body,date,page,text,path
CivilServiceBoard,2017-10-18,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting October 18, 2017
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, October 18, 2017
1.
CALL TO ORDER
The meeting was called to order at 5:04 p.m. by Board President Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Vice President Marguerite Malloy, Members Jan
Brandt, Troy Hosmer, John Nolan, Human Resources Director and
Executive Secretary of the Civil Service Board, Nancy Bronstein
STAFF PRESENT: Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Sabina Netto, Human Resources Analyst II
Jessica Romeo, Human Resources Analyst I
Steven Woo, Human Resources Analyst I
Nafisah Ali, Administrative Technician Il
Alan Cohen, Assistant City Attorney Il
3.
MINUTES:
Approval of Minutes of the Regular meeting of July 12, 2017.
Vice President moved to accept the July 12, 2017 Minutes. Motion was seconded
by Member Brandt which was passed by a 3-0 vote. (Batchelor and Nolan -
abstained)
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR OCTOBER 18, 2017",CivilServiceBoard/2017-10-18.pdf
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Civil Service Board Minutes
Regular Meeting October 18, 2017
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(June 1, 2017 - August 31, 2017)
Assistant City Attorney Il - Land Use
08/16/2017
2017-26
Accounting Technician
01/23/2017
2017-19
Administrative Services Coordinator - AMP
05/11/2017
2017-15
Combination Building Inspector
08/31/2017
2017-3245-01
Crime Prevention Technician
06/29/2017
2017-20
Electrical Distribution Technician
07/13/2017
2017-34
Gardener
06/28/2017
2017-21
Human Resources Analyst I
06/28/2017
2017-22
Public Works Supervisor - Sewers & Stormwater
08/30/2017
2017-2650-01
Utility Information Systems Billing Technician
06/26/2017
2017-29
Police Officer
Robles, Steven
06/07/2017
2016-55
Rodriguez, Devin
06/07/2017
2016-55
Williams, Jeremiah
06/07/2017
2016-55
Cook, Jacob
06/07/2017
2016-55
Young, Brandon
06/07/2017
2016-55
Esteban, Steven
06/07/2017
2016-55
Ganuelas, Jeth
06/07/2017
2016-55
Rodrigues, Eric
06/19/2017
2016-57
Chamberlain, Matthew
06/19/2017
2016-57
Gatke, James
06/19/2017
2016-57
Sabou, Vannack
07/12/2017
2016-55
Silva, Brandon
07/12/2017
2016-55
Molina, Jeremy
07/15/2017
2016-56
Garvey, Thomas
07/15/2017
2016-57
Kenerly, Lorenzo,
07/15/2017
2016-57
Chesney, Cody
07/15/2017
2016-57
Abdoulmawla, Noor-Aldean
07/19/2017
2016-55
McCoy, Shawn
07/19/2017
2016-55
Schneider, Michael
07/19/2017
2016-55
Montalvan, Milagros
07/19/2017
2016-55
Akin, Christopher
07/19/2017
2016-55
Cisneros, Augustin
07/19/2017
2016-55
Hernandez, David
07/26/2017
2016-55
Slim, Nizar
07/26/2017
2016-55
Hahn, John
07/26/2017
2016-55
Geddes, Joshua
07/26/2017
2016-55
Trotman, Robert
07/26/2017
2016-55
Sicard, Jacqueline
07/26/2017
2016-55
Shah, Sayed
07/26/2017
2016-55
Walsh, Corwin
08/09/2017
2016-55
Kahue, Mark
08/09/2017
2016-55
Arcadia-Sanchez, Cesar
08/09/2017
2016-57
Gonzalez, Marina
08/17/2017
2016-55
Abdeljabbbar, Mohammad
08/17/2017
2016-55
Gonzalez, Christian
08/17/2017
2016-55
Wan, Christina
08/17/2017
2016-55
Bailey, Anil
08/17/2017
2016-55
Peter, Christian
08/24/2017
2016-55
Guerra, Francisco
08/24/2017
2016-55",CivilServiceBoard/2017-10-18.pdf
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Regular Meeting October 18, 2017
Howard, Stanley
08/24/2017
2016-55
Southwell, Beau
08/24/2017
2017-4040-02
Diaz-Smitherman, Julian
08/29/2017
2017-4057-02
Abby, Jermaine
08/29/2017
2017-4040-02
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Accounting Technician
01/23/2017
2016-62
Animal Control Officer
02/16/2017
2017-02
Assistant City Attorney Il
12/05/2016
2016-54
Energy Resources Analyst
12/27/2016
2016-49
