body,date,page,text,path
CivilServiceBoard,2013-01-09,1,"eny
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 9, 2013
1.
The meeting was called to order at 5:03 p.m. by Board President Avonnet Peeler.
2.
ROLL CALL:
PRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor,
Linda McHugh, Marguerite Malloy, and Executive Secretary Holly Brock-Cohn
ABSENT: None
STAFF PRESENT: Sharlene Shikhmuradova
3.
MINUTES:
A.
Approval of Minutes of the Regular meeting of October 10, 2012.
President Peeler stated that item A on the minutes, Attorney Kern was at the meeting and stated that the
Sunshine Ordinance training was a one-time training, but the Ordinance states that it is an annual training.
She would like the Ordinance changed to adhere to the Ordinance. The Ordinance needs to be changed so
that we are not out of compliance. Director Brock stated that her understanding is that they are viewing it as
one time but she will follow-up and confirm with the City Attorney's Office.
Member Malloy asked when the last time the Ordinance was amended. President Peeler stated that it was her
understanding that they were still working/developing the Ordinance.
Member McHugh stated that in the Minutes what is being said is being captured but sometimes if the person
was not at the meeting the meaning is lost. She feels that the Board needs to be a little clearer when they are
asking questions so that it is all recorded and will make sense.
Member McHugh stated she had the following corrections to the minutes:
-
Page four, third paragraph, first sentence should read
Planning Services Managers so that all
decisions divisions would have division head
-
Page four, fourth paragraph, second to last sentence should read
At hand today is not the
positions per se, the issues are, do the job specifications represent the work to be performed,
-
Page four, fifth paragraph, third sentence needs to be clarified.
-
Page five, second paragraph, third sentence - Sentence needs to refer back to the rolling list for clarity.
-
Page six, sixth paragraph, - Add sentence, Policy was changed due to high incidents of injuries.
-
Page seven, fifth paragraph, first sentence, change ""the business"" to ""more expertise needed and
requires more detail
-
Page eight, first sentence, appellants made should be changed to ""appellants raised any concerns.
""
Member McHugh moved that the October 10, 2012 Minutes be approved with corrections specified and",CivilServiceBoard/2013-01-09.pdf
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Page 2
Civil Service Board Minutes
Regular Meeting of January 9, 2013
clarification on the Sunshine Ordinance annual training. Motion was seconded by Member Malloy
which was passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
OCTOBER 10, 2012
4-A.i. ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Assistant City Attorney Il
11/05/2012
2012-26
Assistant Engineer
11/21/2012
2012-37PR
Firefighter
11/14/2012
2012-31
Public Works Maintenance Team Leader
10/29/2012
2012-30
Senior Energy Resources Analyst
11/8/2012
2012-35
Supervising Civil Engineer
12/10/2012
2012-36
Utility Energy Analyst
05/24/2012
2012-14
4-A.ii. ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Custodian
05/18/2012
2012-23
Supervising Librarian
05/24/2012
2012-18
Police Officer
4/16/2012
2012-05
Anderson, Jeffrey
Groh, Jay
Olsen, James
Vieira-Riberio, Alexander
Asefi, Mostafa
Goyt, Shane
Perdue, Dan
Viera, Jonathan
Boyer, Coopy
Halog, Jordan
Rhodus, Steven
Viveros, Victor
Concepcion, Pete
Holmes, Benjamin
Rhoton, Kyle
Wagner, Justin
Cote, Tyler
Houdashelt, Richard
Saffold, Darryl
Deys, Jon
Howells, David
Sanjideh, Arvin
Elliot, Joseph
Huff, Jonathan
Sherman, Matthew
Fuller, Christopher
Lew, Eugene
Slater, Ari
Glaspy, Daniel
Moore, Aaron
Stevenson, Bryce
Green, Andrew
Mourdriak, Sergey
Tatarian, Vatche
4-A.iii. ELIGIBLE LIST EXPIREDICANCELLED/EXHAUSTED
DATE ESTABLISHED
EXAM NO.
