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CityCouncil,2013-09-17,1,"MINUTES OF THE SPECIAL CITY COUNCIL MEETING
TUESDAY- -SEPTEMBER - 17, 2013--600 P.M.
Mayor Gilmore convened the meeting at 6:03 p.m.
Roll Call -
Present:
Councilmembers Chen, Daysog, Ezzy Ashcraft, Tam and
Mayor Gilmore - 5.
[Note: Councilmember Daysog arrived at 6:06 p.m. and Councilmember
Tam left the meeting at 7:00 p.m.]
Absent:
None.
The meeting was adjourned to Closed Session to consider:
(13-397) Conference with Legal Counsel - Existing Litigation (54956.9); Case Name:
USA/Baykeeper V. City of Alameda, et al.; United States District Court, Northern District
of California; Case No. CV 09 05684 RS
(13-398) Public Employee Performance Evaluation; Pursuant to Government Code §
54957; Position Evaluated: City Clerk - Lara Weisiger
Following the Closed Session the meeting was reconvened and Mayor Gilmore
announced that regarding Existing Litigation, direction was given to staff
Mayor Gilmore called a recess at 7:11 p.m. and reconvened the meeting at 10:47 p.m.
Following the Closed Session, the meeting was reconvened and Mayor Gilmore
announced that regarding Performance Evaluation, direction was given to the
subcommittee.
Adjournment
There being no further business, Mayor Gilmore adjourned the meeting at 11:10 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
Special Meeting
Alameda City Council
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,2,"MINUTES OF THE SPECIAL JOINT CITY COUNCIL,
CITY OF ALAMEDA FINANCING AUTHORITY (CAFA), AND
ALAMEDA PUBLIC IMPROVEMENT CORPORATION (APIC) MEETING
TUESDAY--SEPTEMBER - 17, 2013- 7:01 P.M.
Mayor/Chair Gilmore convened the meeting at 10:29 p.m.
ROLL CALL -
Present:
Councilmembers/Authority Members Chen, Daysog,
Ezzy Ashcraft, Tam and Mayor/Chair Gilmore - 5.
Absent:
None.
ORAL COMMUNICATIONS, NON-AGENDA
None.
AGENDA ITEM
(13-417 CC) Public Hearing to Consider Resolution No. 14862, ""Approving the Form
and Authorizing the Execution of Certain Lease Financing Documents in Connection
with the Offering And Sale of Certificates of Participation Relating Thereto to Refund the
City's Outstanding 2002 Certificates of Participation (City Hall Refinancing Project) and
to Finance the Costs of Construction of a New City Emergency Operations Center and
Associated Expenses and Authorizing and Directing Certain Actions with Respect
Thereto."" Adopted;
(13-03 CAFA) Resolution No. 13-03, ""Approving the Form and Authorizing the
Execution of Certain Lease Financing Documents in Connection with the Offering and
Sale of Certificates of Participation Relating Thereto to Refund the City of Alameda's
Outstanding 2002 Certificates of Participation (City Hall Refinancing Project) and to
Finance the Costs of Construction of a New City Emergency Operations Center and
Associated Expenses, and Authorizing and Directing Certain Actions with Respect
Thereto."" Adopted; and
(13-03 APIC) Resolution No. 13-12, ""Resolution Approving The Form and Authorizing
the Execution Of a Termination Agreement in Connection with the Refunding by the City
of Alameda of its 2002 Certificates of Participation (City Hall Refinancing Project) and
Authorizing and Directing Certain Actions with Respect Thereto."" Adopted.
The Finance Director gave a brief presentation.
Councilmember/Authority Member Tam inquired whether the agenda language was
legally required and whether the language could have been written to be more easily
understood as required by the Sunshine Ordinance.
The Finance Director responded the language on the agenda was legally required;
Joint Meeting
Alameda City Council, City of Alameda Financing
1
Authority and Alameda Public Improvement Corporation
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,3,"stated Certificates of Participation (COPs) are more complex than general obligation
bonds because the action is actually leasing; going forward, staff will include a clear
summary sentence explaining the action.
The City Attorney stated the formatting will be improved; a blogger mentioned the
Emergency Operations Center (EOC), which is in the title; the language is not hard to
read and understand even though the title is long; listing the actual action is legally
required and particularly important in bond deals; bond counsel has to issue legal
opinions as to whether the action was duly authorized and issued; going forward, a
caption will be added at the top of the title; however, the caption has to be neutral and
fair, without editorial comments; the title is in compliance with the Sunshine Ordinance,
but the title is long and staff will work to ensure language is as easy to understand as
possible.
