body,date,page,text,path
CivilServiceBoard,2016-10-05,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting October 5, 2016
the
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 5, 2016
1.
CALL TO ORDER
The meeting was called to order at 5:03 p.m. by Board President Dean Batchelor.
2.
ROLL CALL:
PRESENT: President Dean Batchelor, Vice President Marguerite Malloy, Members
John Nolan and Jan Brandt
ABSENT:
Member Troy Hosmer
STAFF PRESENT: Nancy Bronstein, Human Resources Director and Executive
Secretary to the Board
Nafisah Ali, Administrative Technician II
Monica Alvarez-Selles, Human Resources Analyst II
Alan Cohen, Assistant City Attorney II
Terry Flippo, Meter Reader
Carolyn Hogg, Information Technology Director
Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
3.
MINUTES:
3-A Approval of Minutes of the Regular meeting of July 6, 2016.
Correction was noted that Zara Santos was listed as absent when she was no longer on
the Civil Service Board and Member Brandt were incorrectly listed as absent when she
was present.
Vice President Malloy moved that the July 6, 2016 Minutes be approved with
correction. Motion was seconded by Member Nolan which was passed by a 4-0
vote.",CivilServiceBoard/2016-10-05.pdf
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Civil Service Board Minutes
Regular Meeting October 5, 2016
4.
CONSENT CALENDAR:
4-A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR OCTOBER 5, 2016.
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(June 1, 2016 - August 31, 2016)
Administrative Technician III
08/22/2016
2016-41PR
Facilities Maintenance Worker
07/14/2016
2016-25
Fire Apparatus Operator
07/07/2016
2015-21PR
Human Resources Analyst I
06/13/2016
2016-18A
Human Resources Analyst II
06/13/2016
2016-18B
Information Technology Systems Coordinator
(designated from Public Safety IT Systems Coordinator)
06/28/2016
2016-38
Intermediate Clerk
07/14/2016
2016-22
Maintenance Worker II
06/14/2016
2016-19
Planner Il
07/05/2016
2016-23PR
Police Lieutenant
08/29/2016
2016-33PR
Public Safety Dispatcher (Academy Graduate)
08/15/2016
2016-32
Public Safety Dispatcher (Recruit)
08/15/2016
2016-31
Public Works Project Manager I
(designated from Public Works Project Manager II)
06/30/2016
2016-37
Public Works Supervisor
08/04/2016
2016-24
Technology Services Coordinator
(designated from Public Safety IT Systems Coordinator)
07/05/2016
2016-39
Utility Database Analyst
08/11/2016
2016-36
Police Officer
Franco-Clausen, Yolanda
06/09/2016
2015-84PTc
Holland, Alexander
06/09/2016
2015-84PTc
Baltazar-Gutierrez, Orlando
06/09/2016
2015-84PTc
Lo Schiavo, Michael
06/09/2016
2015-84PTc
Felix, Francisco
06/09/2016
2015-84PTc
Kroskey, Jonathan
06/09/2016
2015-84PTc
Fix, Daniel
06/09/2016
2015-86c
Miles, Samantha
06/09/2016
2016-26PTc
Martin, Angel
06/09/2016
2016-26PTc
Jeuell, Brian
06/09/2016
2016-30PTc
Terry, Romelle
06/09/2016
2016-30PTc
Fausto, Francisco
06/09/2016
2016-30PTc
Chong, William
06/09/2016
2016-30PTc
Nguyen, Tien
06/09/2016
2016-30PTc
Balmori, Ramon
06/09/2016
2016-30PTc
Serrano, Christopher
06/09/2016
2016-28c
Green, Andrew
06/09/2016
2016-28c
Woody, Alexanderea
06/09/2016
