body,date,page,text,path
CivilServiceBoard,2016-01-06,1,"City of Alameda Page 1
Civil Service Board Minutes
Regular Meeting January 6, 2016
@
the
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 6, 2016
1.
CALL TO ORDER
The meeting was called to order at 5:07 p.m. by Board Vice President Marguerite Malloy.
2.
ROLL CALL:
PRESENT: Vice President Marguerite Malloy, Member Jan Brandt, Member
Zara Santos, and Member John Nolan
ABSENT:
President Dean Batchelor
Michael Roush, Attorney - Civil Service Board Legal Counsel
STAFF PRESENT: Susan Gonzales, Interim Human Resources Director and
Executive Secretary to the Board
Mayor Trish Herrera Spencer
Hannah Husby, Administrative Assistant II
Alan Cohen, Assistant City Attorney II
Chris Low, Senior Human Resources Analyst
Robin Young, Senior Human Resources Analyst
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst II
Sharlene Shikhmuradova, Administrative Technician Il
Paul Rolleri, Chief of Police
Bill Garvine, EUPA President
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of October 7, 2015.
Member Brandt moved that the October 7, 2015 Minutes be approved. Motion was
seconded by Member Santos which was passed by a 4-0 vote (Batchelor-absent).",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,2,"City of Alameda Page 2
Civil Service Board Minutes
Regular Meeting January 6, 2016
4.
CONSENT CALENDAR:
A. SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND
CLASSIFICATIONS FOR JANUARY 6, 2016.
4-A-i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
(September 1, 2015 - November 30, 2015)
Administrative Technician II
10/21/2015
2015-67
Combination Building Inspector
09/02/2015
2015-53
Compliance Superintendent
10/13/2015
2015-58
Deputy City Clerk
09/02/2015
2015-54
Division Chief
10/23/2015
2015-16PR
Economic Development Manager
10/13/2015
2015-51
Electrical Maintenance Technician
09/15/2015
2015-63
Human Resources Manager
11/02/2015
2015-70
Journey Lineworker
09/22/2015
2015-69PR
Permit Technician I
11/24/2015
2015-82
Program Specialist II
10/28/2015
2015-73PR
Public Information Officer
11/10/2015
2015-37
Public Safety Dispatcher - Academy Graduate
09/24/2015
2015-56
Public Safety Dispatcher - Recruit
09/28/2015
2015-56
Public Works Maintenance Foreperson
09/21/2015
2015-62PR
Public Works Supervisor
10/08/2015
2015-46
Redevelopment Project Manager
10/20/2015
2015-52
Senior Clerk
11/03/2015
2015-72
Senior Fleet Mechanic
11/10/2015
2015-83
(designated from Public Works Supervisor)
Substation and Meter Supervisor
11/24/2015
2015-59
Traffic Signal Maintenance Technician
10/13/2015
2015-60
Utility Analyst
11/19/2015
2015-82a
Utility Information Technology Manager
10/21/2015
2015-65PR
Police Officer
Stanford; Jeffrey
09/14/2015
2015-47PT
Phillips, Andrew
09/14/2015
2015-47PT
Pulido, Jesus
09/14/2015
2015-47PT
Wong, Tony
09/14/2015
2015-47PT
Abreu, Jeffrey
09/14/2015
2015-47PT
Allen, Benjamin
09/14/2015
2015-47PT
Thai, John
09/14/2015
2015-47PT
Campos, Moises
09/14/2015
2015-47PT
Serero, Raz
09/14/2015
2015-47PT
Clem, Paul
09/14/2015
2015-47PT
Sipes, Carson
09/14/2015
2015-49
Tracy, Cameron
09/14/2015
2015-50
Pagan, Reinaldo
09/14/2015
2015-50
Wixson, Adam
10/22/2015
2015-74PT
Whitney, Rhonda
10/22/2015
2015-74PT
Gandara, Joel
11/05/2015
2015-74PT
Fehely, Thomas
11/05/2015
2015-74PT
Lucha, Justin
11/05/2015
2015-74PT
O'Connor, Andrew
11/13/2015
2015-74PT
Parker, Cameron
11/13/2015
2015-74PT
Ramirez, Rodrigo
11/13/2015
2015-74PT
Wilhite, Adam
10/22/2015
2015-76
Tozier, Evan
10/22/2015
2015-76
Toy, Michael
10/22/2015
2015-76
McKee-Parks, Sean
11/05/2015
2015-76",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,3,"City of Alameda Page 3
Civil Service Board Minutes
Regular Meeting January 6, 2016
Police Officer (continued)
Fuentes, Anthony
11/05/2015
2015-76
Dickerson, Demetrius
11/05/2015
2015-76
Ginsbach, Jamie
11/05/2015
2015-76
Watson, Keyon
11/05/2015
2015-76
Spencer, DeAnte
11/05/2015
2015-76
Hackett, William
