body,date,page,text,path
CommissiononPersonswithDisabilities,2014-01-27,1,"APPROVED
COMMISSION ON DISABILITY ISSUES
MEETING MINUTES OF
Monday, January 27, 2014 6:30 p.m.
1.
ROLL CALL
The meeting was called to order at 6:29 p.m.
Present: Chair Lord-Hausman, Vice-Chair Deutsch, Commissioners Fort, Franco, Fruge,
Harp, Tam, and Wilkinson
Absent: Commissioner Warren
2.
MINUTES
2-A.
Approval of Minutes for the October 28, 2013 meeting.
3.
ORAL COMMUNICATIONS/NON-AGENDA (PUBLIC COMMENT)
3-A. Bonnie Leber stated that her developmentally disabled daughter has been experiencing issues
with transportation services provided by the Regional Center of the East Bay. Ms. Leber
contacted the Regional Center and requested a copy of the contract with MV Transportation
with Regional Center and has had no response from the Regional Center or the transportation
company and requested if the CDI could assist. The CDI recommended contacting local and
county appointed officials for assistance, as well as DREDF. The Chair of the Oakland
Mayor's Commission on Persons with Disabilities, Stephen Beard, suggested contacting
Sandi Soliday, Coordinator of the County's Developmental Disabilities Council.
4.
NEW BUSINESS
4-B.
Mr. Thomas discussed the Reasonable Accommodation Ordinance regarding existing
housing, whereby anyone with a disability needing to make changes to their home could seek
a variance in order to make modifications to accommodate their disability. This proposal
could allow the Planning Director to sign off on such items without a full hearing before the
Planning Board, as would normally be required for a variance from building codes, so it
would make the process of providing home modifications less onerous for seniors and
persons with disabilities.
Chair Lord-Hausman asked if this would apply to aging in place residents, to which Mr.
Thomas confirmed it does apply.
Vice-Chair Deutsch asked if it applied to inside and outside, to which Mr. Thomas said it
applies to the exterior.",CommissiononPersonswithDisabilities/2014-01-27.pdf
CommissiononPersonswithDisabilities,2014-01-27,2,"Commission on Disability Issues
January 27, 2014
Page 2
Commissioner Harp expressed concern about the wording in a section of the draft ordinance
that seemed to require an applicant to supply personal medical information, to which Mr.
Thomas confirmed that the City does not need medical information and will modify the
language so it asks for details on the manner in which the accommodation would support an
Activity of Daily Living or functional need.
5.
OLD BUSINESS
5-B.
Chair Lord-Hausman asked for an update regarding the Universal Design Ordinance. Mr.
Thomas stated he's hoping to have it in front of the Planning Board in the Spring.
4.
NEW BUSINESS (Cont.)
4-A.
Commissioner Tam nominated Commissioner Harp for Chair. Vice-Chair Deutsch seconded
the nomination, which carried a unanimous vote - 7.
Chair Lord-Hausman nominated Commissioner Wilkinson for Vice-Chair. Commissioner
Fort seconded the nomination, which carried a unanimous vote - 7.
4-C.
Ms. Payne presented the update and recommended changes to the Paratransit Program.
Ms. Payne stated that it would be beneficial to increase ridership for both the shuttle and
taxi programs so as to reduce the cost per rider or trip.
Commissioner Harp asked if Mastick does any travel training to which Ms. Payne
responded that there is a volunteer at Mastick who does informal training and there was a
previous training done at Mastick. Commissioner Harp noted that some of the other
cities in the county (e.g., Fremont) use funds to provide travel training for their programs,
and also suggested following up with Anthem Blue Shield and Alameda Alliance, based
on additions to the Medicare/Medicaid ridership reimbursement component that will be
included in the Coordinated Care Initiative later this year. Chair Lord-Hausman noted
that Alameda Alliance has been a co-sponsor for some of our outreach activities in the
past.
5.
OLD BUSINESS (Cont.)