The Finance Director noted timing is important; stated the City wants to proceed to take
advantage of lower interest rates.
Vice Mayor/Authority Member Ezzy Ashrcraft stated the title is lengthy; however, the
legislation language is very clear; everything is posted on the website.
Mayor/Chair Gilmore stated that she understands the legal requirements; the public
scans agendas to issue spot items which are of interest.
The City Clerk stated the new agenda system allows the public to receive notifications
when a matter of interest is on a meeting; the website includes instructions on how to
set up notifications.
Councilmember/Authority Member Tam stated the Sunshine Ordinance directs being
clear to the average 8th grader.
Councilmember/Authority Member Chen inquired what is the estimate to build the EOC.
The City Manager responded $3 million will pay for the EOC, but does not pay for Fire
Station 3.
The Assistant City Manager stated the EOC estimate is $2.8 million, which does not
include any contingency.
Councilmember/Authority Member Chen inquired whether adopting the resolution
tonight means an EOC will be built.
The City Manager responded staff would like to start construction in spring 2014.
The Assistant City Manager stated a design contract would be presented at an
upcoming Council meeting.
Joint Meeting
Alameda City Council, City of Alameda Financing
2
Authority and Alameda Public Improvement Corporation
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,4,"Vice Mayor/Authority Member Ezzy Ashcraft moved adoption of the resolutions.
Councilmember/Authority Member Chen seconded the motion, which carried by the
following voice vote: Ayes: Councilmembers/Authority Members Chen, Daysog, Ezzy
Ashcraft and Mayor/Chair Gilmore - 4. Abstention: Councilmember/Authority Member
Tam - 1.
ADJOURNMENT
There being no further business, Mayor/Chair Gilmore adjourned the meeting at 10:43
p.m.
Respectfully submitted,
Lara Weisiger, City Clerk
Secretary, SACIC
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
Joint Meeting
Alameda City Council, City of Alameda Financing
3
Authority and Alameda Public Improvement Corporation
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,5,"MINUTES OF THE SPECIAL SUCCESSOR AGENCY TO THE
COMMUNITY IMPROVEMENT COMMISSION (SACIC) MEETING
TUESDAY- -SEPTEMBER 17, 2013--6:59 P.M.
Chair Gilmore convened the meeting at 7:17 p.m. Commissioner Ezzy Ashcraft led the
Pledge of Allegiance.
ROLL CALL -
Present:
Commissioners Chen, Daysog, Ezzy Ashcraft, Tam
and Chair Gilmore - 5.
Absent:
None.
ORAL COMMUNICATIONS, NON-AGENDA
None.
CONSENT CALENDAR
Commissioner Ezzy Ashcraft moved approval of the Consent Calendar.
Commissioner Chen seconded the motion, which carried by the following voice vote:
Ayes: Commissioners Chen, Daysog, Ezzy Ashcraft and Chair Gilmore - 4. Abstention:
Commission Tam - 1. [Items so enacted or adopted are indicated by an asterisk
preceding the paragraph number.]
(13-017) Recommendation to Approve a Fourth Amendment to the Agreement with
Keyser Marston Associates, Inc. for Financial Services through June 30, 2014, and
Adding $60,000, for a Total Budget Amount of $149,000. Accepted.
ADJOURNMENT
There being no further business, Chair Gilmore adjourned the meeting at 7:19 p.m.
Respectfully submitted,
Lara Weisiger
Secretary, SACIC
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
Special Meeting
Successor Agency to the Community
Improvement Commission
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,6,"MINUTES OF THE REGULAR CITY COUNCIL MEETING
TUESDAY--SEPTEMBER - 17, 2013- 7:00 P.M.
Mayor Gilmore convened the meeting at 7:19 p.m.
ROLL CALL -
Present:
Councilmembers Chen, Daysog, Ezzy Ashcraft, Tam
and Mayor Gilmore - 5.
Absent:
None.
AGENDA CHANGES
None.
PROCLAMATIONS, SPECIAL ORDERS OF THE DAY & ANNOUNCEMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA
(13-399) Sarah Cadwallader, BART, urged the City's BART representative be contacted
to prevent a strike.
(13-400) Cozette Ratliff, Alameda Free Library, made an announcement regarding the
Banned Books Week Reading Marathon event.
