body,date,page,text,path
CivilServiceBoard,2014-04-02,1,"OF
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, April 2, 2014
1.
CALL TO ORDER
The meeting was called to order at 5:05 p.m. by Board President Peter Horikoshi.
2.
ROLL CALL:
PRESENT: President Peter Horikoshi, Vice President Dean Batchelor, Members Linda
McHugh, and Marguerite Malloy
ABSENT: Member Zara Santos
Sharlene Shikhmuradova, Administrative Technician II
STAFF PRESENT: Jill Kovacs, Acting Human Resources Director and Executive Secretary to
the Board
Stephanie Sierra, Administrative Services Director
Michael Roush, Attorney - Civil Service Board Legal Counsel
Chris Low, Senior Human Resources Analyst
Tiffany llacqua, Human Resources Analyst I
Monica Selles, Human Resources Analyst II
Beth Fritz, Administrative Assistant II
Terry Flippo, ACEA Representative
Bill Garvine, EUPA Representative
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of January 15, 2014.
Member McHugh moved that the January 15, 2014 Minutes be approved with a few
corrections. Motion was seconded by Vice President Batchelor which was passed by a 4-0
vote.
(Corrections were typos on page 2, 4-A-i. Eligible List ""Estalished"" should be Esta""b""lished and on
page 4, paragraph nine in bold, Mallory should be Malloy.)
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
JANUARY 15, 2014.",CivilServiceBoard/2014-04-02.pdf
CivilServiceBoard,2014-04-02,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting April 2, 2014
4-A-i.
ELIGIBLE LIST ESTABLISHED
DATES ESTABLISHED
EXAM NO.
Support Services Supervisor
01/27/2014
2013-33R
Permit Technician III
01/29/2014
2014-01PR
Economic Development Manager
02/03/2014
2013-36
Division Chief
02/04/2014
2013-39PR
Police Lieutenant
02/06/2014
2013-32PR
Combination Building Inspector
02/18/2014
2013-43
Electrical Maintenance Technician
02/19/2014
2013-34R
Senior Building Code Compliance
Officer
02/24/2014
2014-05PR
Assistant City Attorney II
03/03/2014
2013-42
Substation and Meter Supervisor
03/03/2014
2014-04
Line Working Supervisor
03/06/2014
2014-03
Planner I
03/06/2014
2014-02
4-A-ii.
ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Police Sergeant
03/05/2013
2013-03PR
Fire Apparatus Operator
07/03/2013
2013-11PR
Code Compliance Officer
08/14/2013
2013-23
Maintenance Worker II
10/01/2013
2013-27
Police Officer
02/19/2013
2013-05
Anderson, Travis
Hernandez, Zachary
Reimche, Craig
Burnaugh, Michael
Ho, Scott
Rodriguez, Brauli
Canterbury, Robert
Martinez, Carlos
Sipes, Carson
Canty, Arsenio
McCarthy, Nicholas
Garcia, Marshall
Melara, Fausto
4-A-iii. ELIGIBLE LIST EXPIRED/
DATE ESTABLISHED
EXAM NO.
CANCELLED/EXHAUSTED
Fire Captain
01/30/2012
2011-32PR
Supervising Planner
03/14/2013
2012-47
Library Technician
08/01/2013
2013-16
Distribution Engineer
09/09/2013
2013-22
Maintenance Worker I
09/19/2013
2013-26
Energy Resources Analyst
10/02/2013
2013-25
Traffic Signal Maintenance Technician
12/19/2013
2013-35PR
Permit Technician III
01/29/2014
2014-01PR
Member Malloy moved that Consent Calendar items 4-A-i, 4-A-ii, and 4-A-iii be approved.
Motion was seconded by Member McHugh which was passed by a 4-0 vote.
4-A-iv. LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Administrative Services Coordinator
Executive Assistant
Office Assistant
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Page 3
Civil Service Board Minutes
Regular Meeting April 2, 2014
President Horikoshi stated that there was a minor correction on Office Assistant under Examples of
Duties, #2, the extra word ""and"" at the end of the sentence should be removed.
