet and added that HR had
researched whether the position's criteria could be expanded to include a larger
pool of possible members and determined it could not.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:44 p.m.
Respectfully submitted,
member
Nancy Bronstein
Human Resources Director",PensionBoard/2020-10-26.pdf
PlanningBoard,2020-10-26,1,"APPROVED MINUTES
REGULAR MEETING OF THE
CITY OF ALAMEDA PLANNING BOARD
MONDAY, OCTOBER 26, 2020
1. CONVENE
President Alan Teague convened the meeting at 7:00 p.m.
This meeting was Via Zoom.
2.
FLAG SALUTE
3.
ROLL CALL
Present: Board Members Curtis, Hom, Rothenberg, Cisneros, Ruiz, Saheba, and Teague.
Absent: None.
4.
AGENDA CHANGES AND DISCUSSION
None.
5.
ORAL COMMUNICATIONS
None.
6.
CONSENT CALENDAR
None.
7.
REGULAR AGENDA ITEMS
7-A 2020-8420
Del Monte Development Agreement Annual Review and Proposed Amendment-
Applicants: TL Partners I, LP and Alta Buena Vista Owner, LLC. The applicants are
requesting: 1) a periodic review of the Del Monte Warehouse Project Development
Agreement, and 2) a Planning Board recommendation that the City Council approve a
Third Amendment to the Development Agreement to address delays in construction
schedules for the Clement Extension Improvements. The consideration of an Annual
Report is not a project under the California Environmental Quality Act (CEQA), and the
proposed time extension would have no impact on the environment that was not already
considered under the original project environmental documents. No further environmental
review is required.
Board Member Teresa Ruiz recused herself from this discussion and vote.
Andrew Thomas, Director of Planning Building and Transportation, introduced the item.
The staff report and attachments can be found at
https://alameda.legistar.com/LegislationDetail.aspx?ID=4669281&GUID=42749C90-
34A2-43DE-A040-6EC485AE21B5&FullText=1.
President Teague opened up the board's clarifying questions.
Approved Planning Board Minutes
Page 1 of 9
October 26, 2020",PlanningBoard/2020-10-26.pdf
PlanningBoard,2020-10-26,2,"Board Member Hanson Hom asked if the new road completion date was also tied to the
completion of a certain amount of affordable housing units.
Director Thomas said yes and explained more about the language in the development
agreement and with monthly reports, they would be aware of any issues that would cause
a delay.
Board Member Xiomara Cisneros wanted to know if the board could allow extensions
without public hearings.
Director Thomas explained what the board's options were.
President Teague offered other options for the board in case of delays.
Board Member Rona Rothenberg suggested adding language to the resolution and to the
development agreement about what to do in case of delays.
Director Thomas said yes, they would add language that allows the City Manager to grant
one 1-year extension. If and when they do that the staff would report to the Planning
Board.
President Teague opened the public hearing.
There were no public speakers.
President Teague closed the public hearing and open board discussions.
Board Member Ron Curtis pointed out a typo on the resolution. He also believed it was
very important for the board to be aware of any delays and the reasons for those delays.
Board Member Hom supported the extension and agreed with the additional language.
Board Member Curtis made the motion to approve to accept the annual report, the
draft resolution with the amendment that any future extensions be allowed by the
City Manager with a caveat it comes before the board on the Consent Calendar.
Board Member Rothenberg seconded the motion. The motion passed 6-0. Board
Member Ruiz abstained.
7-B 2020-8427
Conditional Use Permit for Alameda Commercially Zoned Properties. Public hearing to
consider an Amendment to Use Permit PLN20-0215 to allow the temporary use of
privately owned outdoor space and parking lots and City-owned sidewalks and on-street
parking spaces in certain commercially zoned districts for retail and commercial purposes
during the COVID-19 Health Emergency. The project is exempt from the California
Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 - Minor
Alteration of Existing Facilities, 15304(e) - Minor Temporary Use of Land, and 15305 -
Minor Alterations to Land Use Limitations.
