body,date,page,text,path
PensionBoard,2016-07-25,1,"any
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 25, 2016
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:30 p.m.
2.
ROLL CALL:
Present: Chair: Trish Herrera Spencer, Trustees: William Soderlund, Nancy
Elzig, and Nancy Bronstein, Absent: Bruce Edwards
Staff: Geoffrey Buchheim, Financial Services Manager; Nafisah Ali,
Administrative Technician - Human Resources
3.
MINUTES:
Member Bronstein noted the mistake on the April 25th Pension Board meeting
minutes referencing Member Soderlund instead of Member Edwards being
absent from the July 25th Pension Board meeting and that it will be corrected.
The minutes of the Regular Meeting of April 25, 2016 was moved for approval by
Member Elzig and seconded by Member Soderlund. Passed 3-0.
4.
AGENDAITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2016
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending March 31, 2016.
Financial Services Manager, Geoffrey Buchheim summarized the quarterly and
fiscal year totals. He noted that there is a slight increase for the June Pension
due to the quarterly payment of the Uniform Allowance. He also noted as of June
30th, there are twenty-four (24) members in both 1079 and 1082 Pension Plans.",PensionBoard/2016-07-25.pdf
PensionBoard,2016-07-25,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2016
Page 2
There are eleven (11) in both Fire and Police 1079 Pension Plan and two (2)
members in the 1082 Pension Plan.
Member Soderlund moved to accept the financial statement as presented.
Member Elzig seconded. Passed 3-0
4-B. Memo regarding the death of 1079 Pensioner - Charles Roeder, Police
Officer, deceased 05/01/2016, and Consuelo Thompson (widow of Police
Captain Ivan Thompson) deceased 06/14/2016, was accepted with regret by
Member Soderlund and seconded by Member Elzig. Passed 3-0.
Mayor Trish Spencer asked if condolence letters were sent. Administrative
Technician, Nafisah Ali confirmed letters were sent to both families.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Elzig mentioned the death of Police Officer and former Pension Board
member, Robert Follrath and that his daughter, Beverly Johnson, was the former
City of Alameda Mayor. Member Soderlund commented that due to his illness, he
had made a motion to the Chief to see if he would step down and that is when
Bruce Edwards became part of the Pension Board member. Mayor Trish
Spencer noted a meeting was adjourned in his name however, would like to send
a condolence letter to the family. Member Bronstein and Administrative
Technician, Nafisah Ali agreed to draft a letter to be sent on behalf of the City
and Pension Board.
Member Soderlund asked if condolence letters are sent to 1082 deceased
Pensioners. Administrative Technician, Nafisah Ali replied that since she's been
with the City she has only sent letters for deceased 1079 Pensioners. Member
Soderlund commented that since most of the 1082 Pensioners transferred to
PERS, which could be why letters are not sent.
Member Elzig commented that during the time Robert Follrath was on the
Pension Board, it was a very active time when money was still being managed
for the Pension Plan and discussions on how to manage disability issues.
Member Soderlund also noted how the Pension Plan wanted to have the City
deal with any disability issues. Member Bronstein stated the Human Resources
Department reviews Industrial Disabilities and asked the Board if IDRs are
supposed to be reviewed by the Pension Board. Member Soderlund answered it
should not due to what was decided between the City and the Pension Plan.",PensionBoard/2016-07-25.pdf
PensionBoard,2016-07-25,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 25, 2016
Page 3
Member Elzig mentioned how much Robert Follrath petitioned to install a
separate City flag pole in front of City Hall next to the existing American flag pole.
This flag pole would have been for City employees who have passed but the
secondary flag pole did not pass.
7.
ADJOURNMENT:
There being no additional items to come before the board, the meeting was
adjourned at 4:44 p.m.
Respectfully submitted,
members
Nancy Bronstein
Human Resources Director",PensionBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,1,"APPROVED MINUTES
REGULAR MEETING OF THE
CITY OF ALAMEDA PLANNING BOARD
MONDAY, JULY 25, 2016
1. CONVENE
President Knox White called the meeting to order at 7:00pm.
2. FLAG SALUTE
Board Member Köster led the flag salute.
3. ROLL CALL
Present: President Knox White, Board Members Burton, Curtis, Köster, Sullivan. Absent:
Board Members Mitchell, Zuppan.
4. AGENDA CHANGES AND DISCUSSION
Items 7-E and 7-F were continued to the September 12th meeting.
