body,date,page,text,path
GolfCommission,2015-03-11,1,"ALAMEDA GOLF COMMISSION
MINUTES OF SPECIAL MEETING
Wednesday, March 11, 2015
1
CALL TO ORDER
Vice-Chair Bev Blatt called the special meeting to order at approximately 6:35 p.m. in
Room 360, City Hall, 2263 Santa Clara Ave, Alameda, CA 94501
1-A
ROLL CALL
Present:
Vice-Chair Bev Blatt, Commissioner Jeff Wood and
Commissioner Cheryl Saxton
Absent:
Commissioner Shawn Shelby
Staff:
Greenway Golf COO Ken Campbell, Amy Wooldridge, ARPD
Director
Also Present:
None
1-B
APPROVAL OF MINUTES
The minutes of the regular meeting of January 11, 2015, were approved
unanimously with 1 correction
2
ORAL COMMUNICATIONS
None
3
COMMISSION COMMUNICATIONS
None
4
WRITTEN/ORAL REPORTS
4-A Facility Reports by COO Ken Campbell
Ken Campbell stated that he will filling in as General Manager with the staff on
property having roles expanded, as they are determining what skill set and experience
will be required. Mr. Campbell stated that he will be taking on a lot of the
administrative responsibilities that John Vest had handled previously, and as a
company, Greenway has plenty of resources to fill this gap in the interim. Mike
Winkenbach has been a strong assistant with the golf operations area.
1
Golf Commission Minutes - -Wednesday, March 11, 2015",GolfCommission/2015-03-11.pdf
GolfCommission,2015-03-11,2,"Mr. Campbell stated that Greenway intends to resurface the entry road from the gate
to the clubhouse, which will not include the parking lot. The trees and the stumps from
the storm are slowly being removed and should be completed within the next 30-45
days. Regarding the debris pile, there is now a chipper on property and they are
slowing working on the stumps, but may take up to 6 months to complete.
Amy Wooldridge stated she took a tour of the course with Marc Logan, which is
required in the lease regarding the tree maintenance program, and she was satisifed
with the upcoming plans. Mr. Campbell stated that they shared the work hours for the
trees with the City and they were satisified with the results.
Mrs. Arnerich asked if the City had any legal opinion if a tree falls and hurts someone,
who would be responsible. This matter was brought up at the last meeting, and Ms.
Wooldridge stated generally both parties would be involved. A question was asked
regarding the dead redwood trees and Ms. Wooldridge stated that Mr. Logan has a
long term plan for the trees, which would include trees that grow effectively in our
environment.
Mr. Campbell stated that so far, about 1/3 of the dirt required for the renovation of the
south course has been received which covers 4-5 holes. Mr. Campbell stated that
there are times that we don't receive any dirt, as the collection site in San Francisco,
from where the dirt is received, closes down with a minimal amount of rain, as was the
case today. Once the dirt is in place and rough shaped, then they will work on the
drainage, which as of now, they are looking at mid April for this, then comes the
irrigation, and then putting the last cap of sanding soil. The objective is to start
grassing in July and August, and all of this would be impacted by weather.
Mr. Campbell stated that today, the environmental bird monitoring team were out and
spotted 2 hawks mating, and the impact is the area has to be roped off for 150 feet
and no work can be done in this area for 2-3 months for nesting season.
A question was asked regarding if the entry road is actually a City road to be
maintained by them which was stated at the previous meeting, and Ms. Wooldridge
answered stating it was determined by the City that this was not the case. Mr.
Campbell stated that the trucks bringing in the dirt are not using the entry road
anymore, and Ms. Wooldridge added that they had complaints from the neighbors
regarding this, and the entry road will only be used under unusual conditions.
4-B
Beautification Program and Junior Golf Club by Mrs. Norma Arnerich
Mrs. Arnerich stated that both the memorial tree and bench programs are on hold at
this time. Discussion about the fire tower ensued with Mrs. Arnerich asking which
company gave a bid of $5,000 to paint it, and Mr. Campbell stated that it was not
Greenway's responsibility, and Mrs. Arnerich stated that she believed John Vest had
procured a quote, and Mr. Campbell would check into it. Discussion about whose
responsibility it is, and statements were made that Tim Scates was going to attend a
City Council meeting as a private citizen, and bring it to their attention. Ms.
2
Golf Commission Minutes - -Wednesday, March 11, 2015",GolfCommission/2015-03-11.pdf
GolfCommission,2015-03-11,3,"Wooldridge stated that the golf fund is at a negative, so there is no money at this point
until the revenue starts coming in.
