body,date,page,text,path
RecreationandParkCommission,2017-10-12,1,"ALAMEDA RECREATION AND PARK COMMISSION
MINUTES FOR REGULAR MEETING
Revised
DATE:
Thursday, October 12, 2017
TIME:
7:00 p.m. Called to Order
PLACE:
City Hall Council Chambers
ROLL CALL
Present: Chair Ron Limoges, Vice Chair Ruben Tilos, Commissioners Bill Delaney, Mindi Chen and Marianne
Carter.
Absent: none
Staff: Amy Wooldridge, Recreation and Park Director
APPROVAL OF MINUTES
Minutes of September 14, 2017 Regular Meeting were approved by all who attended the meeting.
M/S/C Commissioner Delaney / Vice-Chair Tilos
All present and who attended the September 14, 2017 Regular Meeting in favor with 4 - 0 vote
Commissioner Carter abstains.
WRITTEN COMMUNICATIONS
All Commissioners received 30 emails regarding concerns of the allocation time and space at the Alameda Point
Gym.
NEW BUSINESS
4-A
Overview of Alameda Park Rules and Regulations
ARPD Director Amy Wooldridge presented the report which included the park rules about bicycles, skateboards,
motor vehicles, park hours, fishing on the Miller-Sweeney Bridge, use of alcohol, smoking and dogs on public
grounds. Vice-chair Tilos had requested the info regarding the cannabis concerns in and near parks. Debbie
Potter, Community Development Director, clarified the cannabis concerns and said there will be amendments
made to the present Smoking Ordinance #3038 which will include cannabis, e-cigarettes and other electronic
devices which will go before the City Council at a Special Meeting on October 21, 2017.
Highlights:
Commissioner Discussion:
Commissioner Carter: When is alcohol permitted? Response: Not permitted in parks except at certain
Recreation Centers that are rented which would include an alcohol permit that is reviewed by the
Alameda Police Dept. What about buildings not in the Parks but that are under ARPD such as the gym
or Vet's Building? Director Wooldridge believes these are included but will confirm and bring back
information.
4-B Review and Recommend Adoption of the 2018 Recreation and Park User Fee Schedule
ARPD Director Amy Wooldridge gave the report on the 2018 ARPD User Fee Schedule which included
challenges, cost recovery and balancing the ARPD budget.
1",RecreationandParkCommission/2017-10-12.pdf
RecreationandParkCommission,2017-10-12,2,"Highlights:
Proposed fee changes:
Athletic Youth Field $4.
Live Film Shoot - Commercial $750/hr.
Alameda Point Gym - $115 to $150.
Portable Toilet Fee - At cost from vendor plus admin fee.
Harrison Center and Krusi Center - $120/hr. R / $140/hr. NR.
Admin fee for revising permits - $25.
Summer bus rental - At cost from vendor plus $3.50/mile plus $20/hr.
Programs and Camps - 3% increase.
New fees:
Live Film Shoot - Educational $250/hr.
Estuary Synthetic Turf Adult League $700 R/per team, $800 NR/per team.
Krusi Park Stage - $30/hr.
Recreation Center Rental for Non-Resident Nonprofit meetings - $55/hr.
Program Transportation Fee - Fee determined based on cost from Vendor.
Commissioner Discussion
Commissioner Carter: Handed out an 8-year financial report regarding the Alameda Point Gym.
The cost for athletic fields for youth seems low compared to the synthetic fields or gym fees, which puts the
burden on other youth programs. Wants to make sure one group is not charged significantly more than another
group.
Vice-chair Tilos: The synthetic fields are premium fields therefore the fee is greater. Also reminded the
commissioners that last year they told the youth groups using the fields that it would be increased this year, so
$4 is that increase.
Chair Limoges and Commissioner Delaney: Recalled that last year's Commission felt the youth groups had
a good argument as it would be a substantial burden for the individuals and the group.
