body,date,page,text,path
CommissiononPersonswithDisabilities,2015-07-27,1,"COMMISSION ON DISABILITY ISSUES
MEETING MINUTES OF
Monday, July 27, 2015 6:30 p.m.
1. ROLL CALL
The meeting was called to order at 6:35 p.m.
Present: Chair Harp, Vice-Chair Kenny, Commissioners Wilkinson, Deutsche, Franco, Fort
Lord-Hausman and Warren.
Absent: None
2.
MINUTES
The April 27, 2015 minutes were approved with no changes.
3.
ORAL COMMUNICATIONS/NON-AGENDA (PUBLIC COMMENT)
3-A.
Jackie Johnson-Daly, representative of Ala Costa Center, which serves youth with developmental
disabilities, acknowledged the opening of the local Ala Costa Center in Alameda and is partnering
with Alameda Recreation and Park Department (ARPD) and would like to continue to collaborate
with the City.
4.
NEW BUSINESS
4-A.
CDI Organization (Amy Wooldridge, Interim Assistant City Manager)
Board Secretary Akil stated that the purpose of the topic will be to seek input from the Commission
and that the goal was to have a productive discussion on how best to move forward with the CDI,
which would be led by Amy Wooldridge, Interim Assistant City Manager.
Ms. Wooldridge stated that the initial discussion started with a brainstorm meeting with staff in
June about the reorganization efforts and role of the CDI. This process was started with a desire for
the City to better serve the CDI and address issues raised by Commissioners, such as whether to
add aging.
Ms. Wooldridge addressed several items including:
Number of members: Possibility to reduce the Commission from nine to seven
members. Given that it is the largest member City Commission, she asked for feedback
on why Commissioners feel it should remain with nine members.
Number of meetings: The Commission currently meets quarterly and Ms. Wooldridge
asked for feedback on whether to increase that to every other month. The
Commissioners all agreed that they preferred bi-monthly or monthly.
Workgroups: Ms. Wooldridge recognized that CDI has been holding informal work
group meetings. She clarified that a work group meeting only needs to be formally
noticed if there is a quorum or more of Commissioners present. She also offered the
idea to address the issue of a diversity of perspectives on the Commission by having
ambassadors who are not formally appointed but participate in work groups.",CommissiononPersonswithDisabilities/2015-07-27.pdf
CommissiononPersonswithDisabilities,2015-07-27,2,"Commission on Disability Issues
July 27, 2015
Page 2
Joint Meetings: Ms. Wooldridge discussed that given the mission of the CDI, it would
be beneficial for the Commission to continue to collaborate with other Commissions
and Boards. This could be as joint meetings and/or assigning a Commissioner to
various other Commissions, such as Recreation and Parks, Planning, Social Service
Human Relations Board, and Transportation Commission.
Inclusion of aging: Commission Lord-Hausman recently met with Interim City
Manager Liz Warmerdam to discuss the idea of including aging as part of the mission
of the CDI. Ms. Wooldridge discussed this with the Commission and whether it was
an appropriate fit.
Ms. Wooldridge clarified that changes such as the number of Commissioners or change in mission
to include aging would require approval of the City Council.
Ms. Wooldridge also stated that Board Secretary Lucretia Akil will no longer staff the CDI and the
City Manager's Office is finalizing a new staff liaison for the CDI and will have that person in place
before the next CDI regular meeting.
Commissioner Lord-Hausman stated that the aging population is a general approach similar to those
with disabilities, but not specific to just disabilities.
Chair Harp stated it is important to build and maintain relationships with other boards and
commissioners. Commissioner Lord-Hausman emphasized the value of joint relationships with
other boards and commissioners, which is important to the CDI.
Amy Wooldridge asked about meeting frequency, to which Vice-Chair Kenny believes the CDI
would like to every other month.
Commissioner Warren stated that when she started, the CDI met monthly and it is too long of a
stretch in between meeting quarterly. Chair Harp stated meeting more frequently helps with getting
the minutes more often to keep up with the work of the CDI. Commissioner Franco says that it is a
benefit to the public to meet at least every other month, as well. Commissioner Fort also agreed
with meeting every other month, which is difficult to stay active and involved when meeting
quarterly. Vice-Chair Kenny discussed a retreat to go over the Brown Act and the role of the CDI.