New Class Specifications:
Administrative Services Coordinator - Alameda Municipal Power (AMP)
City Engineer
Executive Assistant - Alameda Municipal Power (AMP)
Human Resources Manager
Office Assistant - Alameda Municipal Power (AMP)
Senior Human Resources Analyst - Alameda Municipal Power (AMP)
Member Malloy asked about the Human Resources Manager specification; is the chain of command
that there is not a Director anymore? Acting Human Resources Director Kovacs stated that there is
no longer a Human Resources Director position and that Human Resources is now reporting to the
Administrative Services Director.
Member Malloy asked Acting Human Resources Director Kovacs if she was no longer serving as the
Human Resources Director. Acting Human Resources Director Kovacs stated that for the purposes
of serving as secretary to the Civil Service Board, she is.
Member McHugh stated that the Human Resources Manager specification does not indicate that
supervisory experience is necessary, and as that is usually looked for in a manager position, she
asked for clarification. Senior Human Resources Analyst Low stated that supervision could be
included in the specification. President Horikoshi stated that it does look like there is some
supervisory experience required.
Member McHugh asked if someone would be put in that position that had no supervisory experience.
Administrative Services Director Sierra stated that under the Experience section of the specification it
states: Five years of broad human resources management experience including substantial
supervisory experience, preferably in a public agency or governmental setting. So she believes it is
covered.
Member McHugh asked for the meaning of substantial. Administrative Services Director Sierra
explained that is a general term and that it would certainly be one year. Member McHugh asked if it
would include a variety of human resources functions as well. Administrative Services Director Sierra
stated not necessarily, someone who had substantial human resources management experience
would be able to do the job.
Acting Human Resources Director Kovacs referred to the job specifications for Administrative
Services Coordinator, Office Assistant, and Executive Assistant. She stated that the City has recently
recognized two new employee groups, Electric Utility Professionals of Alameda (EUPA), for whom
audience member Bill Garvine is the representative, and Alameda Municipal Power Unrepresented
(AMPU). AMPU is made up of the Assistant General Manager classifications and the Senior Human
Resources Analyst assigned to AMP. The purpose of these six specifications is to segregate the
classifications in the two different employee groups from each other. For example, Executive
Assistant that will serve for the City, versus the Executive Assistant who will serve at AMP. Some
corrections were so basic, (e.g., removing references to typewriters and shorthand skills) that staff felt
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Page 4
Civil Service Board Minutes
Regular Meeting April 2, 2014
compelled to bring the new AMP classifications and the City classifications to the Board.
Member McHugh asked for clarification of the Definition section of the City Engineer specification
which references, ""engineering and public works project management"" and Examples of Duties #3
which states, directs the project management, planning She felt it was either redundant
or
unclear. Administrative Services Director Sierra stated that the City Engineer would be expected to
supervise both projects and project managers, so they should know project management as a topic
well. This way they can either take a major project as their own project or supervise other project
managers. The City wants someone with broad major project management experience.
Member McHugh stated that saying ""managing project managers"" might be clearer. Administrative
Services Director Sierra stated that general management is a skill and project management is a
different skill. Once you have a skill as a manager it can be adapted to other things if you know the
field. Project management is a specific skill set. The City wants the individual to have both general
management skills and project management skills.
Member McHugh asked if the City Engineer would be required to be Project Management
Professional (PMP) certified. Administrative Services Director Sierra stated that we would encourage
any project manager to acquire that certification in the future, but that it is very hard to find people
with that certification, especially civil engineers.