5. ORAL COMMUNICATIONS
*None*
6. CONSENT CALENDAR
6-A 2016-3152
Annual Review: Alameda Landing Mixed Use Project Development
Agreement Applicant: Catellus Alameda Development, LLC. The
applicant requests a periodic review of two Development Agreements
related to the Alameda Landing Mixed Use Residential Project and the
Alameda Landing Mixed Use Commercial Project.
Board Member Köster moved approval of the consent calendar. Board Member Sullivan
seconded the motion. The motion passed 5-0.
7. REGULAR AGENDA ITEMS
7-A 2016-3156
Boatworks Project, PLN15-0582 - 2235 Clement Avenue - Applicant:
Phillip Banta. A Public Hearing to consider and take action on: 1) a
request to approve Development Plan and Density Bonus applications for
construction of 182 residential units and approximately two acres of open
space on 9.48-acres located at 2235 Clement Avenue, 2) a request to
approve Design Review for the waterfront open space, and 3) a request
for a two year extension for Tentative Map #8060 originally approved in
2011. An environmental impact report has been completed for the project
in compliance with the California Environmental Quality Act.
Approved Minutes
Page 1 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,2,"Staff Member Thomas introduced the item. The staff report and attachments can be
found at:
ttps://alameda.legistar.com/LegislationDetail.aspx?ID=2782555&GUID=2BD7CA48-
73CF-42CD-8752-D372F8001235&FullText=1
Board Member Curtis asked if the 30 guest parking spaces is in addition to parking for
public access to the waterfront.
Staff Member Thomas said he would review the question while the applicant gave their
presentation.
Phillip Banta, project architect, gave a presentation on their project application and the
process that brought them to this point.
Shona Armstrong, project attorney, spoke about the previous settlement agreement that
they are basing their position on. She said staff is misleading the Planning Board to
abrogate rights of the property owner. She said there is no legal impediment to
extending the tentative map. She said they hope not to be put back at square one if the
board approves the staff recommendations.
Staff Attorney Brown said that the City no longer has any obligations under the
settlement agreement. She said the City Engineer sent a letter saying that he could not
find the tentative map from 2011 in substantial conformance with the final map that was
submitted.
Board Member Curtis asked if they could submit a final map without a tentative map first.
Staff Member Thomas said the City Council approved the tentative map in 2011 that
required them to get the permits to fill the necessary portion of the bay. He said that
BCDC condition was the very first condition in the 2011 approval.
President Knox White opened the public hearing.
Dorothy Freeman said she has been commenting on this project for 15 years. She said
the new plans are different from the 2011 plan and cannot piggyback on that plan. She
asked that the board deny the tentative map extension.
Robert McGillis is a member of the project architect team. He said the settlement
agreement had been the basis for their work up until just a few months ago when the
City decided not to recognize it any further. He said they are so close and would like to
see it happen.
Approved Minutes
Page 2 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,3,"Sue Field said she likes the open space, but she is worried about the parking in the plan.
She said there is a lot of break ins of cars on that section of Clement. She said football
game nights will be a big problem. She said she would like to see stop signs on Clement
at Elm and at Walnut. She said garages are used for storage, not parking cars.
President Knox White closed the public hearing.
Staff Member Thomas said the guests and visitors are included in the 30 spaces Board
Member Curtis asked about, but that does not include the on street parking.
Board Member Sullivan asked how many parking spaces are included in the property not
including public streets.
Staff Member Thomas said there would be a minimum of 30 guest spaces and 1.5
spaces per unit.
Board Member Curtis asked if safety aspects of traffic emergencies have been
considered. He said that traffic backs us significantly today without this project.
Staff Member Thomas said that in an emergency, police and fire would take control of
getting cars through intersections. He said they would likely create an all way stop at
Blanding and Oak. He said the police and fire departments have reviewed and approved
the project.
President Knox White said that he was disheartened by the fact that not much happened
in the year since the last extension was approved.
Board Member Burton made a motion to deny the tentative map extension, per staff's
recommendation. Board Member Curtis seconded the motion. The motion passed 5-0.
President Knox White asked for clarification about whether they were being asked to
approve a density bonus application tonight.
Staff Member Thomas said we should modify condition #8 to clarify the number of 182
units are contingent upon the density bonus number of very low income units provided.
He said that without a functioning density bonus application with 13 very low units, the
resolution would have to revert back to 140 units. He said they also need to do 6 low
income units and 10 moderate units to meet the City's inclusionary housing
requirements.