2016-29PTc
Hernandez, Josue
06/22/2016
2016-26PTc
Valencia, Adrian
06/22/2016
2016-26PTc
Lanzarin, Amanda
06/22/2016
2016-26PTc
Figueroa, Ralph
06/22/2016
2016-26PTc",CivilServiceBoard/2016-10-05.pdf
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Civil Service Board Minutes
Regular Meeting October 5, 2016
Matthews, Blake
06/22/2016
2016-26PTc
Ramirez, Carlos
06/22/2016
2016-26PTc
Auduchon, Michael
06/22/2016
2016-26PTc
Garcia, Carlos
06/22/2016
2016-26PTc
Keele, William
06/22/2016
2016-26PTc
Kharsa, Charlie
06/22/2016
2016-28c
Johnson, Rachael
06/22/2016
2016-30PTc
Stormo,Joshua
06/22/2016
2016-30PTc
Menz, Timothy
06/22/2016
2016-30PTc
Reynolds, Kenneth
06/22/2016
2016-27
Martinez, Rio
06/22/2016
2015-84PTc
Truitt, Aaron
07/28/2016
2016-26PTc
LaMont, Matthew
07/28/2016
2016-26PTc
Bettencourt, Justin
07/28/2016
2016-26PTc
Moniz, Jr., Mark
07/28/2016
2016-26PTc
Lopez, Julian
07/28/2016
2016-26PTc
Webb, Jonathan
07/28/2016
2016-26PTc
Barbaccia, Matt
07/28/2016
2016-26PTc
Ruffin, Jerron
07/28/2016
2016-26PTc
Enos, Natasha
07/28/2016
2016-26PTc
Botkin, Christopher
07/28/2016
2016-26PTc
Thurman-Shye, Evangelyna
07/28/2016
2016-26PTc
Engelbrecht, Jordan
07/28/2016
2016-26PTc
Rivera-Chaparro, Jonathan
07/28/2016
2016-26PTc
Bowens, Nathan
07/28/2016
2016-26PTc
Niles, Troy
07/28/2016
2016-26PTc
Banks, Edgar
07/28/2016
2016-27
Spediacci, Zachary
07/28/2016
2016-28c
Robinson, Christopher
07/28/2016
2016-28c
Walton, Davonta
07/28/2016
2016-30PTc
Mitchel, Arthur
08/18/2016
2016-26PTc
Temple, John
08/18/2016
2016-26PTc
Inniss, Timothy
08/18/2016
2016-26PTc
Altamirano, Gloyds
08/18/2016
2016-26PTc
LeRoy, Eric
08/18/2016
2016-26PTc
LaSpina, Michael
08/18/2016
2016-26PTc
Taktejeva, Mikaela
08/18/2016
2016-26PTc
Karo, Jonathan
08/18/2016
2016-28c
Casteruita, Scott
08/18/2016
2016-30PTc
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Administrative Technician I
01/04/2016
2015-89
Police Sergeant
01/19/2016
2016-71PR
4-A-iii. ELIGIBLE LIST EXPIREDI
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Public Works Project Manager Il
05/05/2015
2015-34
Assistant General Manager -
Engineering and Operations
07/21/2015
2015-23
Utility Database Analyst
08/17/2015
2015-25
Utility Geographic Information Systems Specialist
08/20/2015
2015-26
Public Safety Dispatcher (Recruit)
09/28/2015
2015-55",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,4,"2015-86c
Police Officer
12/16/2015
2015-77
Police Officer
12/16/2015
2015-86c
Police Officer
12/16/2015
2015-84PTc
Police Officer
12/16/2015
2015-87c
Police Officer
12/16/2015
2015-76
Senior Communications Specialist
01/12/2016
2015-80
Meter Reader
02/04/2016
2016-03
Electrical Distribution Technician
02/24/2016
2015-79
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Energy Resources Analyst
-
Substation Technician
New Classification Specifications:
-
Public Safety Information Technology Systems Analyst
-
Information Technology Systems Analyst
-
Crime Prevention Technician
-
Meter Technician
President Batchelor moved to approve Consent Calendar items 4-A-i, 4-A-ii, and 4-
A-iii. Motion was seconded by Members Nolan and Brandt which was passed by a
4-0 vote.
