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CityCouncil,2012-12-04,1,"MINUTES OF THE REGULAR CITY COUNCIL MEETING
TUESDAY--DECEMBER - 4, 2012- 7:00 P.M.
Mayor Gilmore convened the meeting at 7:08 p.m. Councilmember deHaan led the
Pledge of Allegiance.
ROLL CALL -
Present:
Councilmembers deHaan, Johnson, Tam and Mayor
Gilmore - 4.
Absent:
None.
AGENDA CHANGES
None.
PROCLAMATIONS, SPECIAL ORDERS OF THE DAY & ANNOUNCEMENTS
(12-544) Mayor Gilmore read and presented a proclamation declaring December 4th as
Lisa Goldman Day.
The Assistant City Manager made brief comments.
The Council and City Manager wished the Assistant City Manager well and thanked her
for her service to the City.
ORAL COMMUNICATIONS, NON-AGENDA
(12-545) Michael John Torrey, Alameda, thanked the outgoing Councilmembers and
Assistant City Manager and welcomed the newly elected Councilmembers.
(12-546) Jon Spangler, Alameda, urged an out of court resolution to the lawsuit with
East Bay Regional Park District (EBRPD).
Councilmember Johnson stated EBRPD's decision to file a lawsuit is unfortunate.
CONSENT CALENDAR
Mayor Gilmore announced that the recommendation to accept the Police and Fire
Services Fee Report [paragraph no. 12- 554]; the recommendation to authorize the City
Manager to memorialize the 48/96 hour work schedule for Fire Suppression Employees
[paragraph no. 12- 560]; and the Resolution Approving Workforce Changes in the
Community Development Department [paragraph no. 12-561 are being pulled for
discussion.
Councilmember Tam moved approval the remainder of the Consent Calendar.
Regular Meeting
Alameda City Council
1
December 4, 2012",CityCouncil/2012-12-04.pdf
CityCouncil,2012-12-04,2,"Councilmember deHaan seconded the motion, which carried by unanimous voice vote -
4. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph
number.]
(*12-547) Minutes of the Special City Council Meeting Held on October 30, 2012; and
the Special and Regular City Council Meetings Held on November 7, 2012. Approved.
(*12-548) Ratified bills in the amount of $1,510,884.40.
(*12-549) Recommendation to Accept the Quarterly Sales Tax Report for the Period
Ending September 30, 2012. Accepted.
(*12-550) Recommendation to Accept the Treasury Report for the Quarter Ended
September 30, 2012. Accepted.
(*12-551) Recommendation to Authorize the City Manager to Negotiate and Execute a
Contract in an Amount Not to Exceed $128,000, Including Contingencies, to Sungard
Public Sector Inc. for Accounting System Services, and Approve an Additional
Appropriation of $58,000 from the City's Equipment Replacement Fund Two Year
Budget Discussion. Accepted.
(*12-552) Recommendation to Accept the Special Tax and Local Bond Measure Annual
Report. Accepted.
(*12-553) Recommendation to Accept the Citywide Development Fee and Fleet
Industrial Supply Center (FISC)/Catellus Traffic Fee Report. Accepted.
(12-554) Recommendation to Accept the Police and Fire Services Fee Report.
The Controller gave a brief presentation.
Councilmember deHaan inquired about work performed on the Police Station, to which
the Controller responded Station renovations were completed in the early 1990's.
Councilmember deHaan inquired about the renovation cost, to which the Controller
responded that he does not have the total cost; the City pays approximately $215,000
per year in debt service.
In response to Councilmember deHaan's inquiry, the Controller stated impact fees do
not cover the debt service; the General Fund covers the balance.
Councilmember deHaan inquired whether the General Fund normally covers the
balance, to which the Controller responded in the affirmative; stated the funds are
accounted for in the budget each year.
Councilmember deHaan moved approval of the staff recommendation.
Regular Meeting
Alameda City Council
2
December 4, 2012",CityCouncil/2012-12-04.pdf
CityCouncil,2012-12-04,3,"Councilmember Tam seconded the motion, which carried by unanimous voice vote - 4.