President Knox White said the open space plan is great. He asked if the items would go
to the City Council.
Approved Minutes
Page 3 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,4,"Staff Attorney Brown said that the item could be called for review, or the applicant could
appeal the Planning Board's decision(s)
Staff Member Thomas said the tentative map recommendation would go to the Council
either way.
Board Member Sullivan asked if the parking numbers could be adjusted later, or if they
needed to address the number tonight.
President Knox White said that building a project with more parking that encourages
more traffic would be problematic. He said he would support a motion for staff's
recommendation and modifications tonight, including making sure there was a 12 foot
path connecting to the waterfront.
Board Member Burton said he agreed with President Knox White on the parking issue.
He said we are in line with where the City is at in providing sufficient parking while
encouraging transit use.
Staff Member Thomas said they would amend condition 8.i. to ensure a 12 foot bike and
pedestrian connection to Oak & Blanding and at Elm St.
Board Member Köster said he agreed that the project is sufficiently parked, citing the
transit passes that would be included with the project.
Board Member Curtis asked that the motions for the development plan and open space
plan be separated.
Board Member Curtis made a motion to approve the open space plan. Board Member
Sullivan seconded the motion. The motion passed 5-0.
Board Member Burton made a motion to approve the development plan as outlined by
staff, with the conditions: that the number of 182 units is conditioned on meeting
condition number 7; that there be 12 foot wide bike and pedestrian paths from Oak &
Clement to the waterfront as well as from Elm St. to the waterfront. Board Member
Köster seconded the motion.
Board Member Sullivan said that she believed it was an overcrowded development plan
and not conducive to young families.
Approved Minutes
Page 4 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,5,"The motion passed 4-1 (Curtis). The resolutions can be found at:
https://alamedaca.gov/sites/default/files/document-files/department-
files/Planning/2016 planning board resos july-september.pdf
7-B 2016-3165
Hold a Public Hearing to Consider Site A West Atlantic Design Review
Application, including Final Surface Materials, Street Trees, Storm Water
Retention Landscaping for Site A and Street Lights for Site A and the
Entirety of Alameda Point.
Board Member Burton recused himself for the item.
Staff Member Thomas gave the staff presentation. The staff report and attachments can
be found at:
tps://alameda.legistar.com/LegislationDetail.aspx?ID=2782557&GUID=D5B5BEE6
DCFD-492A-971F-A1D34817AB44&FullText=1
Board Member Köster confirmed that the road for the shared plaza was still raised. He
asked if the lanes for Main St. could be reduced as part of this plan.
Staff Member Thomas said that the plan is to reduce Main St. to three lanes in a later
phase of the Site A development.
Board Member Curtis asked if the output from the different street lights were equal.
Staff Member Thomas said they were, and that they were reviewed by AMP and APD.
He said the board is only considering the design aspects.
President Knox White opened the public hearing.
Georgia Madden, a local landscape architect, said she is concerned about the choice of
the blackwood acacia. She said it would be very problematic. She said they can escape
cultivation and damage streets and sidewalks. She hoped the board would reconsider
use of this tree.
The landscape architect confirmed that the tree was a problem and was not included in
the final plan.
President Knox White closed the public hearing.
Board Member Sullivan said the palm trees chosen were not her favorite and asked why
a more graceful option was not chosen.
Approved Minutes
Page 5 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,6,"The landscape architect for Site A said they considered a wide range and settled on
something that could be approved by Public Works and be likely to survive the
environment and be in good supply when needed.
Board Member Köster said he was happy to see the project moving along. He agreed
with staff, preferring the bowed street lamps. He also agreed with option 1 for the
sidewalk lamps.
Board Member Sullivan liked the curved lamp looked better. She worried that the staff
choice on the smaller one would not be substantial.
President Knox White agreed with the lamp choices. He said he wanted to make sure
the lights that go into these lamps are not the terrible blue lights being installed all over
town.
Andrew Moore, lighting consultant for Site A, explained that they can use a warmer light
setting in the new fixtures.
President Knox White said he would like a condition that requires AMP to come back to
the Planning Board if the warmer lighting setting is not used. He said the sweeping
curves at the corners of W. Atlantic and Main St. are outdated and unsafe and
encourage unsafe speeds for turning vehicles. He said that the bike lanes stopping short
of the intersection and dumping the future Cross Alameda Trail into the mix with
pedestrians in the crosswalk was not appropriate.