Vice President Malloy requested to pull item 4-A-iv for further discussion. Vice President
Malloy noted that all the strike outs for the Energy Resources Analyst were in the areas
where the employee would be assisting with certain tasks and wanted to know who would
now prepare them. Senior Human Resources Analyst, Chris Low responded that the
bargaining unit had last minute questions for this classification and that this spec should
have been pulled back for this meeting and be brought back in the January 2017 Civil
Service Board meeting.
Human Resources Director Bronstein wanted to make note that for the Meter Technician
and Substation Technician classifications, both have been modified to say that you must
have good color vision instead of freedom from color blindness, to allow for the interactive
process.
Vice President Malloy wanted to understand the reason for the new specification, Crime
Prevention Technician. HR Director Bronstein answered that currently sworn officers are
doing some of the duties, even though it is not a sworn position, and then office managers
are doing some of the duties. It made sense to have one position with all the
responsibilities. Vice President Malloy expressed concern that the position only requires
a High School diploma considering the responsibilities. Due to the minimal requirements,",CivilServiceBoard/2016-10-05.pdf
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Regular Meeting October 5, 2016
she asked if this spec was drafted with someone in mind since the position would suggest
looking for someone with a higher level of demonstrated experience with community
related activity, and communication skills. HR Director Bronstein answered that to her
understanding there is no one in mind and that they looked at other existing job spec from
other cities to try to benchmark. Senior Human Resources Analyst Robin Young
continued and explained that she surveyed different agencies and found that a majority
of the specs had a combination of education and experience. Education for the most part
topped out at a 2-year degree and some have preferred certificates. She said the
department wanted to balance industry standards but also provide an opportunity for
someone to learn the responsibilities. Vice President Malloy expressed that perhaps one
of the survey elements should include how long this position has been in existence
because current expectations from this employee may be different as a new spec and for
this department.
Member Brandt had a concern on #6 of the sample of duties for the Crime Prevention
Technician where the person would perform residential and commercial inspections but
there is nothing in education, experience, or knowledge that addresses these areas. HR
Director Bronstein shared the same concern and did mention that as part of the
experience, they added program administration activities to help address this. She
clarified that on #6 in the duties are not actual inspections but giving residents an idea on
how the area can be secure. Senior HR Analyst Young added that there are also other
areas in the spec that include problem solving, decision making, and interpreting laws,
which speak to their ability to understand the crime prevention elements of an
environment. They would also be working with sworn officers who are trained in
preventative tools. Member Brandt would prefer to have the spec amended that would
speak to having more experience.
President Batchelor had a question on the Substation Technician classification and on
who will maintain the SCADA System since that was struck out of the spec. Senior HR
Analyst Chris Low answered that it will be maintained by the Information Technology
group. President Batchelor asked if the IT employees' job description will be updated.
Senior HR Analyst Low confirmed that it will be updated to include SCADA
responsibilities.
President Batchelor wanted clarification that the Information Technology Systems
Coordinator is now an analyst without a change in job duties. Senior HR Analyst Young
answered that this was one of the classifications added in 2013 without full understanding
of the industry standards or level. Since it is a full professional level support for the City,
it was felt that it is more appropriately titled as an analyst rather than a coordinator.
Member Brandt had a general question regarding what constitutes classifications being
called an entry-level verses journey level. Senior HR Analyst Low answered that when
there is a family of classifications that do similar work at different levels or complexities,
for instance Assistant Utility Analyst would be considered entry-level. Journey level is
more a fully functioning level classification.",CivilServiceBoard/2016-10-05.pdf
CivilServiceBoard,2016-10-05,6,"Utility Construction Compliance Specialist
07/10/16
Information Technology
IT Systems Coordinator
07/12/16
Police
Police Officer
07/18/16
Community Development
Fire/Building Code Enforcement Officer
08/15/16
Human Resources
Human Resources Analyst I
08/16/16
Police
Police Officer (2)
08/22/16
Human Resources
Human Resources Analyst II
08/29/16
Police
Intermediate Clerk
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
07/10/16
Public Works
Maintenance Worker Il
07/24/16
Community Development
Planner II (2)
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/08/16
Information Technology
Public Safety Systems Coordinator
06/09/16
Public Works
Program Specialist I
06/16/16
Finance
Senior Account Clerk
07/26/16
AMP
Customer Service Representative
08/17/16
Fire
Fire Apparatus Operator
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
06/02/16
Police
Police Lieutenant",CivilServiceBoard/2016-10-05.pdf
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Regular Meeting October 5, 2016
06/23/16
AMP
Energy Resources Analyst
06/30/16
Fire
Administrative Technician Il
07/26/16
AMP
Energy Resources Analyst
07/28/16
Finance
Financial Services Manager
08/23/16
Community Development
Executive Assistant
08/29/16
Police
Police Officer
5-B. Informational Report, June 6, 2016, Regarding Cancellation of Eligible List -
Utility Database Analyst, 2015-25
5-C.