5-A.
Chair Lord-Hausman recommends the new Chair, and Vice-Chair review these objectives
and that all Commissioners prepare to discuss our annual goals at the next meeting.
5-C.
Commissioner Fort had no report.
5-D. Chair Lord-Hausman stated that the Reasonable Accommodation Ordinance will be
presented at the February 10, 2014 Planning Board Meeting.",CommissiononPersonswithDisabilities/2014-01-27.pdf
CommissiononPersonswithDisabilities,2014-01-27,3,"Commission on Disability Issues
January 27, 2014
Page 3
6.
STAFF COMMUNICATIONS
Secretary Akil distributed the email list and requested that the CDI sign off on their Form
700's.
7.
ANNOUNCEMENTS
7-A.
Chair Lord-Hausman stated that the City Hall parking lot has increased its number of
disabled parking spaces by 1.
7-B.
Chair Lord-Hausman stated she had received a letter from a resident indicating Café Jolie
is encroaching onto the City sidewalk, to which Secretary Akil stated Code Enforcement
has been notified and it will address the issue.
7-C.
Chair Lord-Hausman stated that the Jack Capon housing development has been
completed and will request a walk-through for interested CDI members.
7-D. Commissioner Harp stated that the AT Network web training on Section 504
accommodations for students is February 6, 2014 and distributed a flier.
7-E.
Commissioner Harp discussed some education training for disabled through the CDSS.
7-F.
Secretary Akil requested the remaining meeting dates, to which the Commission agreed
to meet next on March 24 or April 28th.
8.
ADJOURNMENT
The meeting adjourned at 7:46 p.m.
Respectfully Submitted,
Lucretia Akil,
Board Secretary",CommissiononPersonswithDisabilities/2014-01-27.pdf
PensionBoard,2014-01-27,1,"tooks
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JANUARY 27, 2014
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Chair Marie Gilmore at 4:30 p.m.
2.
ROLL CALL:
Present: Trustees Marie Gilmore, William Soderlund, Nancy Elzig, Jill Kovacs.
Absent: Robert Follrath
Staff: Fred Marsh, Finance Director, Lelia Faapouli, Administrative Technician,
Human Resources.
3.
MINUTES:
The minutes of the Regular Meeting of October 28, 2013 was moved for approval
by Member Soderlund and seconded by Member Elzig. Passed 4-0
4.
AGENDAITEMS:
4-A. Pension Payroll and Financial Reports - Quarter Ending December 31,
2013 and City of Alameda Police & Fire Pension Funds Financial Reports for the
Period Ending December 31, 2013 was presented by Fred Marsh, Finance
Director. The reports were moved for approval by Member Soderlund and
seconded by Member Elzig. Passed 4-0
4-B. Memo regarding the death of 1079 Pensioners - Frances Gustin (Widow
of Firefighter Alfred Gustin Jr.) deceased 12/8/13 and John T Reilly (Fire
Apparatus Operator) deceased 1/3/14 was accepted with regret by Member
Soderlund and seconded by Member Elzig. Passed 4-0
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.",PensionBoard/2014-01-27.pdf
PensionBoard,2014-01-27,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, January 27, 2014
Page 2
6.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
There were no Pension Board communications.
7.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:40 p.m.
Respectfully submitted,
tifth
Jill Kovacs
Interim Human Resources Manager
and Secretary to the Pension Board",PensionBoard/2014-01-27.pdf
PlanningBoard,2014-01-27,1,"APPROVED MEETING MINUTES
REGULAR MEETING OF THE
CITY OF ALAMEDA PLANNING BOARD
MONDAY, JANUARY 27, 2014
1. CONVENE:
7:02 p.m.
2. FLAG SALUTE:
Board member Knox White led the flag salute.
3. ROLL CALL:
President
Burton,
Board
members
Knox
White,
Alvarez-Morroni, Zuppan, Tang and late arrival Köster.
Absent: Vice President Henneberry.
