body,date,page,text,path
CivilServiceBoard,2018-08-15,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting August 15, 2018
30
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, August 15, 2018
1.
CALL TO ORDER
The meeting was called to order at 5:02 p.m. by Human Resources Director and
Executive Secretary of the Civil Service Board, Nancy Bronstein.
2.
ROLL CALL:
PRESENT: Vice President Marguerite Malloy, Members Jan Brandt, Robert Barde, Troy
Hosmer, Human Resources Director and Executive Secretary of the Civil
Service Board, Nancy Bronstein
ABSENT:
Member John Nolan
STAFF PRESENT: Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst II
Jessica Romeo, Human Resources Analyst I
Steven Woo, Human Resources Analyst I
Nafisah Ali, Administrative Technician II
Elena Adair, Finance Director
Michael Rouche, City Attorney's Office
3.
SPECIAL PRESENTATION:
HR Director Bronstein introduced new and Member Robert (Bob) Barde. HR Director
Bronstein also expressed appreciation by presenting a certificate and service pin for
departing President, Dean Batchelor for his six (6) years of service on the Civil Service
Board. Mr. Batchelor thanked all the Civil Service Board members and staff for support
and preparation making his time on the Board easy. A short break was taken at 5:08 for
refreshments and cake.
Meeting was called back to order at 5:11 by Vice President Malloy.
4.
MINUTES:",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting August 15, 2018
4-A. Approval of Minutes of the Regular meeting of April 4, 2018.
Member Brandt moved to accept the April 4, 2018 Minutes. Motion was seconded
by Vice President Malloy which was passed by a 3-0 vote (Barde - Abstained).
4-B. Approval of Minutes of the special meeting of May 10, 2018.
Vice President Malloy moved to accept the minutes of the special meeting of May
10, 2018. Motion was seconded by Member Brandt which was passed by a 3-0 vote
(Barde - Abstained).
5.
CONSENT CALENDAR:
5-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR AUGUST 15, 2018
5-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(March 1, 2018 - May 31, 2018)
Account Clerk
04/12/2018
2017-1619-01
Administrative Technician II
03/22/2018
2017-1465-01
Electrical Distribution Technician
05/22/2018
2018-7250-01
(Utility Service Planner)
Management Analyst
05/10/2018
2018-1420-01
Office Assistant (Fleet Services Assistant)
03/14/2018
2018-1550-01
Park Maintenance Worker II
04/12/2018
2018-5261-01
Permit Technician I
04/19/2018
2018-3000-01
Senior Utility Accountant
03/14/2018
2018-7425-01
Service Lineworker
04/27/2018
2018-7765-01
Traffic Signal Technician
04/17/2018
2018-2570-01
Police Officer
Abbott, Bruno David
03/26/2018
2017-4040-01
Aguilar, Erick Rene
03/38/2018
2017-4057-02
Akil, Jabari
03/12/2018
2017-4057-02
Alvarez, Serea Wales
03/26/2018
2017-4057-02
Baldinelli, Michael Edward
03/26/2018
2017-4057-02
Ching, Colt
04/23/2018
2017-4057-02
Dong, David
04/23/2018
2017-4057-02
Fancey, Michelle Ambrose
04/09/2018
2017-4057-02
Fisher, Steffon Jamal
03/12/2018
2017-4057-02
Flores, Ramilio
04/09/2018
2017-4057-02
Frank, Terrance Lamont
05/17/2018
2017-4057-02
Galindo, Alfonso
03/27/2018
2017-4057-02
Gonzales, Edward
03/26/2018
2017-4057-02
Ham, Carlos
04/09/2018
2017-4057-02
Higgins, Lindsey
04/23/2018
2017-4057-02
Holmes, Benjamin
03/26/2018
2017-4057-02
Johnson, Johnny
04/09/2018
2017-4057-02",CivilServiceBoard/2018-08-15.pdf
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Civil Service Board Minutes
Regular Meeting August 15, 2018
Joiner, Danielle
03/12/2018
2017-4057-02
Jones, Grellan
03/26/2018
2017-4057-02
Khantigna, Frankie
04/09/2018
2017-4057-02
Lee, Aaron
03/12/2018
2017-4057-02
Lee, Gregory Jr.