Fire Apparatus Operator
07/07/2016
2015-21PR
Intermediate Clerk
07/14/2016
2016-22
Police Lieutenant
08/29/2016
2016-33PR
Police Sergeant
01/19/2017
2015-71PR
Program Specialist II - Clean Water
01/23/2017
2016-52
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Accountant I (Designated from 2016-45)
05/22/2017
2017-23
Administrative Technician III
08/22/2016
2016-41PR
Electrical Distribution Technician
04/17/2017
2017-12
Fire/Building Code Compliance Officer
05/31/2016
2016-16
Firefighter
10/17/2016
2016-61
Maintenance Worker I (Designated from 2016-19)
10/18/2016
2016-60
Maintenance Worker II
06/14/2016
2016-19
Maintenance Worker II (Designated from 2016-65)
07/24/2017
2017-36
Permit Technician II
02/28/2017
2017-09PR
Planner II
07/05/2016
2016-23PR
Public Works Maintenance Foreperson
04/06/2017
2016-65
Utility Construction Compliance Specialist
03/30/2017
2017-11PR
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Permit Technician III
-
Plans Examiner
New Classification Specifications:
-
Senior Transportation Coordinator
Member Brandt moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii.
Motion was seconded by Vice President Malloy, which was passed by a 5-0 vote.
Items under section 4-A-iv were pulled for further discussion. Vice President Malloy asked
why the need for a driver's license was removed from the Permit Technician III
specification. Senior HR Analyst Robin Young answered that Permit Technician Ills are
not required to drive to perform their duties. Member Nolan inquired as to the time frame",CivilServiceBoard/2017-10-18.pdf
CivilServiceBoard,2017-10-18,4,"obtaining a driver's license on job specifications and especially liked the language on the
Plans Examiner specification. HR Director Bronstein mentioned that it has been
discussed that as job descriptions are looked at, the driver's license language will be
updated.
President Batchelor asked that since the Plans Examiner will now be providing lead
direction should it be at a higher level. Senior HR Analyst Young answered that from
talking with the department, the Plans Examiner always served as a lead when the
position was filled. The position has been vacant for a while and the Building Official feels
it is best for the organization to hire a more experienced Plans Examiner that will provide
lead direction to the Permit Technicians. President Batchelor asked if requiring one year
of lead direction to Permit Technicians creates a problem filling the position. Senior HR
Analyst Young answered that from reviewing other agencies it is not uncommon to see
this requirement. With regards to advancement opportunities, the candidate would have
gained that experience as a Permit Technician III. Vice President Malloy asked if there
are more Plans Examiner specifications in the series. Senior HR Analyst Young answered
that this is a standalone position. Vice President Malloy asked if increasing the experience
to five years is supported by the market and will not be a problem. Senior HR Analyst
Young confirmed she does not see this as a problem.
President Batchelor asked if the Plans Examiner is expected to provide lead direction to
the department, should the incumbent be expected to possess the Building Plans
Examiner certificate prior to starting the position instead of obtaining it within one year of
appointment. Senior HR Analyst Young mentioned she did not bring this up to the
department and presumes that the department wants to maintain the standard to obtain
the certificate within one year and the only update is the agency title providing the
certificate. This will also provide some flexibility if the market is tough to hire a candidate
and allow them to receive the certification within the one year probationary period.