Informational Report, June 16, 2016, Regarding Designation of Eligible List
- Public Safety Information Technology Systems Coordinator, 2016-20 for
Technology Services Coordinator vacancy, IT.1670.002
5-D. Informational Report, June 29, 2016, Regarding Designation of Eligible List
-
Public Safety Information Technology Systems Coordinator, 2016-20 for
Information Technology Systems Coordinator vacancy, IT.1670.001
5-E. Informational Report, June 16, 2016, Regarding Designation of Eligible List
-
Public Works Project Manager II, 2015-34 for Public Works Project
Manager I, PW.3177.002
5-F.
Recommendation to Add a New Rule to the City's Civil Service Rules
Allowing Selective Certification.
President Batchelor wanted clarity on 5-F, allowing selective certification. HR Director
Bronstein stated that selective certification wouldn't be used very often however, it arose
specifically for the long Firefighter list where you need to have twenty-nine (29) Paramedic
positions filled at any time. The top ten (10) on the list may not have their Paramedic so
selective certification would allow to give names of those who have the Paramedic
Certification, after first making sure the top ten (10) hasn't received theirs. This would
allow not requiring to have the top ten (10) to come in for an interview for the purpose of
reaching down the eligible list. Vice President Malloy also commented that this would
help those on the list not to lose their place which can happen if you open a new exam.
HR Director Bronstein noted that this can become helpful in departments such as the
Community Development Department where they may need someone who speaks
Mandarin.
President Batchelor expressed concern about candidates who will not have an
opportunity at a position if an eligible list is being used that could be up to a year old.
Member Brandt recommended perhaps adding the language that selective certifications
are for Safety positions. Member Nolen commented that the purpose of selective
certifications are to expedite the process but also asked if the application asks to list
certain skills such as language. HR Director Bronstein confirmed there are places to list",CivilServiceBoard/2016-10-05.pdf
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Regular Meeting October 5, 2016
languages and special licensing. She emphasized that this would help not having people
come in to interview and waste their time just to reach down the eligible list. President
Batchelor asked if a letter is sent out to the top candidates asking if they have certain
skills before reaching down the list. HR Director Bronstein answered that they do and
brought up that they could also ask the candidates if certain works hours will fit their needs
before moving down the list therefore it is not limited to skills but also other job
requirements.
Vice President Malloy moved to accept informational Reports 5-A, 5-B, 5-C, 5-D, 5-
E, and adopt 5-F into the Civil Service Rules. Motion was seconded by Member
Nolan which was passed by a 4-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7. CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
HR Director Bronstein wanted to introduce two new Human Resources Analysts, Sabina
Netto and Jessica Romeo who were unable to attend due to a training.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Due to the holiday it was recommended to change the next Civil Service Board Meeting
to Wednesday, January 11, 2017 from January 4, 2017.
Vice President Malloy moved to accept the next Civil Service Board Meeting to be
held on January 11, 2017. Motion was seconded by Member Brandt which was
passed by 4-0.",CivilServiceBoard/2016-10-05.pdf
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Regular Meeting October 5, 2016
10. ADJOURNMENT
Meeting was adjourned at 5:36p.m.
Respectfully submitted,
MM
Nancy Bronstein, Human Resources Director
and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2016-10-05.pdf