05/07/2018
2017-4057-02
Little, Ronald
04/09/2018
2017-4057-02
Machado, Renee
03/12/2018
2017-4057-02
Mandujano, Joseph
03/26/2018
2017-4057-02
McAlester, Lindsay
05/17/2018
2017-4057-02
Meier, Timothy
04/09/2018
2017-4057-02
Meranda, Frank Jr.
03/12/2018
2017-4040-01
Nguyen, Tommy
03/26/2018
2017-4057-02
Norton, Matthew
03/26/2018
2017-4057-02
Palomino, Maribel
03/27/2018
2017-4057-02
Rabb, Ibn
03/12/2018
2017-4057-02
Rivera, Jerry
04/23/2018
2017-4040-01
Romero, Carlos
04/23/2018
2017-4057-02
Salinas, Jimmy
03/12/2018
2017-4057-02
Sandoval, Alexander
04/09/2018
2017-4057-02
Takaki, James
03/26/2018
2017-4057-02
Terry, Wayne Skylar
03/12/2018
2017-4057-02
Trybull, Alexander
04/29/2018
2017-4040-01
Tyagi, Dylan
03/26/2018
2017-4057-02
Wong, Chester
05/07/2018
2017-4040-01
Wynn, Christopher
03/12/2018
2017-4057-02
Yorro, Marcos
04/23/2018
2017-4057-02
5-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO
Administrative Technician II
10/10/2016
2016-46
Fire Captain
11/22/2016
2016-34PR
Line Working Supervisor
09/18/2017
2017-24
(Line Crew Foreperson)
Management Analyst
11/06/2017
2017-1420-01
5-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO
CANCELLED/EXHAUSTED
Custodian
11/28/2016
2016-53
Deputy Public Works Director
12/04/2017
2017-2601-01
Librarian
04/05/2016
2016-09
Park Maintenance Supervisor
02/15/2018
2018-5144-01
Permit Technician II
02/28/2018
2018-3270-01
5-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
- Accountant I
-
Accountant II
-
Administrative Services Coordinator - AMP
-
Assistant City Clerk
-
Deputy City Clerk",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,4,"that this example may be directing clerical staff to provide copies or other documents.
Member Brandt noted the driver's license requirement has not been updated as well as
for Accountant II, which was noted and will be updated. Member Barde noted
a
grammatical correction of ""preforms"" on page one of Accountant I.
Member Barde noted a grammatical correction of ""principals"" on page two of Accountant
II. Member Barde asked if there are government accounting courses available for
students locally. Finance Director Adair answered that not all colleges offer governmental
accounting since it is specialized. She added that staff may attend technical training",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting August 15, 2018
offered by national organization that are geared towards government agencies when
available.
Vice President Malloy asked if there is a reason why on the Assistant and Deputy City
Clerk education requirement, it is listed to have graduated from an accredited four year
college while other specifications ask for a bachelor's degree. Senior HR Analyst Young
answered that there was no specific reason other than that this is how it was previously
written and they will move to a consistent term. Member Barde asked in general, what a
related field is as listed under education and whether this is a deterrent. HR Analyst
Romeo gave an example of a law degree used as a related field for the HR Analyst
classification. HR Director Bronstein added that a related field can be stretched pretty far.
Senior HR Analyst Young also added that all the job descriptions state we accept a
combination of education and experience which allows for flexibility.
Member Brandt asked if the City still has a Cable Television station or channel that
broadcasts City meetings as described under example of duties #9. Finance Director
Adair answered that Comcast is working on technical issues so that there is a government
channel. It was agreed to add webcast to the duties description as well as to the Deputy
City Clerk example of duties. On page two under other requirements, it was agreed to
remove the word ""or"" from ""and/or"" listed in the fourth paragraph from both Assistant and
Deputy City Clerk. Under experience, it was discussed to keep the years of experience
as written in the new version to allow flexibility.
For the Advanced Metering Infrastructure (AMI) System Administrator special
requirement, it was agreed to remove ""or"" from ""and/or"" from the sentence.
Member Brandt moved to accept the specifications listed on item 5-A-iv with the
recommended changes and with the exception of Administrative Services
Coordinator - AMP. Motion was seconded by Member Hosmer, which was passed
by a 4-0 vote.