Ms. Wooldridge stated that she would develop a new board member orientation packet for the CDI,
which she currently uses for both the Golf and Park and Recreation Commissions.
Ms. Wooldridge asked for input regarding the number of Commissioners quorum from nine to
seven, noting that it would then be more similar in size to other boards and commissions.
Commissioner Wilkinson stated that there are a lot of disabilities in the community which is why
the CDI should remain at nine. Commissioner Warren stated that the current number at nine
represents a better spectrum of the community.
Ms. Wooldridge asked how they would allocate seats to get their desired range of representation
and how the Commission would communicate that to the Mayor and City Council for appointments.
Chair Harp stated that prior Chairs/Vice-Chairs of the CDI were allowed to make recommendations
to the Mayor, over two different mayoral terms. Ms. Wooldridge stated that with each Mayor, the
process may change as the Mayor has prerogative on how their appointments are made. Vice Chair
Kenny suggested that the CDI be allowed to have a one-year trial with nine members. Ms.
Wooldridge responded that she will discuss with the Mayor.",CommissiononPersonswithDisabilities/2015-07-27.pdf
CommissiononPersonswithDisabilities,2015-07-27,3,"Kenny liked the idea of having ambassadors and there should be workgroup meetings every other
off month when the CDI is not conducting its regular bi-monthly meeting.
Ms. Wooldridge acknowledged that there is a general consensus to have joint meetings on a variety
of projects throughout the City. Commissioner Lord-Hausman stated the CDI has addressed and
participated in a number of Public Works projects dealing with infrastructure issues. Chair Harp
stated both the police and fire department staff have given presentations on safety, hidden
disabilities and emergency preparedness.
Ms. Wooldridge discussed the aging population and wanted to know how the Commission felt
about inclusion of that segment of the community within the current CDI mission. Commissioner
Lord-Hausman stated she met with City Manager Warmerdam on this issue. Aging is what happens
and if there is an opportunity to provide accessibility and address aging issues within the CDI it
would be appropriate. Commissioner Wilkinson stated that the CDI could partner with the aging
community and inform them of resources available to them and being part of the CDI could enrich
their life and make them more comfortable.
Tony Lewis, Alameda resident, recommended braille signage on the bathrooms and classrooms at
Mastick Senior Center, to which Jackie Krause thanked him for his recommendation.
Amy stated that all of the changes do not have to happen all at once. Jackie Krause asked if any of
the CDI Commissioners believe if adding the aging aspect to their role, would take away from their
primary role of disability and accessibly issues facing the community, to which all agreed there
would be no issues.
Doug Biggs with Alameda Point Collaborative and Chair of the Social Services Human Relations
Board (SSHRB), discussed its role with the aging population and the Needs Assessment Survey,
which is conducted on an annual basis by SSHRB. Mr. Biggs also emphasized the nuances between
diversity and inclusion and that if the CDI attempted to have individuals with specific disabilities
appointed to the Commission, it could isolate the individual and take away from the broader work
of the Commission which is to represent all of the general community disability and accessibility
issues. He offered to share a recent article that discusses this issue.
Ms. Wooldridge asked when the CDI would like to start meeting every other month, to which the
CDI agreed to start October 26th. Ms. Wooldridge also requested that Doug Biggs provide the
article regarding the diversity role which he mentioned in his comments and assured that CDI that
she will report back to the Mayor with all input received from tonight's meeting.
Carol Gottstein stated that during the previous discussions of restructuring the CDI, cost was a
factor back then. Regarding Doug Biggs' comments about isolating members based on appointing
individuals with certain disabilities, there should be representation from members with knowledge
of the various disabilities.",CommissiononPersonswithDisabilities/2015-07-27.pdf
CommissiononPersonswithDisabilities,2015-07-27,4,"Commission on Disability Issues
July 27, 2015
Page 4
Commissioner Fort stated that having various disabilities represented should not focus on one
individual crisis, but rather a larger perspective on the various disabilities.