Mayor Gilmore stated that she attended the event last year and encouraged everyone
to attend.
(13-401) Deborah Sullivan, Alameda resident and BART employee, urged the City's
BART representative be contacted to prevent a strike.
(13-402) Jon Spangler, Alameda, stated not enough has been done to implement the
smoking ordinance in the past 18 months; urged the City to take real implementation
steps even if funds need to come from reserve.
CONSENT CALENDAR
Vice Mayor Ezzy Ashcraft moved approval of the Consent Calendar.
Councilmember Daysog seconded the motion, which carried by unanimous voice vote -
5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph
number.]
(*13-403) Minutes of the Special and Regular City Council Meetings Held on July 23,
2013. Approved.
Regular Meeting
Alameda City Council
1
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,7,"(*13-404) Ratified bills in the amount of $6,945,821.36.
(*13-405) Recommendation to Accept the Treasury Report for the Quarter Ended June
30, 2013. Accepted.
(*13-406) Recommendation to Award Contracts in the Amount of up to $70,000 each to
WRA Environmental Consultants, Tetra Tech, and Huffman Broadway Group, Inc. for
On Call Environmental Consulting Services, and Permit an Annual Extension of each
Contract On a Year to Year Basis, for up to Three Additional Years, and Up to $280,000
Total Compensation for each Contract, at the Sole Discretion of the Public Works
Director, Based Upon Satisfactory Performance of all Aspects of the Contract.
Accepted.
(*13-407) Recommendation to Award a Contract in the Amount of $567,415 to Rosas
Brothers Construction for the Repair of Portland Cement Concrete Sidewalk, Curb,
Gutter, Driveway, and Minor Street Patching, FY13 14, Phase 14, No. P.W. 05-13-15
and Allocate $85,115 in Contingencies. Accepted.
(*13-408) Resolution No. 14856, ""Formally Establishing a Monthly Mileage Allowance
for City Council Members."" Adopted.
REGULAR AGENDA ITEMS
(13-409) Resolution No. 14857, ""Appointing Beverly Blatt as a Member of the Golf
Commission. Adopted;
(13-409 A) Resolution No. 14858, ""Appointing Malia (Mary) Vella as a Member of the
Historical Advisory Board."" Adopted; and
(13-409 B) Resolution No. 14859, ""Appointing Gregory Morgado as a Member of the
Transportation Commission."" Adopted.
Councilmember Tam moved adoption of the resolutions.
Councilmember Chen seconded the motion, which carried by unanimous voice vote - 5.
The City Clerk administered the Oath of Office and presented Certificates of
Appointment to Ms. Blatt, Ms. Vella and Mr. Morgado.
(13-410) Resolution No. 14860, ""Authorizing the City Manager to Negotiate the Terms
of a $1.15 Million Loan to the Alameda Unified School District (AUSD) for the Encinal
Swim Center Renovation."" Adopted; and
(13-410 A) Recommendation to Extend the Current Joint Use Operating Agreement with
AUSD for the Operation of the District Swimming Pools to October 21, 2013.
Regular Meeting
Alameda City Council
2
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,8,"September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,9,"Vice Mayor Ezzy Ashcraft inquired whether the City would accept the School District
establishing a financing source other than the City, to which the Recreation Director
responded in the affirmative.
In response to Councilmember Tam's inquiry regarding School District project
requirements, the Recreation Director stated any project on School District property or
funded by the School District must be approved by the Department of State Architects
(DSA); the requirement was previously known as the Field Act, which is specific to
earthquake readiness; DSA standards require a longer, more extensive review period;
the higher construction standards might increase costs.
Councilmember Tam stated a lot of work has been done during the last 6 months;
commend staff for reaching agreement on the design, compliance and cost; stated that
she has fundamental questions about the best and highest use of City funds; the City
just refinanced bonds to pursue saving $3 million to pay for an Emergency Operations
Center (EOC); the proposal is to loan $1.15 million to the School District; the funds
would come out of the City's equipment replacement fund; the City has been discussing
Fire Station 3, which is in need of a seismic retrofit; inquired whether equipment funds
could be used for said facility.
The Finance Director responded the equipment replacement fund year-end balance is
approximately $3 million; the EOC would have wiped out the whole balance; staff
searched for a fund that is technically unrestricted and would not impact the General
Fund; the fund would lower by $1 million, but over $2 million would remain in the fund
after the loan.