Mrs. Arnerich stated that they are working on a summer schedule with the south couse
being completely closed. The Alameda Commuters asked 8 of the junior golf
members to carry the score board signs for the final day.
4-C
Golf Complex Restaurant Report, Jim's on the Course
None
5.
AGENDA ITEMS
5-A Greenway Golf Annual Report 2014
See attached Exhibit ""A""
5-B Grass Driving Range plan - Presented by Ken Campbell
Mr. Campbell stated that the back tee area is now open. There is both an annual and
monthly membership program that gives access to the back tee, unlimited access to
the short game practice area as well as the Par 3 course. There is also a daily access
fee that allows access to the back tee, the short game area and a round of golf on the
Par 3. Originally, they had planned to have a grass tee area on the range, but due to
safety reasons, it has become more of a challenge than expected, so that is on hold at
this time.
5-C Golf Commission Roles and Responsibilities
Amy Wooldridge stated that the golf commission is the eyes and ears of the golfing
community, and if there is anything that they hear continuously, that they should bring
it to the attention of herself and Ken Campbell. As a rule, these items should be
brought up at a commission meeting and listed as an agenda item, and then for the
commission to vote as to whether they want Greenway and the City investigate the
issue. This process protects your interest, as it is documented, and puts a timeframe
on both Greenway and the City, depending on the complexity of the situation, and a
written report would be presented back to the commission. This is for higher level
items, such as the fallen trees. Ms. Wooldridge was asked about the roles and
responsibilities of the commission, and she stated that several months ago, she had
provided this pamphlet to the golf commission, along with a training manual for new
commissioners.
Ms. Wooldridge explained that due to the passing of Tim Scates, the City Clerk has
posted the opening. The position will not be for a Chairperson, but once that position
is filled, this body will need to vote on both a Chair and a Vice Chair. The procedure
for placing someone on the commission is, the Mayor reviews the applications, she will
3
Goll Commission Minutes -Wednesday, March 11, 2015",GolfCommission/2015-03-11.pdf
GolfCommission,2015-03-11,4,"then make a recommendation at a City Council meeting, and at the next meeting, the
City Council will vote on it, so it's a two meeting procedure.
6.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
None
7.
OLD BUSINESS
Bob Wood stated that the presentation that he made at the November 12, 2014
meeting regarding the fire tower can be made available to anyone who was not there
at the meeting. Mr. Wood stated that he felt there were actions that should have been
taken early this year, and as of yet, no action has been taken.
Mr. Campbell stated that he would have to look into the contract to see if Greenway
even has any legal responsibility regarding the tower, and Ms. Wooldridge stated that
she and Mr. Campbell would work together to look at the lease, and stated that the
City does have a shared responsibility in this, but also stated that this commission can
make a recommendation, but any plans, either to keep or demolish it, would have to
go to the Planning Board.
8.
WRITTEN COMMUNICATIONS
None
9.
ITEMS FOR NEXT MEETING'S AGENDA - July 14, 2015
10.
ANNOUNCEMENTS/ADJOURNMENT
Vice Chair Blatt asked for a moment of silence for the passing of Golf Commission
Chair Tim Scates.
Mrs. Arnerich stated that the Alameda Commuters will be having a memorial service
on April 11 at 10:00 AM at the golf course.
The meeting was adjourned at approximately 7:52 p.m.
The agenda for the meeting was posted seven days in advance in compliance with the
Alameda Sunshine Ordinance, which also complies with the 72-hour requirement of the
Brown Act.
4
Golf Commission Minutes - -Wednesday, March 11, 2015",GolfCommission/2015-03-11.pdf
LibraryBoard,2015-03-11,1,"CITY
of
of
MINUTES OF THE
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, MARCH 11, 2015
The regular meeting of the Alameda Free Library Board was called to order at 6:02 p.m.
ROLL CALL
Present:
Catherine Atkin, President
Michael Hartigan, Board Member
Nancy Lewis, Board Member
Suzanne Whyte, Vice President
Absent:
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Lori Amaya, Recording Secretary
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or approved on the Consent Calendar
*A.
Report from the Library Director Highlighting Activities for the Months of January and February
2015.
*B.
Draft Minutes of the Regular Library Board Meeting of January 14, 2015.
*C.
Library Services Report for the Months of December 2014 and January 2015.
*D.