Vice President Malloy asked about which classifications are above and below the Senior",CivilServiceBoard/2017-10-18.pdf
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Regular Meeting October 18, 2017
Transportation Coordinator series. HR Director Bronstein answered that currently there
is only the Transportation Coordinator and the reason for adding the Senior
Transportation Coordinator is because in the Base Reuse Department there is about $42
million in grants and the work that is being done and needs to be done are at a higher
level and complexity. She added that there was a study done by an outside agency on
the current position to see if the work being done warrants creating a higher level. The
lower level position will remain to allow advancement and flexibility to fill in the future if
the complexity of work is completed, but the work being done today is at a senior level.
Vice President Malloy asked how many positions will this fill and HR Director Bronstein
confirmed that there will be two (2) positions. Member Nolan asked if the ferries are
involved as part of the improvement project. HR Director Bronstein was not sure how
much of these positions will work on the ferry system however her understanding is that
one position will focus on biking and walking and the other will focus on roads. Member
Nolan asked what will happen once the grants go away. HR Director Bronstein answered
that turnover will be considered or reducing the level of work.
Vice President Malloy moved to accept the specifications list on item 4-A-iv. Motion
was seconded by Member Brandt, which was passed by a 5-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of June 1, 2017 through August 31, 2017
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
6/05/17
AMP
Customer Service Representative
6/05/17
AMP
Utility Information Systems Billing Specialist
6/12/17
Fire
Firefighter (x5)
6/27/17
AMP
Administrative Services Coordinator - AMP
7/03/17
Police
Police Officer
(x3)
7/10/17
Finance
Account Clerk
7/18/17
AMP
Utility Information Systems Billing Technician
7/24/17
Finance
Accountant I
7/24/17
Recreation & Parks
Gardener
8/07/17
AMP
Utility Project Manager
8/07/17
Police
Public Safety Dispatcher
8/14/17
Recreation & Parks
Gardener
8/28/17
Human Resources
Human Resources Analyst I
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
6/26/17
Public Works
Maintenance Worker II
7/24/17
Public Works
Public Works Maintenance Foreperson
8/21/17
Community Development
Planner Il",CivilServiceBoard/2017-10-18.pdf
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Civil Service Board Minutes
Regular Meeting October 18, 2017
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
6/24/17
Recreation & Parks
Park Maintenance Worker (x2)
6/29/17
AMP
Utility Info. Sys. Billing Technician
6/30/17
Public Works
Construction Inspector
7/22/17
AMP
Assistant General Manager - Energy
Resources Planning
7/29/17
Police
Police Officer
8/10/17
AMP
Utility Energy Analyst
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
6/08/17
City Attorney
Assistant City Attorney II
6/08/17
Public Works
Maintenance Worker II
6/15/17
Finance
Accountant II
6/21/17
AMP
Executive Assistant - AMP
6/26/17
Fire
Firefighter
6/27/17
Fire
Firefighter
6/28/17
Fire
Firefighter
8/03/17
Finance
Senior Account Clerk
8/17/17
Public Works
Maintenance Worker I
5-B. Informational Report, June 20, 2017, Regarding the Designation of Eligible List -
Utility Information Systems Billing Specialist, 2017-13 for Utility Information
Systems Billing Technician vacancy, AP.7311.001
5-C.
Informational Report, June 27, 2017, Regarding the Designation of Eligible List -
Utility Project Manager, 2017-07 for Electrical Distribution Technician vacancy,
AP.7250.001
5-D. Informational Report, July 19,, 2017, Regarding the Designation of Eligible List -
Public Works Maintenance Foreperson 2016-65 for Maintenance Worker II
vacancies.