Councilmember Tam stated the Council approved the purchase of replacement Police
Department vehicles; the Community Oriented Policing Services (COPS) grant was
used since there was not enough in the equipment replacement fund; the COPS grant
could have been used for other Police programs; inquired whether the $1.15 million
could have been used instead of the COPS grant.
The Finance Director responded in the affirmative; stated cities typically use the COPS
grant for one time purchases.
Councilmember Tam noted the COPS grant could have been used for the license plate
readers; stated the City has had many budget discussions; a speaker tonight discussed
the need for additional funds to implement the smoking ordinance; inquired why staff
believes the pool is the best and highest use of the funds.
The Finance Director responded the School District has three options: a bond issuance,
a private loan or the City loan.
The City Manager stated after two years of discussion, the School District has indicated
a project amount has finally been determined; in June 2012, the Council directed staff to
continue the Joint Use Agreement for only one more year; this June, the Agreement
Regular Meeting
Alameda City Council
4
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,10,"was extended for approximately three months to accommodate City swim programs; the
Encinal pool pricing has been discussed for six months; however, what to do about the
pools has been discussed for over two years; the City does not want to make a loan to
the School District; at the last subcommittee meeting, the School District indicated it
could not afford to do the project unless the City could provide a loan; discussed the
terms of the loan; noted the City needs security.
Councilmember Daysog stated swimming is a public good; the City should engage with
the School District; the terms are fair; the funds would not be used for highest and best
use; however, the City provides services that are not always the highest and best use.
Councilmember Chen acknowledged the work of staff and the subcommittee; inquired
whether the 30 day extension of the Joint Use Agreement would allow enough time.
Mayor Gilmore responded there are two issues: a 30 day extension of the Joint Use
Agreement to accommodate the swim groups and the loan to repair the Encinal facility;
stated that she is not convinced the two are combined.
Councilmember Chen stated his question is what will happen after the 30 day extension
expires.
The Recreation and Parks Director responded Mayor Gilmore is correct; stated there
are two separate issues; currently, Recreation only has a limited number of programs
using the pools; the extension shows good faith to keep the pools open while the loan
terms are being negotiated; 30 days is also the term for negotiating the loan, which is a
tight timeframe; the Superintendent is presenting the matter to the School Board next
week.
Councilmember Chen stated both swim centers are in need of repair; questioned what
would happen if Emma Hood closed; inquired whether there is a backup plan.
The Recreation and Parks Director responded the School Board would have the option
to keep the pools open for the community swim teams.
Councilmember Chen inquired whether any agreement requires the City to pay for
repairs, to which the Recreation and Parks Director responded in the negative; stated
the Joint Use Agreement specifically says the City does not have to pay any capital
costs.
Councilmember Chen noted the School District is working on a master facility plan; if
successful, hopefully the City would be repaid.
The Recreation and Parks Director stated the loan would only be paid back if the District
places a bond measure on the November 2014 ballot and the measure passes.
The City Manager noted if a measure passed, the District probably would not pay back
Regular Meeting
Alameda City Council
5
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,11,"the loan because the interest rate would most likely be lower than the bond.
Councilmember Chen inquired whether the loan would impact the District's bond rating,
to which the Finance Director responded it should not; provided information on interest
rates.
Councilmember Chen stated that he is very comfortable with the interest rate, which is
very good; securing the loan with collateral should not be a problem; the collateral
would not be touched if the School District pays the City back.
The Finance Director stated the City has never issued any lease or bonds without
collateral; auditors might consider the amount an expenditure if a loan is not done.
Councilmember Chen inquired when staff was provided with the letter from the School
District, to which the Recreation and Parks Director responded today at 3:15 p.m.
Councilmember Tam stated that she appreciates the need for a pool; discussing the
best and highest use is prioritizing; the City is resource constrained and has to decide
what will not be funded if the loan is made; requested staff to elaborate on the option to
pursue an aquatic facility at Alameda Point if the School District does not accept the
terms by October 18th
The Recreation and Parks Director stated staff tentatively explored an indoor pool
adjacent to the Navy gym; the site would require complete renovation and the existing
pool would have to be taken out; work needs to be done to establish an accurate cost
estimate; negotiations will cease in 30 days if resolution is not reached and staff would
move forward with finding a way to build a City pool.