4. AGENDA CHANGES AND DISCUSSION: Staff requested 9.A. be heard after 6.
Board member Zuppan motioned to approve the agenda change.
Board member Alvarez-Morroni seconded.
Motion carried, 5-0
5. ORAL COMMUNICATIONS: None
6. CONSENT CALENDAR: None
9. Staff Communications
9.A. Building Department Update - Mr. Greg McFann, Building Official, provided
and update to the Board on the customer service initiatives. He gave a brief presentation.
Each member thanked Mr. McFann. President Burton commended staff for the excellent
level of customer service and professionalism given the bare-bones level of staffing the
department.
Board member Zuppan requested that Mr. McFann return to the Planning Board on a
regular basis.
7. REGULAR AGENDA ITEMS:
7.A. Design Review Application PLN14-0009 for the Construction of a 3,640
square foot Emergency Operations Center (EOC) Building on a 25,245 square foot Site
located at 1809 Grand Street. The proposed project is categorically exempt pursuant to
CEQA guidelines 15332 In-fill Development Projects
Mr. Andrew Thomas, City Planner, provided a briefing on a new EOC and fire station 3.
The design for this item was for the EOC only.
Mr. Chris Ford, Architect, provided a brief presentation on the design. He stated his team
is present for questions, along with Fire Chief, Landscape Architect, and Public Works
Approved Regular Meeting Minutes
Page 1 of 7
January 27, 2014",PlanningBoard/2014-01-27.pdf
PlanningBoard,2014-01-27,2,"Director.
Board member Köster asked for a briefing on the color palettes. He asked about the
design meeting the Essential Service standard.
Mr. Ford stated this the design is inline with state standards, and followed Title 24.
Board member Tang asked about updated features compared to other fire stations in
Alameda.
Mr. Ford stated if continuing as the architect for the fire station they will add modern detail
to the building.
Board member Alvarez-Morron asked about the seismic retrofit for the EOC.
Mr. Ford stated this particular site would be built to add 50% more retrofitting than the
standard.
Board member Zuppan asked about the design being able to accommodate 50 persons,
but there are only 11 parking spaces.
Mr. Ford stated the intent was up to 50 people in emergency situations.
Fire Chief D'Orozi commented that the parking design was for the day-to-day staff for the
fire station, and in the case of activating the EOC, all bets are off for parking. He stated
the EOC will be encouraged for training.
Board member Zuppan asked about the 100' communications tower. She asked about
the trees being removed and minimizing bird injuries with hitting the reflections of windows.
Mr. Ford stated they think the tower height would be around 50', like the police
department, but until the design for the tower moves forward they won't know the actual
size, but this will be an independent tower and not on the roof. He took the comment on
tree impact to be incorporated into the design.
Board member Köster asked about the neighbors directly touching the property and their
comments.
Mr. Alex Nguyen, Assistant City Manager, stated the outreach was doubled to 600' around
the site. He and the Chief walked the neighborhood and handed out flyers. He asked if
any owners were present at the meeting. He noted owners who attended the meeting
and who spoke at this meeting had positive comments regarding having the building at this
location.
Mr. Thomas requested Mr. Ford provide a briefing on the trees being removed and trees
being planted at the location. Mr. Ford provided detail on trees.
Approved Regular Meeting Minutes
Page 2 of 7
January 27, 2014",PlanningBoard/2014-01-27.pdf
PlanningBoard,2014-01-27,3,"Board member Knox White commented on the way the building sits on the lot and how it
interacts with the neighborhood. He asked why the big driveway, and why at this location.
Mr. Ford talked about the flow-thru from Hibbard to Grand Ave., entry on Hibbard and exit
on Grand., and is a continuous route. The idea was a smaller building by stacking the
building, and dividing it into three zones.
Board member Knox White asked how often is the current EOC used.
Chief D'Orozi stated this EOC will be used much more then the current one, more than
once per month.