Approved Planning Board Minutes
Page 2 of 9
October 26, 2020",PlanningBoard/2020-10-26.pdf
PlanningBoard,2020-10-26,3,"Director Thomas introduced this item. The staff report and attachments can be found at
https://alameda.legistar.com/LegislationDetail.aspx?ID=4669283&GUID=01CEDDCC-
6817-4A45-BA6F-368FECD6F785&FullText=1
President Teague opened the board's clarifying questions.
Board Member Hom asked about any other updates or provisions that should be amended
in the operational conditions.
Director Thomas said the permit needs and issues are ever-changing and they had been
handling them as they come up. He then explained what the permits cover and what
additional needs arise case by case depending on the business and district.
Board Member Ruiz asked about the draft conditions 4,5, and 6 and wanted there to be
clear language about what type of tent is and isn't allowed. She noted a particular tent she
had seen in use that had 3 closed sides and a roof and that did not seem safe.
Director Thomas said the intent was to follow the County Health Order and the tent she
described was not allowed. The enforcement of the County Health Order had been a major
effort by the staff. He further explained that they now had code enforcers walk around the
neighborhoods.
Vice President Asheshh Saheba wanted to know if this use permit would address what
most businesses were asking for.
Director Thomas said yes and that staff has been meeting regularly with the business
community and this resolution does everything they need.
Board Member Cisneros wanted to know if there could be any discounts on the permit
fees for businesses.
Director Thomas said yes and gave details about what the city-wide use permit meant fee-
wise to businesses and recently City Council waved the encroachment permit fee for all
encroachment fees. He also discussed the Alameda Strong Program that issues grants
and financial aid.
Board Member Rothenberg asked about consistency in resolution conditions 4,5, and 6
and what the blanket use permit meant for pre-existing use permits and encroachment
permits.
Director Thomas explained how this blanket use permit overrides any previous use
permits and how the city has handled encroachment permits to make things as smooth
and quick as possible.
President Teague asked for clarification on existing use permits for businesses.
Approved Planning Board Minutes
Page 3 of 9
October 26, 2020",PlanningBoard/2020-10-26.pdf
PlanningBoard,2020-10-26,4,"Director Thomas said this use permit supersedes any other use permit for a temporary
time, in this case when Covid restrictions are lifted.
President Teague opened up public comments.
There were no speakers.
President Teague closed public comments and opened board discussions.
Board Member Ruiz wanted to amend conditions 4 and 6 to include the same tent and
umbrella usage that is listed under condition 5 for consistency.
Board Member Rothenberg wanted to amend the language in condition 6 to have the
proviso listed under condition 5 ""and meet the current county health orders"".
Board Member Ruiz made a motion to approve the resolution with the following
amendments, incorporate usage of tents and umbrellas under conditions number 4
and 6 and change the wording in condition 6 to have the proviso listed under
condition 5 ""and meet with the current County Health Order"". Board Member Hom
seconded the motion. The motion passed 7-0.
7-C 2020-8429
PLN17-0600 - 1051 Harbor Bay Parkway - Development Plan and Design Review
-
Applicant: Arris Studio Architects for Shriji Hospitality, Inc. Public hearing to consider
Development Plan and Design Review Application No. PLN17-0600 to allow construction
of an approximately 133,611-square-foot, five-story hotel with 236 guest rooms located at
1051 Harbor Bay Parkway. The property is located within the C-M-PD, Commercial
Manufacturing Planned Development zoning district. The project is categorically exempt
from the California Environmental Quality Act (CEQA) pursuant to the CEQA Guidelines
Section 15332, In-fill Development.
Henry Dong, Planner III, gave a presentation. Staff report and attachments can be found
at  https://alameda.legistar.com/LegislationDetail.aspx?ID=4669285&GUID=94E406E1
-
DF-4525-8D55-CA986CC18DF1&FullText=1.
Adriana Cook, the applicant, also gave a presentation describing all the major changes to
the project.
Vijay Patel, the owner, also addressed the board and talked about the changes they were
making as well as all the green initiatives they were taking.
President Teague opened the board's clarifying questions.
Board Member Curtis suggested they add page numbers to the traffic report. He asked
about the Federal Aviation Administration's suggestion on a larger sprinkler system and
smaller windows.