Councilmember Tam inquired whether the project differs from the Alameda Point Sports
Complex, to which the Recreation and Parks Director responded the Sports Complex
Master Plan includes the pool at the same Alameda Point location; the building shell
would be used; noted cost recovery for an indoor pool is much higher.
Mayor Gilmore stated the funds would not automatically be shifted to an Alameda Point
pool if the School District does not accept the loan offer; there is $750,000 which could
be used to complete designs; however, the project funds would have to be
appropriated; a lack of security when granting funds would be a deal breaker for her.
Urged the Council to approve the staff recommendation to allow the deal to be
completed by October 18th: Kevin Gorham, Alameda.
Urged greater cooperation and that the resolution be rewritten and brought back:
Donald Krause, Alameda Island Aquatics.
Mayor Gilmore noted the two meetings referenced by the Recreation and Parks Director
were the Council/School Board subcommittee meetings and did not include the
Regular Meeting
Alameda City Council
6
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,12,"numerous staff meetings.
Vice Mayor Ezzy Ashcraft inquired whether the School District was informed of the
proposed terms prior to the staff report being published, to which the Recreation and
Parks Director responded in the affirmative.
Vice Mayor Ezzy Ashcraft inquired whether District staff expressed concern over the
terms, to which the Recreation and Parks Director responded in the affirmative; stated
the same concerns outlined in the letter were expressed, including not being able to do
a security interest, impacts to the District's bond rating and the interest rate.
Vice Mayor Ezzy Ashcraft inquired whether the School District discussed other options
to acquire the $1.15 million, to which the Recreation and Parks Director responded in
the affirmative; stated the District has a funding option which would have a 1.5% to 2%
interest rate, but does not want to pursue the option because it would impact bonding
capacity.
Vice Mayor Ezzy Ashcraft stated the pools need help; the City has financial issues and
has to be a good steward of public funds; the proposal makes the best of a tough
situation; the City cannot offer the loan for less than 4%; during the month time, the
School District can look into the other funding source; that she supports moving forward
with both actions; the District asked the City for the loan.
Vice Mayor Ezzy Ashcraft moved adoption of the resolution.
Councilmember Daysog inquired whether the pools would close if the Joint Use
Agreement is not extended, to which the Recreation and Parks Director responded the
Agreement expires September 21st.
Councilmember Daysog inquired whether the pools would close.
The Recreation and Parks Director responded the City would no longer be maintaining
the pools and the School District would have to decide whether or not to keep the pools
open.
Councilmember Daysog stated the School District would have to backfill the loss of City
funds or decide to do something else.
The City Manager stated 16 months ago, the City Council directed that the Agreement
not continue to be extended and a permanent solution be sought.
Mayor Gilmore stated everyone agrees the pools are in disrepair; experts have
indicated the pools will not be able to be fixed at some point.
Councilmember Chen stated this is the last ditch effort; the City has put in an honest
effort and has contributed ongoing funding; the City has a fiduciary duty to ensure funds
Regular Meeting
Alameda City Council
7
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,13,"are allocated appropriately; that he is comfortable with the terms; collateral is a must;
that he is confident an agreement can be reached.
Councilmember Tam inquired whether the motion could be bifurcated into two parts: 1)
authorizing negotiation of the loan and 2) extending the Joint Use Agreement.
In response to Vice Mayor Ezzy Ashcraft's inquiry whether Council could take two
separate votes on the resolution, the City Attorney responded in the affirmative.
In response to Councilmember Tam's inquiry about which portion was being addressed
first, Councilmember Ezzy Ashcraft read the portion of the resolution pertaining to the
loan, which is the first motion.
Councilmember Daysog seconded the amended motion.
Under discussion, Mayor Gilmore stated the Council has clearly indicated a desire to
require some kind of security; inquired whether said term would be included.
The City Attorney responded resolution Exhibit 1 includes the key terms; collateral
security is one of the key terms.
On the call for the question, the motion carried by the following voice vote:
Ayes:
Councilmembers Chen, Daysog, Ezzy Ashcraft, and Mayor Gilmore - 4. Noes:
Councilmember Tam - 1.
Vice Mayor Ezzy Ashcraft moved adoption of the portion of the resolution pertaining to
extending the terms of the Joint Use Agreement.
Councilmember Chen seconded the motion, which carried by unanimous voice vote - 5.
(13-411) Presentation on Draft Master Infrastructure Plan and Conceptual Financing Plan
for Alameda Point.