President Burton opened the meeting to public comment.
Speaker Ms. Nadia Borisima, owns property against the site on Hibbard. She stated this
is the first time seeing the design and hasn't seen any environmental reports. She stated
this is a very large facility and would cause substantial disturbance to residents. They
already have a truck route and now this big building. She purchased the house five-years
ago and if she had known this she wouldn't have bought her home. She is concerned by
chemicals proposed to be used, the hawk population in the trees, construction and traffic
noise.
President Burton closed the item to public comment.
Board member Zuppan commented on the EIR stating there was nothing in the trees.
Mr. Andrew Thomas, City Planner, stated when there was a site visit there were no nests
in the trees, but any trees being removed need to be revisited by surveyor.
Mr. Bob Haun, Public Works Director, reported the city has a biologist on contract and the
site will be surveyed next week.
President Burton reported this subject is item 8 on the condition of approval.
Board member Zuppan reiterated the bird hitting windows issue and this should be
addressed. She is concerned with the sight of the building in the neighborhood and the
traffic / parking.
Board member Alvarez-Morroni thanked the speaker and suggested reviewing documents
on the city website.
Board member Tang asked if the Chief had attended any of the community meetings.
He asked about community outreach.
Mr. Nguyen stated mailing went out, and flyers at houses were dropped off.
Approved Regular Meeting Minutes
Page 3 of 7
January 27, 2014",PlanningBoard/2014-01-27.pdf
PlanningBoard,2014-01-27,4,"Mr. Thomas stated there was then another notice in the 300' radius to the site for this
meeting.
Mr. Ford provided the presentations for all the community meetings from the last year.
Board member Köster stated this is a great project and well needed in the community, He
is concerned about the landscape being minimal due to more parking. He commented on
the fencing / wall and costs.
Mr. Ford explained the design of the fencing and wall and the input from the community.
President Burton asked about the wrought iron gates on Grand Ave., and why is this a
gated facility.
Mr. Ford commented that station one has a gate that is opened all day and closed at night.
Chief D'Orozi stated the gate at station one will be replaced soon with a security gate
because there is a steady stream of people parking illegally and break-ins have occurred.
He strongly recommends the security gates.
Board member Köster commented on building hold a sense of civic pride and this feels
very residential and the roof isn't seen. He commented on seeing more detail on the
building and the reception area being very small. He commented on the windows for
natural light, but there is no natural ventilation or light in bath areas. The rear of the
building seems too plain, and the windows in the front seem odd.
Board member Knox White asked about the state fire code and the design of the driveway
and parking and can a responding vehicle share a driveway with parking.
Mr. Ford commented it isn't a state code issue, its more about control. If there is any kind
of earthquake the emergency vehicles have to come out of the building and keeping the
area clear for that is optimal. The community input was for this type of design.
Board member Knox White asked about the cost of the new EOC, $2.5 million.
Mr. Nguyen stated yes.
Board member Knox White commented on the various designs, and spoke on the locked
gates, parking, neighboring houses, and he stated this doesn't fit in the neighborhood.
There are at least six-seven parked fire vehicles at all times. It seems strange the EOC is
on the 2nd floor of the building. He is uncomfortable with the no entrance on the front of
the building. He knows that the building at 1809 voiced concerned that the lights with
vehicles leaving being an issue.
Mr. Ford stated the neighbors had been talked to with where the lights would be in the
Approved Regular Meeting Minutes
Page 4 of 7
January 27, 2014",PlanningBoard/2014-01-27.pdf
PlanningBoard,2014-01-27,5,"neighbor's windows.
Board member Knox White commented on why fire station one wasn't looked at for adding
an EOC, they have the parking, the building is already there. As a municipal building this
should be looked at as a more welcoming building.
Mr. Thomas reviewed the details seeking approval for this item.
Board member Knox White stated concerns with the 'site plan' VS. design review.
Mr. Thomas explained the details of building on a vacant site. He confirmed the appeal
process after an approval by the Board.