Under section 5-D Member Nolan was impressed that someone was found from the Public Works
Maintenance Foreperson eligible list to fill the Maintenance Worker Il vacancies due to the change
in salary. Senior HR Analyst Young noted that two (2) candidates were hired from that eligible list
but not sure if the candidates accepted a higher or lower salary compared to their current
employer. Member Nolan asked if there are any positions in between the PW Maintenance
Foreperson and the Maintenance Worker II. Senor HR Analyst Young answered there is not.
Member Nolan expressed concern that Maintenance Worker I employees may not have had the
opportunity to take the promotional exam but Senior HR Analyst Young said they did take this into
consideration and noted that recent vacancies were at the Maintenance Worker I level. Member
Nolan asked how many positions are in each classification (MWI, MWII and Maintenance
Foreperson). Senior HR Analyst Young made an educated guess of about four (4) employees in",CivilServiceBoard/2017-10-18.pdf
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Regular Meeting October 18, 2017
the Maintenance Foreperson position, and approximately ten (10) total between the MWI, and
MWII.
5-E.
Recommendation to Revise the City's Civil Service Rules on How Candidates shall
be Scored, Ranked and Certified on the City's Eligibility Lists to Eliminate the
Need to Break Ties in Final Scores
Member Nolan asked clarification on the recommended Civil Service Rule change and
how it will be applied. HR Director Bronstein explained that currently if two applicants
receive the same score, one of the ways to break the tie is by how soon their application
was received. This may leave the other candidate ranked for example number six on the
eligible list and potentially not certified to the department if only the top five names are to
be certified depending on the classification and number of vacancies. The rule change
would remove the need to break ties and certify the top five ranks instead of five names.
HR Director Bronstein continued with an example with the Firefighter recruitment where
there was a tie within a tie which lead to examining further into another component to
break the tie. Member Nolan asked if this happens frequently and HR Director Bronstein
answered that it does happen often. Senior HR Analyst Young added that the only reason
a tie break is required is because the language in the Civil Service Rules where you have
to certify names not rank.
Member Nolan asked if there is a rule of the list. HR Director Bronstein answered there
is no rule of the list however Senior HR Analyst Young did add there are certain
classifications that have licensing requirements such as the Civil Engineer, therefore the
full list will be certified. HR Analyst Il Sabina Netto also explained for Police Officers,
everyone that passes the test will be placed on the list and the department is required to
contact every person that is referred. Member Nolan asked how long people stay on that
list. HR Analyst II Netto explained those who do not pass background will receive a non-
select letter and their names will be removed from the list. HR Director Bronstein also
stated that eventually the recruitment will be closed and opened again so that names are
not sitting on the list for a long period of time but also lists can be extended up to 18
months.
Member Nolan wanted clarification on the Civil Service Rules Section 1e of Article VII.
HR Director Bronstein explained that this section refers to Police in that they are hired
initially as part-time recruit then moved into a full-time classification without having to go
through a recruitment because we are paying to train them. Vice President Malloy noted
that to further discuss this section of the Civil Service Rules it would need to be on the
agenda for the next meeting, which the was agreed by Member Nolan and HR Director
Bronstein.
Assistant City Attorney II Alan Cohen recommend that if the changes are adopted, to
update the Civil Service Rule revised date on the cover with October 18, 2017 date.
Member Brandt moved to accept the changes to the Civil Service Rules. Motion
was seconded by Member Hosmer, which was passed by a 4-0 vote. (Malloy -",CivilServiceBoard/2017-10-18.pdf
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Regular Meeting October 18, 2017
abstained)
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
HR Director Bronstein introduced the new HR Analyst I Steven Woo. HR Director
Bronstein also mentioned she would like to address the sentence that is missing in the
Civil Service Rules Article VIII Section 3. She would like to clean up the language and
bring it back to the Board in the next CSB meeting.
8.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
The January meeting was confirmed for Wednesday, January 3, 2018 at 5:00 PM.
9.
ADJOURNMENT
Meeting was adjourned at 5:36 p.m.
Respectfully submitted,
ml Resources
Nancy Brónstein, Human Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2017-10-18.pdf