Ms. Wooldridge asked the CDI how to make that diversity of members a reality, to which Chair
Harp stated that the application for the CDI should be revisited to include that specific information
of experience. Chair Harp stated that the CDI could help create more visibility with a better website
and more information to the community.
5.
OLD BUSINESS
None.
6.
COMMISSIONER TASK FORCE REPORTS
6-A.
City Council Meeting Report (Commissioner Fort):
Commissioner Fort stated that last Tuesday's City Council meeting had to do with emergency
operations and the ability to evacuate. There was also an issue regarding landlord ability to impose
rent increases. Commissioner Lord-Hausman stated that the City Council approved the Del Monte
project and there will be accessible housing included within that project.
6-B.
Planning Board Meeting Report (Chair Lord-Hausman):
There was no report given.
7.
STAFF COMMUNICATIONS
7-A.
Secretary Akil acknowledged that she will be no longer staffing the CDI and expressed her
appreciation of having worked with the Commissioners over the years and wished them well.
8.
ANNOUNCEMENTS
8-A.
Chair Kenny requested a special meeting in September, to which Secretary Akil recommended a
workgroup meeting. The Commission agreed to meet on August 24th.
8-B.
Commissioner Lord-Hausman stated that there are dedicated parking spots for the Farmers' Market
and she is working with staff and the vendors to obtain four more accessible parking spaces. Liz
Accord, PW Dept., stated there will be one additional spot on Webster Street.
8-C.
Commissioner Lord-Hausman stated that there should be a policy regarding accessible parking for
disabled individuals, to which Ms. Acord stated that there will be information presented at the
October 26th CDI meeting
8-D.
The Commissioners thanked Secretary Akil for her work as Board Secretary and expressed their
appreciation to her for staffing the Commission over the years.
8-E.
Secretary Akil called for a moment of silence in memory of Commissioner Niel Tam.
9.
ADJOURNMENT",CommissiononPersonswithDisabilities/2015-07-27.pdf
CommissiononPersonswithDisabilities,2015-07-27,5,"Commission on Disability Issues
July 27, 2015
Page 5
The meeting adjourned at 8:12 p.m.
Respectfully Submitted,
Lucretia Akil
Board Secretary",CommissiononPersonswithDisabilities/2015-07-27.pdf
PensionBoard,2015-07-27,1,"en
S
S
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 27, 2015
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Trish Herrera Spencer at 4:34 p.m.
2.
ROLL CALL:
Present: Trustees: Trish Herrera Spencer, William Soderlund, Nancy Elzig, and
Jill Kovacs. Absent: Bruce Edwards
Staff: Elena Adair, Finance Director; Robin Young, Senior Human Resources
Analyst; Sharlene Shikhmuradova, Administrative Technician; and Lelia
Faapouli, Administrative Technician from Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of April 27, 2015 was moved for approval by
Member Soderlund and seconded by Member Elzig. Passed 4-0.
4.
AGENDA ITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending June 30, 2015
and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending June 30, 2015 were accepted as presented and moved for
approval by Member Elzig and seconded by Member Soderlund. Passed 4-0.
4-B. Recommendation to Produce Pension Trust Funds Annual Financial
Reports only in the Comprehensive Annual Financial Report (CAFR).
Elimination of the separate 1079 & 1082 Financial report will save the City
$10,000 per year. Elena Adair, Finance Director, noted that one of the inquiries
from the Board at the last meeting was if we can get written notice from the
auditors of the reduction in cost of $10,000 with the elimination of this report.",PensionBoard/2015-07-27.pdf
PensionBoard,2015-07-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2015
Page 2
Finance Director Adair made the request to the auditors for written confirmation
but has not heard back from them yet. She has a verbal confirmation and is
awaiting written notice from them.
The Mayor inquired if we should wait until we get the written notice. Member
Kovacs said that we want to move forward because there is a timing issue.
Finance Director Adair said we want to move this issue through because it will be
too late if we wait for Board approval at the next meeting in October. As
mentioned at the last meeting, the auditors asked if we really need this separate
report before the CAFR is produced. City Auditor (elected) Kevin Kearny asked
as well. That is why this issue was presented at the April meeting in order to
stop the separate report, since it is already presented in the CAFR.