Staff Member Thomas listed the proposed changes and conditions: staff's recommended
light standards; choosing the warming light setting; look at the radius of the corners;
extend and identify where the cycle tracks; consider adding softscape at the large corner
intersection; making sure staff considers maintenance when selecting the final palm
variety.
Board Member Köster made a motion to approve the project with: staff's recommended
light standards; warmer 3000K lights; developing the intersections further; and
considering maintenance when choosing the final palm tree species. Board Member
Sullivan seconded the motion. The motion passed 4-0.
7-C 2016-3166
PLN15-0198 - 1926 Park Street - Applicant: Bridgett Shank on behalf of
Park Esquina, LLC. Public Hearing to consider Design Review, a Use
Permit, and a Zoning Text Amendment to construct a mixed use complex
with office, retail, and a residential unit on a vacant lot at 1926 Park
Street. A Use Permit is required for ground floor office space and outdoor
Approved Minutes
Page 6 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,7,"seating in the NP-G (North Park Street, Gateway) zoning district. The
Zoning Text Amendment is being requested to allow for a proposed
building setback on Blanding Street that does not conform to the existing
zoning setback requirement. This project is categorically exempt from
further environmental review pursuant to the California Environmental
Quality Act (CEQA) Guidelines, Section 15332 - Infill Development
Projects.
Staff Member Sablan gave the staff presentation. The staff report and attachments can
be found at:
 https://alameda.legistar.com/LegislationDetail.aspx?ID=2782558&GUID=703737E4-
1566-45CB-83BE-4F6CF1EF3417&FullText=1
Bridgett Shank, project architect, gave a presentation on the design of the project.
Board Member Curtis asked for details about how the leased parking arrangement would
work.
Staff Member Sablan said there is a 7 year lease with a business at Park St. and
Clement St.
Staff Member Thomas said the zoning ordinance allows a discretionary decision to allow
this type of parking arrangement.
Board Member Köster asked if the City Council had approved the parking arrangement
of the previous plan.
Staff Member Thomas said they approved everything about the project except the use of
shipping containers.
Staff Member Tai explained that the parking arrangement is in conjunction with providing
transit passes to the occupants of the site.
President Knox White opened the public hearing.
Ken Carvahlo spoke in favor of the project. He said the process has been long and
expensive and hopes the property owner can move forward with his project.
Tina Blaine said she liked the design, especially the courtyard. She said the area now is
bleak and barren. She said she hopes the project moves forward.
Approved Minutes
Page 7 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,8,"Rich Krinks said he supported the project and the design is very attractive. He said he
gets calls every week for people looking for small office space and there is never
enough.
Christopher Buckley, AAPS, said the current version is a major improvement. He listed
conflicts they see in the City's design review manuals.
President Knox White closed the public hearing.
Board Member Köster asked if the street tree renewal and sidewalk updates would be
coming to this section of Park St.
Staff Member Tai said there is not enough room in the right of way to add street trees at
this location.
Board Member Curtis said if we approve this plan we have set a precedent for modern
architecture, which he liked. He said he would like to see a condition that allows an
additional 7 year extension for the parking arrangement.
Board Member Sullivan said the new building is a phenomenal improvement. She said
she feels badly that the resident will not have parking on site.
Board Member Köster said adding a door access for tenants 2 and 3 to the courtyard
would make it better. He suggested the bike parking be moved to a better location. He
said he was disappointed with City Council's decision to deny the previous design after
much design review and public input.
Board Member Burton said he liked the current design and that the project would add a
strong presence at the north end of Park St. He said he would like to make sure the
large scale window details are carried through to the windows of the office spaces. He
said he supports the amendments allowing greater setbacks in these types of instances.
President Knox White said he is supportive of the project. He said the public space will
be hard to make work as more than a wide sidewalk. He said he thinks there is a way to
provide some street trees along Blanding to make the area a little less harsh. He said he
would support moving the bike parking to a different location. He said we have dozens of
buildings on Park St. that do not provide parking and they are thriving.
Staff Member Thomas explained options for changing the landscape plan to provide
street trees on Blanding Ave. He said they would have to work it out with Public Works
and could bring the landscape plan back or just give direction to staff to address the
question before moving forward.
Approved Minutes
Page 8 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,9,"Board Member Burton made a motion to approve the zoning text amendment and
project design with conditions: adding the window shadow boxes on the entire building;
adding a seven year option to the shared parking lease; exploring relocating the bike
parking; bringing the Blanding Ave landscape plan back to the board for approval. Board
Member Köster seconded the motion. The motion passed 5-0.