6.
REGULAR AGENDA ITEMS
6-A. Activity Report - Period of March 1, 2018 through May 31, 2018
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
3/12/18
AMP
Apprentice Lineworker
3/12/18
Community Development
Management Analyst
3/19/18
Police
Police Officer
3/19/18
Public Works
Fleet Mechanic
4/2/18
Public Works
Office Assistant
4/2/18
Public Works
City Engineer
4/16/18
Fire
Firefighter (SAFER) X6
5/8/18
Police
Police Officer X2
5/14/18
Community Development
System Operator Trainee
5/14/18
Community Development
Permit Tech I",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,6,"DEPARTMENT
JOB CLASSIFICATION
3/1/18
AMP
Journey Lineworker
3/5/18
Police
Police Records Supervisor
3/19/18
Community Development
Permit Technician II X 2
3/19/18
Recreation & Parks
Park Maintenance Supervisor
4/16/18
AMP
Senior Utility Accountant
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/15/17
AMP
Senior Utility Accountant
12/18/18
Fire
Fire Apparatus Operator
12/21/17
Fire
Division Chief
12/28/17
Library
Senior Librarian
12/28/17
Library
Library Technician
5/1/18
AMP
Customer Program Coordinator
5/3/18
AMP
Financial Analyst
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
3/8/18
Community Development
Administrative Technician I
3/15/18
Fire
Firefighter
3/23/18
AMP
Service Lineworker
4/5/18
Community Development
Permit Technician I
4/9/18
Finance
Intermediate Clerk
4/12/18
City Clerk Office
Deputy City Clerk
5/10/18
City Attorney Office
Assistant City Attorney II
5/15/18
City Manager
City Manager
6-B. Informational Report, April 1, 2018, Regarding Acknowledgment to Return
to Civil Service Position:
-
Dyer, William
-
Meistrell, Jason
-
Shaver, Cody
-
Staley, Ricky
-
Waite, Karl",CivilServiceBoard/2018-08-15.pdf
CivilServiceBoard,2018-08-15,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting August 15, 2018
7.
GENERAL DISCUSSION OF CIVIL SERVICE RULES
7-A. Edits to Civil Service Rules
It was pointed out that grammatical corrections including spelling will be reviewed after
the overall review of the Civil Service Rules is complete.
Article II Section 7 - Since ""classification plan"" is not defined separately it was agreed to
make reference to it under the classification definition since it is referenced within the
Civil Service Rules.
It was agreed to define the term ""employee"".
Article II Section 17 - It was agreed to clarify the first sentence to reflect that part-time
status means no Civil Service protection.
Article II Section 23 - It was suggested to update the use of the term ""Compensation
Plan"" for clarification purposes.
Article II Section 24 - It was agreed to restructure the sentence for clarification
purposes.
Article IV Section 1 - the use of term ""Position Classification Plan"" will be updated so as
not to confuse with other compensation plans.
Article V Section 2b - It was clarified that for employees that do not have permanent
status, it is a risk to get promoted because if they do not pass probation, they do not
have a position to return to. It was suggested providing some sort of notice to the
employee of this risk.
Article VII Section 3 - The use of the term ""Compensation Plan"" will be reviewed.
Article VII Section 8 - It was clarified that this section refers to part-time employees
placed in a full-time classification.
Article VIII Section 4 - Grammatical correction to the first sentence.
Article IX Section 2 - It was agreed to add ""work performance"" in the first sentence.
The revised copy of the Civil Service rules will be provided for acceptance as soon as a
few adjustments are made in the policy section due to negotiations.
8.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
No comment from the public.",CivilServiceBoard/2018-08-15.pdf
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Civil Service Board Minutes
Regular Meeting August 15, 2018
9.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
It was agreed to add to the next meeting agenda to formalize the new President of the
Civil Service Board.
10. CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The October meeting was confirmed for Wednesday, October 3, 2018 at 5:00 PM.
11. ADJOURNMENT
Meeting was adjourned at 6:05 p.m.
Respectfully submitted,
my now
Nancy Brdnstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2018-08-15.pdf