Samples of the reports requested at the last meeting were attached to the
agenda for this meeting, and consist of the separate report currently done by
auditors with the same information as presented in the CAFR. Also attached
were the Ordinances (1079 and 1082). Finance Director Adair first presented
the excerpts from the CAFR that shows the Pension funds as of fiscal year
ended June 30, 2014, and explained that this is the report to the City Council
which includes the Pension Funds Reports and shows cash and benefits. It also
shows the income statement: what was contributed to the General Fund and
deductions, and how much was paid out to Pensioners for their pension pay and
contractual costs. Besides the actual dollars, this report also provides some
additional information about the Police and Fire pension plans with the special
notes in the financial statements.
Finance Director Adair then presented the separate report proposed for
elimination, ""City of Alameda, California, Police and Fire Retirement System
Pension Plans 1079 and 1082, Basic Financial Statements, for the Years Ended
June 30, 2014 and June 30, 2013"". Finance Director Adair explained
that
generally all the information is the same in this report as in the CAFR, except the
auditors issue a separate opinion on the Pension Plan that takes a little more
work for them to do. The items that are not included in the CAFR are
demographic. Also the report includes 10 years of statistical tables that are
provided by the Finance Department. If this information of statistical information
was needed from previous years, staff could provide them upon request.
Finance Director Adair further explained that there is a requirement in the
Ordinances for financial information to be reported, but from what she has read in
both the 1079 and 1082 Ordinances, a separate audited report is not required.
Therefore, staff is recommending not to have this stand-alone report, because
that information is already provided in the CAFR to City Council, and the Pension
Board will continue to receive the quarterly reports. She added that this is not
an effective way to spend City dollars. Finance Director Adair stated that she
has a verbal confirmation from the auditors and she is not concerned that there
are any issues particularly since they brought this to our attention.",PensionBoard/2015-07-27.pdf
PensionBoard,2015-07-27,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 27, 2015
Page 3
The Mayor asked where the funds come from to pay for the separate report.
Finance Director Adair replied that it comes from the General Fund, as the entire
Pension Fund is funded by the General Fund. The Mayor replied that the
question is, is this sufficient information to save the City $10,000, and is the
Board still doing it's due diligence to keep track of the Pension funds and to
disperse it?
Member Soderland stated that as long as the Board gets financial reports on the
Pension Funds to see that the City is still paying the Pensioners, the Board is
doing its job. Finance Director Adair stated that quarterly reports will continue to
be provided and that the auditors also check Pensioners to see if they are being
paid what they should be as part of the random audit picks for the City audit.
Member Elzig moved that the Board accept staff recommendation that Pension
reporting only be included in Pension Trust Funds Annual Financials Reports in
the Comprehensive Annual Financial Report (CAFR). Motion was seconded by
Member Soderlund. Passed 4-0.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT):
There was no communication from the public.
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD):
Member Soderlund stated he was very appreciative to the City for doing a good
job and is thankful for all the City has done over the years in paying these
Pensions. He noted Police and Fire personnel are very appreciative of what the
City has done for them, to have something they can depend on through the years
to come.
7.
ADJOURNMENT:
There being no further business to come before the Board, the meeting was
adjourned at 4:50 p.m.
Respectfully submitted,
this
Jill Koyacs
Secrétary to the Pension Board",PensionBoard/2015-07-27.pdf
PlanningBoard,2015-07-27,1,"APPROVED MEETING MINUTES
REGULAR MEETING OF THE
CITY OF ALAMEDA PLANNING BOARD
MONDAY, JULY 27, 2015
1. CONVENE:
7:02 P.M.
2. FLAG SALUTE:
Board member Burton led the flag salute
3. ROLL CALL:
Present: President Henneberry, Vice President Alvarez and
Board Members Burton, Knox White, Köster, and Zuppan
Absent: Tang
4. AGENDA CHANGES AND DISCUSSION: Staff requested that item 9-B be heard
before the regular agenda items.
9-B
Presentation of project under review at 1926 Park Street. No action
required.