Vice-chair Tilos: In regards to the fees, we are providing a service to Alameda. These are tax payers' dollars
which is why it is best to give the lowest price possible so Alamedans can enjoy the benefits of the facilities we
have. It is what makes Alameda a great city.
Commissioner Delaney: Feels comfortable that the fees are fair, some are low, but if it is good for the
community and the fee schedule is balanced, then we are doing our job.
Chair Limoges: Concerned by the amount of new people moving to the city and a lot of requests for parks.
Doesn't particularly care about the comparisons of other cities but if we want to try for equity and whatever we
can do to balance fairly, that's good.
Commissioner Carter: Are swim centers sustaining? Response: No, swim centers are extremely expensive to
maintain. The City pays half of the expense and AUSD pays the other half. The swim center use fees cover a
portion of the operation costs. The fees would have to go up significantly to fully cost recover. Encinal Swim
Center fees went up once that facility was improved. The Emma Hood Swim Center is still in poor condition and
the fees have historically been kept low to compensate.
Commissioner Carter and Chair Limoges: Can some of the fees be amended once the Recreation Facility
Allocation Policies are revised? Response: Yes.
Commissioner Carter: Concerned that the restrooms don't work at the Gym. Response: Public Works is
responsible for that project and it is next on their list to repair.
Commissioner Motions
Commissioner Chen: Motion made to amend the Alameda Point Gym league games and
tournaments to both be $125/hr. for the entire facility.
M/S/C Commissioner Chen/Commissioner Carter/Motion carried by unanimous vote: 5-0
2",RecreationandParkCommission/2017-10-12.pdf
RecreationandParkCommission,2017-10-12,3,"Chair Limoges: Motion made to increase the non-resident fee for Estuary Park Synthetic Turf
Adult League to $900/per team
M/S/C Chair Limoges / Vice-chair Tilos / Motion carried by unanimous vote: 5-0
Vice-chair Tilos: Motion made to increase the non-resident fee for Harrison Center and Krusi
Center to $160/hr.
M/S/C Vice-chair Tilos / Commissioner Delaney / Motion carried by unanimous vote: 5-0
Commissioner Carter: Motion made to increase the Youth Organization Athletic Field resident
fee to $5/hr. instead of proposed $4/hr.
M/S/F Commissioner Carter / Commissioner Chen / Motion failed by the following vote. Ayes:
Commissioners Carter and Chen - 2. Noes: Chair Limoges, Vice-chair Tilos and Commissioner
Delaney - 3.
Commissioner Carter: Motion made to increase the Youth Organization Athletic Field resident
fee to $4.50/hr. instead of proposed $4/hr. Second made by Commissioner Chen. Commissioner
Carter rescinded motion.
Commissioner Carter: Motion made to increase Sunday Open Gym fee to $8 for 3 hours instead
of $6 for 3 hours. Vice-chair Tilos commented that you don't get to play the whole time because it is
the winners that play so if you always win it is a good bargain, if not it is not a good bargain because you
have to wait an hour to get back on the court.
M/S/C Commissioner Carter / Commissioner Chen / Motion carried by the following vote. Ayes:
Chair Limoges, Commissioners Delaney, Carter and Chen - 4. Noes: Vice-chair Tilos - 1.
Vice-chair Tilos made a motion that the Recreation and Park Commission adopt the 2018
Recreation and Park Department User Fee Schedule as presented with the 4 approved
amendments and that this group reserves the right to revisit the fees once the field, swim and
athletic facilities allocation policies are approved.
M/S/C Vice-chair Tilos / Commissioner Delaney / Carried by unanimous vote: 5-0
REPORTS
A. Recreation Commission Reports
Commissioner Chen: The Leydecker basketball court that is closest to the sprinkler is deteriorating
possibly due to the sprinkler hitting it.
Vice-chair Tilos: Attended the golf event. Best day for golf you could imagine. Attended the Bike Ride
which was well organized and a great experience
Commissioner Carter: Attended the unveiling of the Washington Park basketball courts. Commended
Alison Shannon of the Alameda Theatres, whose perseverance convinced the Warriors Foundation to
redo the basketball court here in Alameda. It was an amazing project and kids had a great time at the
unveiling.