(*12-555) Recommendation to Accept the Annual Report for the Public Art Fund as
Required by the Public Art Ordinance and Accept a Status Update on the Public Art
Program. Accepted.
(*12-556) Recommendation to Accept the Affordable Housing Ordinance Annual
Review Consistent with Section 27-1 of the Alameda Municipal Code and California
Government Code Section 66001 and Accept the Annual Report. Accepted.
(*12-557) Recommendation to Adopt Plans and Specifications and Authorize a Call for
Bids for Woodstock Field Improvements, Phase 2, No. P.W. 11-06-23. Accepted.
(*12-558) Recommendation to Accept the Work of GSE Construction for the Upgrades
to the Northside Storm Drain Pump Station, No. P.W. 02-10-06. Accepted.
(*12-559) Recommendation to Allocate $477,067 for Contingencies and Award a
Contract in the Amount of $3,180,933 to Ranger Pipelines, Inc. for Cyclic Sewer
Replacement Project, Phase 10, No. P.W. 05-12-14. Accepted.
(12-560) Recommendation to Authorize the City Manager to Memorialize the 48/96
Hour Work Schedule for Fire Suppression Employees.
The Fire Chief gave a brief presentation.
Councilmember deHaan inquired about the percentage of sick leave, to which the Fire
Chief responded the amount has 27% compared to the same time period from the
previous fiscal year.
Councilmember deHaan inquired how the manpower level compares between Fiscal
Year (FY) 2010/2011 and FY 2011/2012, to which the Fire Chief responded there is one
less position in FY 2011/2012; stated there were 98 sworn members in FY 2010/2011
and 97 in FY 2011/2012.
Councilmember deHaan inquired how many people there were prior to Station 5
closing, to which the Fire Chief responded 110.
Councilmember deHaan inquired if the six additional SAFER grant funded firefighters
helped relieve overtime.
The Fire Chief responded there have been extenuating circumstances; many members
have had to attend a trial.
Councilmember deHaan inquired how overtime compares with other departments.
Regular Meeting
Alameda City Council
3
December 4, 2012",CityCouncil/2012-12-04.pdf
CityCouncil,2012-12-04,4,"to Execute Documents Necessary to Implement the Terms of the Lease with the
Alameda Soccer Club for the Use and Management of the Alameda Point Soccer
Fields, located on the green between Buildings 2,3, and 4, for a total of 3 Years.""
Finally passed.
REGULAR AGENDA ITEMS
Regular Meeting
Alameda City Council
4
December 4, 2012",CityCouncil/2012-12-04.pdf
CityCouncil,2012-12-04,5,"(12-564) Resolution No. 14748, ""Directing Staff to Develop Two-Year Budgets for Fiscal
Years 2013-2015 and All Subsequent Two-Year Periods."" Adopted.
The Controller gave a brief presentation.
Mayor Gilmore inquired how budget adjustments would be captured if the City moves to
a two-year budget.
The Controller responded staff would continue to provide quarterly reports to Council;
stated adjustments would be done mid-cycle in February or March; the two-year budget
allows for more long-term planning.
Mayor Gilmore noted a two-year budget requires more planning on the part of the
departments.
The Controller stated the time savings is one benefit; planning ahead causes fewer
adjustments in the second year.
Councilmember deHaan inquired how the City would track performance, to which the
Controller responded the City plans to hire consultants to develop performance
measures.
The City Manager stated what is going to be measured has to be prioritized to
determine where tax dollars would be spent; a two-year budget allows an opportunity to
review measures and provides department accountability; there are incentives not to
overspend; savings can be applied to the capital budget; employees have job security
for two years instead of one year.
Mayor Gilmore inquired about community, to which the City Manager responded people
would have the opportunity to discuss the things that matter to them and Council would
prioritize the items.
Councilmember deHaan inquired how performance measure goals tracking would be
reported to the Council, to which the Controller responded in the continuing quarterly
reports.