11/13/2015
2015-76
Mendez, Alexie
11/13/2015
2015-76
Granados, Rodolfo
10/22/2015
2015-77
Lopez, Carlos
10/22/2015
2015-77
Medina, Patrick
11/07/2015
2015-77
Wilde, Eric
11/23/2015
2015-77
4-A-ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Building Code Compliance Officer
04/08/2015
2015-14
Customer Service Representative
04/16/2015
2015-20
Distribution Engineer
04/16/2015
2015-11
Fire Captain
07/03/2014
2014-11PR
Library Technician
12/08/2014
2014-39
Office Assistant
05/11/2015
2015-36
Planner I
05/12/2015
2015-22
Stock Clerk
05/05/2015
2015-18
4-A-iii. ELIGIBLE LIST EXPIREDI
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Administrative Technician II
10/21/2015
2015-67
Chief System Dispatcher
05/26/2015
2015-05
(designated from System Operations Superintendent)
Combination Building Inspector
09/02/2015
2015-53
Electrical Maintenance Technician
09/15/2015
2015-63
Executive Assistant
08/27/2015
2015-45
Intermediate Clerk
06/22/2015
2015-42
(designated from Customer Service Representative)
Journey Lineworker
09/22/2015
2015-69PR
Office Assistant (Lateral Transfer)
05/11/2015
2015-36
Public Safety Dispatcher - Academy Graduate
09/24/2015
2015-56
Public Works Maintenance Foreperson
09/21/2015
2015-62PR
Substation and Meter Supervisor
11/24/2015
2015-59
System Operator
05/11/2015
2015-19
Utility Information Technology Manager
10/21/2015
2015-65PR
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
-
Police Captain
New Classification Specifications:
-
Media Coordinator
Member Nolan asked for clarification on item 4-Ai. He noticed that the Eligible Lists
established only for Police Officer list all the people on the Eligible List. He further asked
if there was a specific reason for that. Human Resources Analyst llacqua explained that
Police Officer is a difficult position to fill, the recruitment is done on a Continuous basis.
She further explained that there was an extensive background process for this position
that typically takes a few months to complete. She concluded that the individual names",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,4,"City of Alameda Page 4
Civil Service Board Minutes
Regular Meeting January 6, 2016
were certified and not the entire list. Member Nolan asked if this is the only classification
for which this is done. Human Resources Analyst llacqua confirmed that is correct.
Member Nolan further asked if the Chief of Police or the appointing officer had selection
of the entire list. Human Resources Analyst llacqua responded that the Chief is provided
the list of names which is continuously updated.
Vice President Malloy inquired if there were other questions regarding 4-A-i, 4-A-ii, or 4-
A-iii. None of the members had questions.
Vice President Malloy asked the members of the Board for any questions regarding the
item listed on item 4-iv. Member Santos asked if Police Captain is an internal promotion
based on the experience requirement listed on the amended job description. Executive
Secretary Gonzales explained that the changes made were to ensure that the job
description is in line with the Memorandum of Understanding. Member Nolan asked if all
promotions were internal. Executive Secretary Gonzales explained that Police Officer is
an entry level position. Police Sergeant, Police Lieutenant, and Police Captain
recruitments have always been conducted as promotional examinations.
Vice President Malloy inquired about the Knowledge and Abilities section on the Police
Captain class specification. She noticed that budget review is listed as a duty. She further
asked if it was a required knowledge or ability. Chief of Police Paul Rolleri responded that
budget review is a function of the Police Captain.
Vice President Malloy stated that if the knowledge, skill or ability is required, it would be
indicated within the class specification. Budget experience was also not listed in the
Experience section of the class specification.