Chair Limoges: Attended Krusi Park stage dedication. Said it is a sweet space and was a nicely attended
event. Toured Jean Sweeney Open Space Park (JSOSP) with Director Wooldridge which was
informative. Visited the Alameda Point gym to see what was going on in the building. Did the bike
registration at Bike for the Parks and was impressed with the ARPD team managed by Dennis McDaniels.
Met with two AUSD board members who informed him about AUSD land that could possibly be used for
outdoor basketball court.
Commissioner Delaney: Attended JSOSP clean-up day which was successful as they cleaned up
approximately two-thirds of the park.
B. Friends of the Park Report (FOTP) by Commissioner Delaney
Play for the Parks golf tournament, auction and dinner which was on Monday, October 2nd. went really
3",RecreationandParkCommission/2017-10-12.pdf
RecreationandParkCommission,2017-10-12,4,"well. There were 100 golfers and 125 dinner guests. Bike for the Parks was on Saturday, October 7, 2017
and there were 465 riders. Commended Gene Oh and ARPD for all of their hard work. FOTP raised
$40,000 from these two events.
Congratulated Vice-Chair Tilos on his recent engagement. Vice-chair Tilos said he proposed under the
Magnolia Tree at Longfellow Park, which is his favorite park.
C. Recreation and Parks Director Report
Mastick Senior Center
Mastick's 30th Annual Thrift Shop Fashion Show and Luncheon took place on Thursday, September 21.
There were 245 participants, (205 registered patrons along with 40 volunteers). Everyone enjoyed live music,
lunch, raffles, the fashion show and shopping. The net revenue raised was $3,190.48. Commended Alameda
Rotary for serving the meals.
Mastick's 10th Annual Ice Cream Social took place on Wednesday, September 13. Over 150 members
enjoyed ice cream sundaes and socializing.
Admin
Continuing management of Activenet implementation with ""Go Live"" anticipated in December. This effort is
requiring coordinated efforts from every area of the Department.
LimeBike launched its dockless bikeshare program which will include parks.
Smoke and air quality
Cancelled all ARPD outdoor programming such as Kidz Love Soccer.
All youth and senior programs are remaining indoors.
Parks Maintenance staff is currently limited with few or no staff in many locations due to the air
quality. Normal routine maintenance concerns will be handled as soon as we can work outside at full
capacity.
Public art in Parks - Responding to artists that are interested in putting their art in the parks.
One is under review with Sweeney Park Steering Committee and will then come to Recreation and
Park Commission (RPC) in November for final review.
Littlejohn Playground
Obtained a CA housing related park grant which was matched with the California Parks and
Recreation Society grant for Healthy Communities. It will be a national demonstration site.
Resident input meeting on Wednesday, Oct. 25th at 6:30pm at Littlejohn Recreation Center.
Public access pathways on Fernside Blvd.
o Steps
1)
Issue Marine Architect RFP for feasibility study of 6 access points. Includes recreation option and
cost for each option at each point.
2) Provide feasible options to neighbors and community and host meetings for input.
3) Commission to review final draft recommendation in late spring 2018, then City Council has final
approval.
Gym Allocation update
Concerns were raised and letters written to Commissioners regarding inadequate gym hours for
Alameda non-profit organizations, Alameda Youth Basketball (AYB) and Vipers, as well as concerns
of equal girls' use of gym per the Fair Play Act.
Staff worked with schools to give back time and have distributed that to AYB and Vipers. Continuing
to work on identifying additional time.
Girls hours in gym:
Oct = 62%, Nov = 52%, Dec = 52%, Jan & Feb = 50%
Athletic Facility Allocation Policy process and timeline:
Staff is already collecting allocation policies from similar municipalities.