Financial Report Reflecting FY 14 Expenditures by Fund for January and February 2015.
*E.
Bills for Ratification for the Month of January and February 2015.",LibraryBoard/2015-03-11.pdf
LibraryBoard,2015-03-11,2,"Page 2 of 5
Minutes of the
Alameda Free Library Board
March 11, 2015 Meeting
Director Chisaki reported that new Supervising Librarian of Technology and Technical Services, Marlon
Romero, is exploring new ways to cut costs and increase efficiency. For example, he has recently
cancelled the Library's $10 monthly subscription to Stamps.com and will purchase stamps quarterly. He
has also found a door counter for the back patio costing less than one quarter of the price of the other door
counters that were originally considered. It has been determined that it is best for Marlon to start the ILS
procurement process from square one. Marlon is currently working with the State Library on the high-
speed broadband project connecting all of our libraries up to CENIC. We are currently in the contract
process and expect to be on board by July. This will bring our internet connection costs down from $800
per month to $150 per month. One-time start-up costs are significant, but the Library has submitted a
grant for 75% of the costs. Director Chisaki said Marlon is doing a great job and staff is happy to have
him back.
The Stafford Room is having trouble with the microphone, but Director Chisaki decided to have the whole
system checked out. It was discovered that the controller and amplifier have need repair. ICS, the
company that originally installed the equipment, will repair the system once the parts come in. Groups
with programs on the calendar have been contacted to inform them of the A/V issues.
Director Chisaki stated that while unloading their truck for their blood drive, the American Red Cross'
equipment rolled into the patio window cracking both sides of the custom glass panels. They have assured
Director Chisaki that they will pay for the damage. Director Chisaki asked Board Member Hartigan
whether she can find the glass specifications in the project manual. Board Member Hartigan warned that
while looking through the project manual to look for any changes because the glass that was installed may
differ from the specification in the manual.
Director Chisaki mentioned that Staff Development Day is approaching and Dan Russell from Google is
presenting for half of the day.
City Manager John Russo is leaving for City of Riverside at the end of April. City Council voted
unanimously to offer the interim position to Assistant City Manager Liz Warmerdam. It is unknown who
will be assigned to fill the two Assistant City Manager positions.
Director Chisaki reported that the Library and Finance Departments have been working together on
finalizing the budget. There will be three special budget workshops. The Library's portion of the budget
will be presented on April 16. President Atkin asked if the Library was asked to provide a budget with a
required amount of savings. Director Chisaki explained that the request was to hold the line.
The City of Alameda has a new Finance Director, Elena Adair. She has previously worked for Vallejo
and Stockton, as well as an auditing firm used by the City of Alameda.
2014 Form 700's and Sunshine Ordinance declarations have gone out with the Library Board Packet.
Form 700's are required to be completed for board members with terms ending in June 2015.",LibraryBoard/2015-03-11.pdf
LibraryBoard,2015-03-11,3,"Page 3 of 5
Minutes of the
Alameda Free Library Board
March 11, 2015 Meeting
The Day in the District visit with Rob Bonta's office went well. There will be a visit to Senator
Hancock's office is coming up. The State has cut funding for literacy.
The Foundation is working on their donor appreciation event. The Board should look for invitations. The
State Librarian is unable to attend.
President Atkin asked if Director Chisaki wishes anyone to attend to the City Council budget meetings as
support. Director Chisaki explained she would have a better idea after her presentation and she will let the
Board know.
Vice President Whyte asked for a correction of the Draft Minutes of January 14, 2015 Library Board
Meeting, which incorrectly stated she left the meeting at 6:55 p.m. The Minutes were corrected to reflect
that Board Member Lewis left the meeting at 6:55 p.m.
Director Chisaki pointed out that some of the statistics in the Library Services Report are irregular and she
will investigate what is being looked to pull the numbers. She hopes the numbers will even out next
month.
Vice President Whyte moved to approve the Consent Calendar. Board Member Lewis seconded the
motion, which passed with a 4-0 vote.
UNFINISHED BUSINESS
A.
Library Art Donation Policy (J. Chisaki)
Director Chisaki made the requested revisions to the Library Art Donation Policy. Board Member Lewis
moved to make the Art Donation Policy an official policy. Vice President Whyte seconded the motion,
which passed with a 4-0 vote. Director Chisaki shared with the Board that the Exploratorium offered an
exhibit for donation named, ""Plankton Poetry."" It measures 4' wide X 6' tall X 12"" deep. The
Exploratorium will arrange delivery. The piece uses minimal power and the artist will come out to change
light bulbs when burned out. Teen Librarian, Matt Conciatori, envisions the exhibit residing outside the
Teen Study Room. The Board expressed concern that the exhibit may be too loud and distracting.