Member McHugh moved that Consent Calendar items 4-A-iv be approved with the minor
corrections. Motion was seconded by Member Malloy which was passed by a 4-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of December 1, 2013 through February 28, 2014.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
12/02/13
Alameda Municipal Power
Energy Resources Analyst
12/09/13
Alameda Municipal Power
Energy Resources Analyst
12/16/13
Finance
Intermediate Clerk
12/17/13
Police
Police Officer
12/17/13
Police
Police Officer
01/06/14
Community Development
Office Assistant
02/10/14
Police
Intermediate Clerk
02/18/14
Alameda Municipal Power
Utility Support Services Supervisor & Procurement
Administrator
02/24/14
Community Development
Combination Building Inspector
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/15/13
Police
Police Captain
12/29/13
Alameda Municipal Power
System Operations & Field Services Superintendent
12/29/13
Alameda Municipal Power
Compliance Superintendent
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CivilServiceBoard,2014-04-02,5,"City of Alameda
Page 5
Civil Service Board Minutes
Regular Meeting April 2, 2014
01/26/14
Public Works
Traffic Signal Maintenance Technician
01/26/14
Finance
Finance Supervisor
01/28/14
Fire
Fire Captain
01/29/14
Fire
Fire Captain
02/09/14
Community Development
Permit Technician III
02/20/14
Fire
Fire Apparatus Operator
LATERAL TRANSFER TO NEW CLASSIFICATION
DATE
DEPARTMENT
JOB CLASSIFICATION
12/15/13
Alameda Municipal Power
Senior Human Resources Analyst
From
Senior Management Analyst
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/06/13
Library
Executive Assistant
12/28/13
Fire
Fire Captain
12/26/13
Fire
Fire Apparatus Operator
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
12/19/13
Community Development
Planner I
12/20/13
Public Works
Maintenance Worker II
12/20/13
Public Works
Senior Management Analyst
01/03/14
Alameda Municipal Power
General Manager - AMP
02/13/14
Police
Police Officer
Member Malloy asked the reasons for the Separations. Acting Human Resources Director Kovacs
stated that Separations were for the following reasons:
Planner I - Left for a job in San Francisco
Maintenance Worker Il - Left for a job at the Port of Oakland
Senior Management Analyst - Passed away
General Manager (AMP) - Left for a position in Riverside
Police Officer - Released from probation
President Horikoshi asked if changes in benefits for Police Officers have made it more difficult to
recruit police officers. Acting Human Resources Director Kovacs stated that it is not difficult to recruit
Police Officers; it is very difficult for them to qualify and pass the background test.
Member McHugh asked if the City was doing better in retaining the Officers that go through the Police
Academy. Acting Human Resources Director Kovacs stated that retention of Police Officers hired as
recruits to attend the Academy was going very well. For a while the Police Department was focusing
their hiring efforts on laterals from outside agencies, but the retention rate was not as successful as
with recruits. The City did better with Police Officers who were trained in our way of policing as
opposed to retaining those from another agency.
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CivilServiceBoard,2014-04-02,6,"Planning felt that it would help to create an independent bargaining unit that would then be able to
advocate for an exclusive class of utility employees. Mr. Garvine stated that they have had great
support from the IBEW, MCEA, and ACEA groups.
Mr. Garvine thanked the Civil Service Board, City Council, and City staff for their work on the new
classifications with regard to AMP.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Horikoshi and Acting Human Resources Director Kovacs reminded the Civil Service Board
that election of officers will be held at the July meeting. President Horikoshi directed that the election
of officers be put on the next Civil Service Board Meeting agenda.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Acting Human Resources Director Kovacs stated that the Women's League of Voters has given the
Civil Service Board invitations to their Public Officials Night. She also thanked the Civil Service Board
for turning in their Form 700 to the City Clerk's Office.
The Board was also informed that Human Resources staff member, Sharlene Shikhmuradova
(Administrative Technician II) delivered a healthy baby girl, Alessandra, on February 22. Mother and
baby are doing very well.
9.
CONFIRMATION OF NEXT CIVIL SERVICE BOARD MEETING
Wednesday, July 2, 2014
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Regular Meeting April 2, 2014
10.
ADJOURNMENT
Meeting was adjourned at 5:29 p.m.
Respectfully submitted,
sigh
Jill blovacs
Acting Human Resources Director and
Executive Secretary to the Civil Service Board
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