Draft policy will be reviewed at a meeting with user groups to receive feedback and make
adjustments as needed.
4",RecreationandParkCommission/2017-10-12.pdf
RecreationandParkCommission,2017-10-12,5,"Final draft policy to RPC either in December or January, depending upon how many
adjustments need to be made from user group discussions.
Cross Alameda Trail (CAT)
Laid asphalt and have removed all contaminated soil. Moving forward quickly.
Ground breaking ceremony this Saturday, 10/14 at 10am, Sherman St. gate.
JSOSP
Construction contract award to Council on 10/17 and will start construction soon after.
Encinal Boat Launch Facility & Encinal Beach
San Francisco Bay Water Trail designation confirmed.
Estuary Park is at substantial completion. 60-day maintenance period started 10/9. Grand opening
in
December.
Krusi Park Recreation Center replacement - in second round of plan check.
By-laws passed out as requested by Commissioner Carter.
Outline of common annual agenda items for the Commission as requested by Commissioner Carter.
February - Paratransit Report
May - Mastick Senior Center Annual Report
May (every other year) - ARPD Bi-Annual Program and Capital Improvement Project Budget
September - Chair/Vice-Chair Nominations
October - Annual User Fee Schedule
Recreation Services
14th Annual Teen Haunted House - 80 teens signed up. Theme this year is Haunted School. At South Shore
Center on the weekend of Oct 27-29. Sponsors include Friends of the Park Foundation and ACI.
The Holiday Boutique will once again take place on Nov 4 & 5 at the Dewitt O' Club. Proceeds help benefit
both the Leisure Club and Scholarship Funds.
Challenges:
Looking for more quality female Recreation Leaders
Also coming up to get on your calendars:
October 17th, free Alameda Community Band Concert at Vet's Building, 7:30pm.
Commissioner Carter: Would like to have doggie bags available for trash clean up along the shoreline.
Response: East Bay Regional Park manages the beach. Director Wooldridge will discuss with them.
ITEMS FOR NEXT AGENDA:
Public Art proposal for Sweeney Park
Littlejohn Park Playground Design
Review Commission By-Laws and Order of Business
Recognize ARPD staff dedication and service
SET NEXT MEETING DATE: Thursday, November 9, 2017
ADJOURNMENT: Chair Limoges adjourned the meeting at 9:55 p.m.
5",RecreationandParkCommission/2017-10-12.pdf
RecreationandParkCommission,2017-10-12,6,"ALAMEDA POINT GYM
Commissioner Carters Attachment
8-YEAR HISTORIC - FINANCIAL VIEW
October 12, 2017 - Alameda Park Commissioners Meeting
Alameda City Hall - Council Chambers
10/12/17
1",RecreationandParkCommission/2017-10-12.pdf
RecreationandParkCommission,2017-10-12,7,"ALAMEDA POINT GYM - Rev-Exp-Inc -
Revenue $
Expenses $
Actual Inc
Year
Actual
Actual
after Exp
2017
$164,000
$96,000
$68,000
2016
$132,000
$99,000
$33,000
2015
$130,000
$82,000
$44,000
2014
$125,000
$83,000
$40,000
2013
$118,000
$84,000
$34,000
2012
$89,000
$78,000
$11,000
2011
$92,000
$100,000
($8,000)
2010
$98,000
$105,000
($7,000)
10/12/17
2",RecreationandParkCommission/2017-10-12.pdf
RecreationandParkCommission,2017-10-12,8,"ALAMEDA POINT GYM - Growth
1 year Rev
growth
20%
3 year Rev
growth
31%
5 year Rev
growth
84%
7 year Rev
growth
68%
10/12/17
3",RecreationandParkCommission/2017-10-12.pdf
RecreationandParkCommission,2017-10-12,9,"ALAMEDA POINT GYM - Top Expenses
As % of
2017
expenses
Portalets
19,546.93
25%
Payroll
34,887
36%
10/12/17
a",RecreationandParkCommission/2017-10-12.pdf