Administrative Services Coordinator
12/19/2011
2011-26PR
Administrative Technician II
05/29/2012
2012-20
Assistant City Clerk
05/03/2012
2012-19PR
Customer Service Representative
4/19/2012
2012-13
Member McHugh asked why there was a delay in the dates established and why there is a delay in reporting
them to the Board. Vice President Horikoshi stated specifically looking at the Utility Energy Analyst which was
established on 5/24/2012. If it was established in May why is it not reported until now. Discussion was held
regarding the list for Utility Energy Analyst and Assistant City Attorney II. Questions will be addressed by staff
at the next meeting.
Member McHugh asked which of the lists were cancelled. Director Brock stated that she believed that the
Assistant City Clerk List was exhausted. The Admin Tech II list was cancelled by HR and they decided to not
continue. Director Brock will double check on the others.
G:\Personnel\CSB\A Minutes)2013-01-09 CSB Minutes-DRAFT-3.doc",CivilServiceBoard/2013-01-09.pdf
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Page 3
Civil Service Board Minutes
Regular Meeting of January 9, 2013
Member McHugh clarified that the cancelled list was determined by looking at the budget and the work and it
was decided that the position was really needed; and not a result of any of the reorganization that has been
done. Director Brock stated yes, there are no other vacant positions or anyone near retiring. If there is
another vacancy a new recruitment will be done.
4-A.iv. LIST OF SPECIFICATIONS
None.
Vice President Horikoshi moved that the Consent Calendar be approved. Motion was seconded by
Member Batchelor which was passed by a 5-0 vote.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of September 1, 2012 through November 30, 2012.
FULL-TIME HIRES
DATE
DEPARTMENT
JOB CLASSIFICATION
10/08/12
Library
Library Technician
10/15/12
Public Works
Senior Engineer
10/21/12
Police
Police Officers (3)
11/05/12
Public Works
Public Works Coordinator
11/26/12
Police
Police Officers (3)
PROMOTIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/02/12
Police
Police Sergeant
10/21/12
Library
Senior Librarian
11/26/12
Public Works
Assistant Engineers (2)
REINSTATED TO FULL TIME
DATE
DEPARTMENT
JOB CLASSIFICATION
10/29/12
Alameda Municipal Power
Apprentice Line Worker
LATERAL TRANSFER
DATE
DEPARTMENT
JOB CLASSIFICATION
09/04/12
to Recreation/Parks
Office Assistant
From Housing Authority (City)
09/12/12
to Housing Authority (City)
Office Assistant
From Economic Development
RETIREMENTS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/04/12
Fire
Firefighter
09/06/12
Public Works
Intermediate Clerk
G:\Personnel\CSB\Al Minutes/2013-01-09 CSB Minutes-DRAFT-3.doc",CivilServiceBoard/2013-01-09.pdf
CivilServiceBoard,2013-01-09,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of January 9, 2013
SEPARATIONS
DATE
DEPARTMENT
JOB CLASSIFICATION
09/07/12
Alameda Municipal Power
Journey Line Worker
09/08/12
Police
Public Safety Dispatcher
09/10/12
Alameda Municipal Power
Energy Resources Analyst
09/27/12
Public Works
Supervising Engineer
10/01/12
City Attorney's Office
City Attorney Il
10/04/12
Library
Administrative Services Coordinator
10/15/12
Police
Public Safety Dispatcher
11/20/12
Police
Police Officer
11/29/12
City Attorney's Office
Paralegal
Member Batchelor asked regarding the City Attorney II separation if it was one of the new positions, one of the
new people that retired recently. Director Brock stated no, that was a person that left which resulted in the
vacancy. Mr. Batchelor asked if the vacancy came open in October. Director Brock stated yes. The person
that just recently started has filled that position.
Member McHugh stated that in the case of the Apprentice Line Worker being reinstated to full-time, was this a
case where he/she was hurt and on light duty. Director Brock stated that this was a person with medical
issues involved and they were released. Then there was an appeal and negotiations. The person went
through some of the things that they needed to do to come back to work. There was a settlement offer but the
person decided to not take the offer and come back to work. President Peeler asked if it was a disability issue.
Director Brock stated yes.
Member Malloy asked if there were more retirements due to PERS reform changes. Director Brock stated no,
the pension reform does not impact current/classic employees.