Director Chisaki will contact the Exploratorium to inquire whether the piece generates sounds and ask all
other questions that need to be asked before determining if the piece is appropriate for the Library. Board
Member Hartigan stated he prefers to wait until the next Board meeting in May before making a decision
on
this item. President Atkin suggested the Library send someone to view the exhibit at the
Exploratorium and gather all information prior to acceptance of the item, in order to ensure it will not be a
distraction for Library patrons. Director Chisaki assured the Board that unless the exhibit meets all
criteria, it will not be considered for donation. Board Member Hartigan expressed the importance of
Board Member Wetzork having input on this item. Director Chisaki reminded Board Member Hartigan
that if the item is not voted on at the May meeting, both he and Board Member Wetzork will not be able to
vote as their terms are expiring.",LibraryBoard/2015-03-11.pdf
LibraryBoard,2015-03-11,4,"Page 4 of 5
Minutes of the
Alameda Free Library Board
March 11, 2015 Meeting
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki reported that the Foundation and Friends joint meeting was in January, which went well.
The Merger group met in February and discussed finances. They are able to keep different programs the
way they are and while under one name. They were pleased with the outcome of the discussion. There
will be a joint membership group meeting this month. The Merger group will also be meeting this month
and will discuss governance. Both groups are moving in the same direction. The Foundation is working
on the donor appreciation event. The supervisors are invited to the event as book selectors.
B. Friends of the Alameda Free Library (J. Chisaki)
The Friends are working toward their book sale set for the first week in May. Site A of the City's
development of Alameda Point is moving forward and the Friends' offsite book storage is in that path.
The City has not yet found a suitable location to move the books to. A member of the Friends has offered
basement space in her home for the book storage. The Friends have published in their newsletter that the
Board is looking for new members. The first City Council meeting in June should be when nominations
take place for new board members. Appointments of the new members should be held at the second City
Council meeting in June, with a July start date.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response
A patron suggested the Library have a walking microphone for speakers to walk around with while
presenting in the Stafford Room. The patron also requested the podium be turned around so the speaker
can look at the screen while talking rather than facing the audience. The Library responded that there are
walking microphone and a lapel microphone available to presenters. The library also has six assisted
listening devices if needed. The podium can be turned as suggested as long as the connections are not
stretched too much.
A patron suggested various titles. The Library responded that the suggestions were forwarded to the book
selector. Since the titles are older they may be difficult to purchase, but the Library will be happy to
borrow them from other libraries.
A patron complained about the noise level in the Library. The library responded that it is a community
space and is noisy at certain times of the day. If the patron feels other patrons are too loud, to ask as staff
member to intervene.
A patron complained about young children screaming and running in the library, and the transients
sleeping in the building and utilizing restrooms for personal hygiene purposes. The Library responded
that it is a community space and we will do our best to handle the problem as quickly and quietly as we",LibraryBoard/2015-03-11.pdf
LibraryBoard,2015-03-11,5,"Page 5 of 5
Minutes of the
Alameda Free Library Board
March 11, 2015 Meeting
can. In response to the second concern the Library has been in contact with the Alameda Police
Department. They have increased the amount of foot patrol in the building. You can contact a staff
member or the Police Department's non-emergency line if you have specific concerns.
A patron complained about the condition of the flags on the flagpole. The Library responded that
replacements have been ordered and will replace them as soon as they are received. Director Chisaki
noted that the Library normally changes the flags twice a year. Board Member Hartigan asked if there is a
flag raising ceremony when we replace them. He offered his son's Boy Scouts troop to do a flag raising
ceremony and dispose of the old flags. Director Chisaki will contact him when the flags are received.
Board member Lewis asked if the Library is still having the severity of problems with the bathrooms as in
the past year. Director Chisaki replied that they are not as severe. Securtity cameras are being installed
and the current cameras are being repaired. The new cameras will include cloud storage for seven days
with a price of $100 per year. Cameras will remain in the same locations and a new camera will be added
in the circulation area. Cameras will not be filming patrons entering the bathrooms.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
Li Volin informed the board that she likes the art the Exploratorium is offering as a donation.
ADJOURNMENT
The meeting was adjourned at 7:13 p.m.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2015-03-11.pdf