Member Brandt asked for clarification on requiring Police Lieutenants who apply for Police
Captain to have budgeting experience. Chief of Police Rolleri responded that he did not
believe it was a requirement.
Member Brandt stated she agreed with Vice President Malloy. She further stated that
having something under the Knowledge section of the class specification that shows a
requirement of some kind of budgeting experience would be of value, because it could
help differentiate who is a better candidate.
Vice President Malloy stated that for department head type functions, a person's
background experience will indicate that they have some strength in budgeting, to
differentiate between candidates. She offered to staff to include budget review in the
Knowledge section of the class specification but was not requiring its addition.
Vice President Malloy further stated that under Experience level, it indicated that there
should be a certificate from the Commission for Police Officer Standards and Training
(P.O.S.T.). She inquired if there had been any consideration for including a P.O.S.T.
certificate demonstrating experience or knowledge in supervising personnel and having
actual supervisory experience.",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,5,"City of Alameda Page 5
Civil Service Board Minutes
Regular Meeting January 6, 2016
Executive Secretary Gonzales explained that the current class specification for Police
Captain is how the original class specification was written in terms of education,
experience requirements, and various certifications. She further explained that in 2013, a
decision was made to change the qualifications to include a degree. As a result of more
recent negotiations and discussions, the City is returning to the original class
specification.
Member Nolan inquired if the Sergeant position listed supervisory training as a
requirement. Chief of Police Rolleri stated that it did. Chief of Police Rolleri explained that
each certificate is carried forward throughout a Police Officer's career. At the Sergeant's
level, the incumbent receives a supervisory certificate, and at the Lieutenant's level, the
incumbent receives the management certificates.
Vice President Malloy expressed her concern about the language within the Police
Captain class specification regarding the incumbent's ability to provide leadership. She
emphasized that the Police Captain position is a leadership role. She explained that the
class specification indicated that the incumbent must be able to demonstrate effective
leadership. She further explained that demonstration and providing leadership are slightly
different things. She did not suggest making any revisions or edits but wanted the Board
to discuss and consider her input.
The Board Members moved their focus to item 4-A-iv, Media Coordinator. Member Brandt
stated that the class specification descriptive, ""maintain effective audio and visual
discrimination and perception needed to perform assigned duties"" was confusing. The
other Board members agreed.
Vice President Malloy inquired if the Media Coordinator job description position was
similar to a web master. She further asked if the incumbent would do website-related
work.
Senior Human Resources Analyst Low introduced himself as the Senior Human
Resources Analyst assigned to Alameda Municipal Power (AMP). The Media Coordinator
will be partially responsible for the website but will also be a critical classification that will
work very closely with the Senior Communications Specialist, a classification that
functions much like the City's Public Information Officer. The Media Coordinator will keep
AMP customers, both residential and business, up to speed with AMP activities and work
on both electronic and printed information with the Communications Specialist.
Vice President Malloy stated there was no indication within the class specification that the
incumbent will be regulating or managing the rights of users. She further stated that this
position is not really a web master. She speculated that this position is, therefore,
someone who will maintain web content.
Vice President Malloy stated that under the Experience section, indicating three years of
experience was a great benchmark. However, she stated that she preferred to see an",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,6,"City of Alameda Page 6
Civil Service Board Minutes
Regular Meeting January 6, 2016
inclusion of language pertaining to experience with a similar organization size. She further
stated that the incumbent's three years of experience in a larger or smaller organization
will indicate if the level of experience approaches the requirements and applies to the
position.
Member Nolan inquired if this position is strictly for AMP and if the incumbent would be
available to help if the City had a need.
Senior Human Resources Analyst Low responded that the incumbent could help City IT
staff. He stated that the City has an IT Department that services all of the departments
besides AMP. He continued to explain that AMP does have a separate information
systems staff. The City's IT staff work very closely together with AMP's IT staff to ensure
that both AMP's and the City's information technology needs are met.
Vice President Malloy entertained a motion to approve Consent Calendar items 4-
A-i, 4-A-ii, 4-A-iii and 4-A-iv. Member Brandt moved that the items be approved.
Motion was seconded by Member Nolan which was passed by a 4-0 vote (Batchelor-
absent).
5.
REGULAR AGENDA ITEMS
5-A.