The resolutions can be found at: https://alamedaca.gov/sites/default/files/document-
files/department-files/Planning/2016 planning board resos july-september.pdf
7-D 2016-3167
PLN14-0517 - 712 Lincoln Avenue - Applicant: Simon Kwan for Kevin
Lam. A public hearing to consider Design Review approval to allow the
construction of an approximately 7,100 square foot two-story mixed-use
commercial building on an approximately 20,000 square foot site located
approximately 96 feet east of the southeast corner of Webster Street and
Lincoln Avenue. The Proposed Project is Exempt from the California
Environmental Quality Act (CEQA) Guidelines Section 15332 In-fill
Development.
Staff Member Dong gave the staff presentation. The staff report and attachments can be
found at:
https://alameda.legistar.com/LegislationDetail.aspx?ID=2782559&GUID=8C97D11C-
6AD7-4683-BFE7-F45F86A28ADA&FullText=1
Board Member Curtis asked if staff studied the parking around the area. He said parking
is very limited in the area.
President Knox White opened the public hearing.
Thomas Comillie said the small building has historic significance from its time as
a
power station for the rail line and hopes it can be preserved in some way.
Janet Galera said she was in favor of the project but is concerned about parking.
Dick Rutter spoke about AAPS's desire to preserve and reuse the rail building. He said
it
could be used as an entryway for a setback building.
Christopher Buckley, West Alameda Business Association, outlined suggestions he felt
could improve the design.
President Knox White closed the public hearing.
Approved Minutes
Page 9 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,10,"Board Member Köster asked if there was a materials palette.
Staff passed the materials board around the dais.
Board Member Köster said using the historic building would be a nice addition to the
site. He said he would like to see a transom window all the way across. He wondered
why the building had such a high parapet and would be in favor of lowering it a little bit.
Board Member Burton said the cornice should either be solid or the piece of the wall
where the trellis comes in becomes stucco. He said continuing the transom window
makes sense. He said making sure the siding is smooth is important. He said preserving
and moving the train building would be very good.
Board Member Sullivan said she would love to preserve the train station building in a
public place where many people could enjoy it. She supported continuing the transom
windows and doing something more with the open trellis.
President Knox White agreed that moving the historic building to a public place in town
would be preferable. He said the backyard location would be the last resort.
Staff Member Thomas suggested bringing two cornice options back on the consent
calendar with a staff recommendation.
Staff Member Tai summarized the conditions to be considered: bring the cornice design
back; continue the mullion on the first floor windows creating a transom; smooth
horizontal siding; window details; relocating the train station.
Board Member Sullivan asked whether the bulkhead should be solid.
Board Member Sullivan made a motion to approve the building design with the listed
conditions by Staff Member Tai above. Board Member Köster seconded the motion. The
motion passed 5-0.
The resolution can be found at: https://alamedaca.gov/sites/default/files/document-
files/department-files/Planning/2016 planning board resos july-september.pdf
7-E 2016-3168
Public Hearing to Introduce an Ordinance Amending Chapter 30 of the
Alameda Municipal Code (Zoning Ordinance) to Remove Barriers and
Add Incentives for Second Units. The proposed amendments regarding
Second Units are Statutorily Exempt pursuant to Section 15282(h), for the
Approved Minutes
Page 10 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf
PlanningBoard,2016-07-25,11,"adoption of ordinances implementing AB 1866 - Second Unit Law
(Government Code Section 65852.2).
7-F 2016-3169
Board Elections
Board Member Curtis made a motion to continue items 7-E and 7-F to the September
12, 2016 meeting. Board Member Köster seconded the motion. The motion passed 5-0.
8. MINUTES
8-A 2016-3163
Draft Meeting Minutes - April 11, 2016
No action taken
9. STAFF COMMUNICATIONS
9-A 2016-2441
Zoning Administrator and Design Review Recent Actions and Decisions
No action taken.
9-B 2016-2442
Future Public Meetings and Upcoming Community Development
Department Projects
Staff Member Thomas said they were off for the month of August and would be back on
September 12. He outlined the items on the September agenda.
10. WRITTEN COMMUNICATIONS
*None*
11. BOARD COMMUNICATIONS
*None*
12. ORAL COMMUNICATIONS
*None*
13. ADJOURNMENT
President Knox White adjourned the meeting at 10:33pm
Approved Minutes
Page 11 of 11
Planning Board Meeting
July 25, 2016",PlanningBoard/2016-07-25.pdf