*
Councilmember Tam left the dais at 8:36 p.m. and returned at 8:39 p.m.
*
Angelo Obertello, Carlson, Barbee, and Gibson, and James Edison, Willdan Financial
Services, gave a Power Point presentation.
Councilmember Daysog inquired whether the $566.6 million total cost estimate is based
on the Reuse Plan scenario; stated the City might decide to do more; questioned
whether unused capacity could be built in and whether the high density scenario would
be covered under the $566.6 million.
Mr. Obertello responded the draft Master Infrastructure Plan (MIP) and costs are based
Regular Meeting
Alameda City Council
8
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,14,"on the Reuse Plan; stated a chapter called MIP flexibility was included to address the
infrastructure needs of different land use intensities, both less and more; the
conclusions depict the Reuse Plan systems have inherent capacity; pipe size for water
flow would not change if additional housing units are added; minimum sizes have
excess capacity; however, areas which would need a larger pipe are identified in the
MIP.
Councilmember Daysog stated that he likes the Reuse Plan scenario; having
information on the difference between the Reuse Plan and higher use would be great.
Mr. Obertello stated the draft is partially there; noted the project footprint remains the
same, which makes flood protection measures similar; the update to the draft will
address transit, which would have additional costs associated with higher intensities.
Mayor Gilmore stated the City is discussing phasing and responding to the market;
inquired who would be responsible for ensuring the different segments of the backbone
infrastructure will connect; what it would look like and how much it would cost; noted
that she does not need answers to her questions tonight, but would like answers prior to
approving the MIP.
Mr. Obertello responded the MIP serves as the database of the infrastructure plans for
all of the parcels and shows how it all comes together; stated the information is
presented to prevent something from going into the ground that is not sized or located
properly; the information is there; procedures to ensure proper implementation would go
into the City's established, normal permitting process.
Mayor Gilmore inquired whether the City would need additional staff and whether
additional staff would be funded by a fee charged to developers.
Mr. Obertello responded in the affirmative; stated the amounts were included in costs
presented tonight; plan check, review and inspection fees associated with the backbone
infrastructure were included to ensure the costs were characterized; the City could use
outside plan checking resources.
The Chief Operating Officer - Alameda Point stated staff will have to determine whether
to hire consultants and if and when additional staff should be hired.
The Acting Public Works Director stated the development fee is being revised and will
include a specific development fee for Alameda Point; the fee will cover additional staff
or consultant costs.
Mayor Gilmore stated the City has discussed fiscal neutrality; building the infrastructure
has to be done in a fiscally neutral way and the City also needs to know how the
infrastructure will be maintained for its lifetime in a fiscally neutral way; currently, the
City has infrastructure without any mechanism to fund maintenance; inquired whether
fees and infrastructure districts would address maintaining the infrastructure over time;
Regular Meeting
Alameda City Council
9
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,15,"how the City would phase funding maintenance; and whether requiring a payment to
maintain infrastructure after 10 to 15 years would be fair if a business has already paid
a premium upfront.
Mr. Edison responded that he considers the infrastructure in three segments: 1) putting
it in the ground; 2) maintenance and other municipal services costs; outlined possible
mitigations; 3) lifecycle replacement; stated the City's current sewer and water rates
take care of costs over a longer term.
Mayor Gilmore stated that she looks forward to seeing figures.
The Chief Operating Officer - Alameda Point stated a number of fiscal impact analyses
have been done; Mr. Edison is reviewing prior studies and will update the amounts.
The City Manager stated another public session should be schedule prior to adoption of
the MIP and Council should submit questions in writing to allow responses to be
included in the report.
The Chief Operating Officer - Alameda Point stated staff would strive to bring the matter
back in November and would provide the draft fiscal impact analyses at said time.
Councilmember Tam suggested annual maintenance costs and lifecycle replacement
issues be included in the MIP, rather than in a separate report; requested information on
sea level rise projections, including annual fees and timelines; stated that preventing
cannibalism of existing buildings and businesses should also be discussed, but could be
done outside the MIP.
Vice Mayor Ezzy Ashcraft discussed sea level rise; requested the final report address
whether sufficient assumptions are being made beyond the next 30 years; stated that
she likes the concept of complete streets and connecting to existing grid, but wants to
ensure connectivity among developments; provided an example of different
development not connecting in Harbor Bay; inquired whether the public would have an
opportunity to submit questions.
The City Manager responded staff would like to answer the public's questions, which
must be reasonable.