President Burton commented on this site being too much paving and more landscape,
whether there could be a shared exit. He stated there should be a pedestrian walk from
the street, safely. He commented on the raised planters along side of the building, should
be the same material as the building. He stated the bike parking in the lobby seems
inadequate and this isn't safe. The scale of the building, the tall windows and smaller
windows in the side could align with the band on the building would be a better design.
The panels on the back of the building could use a band also.
Chief D'Orozi addressed the Board on the egress of the building can be changed. He
commented on the parking needs for day-to-day employees.
Mr. Ford commented on the upper drive way could be narrower, and parking could be
stacked in an emergency. He suggested a few changes that can be incorporated. He
stated moving the entrance to Grand Ave. wouldn't work nicely.
Board member Köster asked about the uses being flipped.
President Burton reported structurally a big span on the ground floor doesn't work.
Mr. Ford stated there is value with having a sovereign floor above.
Board member Alvarez-Morroni stated the narrowing of the driveway isn't a good idea for
neighbors. She thought it was a privacy issue, and even though it isn't part of what we are
approving, she would like more done to make the site private to the neighbors. She
agrees with the natural ventilation and lighting.
Board member Tang stated being surprised by only one speaker tonight after all the
outreach done. Overall he is fine with the approval.
Board member Zuppan stated fiscally an approval tonight would be ideal. She would like
concerns voiced being addressed further, and agrees with the privacy concerns, and
agreed with the ventilation and natural light design concerns. She would like landscaping
and architectural design to come back.
Approved Regular Meeting Minutes
Page 5 of 7
January 27, 2014",PlanningBoard/2014-01-27.pdf
PlanningBoard,2014-01-27,6,"Board member Köster asked about the process for approval.
Mr. Thomas commented on the site plan changes from the architect and Chief's comments
at this meeting. He reported each scenario, of three, the Board could take tonight.
Board member Köster would like to see the building design come back.
Board member Knox White is not comfortable with approval of the site plan.
President Burton reviewed the major changes discussed, and asked about the process for
another review for the building.
Board member Zuppan motioned to approve the site plan with changes, with the building
coming back for approval.
Board member Köster seconded.
Motion carried, 5-0-1 (Knox White)
8. MINUTES:
8.A. Draft minutes of October 28, 2013
Board member Köster motioned to approve the minutes with edits
Board member Alvarez-Morroni seconded.
Motion carried, 5-1-0 (Tang)
8.B.
Draft minutes of November 13, 2013
Board member Knox White motioned to approve the minutes with edits.
Board member Zuppan seconded.
Motion carried, 5-1-0 (Köster)
8.C.
Draft Minutes of December 16, 2013
Board member Alvarez-Morroni motioned to approve the minutes.
Board member Köster seconded.
Motion carried, 4-2-0 (Zuppan, Knox White)
9. STAFF COMMUNICATIONS:
9.A.
Building Department Update - Moved in agenda
9.B. Future Agendas - Mr. Thomas reviewed upcoming projects, and agenda
items.
Mr. Thomas briefed the Board on upcoming items, including reasonable accommodations
and a rezoning study session.
Approved Regular Meeting Minutes
Page 6 of 7
January 27, 2014",PlanningBoard/2014-01-27.pdf
PlanningBoard,2014-01-27,7,"9.C.
Staff Communications - Zoning Administrator and Design Review Recent
Actions and Decisions - Mr. Thomas stated there were three approvals
10. WRITTEN COMMUNICATIONS: None
11. BOARD COMMUNICATIONS:
11.A. Report from Alameda Point Town Center Ad-Hoc Sub-Committee - None
12. ORAL COMMUNICATIONS: None
13. ADJOURNMENT: President Burton adjourned the meeting at 9:35 p.m.
Approved Regular Meeting Minutes
Page 7 of 7
January 27, 2014",PlanningBoard/2014-01-27.pdf