David Sablan, Planner I, introduced the project.
Marcel Sengul, property owner, described his vision for the project. He noted he would
want to use residence space for himself.
Bridgett Shank, Timbre Architecture, presented details of the storage container design,
noting the green space on project site would be available for the public and the containers
are a re-use of existing materials.
President Henneberry asked if the tower is an elevator.
Ms. Shank stated it was not an elevator but stairs.
Board member Burton stated he would like seeing retail space and not have the café take
the whole space.
Mr. Sengul stated that the lobby breaks up the space, corner is small area. He believes
an ATM is a good idea for a tenant.
Board member Burton asked the reason for the residence to have their entrance on Park
Street stating that it is a gateway project and doesn't think having an ATM right at the
corner is a great idea and would like to see something more powerful. He feels the project
is not compliant with the North Park Street guidelines in a couple of ways and feels there
must be a strong justification to break these rules with the first gateway project.
Mr. Sengul stated that the project is different than any other and ties to the City's maritime
history.
Page 1 of 7
Approved Minutes
July 27, 2015
Planning Board Meeting",PlanningBoard/2015-07-27.pdf
PlanningBoard,2015-07-27,2,"Ms. Shank mentioned that they are aware of the zero setbacks and retail space on ground
floor.
Board member Zuppan stated that there are many proposals for shipping container
buildings are for temporary uses and asked if this is a permanent use.
Mr. Sengul stated that the project is being built as permanent.
Board member Zuppan asked if heating, cooling, and insulation are possible.
Ms. Shank stated to make it structurally sound it will need to be engineered for a full
foundation to minimize cuts into existing walls, but the project will comply with all building
and safety codes.
Board member's Knox-White, Köster, and Alvarez had no questions.
The Board opened public comment.
Rich Krinks, Harbor Realty, stated he has been in business for 26 years and gets a lot of
calls for small spaces adding the site is difficult to develop. He thinks Marcel has come
up with a great idea for the site.
Ken Carvalho, resident, stated he thinks it is a neat project for the corner, and mentioned
that Webster Street was not looking for another gas station but that was approved for the
gateway. This project would improve the Park Street gateway.
Arthur Mercado reiterated that the project has staff support.
Donna Layburn, President of Downtown Business Association stated that she has been
anticipating the project and is pleased the board likes the project. She mentioned that
the lot size doesn't lend itself to a large architectural approach and feels that the project
creates an attractive statement to the gateway, meets market needs, and aligns with
warehouse and maritime history making a statement about the history of Alameda.
Karen Bey, resident, stated that she is really excited to see a project like this on Park
Street feeling it will attract hipsters like other districts in the Bay Area, for example
Temescel Alley and Hayes Valley.
Tina Blaine, resident lives block away near Rythmix Cultural Center and is excited about
the revitalization the project represents. She stated that the area is difficult to revitalize
due to past industrial uses and it is an opportunity to beautify the space. She believes
this project harkens to Alameda history and will improve an ugly corner. The project be
a wonderful addition as people come over the bridge.
The Board closed public comment.
Page 2 of 7
Approved Minutes
July 27, 2015
Planning Board Meeting",PlanningBoard/2015-07-27.pdf
PlanningBoard,2015-07-27,3,"President Henneberry stated that no action will be taken tonight on the project and asked
staff when it is coming back to the board.
Allen Tai, Planning Services Manager, stated sometime in September or October.
5. ORAL COMMUNICATIONS: None
6. CONSENT CALENDAR: None
7. REGULAR AGENDA ITEMS:
7-A
Boatworks Tentative Map 8060 Extension Applicant: Phil Banta, Boatworks, LLC.
A proposed extension for a tentative map approved in 2011 to construct 182
residential units, internal roadways and alleys and a waterfront park on a 9.48-acre
property located at 2229 through 2241 Clement Street at the corner of Clement
Street and Oak Street commonly referred to as the ""Boatworks Project"".
Mr. Tai gave a description of the extension and recommended approval.
No questions from the Board.
The Board opened public comment.
Phil Banta, Applicant, stated he was available to answer questions.
No public comment.
The Board closed public comment.