Approved Planning Board Minutes
Page 4 of 9
October 26, 2020",PlanningBoard/2020-10-26.pdf
PlanningBoard,2020-10-26,5,"Ms. Cook said they will use a full NFPA13 sprinkler system and for the window sizing, they
will address that acoustically.
Board Member Hom asked about what type of materials the finished Trespa panels were.
Ms. Cook answered the Trespa panels were laminated resin type of panel. It has no
texture on it but it does have a high-resolution print on it. Very long-lasting and of higher
quality.
Board Member Hom asked about what tree removal was planned.
Ms. Cook referred to the landscape architect who explained which trees they were keeping
and removing. She said the tree removal was due to the grading requirements of the site.
Board Member Hom wanted to know who maintained the trees between the sidewalk and
the roadways.
Allen Tai, City Planner, believed it was maintained by the Business Park Association.
Board Member Hom asked about the restaurant in the hotel and wanted to know if it would
be open to the general public.
Ms. Cook said it would be for hotel guests and customers only.
Board Member Ruiz asked about some of the larger trees slated for removal and wanted
to know if any effort had been made to preserve or relocate them.
Kay, the landscape architect, said it is very difficult to relocate a tree of that size. For the
ones they are removing they are planting new ones that are more sustainable to the site.
Board Member Ruiz asked about what material was used for the cantilever metal
awnings.
Ms. Cook answered they were aluminum or steel depending on weight.
Board Member Ruiz asked about window color, in some places it was described as clear
anodized, and in others, it's described as clear or dark grey, she just wanted clarification.
Ms. Cook said it would be clear anodized glass. \
Board Member Ruiz wanted to know the final material and the color for the metal roofing
used for the trash enclosures.
Ms. Cook said it would stucco to match and the color for the roofing would match the
colors for the rest of the building.
Approved Planning Board Minutes
Page 5 of 9
October 26, 2020",PlanningBoard/2020-10-26.pdf
PlanningBoard,2020-10-26,6,"Vice President Saheba asked about the parking lot and wanted to know if the office
building would be parking there as well if they need overflow parking.
Ms. Cook said that is not the agreement and the office building has a sufficient parking
area.
Vice President Saheba wanted to know the staff's perspective on the parking.
Staff Member Dong explained how the parking agreement works and what the parking
analysis had shown.
Staff Member Tai explained more about the zoning and how the shared parking
arrangements worked.
Board Member Saheba asked if all the stucco would be smooth and wanted to know if the
design on the laser cut metal screen was the final design.
Ms. Cook said yes the stucco would be smooth and that was a concept design, it's meant
to be a visual buffer from the office building and the entrance of the hotel.
Board Member Saheba asked other questions about design choices from a custom metal
awning and material choices.
Ms. Cook explained the plans and changes that were made according to the staff's
recommendations.
Board Member Cisneros wanted to know some background on the project.
Staff Member Dong explained what changes had happened since 2018.
Board Member Rothenberg asked about resolution number 1, permit conditions, and
wanted to make sure they had researched fire access. She also questioned if the work
would be done in two years. She also had questions about public art, bird-safe windows,
and the type of lighting that would be used. Also like Board Member Saheba, she thought
the parking analysis was not very clear.
Ms. Cook answered they had done research into fire access and how they worked with
City Staff on fire access. She also said that with Mr. Patel's background they feel confident
they can make the two-year mark for completion.
Staff Member Tai explained how the staff requires a final building plan to make sure the
project is compliant with the dark sky ordinance and bird-safe windows. For the two year
vesting that comes from the zoning code. For CEQA, this project meets the requirements
criteria for infill development.
Board Member Ruiz asked what type of bike parking would be provided and what the
lighting in the parking lot would look like.
Approved Planning Board Minutes
Page 6 of 9
October 26, 2020",PlanningBoard/2020-10-26.pdf
PlanningBoard,2020-10-26,7,"Ms. Cook said they would provide whatever is the city standard.
Staff Member Tai added that the city had adopted bike standards, the inverted U is what
they typically used but that is a detail that can be addressed at building plan review.