Councilmember deHaan inquired how shortfall adjustments would be made.
The Assistant City Manager responded fiscal discipline would have to be exerted to
prevent shortfalls; stated there are incentives to save and manage appropriately.
Councilmember Tam moved adoption of the resolution.
Councilmember deHaan seconded the motion, which carried by unanimous voice vote -
4.
Regular Meeting
Alameda City Council
5
December 4, 2012",CityCouncil/2012-12-04.pdf
CityCouncil,2012-12-04,6,"(12-565) Resolution No. 14749, ""Declaring Canvass of Returns and Results of
Consolidated General Municipal Election Held on Tuesday, November 6, 2012.""
Adopted.
The City Clerk gave a brief presentation.
Councilmember Tam moved adoption of the resolution.
Councilmember deHaan seconded the motion, which carried by unanimous voice vote -
4.
CITY MANAGER COMMUNICATIONS
(12-566) The City Manager announced a meeting would be held on December 11, 2012
to consider the public safety Memorandums of Understanding.
ORAL COMMUNICATIONS, NON-AGENDA
None.
COUNCIL REFERRALS
None.
COUNCIL COMMUNICATIONS
(12-567) Mayor Gilmore commended Public Works staff for preventing flooding during
the recent storm and responding promptly to a fallen tree on her street.
(12-568) Councilmember deHaan noted the condition of the golf course has improved.
Councilmember Johnson inquired whether the improvements are behind schedule, to
which the City Manager responded the driving range and the Miff are supposed to
happen in the first years so Greenway is on schedule.
ADJOURNMENT
There being no further business, Mayor Gilmore adjourned the meeting at 8:14 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
Regular Meeting
Alameda City Council
6
December 4, 2012",CityCouncil/2012-12-04.pdf
CityCouncil,2012-12-04,7,"MINUTES OF THE SPECIAL CITY COUNCIL MEETING
WEDNESDAY- DECEMBER 5, 2012- -6:00 P.M.
Mayor Gilmore convened the meeting at 6:05 p.m.
Roll Call -
Present:
Councilmembers deHaan, Johnson, Tam and Mayor Gilmore -
4.
[Note: Councilmember Johnson arrived at 6:25 p.m.]
Absent:
None.
The meeting was adjourned to Closed Session to consider:
(12-569) Conference with Legal Counsel - Existing Litigation (54956.9); Name of Case:
East Bay Regional Park District, a Special District, and Angela Fawcett V. City of Alameda
and City of Alameda City Council; Alameda County Superior Court Case No.
RG12655685; East Bay Regional Park District suit against City on Housing Element.
(12-570) Conference with Legal Counsel - Existing Litigation (54956.9); Name of Case:
Chinn-Scoffern V. W.R. Forde Construction, City of Alameda; Superior Court of California,
Alameda County; Case No. RG12628456; Complaint filed against City alleging negligence
of City and/or contractor causing a sewage backup into the basement of a single family
home on Chapin Street.
(12-571) Conference with Legal Counsel - Existing Litigation (54956.9); Name of Case:
Robert Zack, Bernice Jolliff, The Estate of Raymond Zack vs. City of Alameda, County of
Alameda, and DOES 1 through 50, inclusive; Superior Court of California, Alameda
County; Case No. RG12632015; This lawsuit stems from the tragic drowning of Raymond
Zack at Crown Beach in May 2011. Family members are seeking unspecified monetary
damages. Not heard.
(12-572) Conference with Legal Counsel - Anticipated Litigation; Initiation of litigation
pursuant to subdivision (c) of Section 54956.9; Number of cases: One. Not heard.
Following the closed session, the meeting was reconvened and Mayor Gilmore announced
that regarding the East Bay Regional Park District litigation, Council discussed the status
of the lawsuit; and regarding the Chinn-Scoffern litigation, direction was given to staff.
Adjournment
There being no further business, Mayor Gilmore adjourned the meeting at 7:06 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
Special Meeting
Alameda City Council
December 5, 2012",CityCouncil/2012-12-04.pdf