Board member Knox White stated that the City is encouraging the project move along
and it is time for project to actually start instead of getting extension after extension, not
sure why keeps coming back.
Board member Zuppan was encouraged by the formation of a subcommittees and feels
a year is enough time.
Board member Burton stated he is a member of the subcommittee and although no work
has been done yet, he anticipates that if Alameda Point A can be done in 6 months that
this project should be completed in 1 year.
Vice President Alvarez asked if the 2-year extension was requested by the applicant or
staff.
Mr. Tai stated it was requested by applicant.
Vice President Alvarez asked why a 2 year extension instead of 1 year.
Page 3 of 7
Approved Minutes
July 27, 2015
Planning Board Meeting",PlanningBoard/2015-07-27.pdf
PlanningBoard,2015-07-27,4,"Mr. Banta stated that he understands project has been here before and he believes that
last time they had a bona-fide partner and vision that was not approved by the Board. He
stated that they have every intention to move forward, but are only one of numerous
players, and he can't account for unforeseen delays outside of their purview.
The motion was made to approve a recommendation to the City Council for a one year
extension to Tentative Map 8060 or until July 19, 2016.
Motion passed 6-0
7-B
Proposed Text Amendments to the City of Alameda Zoning Ordinance (AMC
Chapter 30) regarding permit streamlining for residential property improvements
and other miscellaneous administrative, technical, and clarifying amendments.
Public hearing to consider zoning text amendments that would streamline
permitting for residential property improvements and other minor administrative,
technical and clarifying amendments to improve usability of the zoning regulations.
The proposed amendments are categorically exempt from further environmental
review pursuant to CEQA Guidelines Section 15305, Minor Alterations to Land Use
Limitations.
Mr. Tai presented the staff report and described the primary goal of the amendment is to
help homeowners and the staff in the Permit Center by streamlining the process and
simplifying the requirements by codifying existing interpretations and procedural
alignments. The proposals include streamlining for chimney modifications, front yard
fences 3 feet tall and minor improvements approved by Harbor Bay Isle Homeowners
Association. He mentioned that Alameda Architectural Preservation Society (AAPS)
wrote a letter with concerns about the proliferation of front yard fences. He stated that
there are more code enforcement cases on front yard fences then permits for front yard
fences, because of convoluted rules and process.
Staff recommends approval of the text amendments to chapter 30. Additional
amendments will be brought forward during the fall and will be presented to the City
Council as one package of amendments.
Vice President Alvarez asked for clarification regarding parking in front yard setback.
Mr. Tai stated that the driveway can't currently be consider required off-street parking
space part of required off-street if it is in the front setback.
Vice President Alvarez asked if the concern over growing houses and that's why parking
requirement is in.
Mr. Tai stated that the amendment would allow homeowners to use a long driveway to
count toward their off-street parking requirements.
Page 4 of 7
Approved Minutes
July 27, 2015
Planning Board Meeting",PlanningBoard/2015-07-27.pdf
PlanningBoard,2015-07-27,5,"Board member Köster asked about the chimney regulations and wanted to confirm, if
there is no design review if an engineer says it is a safety issue.
Mr. Tai replied in the affirmative and noted that a staff check will be performed over the
counter.
Board member Köster asked if Harbor Bay Homeowners approves the design review is
the building permit then is issued.
Mr. Tai replied yes, because there is no longer a City noticing process.
Board member Burton asked if the design review process for at Harbor Bay Isle (HBI) will
be used for the newer developments such as Bayport, Alameda Landing, and Marina
Cove and do they have their own design review committee.
Mr. Tai stated that HBI was picked because of its size of over 2,800 homes and the fact
that they already have a robust Design Review and notification process. The HBIA design
guidelines are exactly those adopted by the City of Alameda. He is unsure if the new
developments have similar established design guidelines and procedures.
Board member Burton asked if there was a front yard fence definition for see-through.
Mr. Tai stated no.
Board member Burton asked if barriers located outside of the setback will be allowed up
to maximum building height in the zoning district.
Mr. Tai stated that the section is simply being reworded so that it is clearer.
Board member Knox White asked if the parking requirements are limited to single family
residences.