Staff Member Dong pointed out the lighting design on the plans.
President Teague opened up to public comment.
There were no public speakers.
President Teague closed public comments and opened the board's discussion.
Board Member Curtis was willing to support this project with the existing resolution.
Board Member Hom believed the revised design was improved and could support this
project.
Board Member Ruiz did agree that this was an improved design however she was
concerned by the lack of sunshade on the southern elevation. She wanted to continue the
item and have the applicant come back after addressing many issues. She felt that the
Planning Board was being put in the position to approve the project due to economic
reasons without further review. She made a motion to continue the item but there was no
second.
Vice President Saheba considered this a ""gateway site"" due to it being one of the first
buildings you see coming from the airport. He still had concerns with every window not
have solar shading on the south elevation and an overall consistency needs to be carried
through. He also thought the parking analysis should be presented in a way that offers
more clarity. He felt that if the staff could help with these concerns and revisions there was
no need to bring this project back and could support.
Board Member Cisneros thought the design was very well thought out and appreciated
the comments made by Board Members Ruiz and Saheba and agreed that plans for
sustainability could be improved. She did not want perfect to be the enemy of the good
and she would support.
Board Member Rothenberg would support the project subject to the aesthetic and
sustainability refinements proposed by Board Members Saheba and Ruiz. Also with
validation of the parking requirements and entitlements as described in the documents.
President Teague wanted something on the corner that made it a gateway welcoming
people to Alameda but would not hold up the project for that. He would support the project.
Staff Member Tai wanted the applicant to confirm they were willing to work with staff on
the issues brought up this evening.
Approved Planning Board Minutes
Page 7 of 9
October 26, 2020",PlanningBoard/2020-10-26.pdf
PlanningBoard,2020-10-26,8,"Ms. Cook said they were of course happy to continue to work with the staff.
Staff Member Tai offered the idea that if the board was uncomfortable with a particular
elevation that could come back or a condition can be worded where the staff can do the
final review.
Board Member Hom made a motion to approve the design review and development
plan for this project and find the project is exempt from CEQA, with the added
condition, to revise the sheets as necessary. Also, alterations to the south side
elevation and review of the massing as it steps down would be handled by the staff.
Board Member Curtis seconded it and the motion passed 6-1 with Board Member
Ruiz voting against.
8.
MINUTES
8-A 2020-8415
Draft Meeting Minutes - May 11th, 2020
Board Member Curtis wanted a correction on page 4, ""the applicant needed more time""
and then ended the sentence there.
Board Member Curtis made a motion to approve the minutes with the correction.
Board Member Rothenberg seconded the motion. The minutes passed 6-0, Board
Member Cisneros abstained.
8-B 2020-8416
Draft Meeting Minutes - June 8th, 2020
President Teague wanted to add ""Board Member Teague was in favor of having the
elections that evening.""
Board Member Rothenberg made a motion to approve the minutes with the
correction. Board Member Hom seconded and the motion. The minutes passed 6-0,
Board Member Cisneros abstained.
9.
STAFF COMMUNICATIONS
9-A 2020-8417
Planning, Building, and Transportation Department Recent Actions and Decisions.
No board member wanted to call any item for review.
9-B 2020-8418
Oral Report - Future Public Meetings and Upcoming Planning, Building and Transportation
Department Projects.
Staff Member Tai said the next meeting would be another forum on the General Plan, and
after that would be a regular board meeting with two items on the agenda. The two items
Approved Planning Board Minutes
Page 8 of 9
October 26, 2020",PlanningBoard/2020-10-26.pdf
PlanningBoard,2020-10-26,9,"would be the Alameda Municipal Power Solar Proposal and a residential project on Santa
Clara.
10.
WRITTEN COMMUNICATIONS
None.
11.
BOARD COMMUNICATIONS
None.
12.
ORAL COMMUNICATIONS
Billy tried to speak but unfortunately they were having technical difficulties.
13.
ADJOURNMENT
President Curtis adjourned the meeting at 9:37 p.m.
Approved Planning Board Minutes
Page 9 of 9
October 26, 2020",PlanningBoard/2020-10-26.pdf