Councilmember Chen discussed the reuse area; stated that he would like to convey the
message that tenants are valued; language about improving the infrastructure is too
broad and should be revised; discussed cleanup; inquired how planning and
infrastructure can be scheduled without knowing when cleanup will be complete.
The Chief Operating Officer - Alameda Point responded the sites will be cleaned up;
reviewed the conveyance scheduled; stated planning takes into consideration any
possible restrictions; the environmental consultant has good estimates.
Regular Meeting
Alameda City Council
10
September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,16,"Mr. Obertello reviewed how environmental issues would be addressed.
Councilmember Chen questioned how the timeline would be impacted since remedies
are not yet known; stated the Council should be kept informed as remediation
progresses.
The City Manager responded the issue of what remains to be mediated is one reason
the property transfer took several months; stated the City has been careful to create
parcels in a way that makes sense; the City will move forward with parcels which are
ready to go; discussed how the market impacts development.
Councilmember Daysog discussed revenues; stated that he would like revenue
alternatives to be reviewed, such as community benefits.
Mr. Edison stated the incremental approach allows the City to negotiate higher
community benefits when there is greater demand in the future; the City has to remain
open and flexible.
Councilmember Daysog stated that he would like to see an open framework; the City
could consider a special, higher electric rate or sewer rate.
Expressed concern regarding transit and sea level rise: Jon Spangler, Alameda.
Expressed support for the Plan, including it being market driven; offered suggestions,
such as the budget including a 10% contingency and reducing risk by having staff
manage consultants: Karen Bey, Alameda.
The City Manager made brief comments on infrastructure funding and marketing.
(13-412) Public Hearing to Consider Resolution No. 14861, ""Authorizing the Issuance
and Sale of City Of Alameda 2013 General Obligation Refunding Bonds."" Adopted.
The Finance Director gave a brief presentation.
Councilmember Tam moved adoption of the resolution.
Vice Mayor Ezzy Ashcraft seconded the motion, which carried by unanimous voice vote
- 5.
CITY MANAGER COMMUNICATIONS
(13-413) The City Manager announced that the City received its first grant for the Jean
Sweeney Open Space Park; noted the City hired a lobbyist to assist with pursuing
grants; discussed the Alameda Point Environmental Impact Report (EIR) and
encouraged everyone to comment now and attend the September 25th Joint City
Council and Planning Board meeting.
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Alameda City Council
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September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,17,"ORAL COMMUNICATIONS, NON-AGENDA
None.
COUNCIL REFERRALS
(13-414) Consider Providing Direction to Staff Regarding a Resolution in Support of
Comprehensive Immigration Reform.
Councilmember Chen gave a brief presentation.
Councilmember Tam stated the resolution provided was adopted by the Alameda
County Board of Supervisors; the City can adopt the resolution or customize it for
Alameda.
Vice Mayor Ezzy Ashcraft stated that she is concerned about staff time and would favor
adopting the County's resolution.
*
(13-415) Councilmember Chen moved approval of considering additional items after
10:30 p.m.
Vice Mayor Ezzy Ashcraft seconded the motion, which carried by the following voice
vote: Ayes: Councilmembers Chen, Daysog, Ezzy Ashcraft, and Mayor Gilmore - 4.
Noes: Councilmember Tam - 1.
Councilmember Daysog stated the matter could be sent to Social Service Human
Relations Board for review.
Mayor Gilmore stated that she would be in favor of either adopting the County resolution
or sending a letter of support.
Councilmember Chen stated the County resolution could be used and presented at the
next Council meeting.
Mayor Gilmore stated the motion should be to have staff bring the resolution back as
soon as feasible.
Councilmember Chen moved approval of directing staff to bring the matter back at the
next possible meeting.
Councilmember Tam seconded the motion, which carried by unanimous voice vote - 5.
COUNCIL COMMUNICATIONS
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Alameda City Council
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September 17, 2013",CityCouncil/2013-09-17.pdf
CityCouncil,2013-09-17,18,"(13-416) Councilmember Tam stated that she and Councilmember Daysog attended a
neighborhood watch meeting at Bayport; residents are impressed with the Police
Department; reviewed crime statistics; commended the Police Department.
ADJOURNMENT
There being no further business, Mayor Gilmore adjourned the meeting at 10:28 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
Regular Meeting
Alameda City Council
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September 17, 2013",CityCouncil/2013-09-17.pdf