Mr. Tai stated the specific sections referenced are for the single family homes section.
Board member Knox-White asked if development outside of the required setbacks means
off the property.
Mr. Tai clarified that it meant the buildable areas on the lot inside of the perimeter required
setbacks.
Board member Zuppan asked if the Harbor Bay Isle design review is subject to votes of
their HOA.
Mr. Tai stated yes they have a design review process that is required.
Board member Zuppan stated that HOA process may not be the same as the City's.
Mr. Tai stated that is correct.
Page 5 of 7
Approved Minutes
July 27, 2015
Planning Board Meeting",PlanningBoard/2015-07-27.pdf
PlanningBoard,2015-07-27,6,"The Board opened public comment.
Christina Hansen, Harbor Bay Isle Architectural committee, answered questions about
the process and provided information about the process.
Christopher Buckley, AAPS, questioned the definition of see-through style, 30-5.14. He
stated that AAPS has concerns about the Planning Director approval of fences, and
suggested bringing back minor design review for fences over five feet, and maybe require
design review for taller fences. Possibly include a new section on fences in the design
review manual. He is also concerned with the chimney approval being required only on
study list properties, stating that there are plenty of properties not on the list that are
character defining. He recommends exempting only roof mounted chimneys.
The Board closed public comment.
Board member Knox White had the same concerns as AAPS in regards to the fences.
He feels 5 foot fences block the houses and creates a visual wall. He also cannot support
the removal of Harbor Bay Isle from design review because it hands over an important
governmental function to a non-governmental body and raises the issue of other HOA's
without robust review processes to do the same.
Board member Zuppan is also concerned with removing the City from design review. She
supports streamlining and lowering cost, but still wants tight City controls. She is also
concerned with limiting review of chimney removal, and suggests limiting the exemption
to rooftop or not visible from the street, and still encourage they be seismically safe. She
is concerned about walling in the street with taller fences.
Board member Köster would like to strike the five-foot fence rule and limit it to four feet
and remove Planning Director review, also limit chimney exemption on peak of the roof,
would prefer removal of HOA design review process.
Board member Burton agrees with other Board members in regards to chimney roof,
support changing to rooftop or non-visible chimneys. He feels the City is opening up
Pandora's Box by removing the design review for Harbor Bay Isle because they could
revise their process. He feels that anything over 4' still needs to have Planning Director
review because open front yards are critical to maintain character of neighborhoods. He
is fine with everything else.
Vice President Alvarez agreed with Board members in regards to chimneys, and
maintaining the overview for Harbor Bay Isle.
President Henneberry agrees with fences, chimneys and Harbor Bay Isle. He agrees
high fences in the front yard are unwelcoming.
Page 6 of 7
Approved Minutes
July 27, 2015
Planning Board Meeting",PlanningBoard/2015-07-27.pdf
PlanningBoard,2015-07-27,7,"Motion to continue for staff to address front yard fence, chimney, narrow to rooftop
chimney, and no on Harbor Bay Isle.
Mr. Tai stated staff will collect recommendations and bring to Council as one big
amendment.
7-C
Request to Establish an Ad Hoc Planning Board Subcommittee to direct the next
steps on the planning and design effort for the Site A development at Alameda
Point
President Henneberry assigned himself, and Board members Köster, and Burton. Board
Member Zuppan volunteered.
Appointed-Henneberry, Köster and Zuppan.
8
MINUTES: None
9
STAFF COMMUNICATIONS
9-A
Zoning Administrator and Design Review Recent Actions and Decisions
Mr. Thomas reported on recent actions and decisions.
9-B
Presentation of project under review at 1926 Park Street. No action required.
Moved to the beginning of the agenda.
10
WRITTEN COMMUNICATIONS: None
11
BOARD COMMUNICATIONS:
President Henneberry recognized Vice President Alvarez's time spent on the Planning
Board.
12
ORAL COMMUNICATIONS None
13
ADJOURNMENT: 9:15 p.m.
Page 7 of 7
Approved Minutes
July 27, 2015
Planning Board Meeting",PlanningBoard/2015-07-27.pdf