Member McHugh moved that the Activity Report for the period of September 1, 2012 through November
30, 2012 be approved. Motion was seconded by Member Malloy which was passed by a 5-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
None.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Malloy wished everyone a Happy New Year.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
A. Reminder - Election of Officers at next Civil Service Board meeting on April 3, 2013
1. President Peeler cannot attend the April 3, 2013 meeting.
President Peeler asked for clarification on meeting absences. It is her understanding that there is only one
absence allowed per year. Also, does the rule apply to regular meetings or special meetings? Director Brock
will clarify the attendance rules.
Discussion was held on when to hold the next meeting. The Board agreed that the next Civil Service Board
Meeting will be held on Wednesday, April 10, 2013.
G:\Personnel\CSB\All Minutes)2013-01-09 CSB Minutes-DRAFT-3.doc",CivilServiceBoard/2013-01-09.pdf
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Page 5
Civil Service Board Minutes
Regular Meeting of January 9, 2013
Director Brock reminded Board Members to be sure to complete their Ethics Training.
Director Brock also reminded the Board that election-of-officers will be held at the April meeting. The Board
should be thinking of who they would like serve as officers on the Board. President Peeler stated that her term
will be ending soon.
9.
ADJOURNMENT
Meeting was adjourned at 5:33 p.m.
Respectfully submitted,
Lifk
Holly Brock-Cohn
Human Resources Director and
Executive Secretary to the Civil Service Board
G:\Personnel\CSB\AI Minutes\2013-01-09 CSB Minutes-DRAFT-3.doc",CivilServiceBoard/2013-01-09.pdf
LibraryBoard,2013-01-09,1,"CITY
OF
TERRA
MINUTES OF THE
ALAMEDA LIBRARY BOARD
WEDNESDAY, JANUARY 9, 2013
The regular meeting of the Alameda Free Library Board was called to order at 6:00 p.m.
1.
ROLL CALL
Present:
Catherine Atkin, President
Michael Hartigan, Board Member
Suzanne Whyte, Board Member
Absent:
Nancy Lewis, Vice President
Gail Wetzork, Board Member
Staff:
Library Director Jane Chisaki, Secretary
Christina Baines, Recording Secretary
2.
ORAL COMMUNICATIONS, AGENDA (Public Comment)
None.
3.
CONSENT CALENDAR
Board Member Whyte MOVED approval of the Consent Calendar. Board Member Hartigan
SECONDED the motion which CARRIED by a unanimous voice vote.
An asterisk indicates items so enacted and adopted on the Consent Calendar.
*A. Report from the Library Director Highlighting Activities for the Months of November and
December 2012.
* B. Minutes of the Regular Library Board Meeting of November 14, 2012.
*C. Library Services Report for the Month of October and November
*D. Financial Report Reflecting FY12 Expenditures by Fund for November and December 2012.
*E. Bills for Ratification for the Months of November and December 2012.",LibraryBoard/2013-01-09.pdf
LibraryBoard,2013-01-09,2,"Page 2 of 2
Alameda Free Library Board Minutes
Date: January 9, 2013
UNFINISHED BUSINESS
Library Strategic Plan/Update (J. Chisaki) No update since City's new website is not yet active.
NEW BUSINESS
Discussion: Tentative proposal to become a Certified Green Business (J. Chisaki). After
discussion, President Atkin ask Board Member Hartigan if he thought this was a good idea, he
indicated he would like more information before committing, as there may be limitations we
would be unaware of down the road. The Board agreed they were not opposed but would like
additional information.
Discussion: ""Food for Fines"" (J. Chisaki). After discussion, Board Member Hartigan indicated
he would like more information on the proposal including how the event would be advertised.
The Board agreed they were not opposed but would like to hear more.
Alameda Free Library Foundation (J. Chisaki) None.
Friends of the Alameda Free Library (J. Chisaki) None.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response. A Speak-Out to
request baby carriers was read to the Board.
LIBRARY BOARD COMMUNICATIONS
None.
DIRECTOR'S COMMENTS
PSBA's plaque was presented and the Muslims' Journey Grant was announced.
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.
ADJOURNMENT
The meeting adjourned at 6:52pm.
Respectfully submitted,
Jane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2013-01-09.pdf