Informational Report, December 21, 2015, Regarding Designation of Eligible
List - Public Works Supervisor, 2015-46 for Senior Fleet Mechanic vacancy,
PW.2370.001
The Civil Service Board accepted the Informational report.
5-B. Activity Report - Period of September 1, 2015 through November 30, 2015.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
09/08/15
Alameda Municipal Power
Distribution Engineer
09/08/15
Community Development
Combination Building Inspector
09/14/15
Finance
Financial Services Manager
10/05/15
Community Development
Combination Building Inspector
10/05/15
City Clerk
Deputy City Clerk
10/06/15
Alameda Municipal Power
Utility Geographic Information Systems Analyst
10/28/15
Alameda Municipal Power
Utility Database Analyst
11/02/15
Public Works
Public Works Project Manager II
11/16/15
Alameda Municipal Power
Compliance Superintendent
11/30/15
Public Works
Public Works Supervisor - Fleet Services
11/30/15
Public Works
Public Works Project Manager II
PROMOTIONS",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,7,"City of Alameda Page 7
Civil Service Board Minutes
Regular Meeting January 6, 2016
DATE
DEPARTMENT
JOB CLASSIFICATION
09/20/15
Alameda Municipal Power
Electrical Maintenance Technician (2)
10/04/15
Alameda Municipal Power
Journey Line Worker
10/08/15
Public Works
Public Works Maintenance Foreperson
11/01/15
Fire
Division Chief (2)
11/01/15
Alameda Municipal Power
Utility Information Technology Manager
11/15/15
Fire
Fire Captain (3)
11/23/15
Human Resources
Administrative Technician II
11/29/15
Public Works
Project Specialist II
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/10/15
Community Development
Combination Building Inspector
09/14/15
Alameda Municipal Power
Intermediate Clerk
09/17/15
Fire
Fire Captain
10/02/15
Alameda Municipal Power
Meter Reader
10/02/15
Finance
Administrative Technician III
10/06/15
Public Works
Senior Fleet Mechanic
10/09/15
Alameda Municipal Power
Electrical Distribution Technician
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/11/15
Alameda Municipal Power
Electrical Maintenance Technician
09/28/15
City Manager
Executive Assistant
10/01/15
Alameda Municipal Power
Communications Engagement Specialist
10/16/15
Public Works
Public Works Maintenance Team Leader
The Civil Service Board accepted the Activity report.
5-C. Informational Reports
December 21, 2015, Acknowledgment of Return to Civil Service Firefighter
Position - Michael DeWindt
December 21, 2015, Acknowledgment of Return to Civil Service Firefighter
Position - Stephen Lucero
November 19, 2015, Acknowledgment of Application to Temporarily Vacate Civil
Service Position - Patrick Corder
December 8, 2015, Acknowledgment of Application to Temporarily Vacate Civil
Service Position - David Wills
Member Brandt commented that under the Community Paramedicine Program, she
noticed that two people were going off the program and two people were going onto the",CivilServiceBoard/2016-01-06.pdf
CivilServiceBoard,2016-01-06,8,"City of Alameda Page 8
Civil Service Board Minutes
Regular Meeting January 6, 2016
program. She further asked for the reason of such movement of appointees.
Human Resources Analyst llacqua responded that the Community Paramedicine
program is a grant funded program with the County of Alameda. She explained that
Alameda City firefighters rotate into and out of the program so that multiple firefighters
can have the experience.
Vice President Malloy commented that the program allows for staff development which
encourages people to stick around.
The Civil Service Board accepted the Informational report.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENTS)
(Any person may address the Civil Service Board in regard to any matter over which the
Civil Service Board has jurisdiction or of which it may take cognizance that is not on the
agenda).
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Malloy stated she was happy to see new staff members in today's meeting.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Gonzales stated that she really enjoyed working with the Civil
Service Board. The new Human Resources Director, Nancy Bronstein, will begin January
25, 2016.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, April 6, 2016.
10.
ADJOURNMENT
Meeting was adjourned at 5:30 p.m.
Respectfully submitted,
me
Nancy Bronstein, Human Resources Director
for !
Susan Gonzales
Interim Human Resources Director and
Executive Secretary to the Civil Service Board",CivilServiceBoard/2016-01-06.pdf