body,date,page,text,path
CivilServiceBoard,2012-07-11,1,"CITY
OF
Draft
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JULY 11, 2012
1.
The meeting was called to order at 5:03 p.m. by Board President Avonnet Peeler.
2.
ROLL CALL:
PRESENT: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean Batchelor,
Linda McHugh, Marguerite Malloy (late), and Executive Secretary Holly Brock-Cohn.
ABSENT: Senior Management Analysts Jill Kovacs and Chris Low
STAFF PRESENT: City Attorney Janet Kern (for Item 5.B)
3.
MINUTES:
President Peeler questioned, on page 5 of the minutes, where HR Director Brock stated there is no
annual training, but in the Sunshine Ordinance on page 29 (#293.5) states that the training will be held
annually. HR Director Brock-Cohn will research and clarify.
The minutes of the regular meeting of April 18, 2012 were presented for Board approval. Vice
President Horikoshi moved that the minutes be accepted; Member Batchelor seconded the motion
which passed by a 4-0 vote.
The minutes of the special meeting of June 6, 2012 were presented for Board approval. Vice President
Horikoshi moved that the minutes be accepted; Member McHugh seconded the motion which passed
by a 4-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR JULY
11, 2012
4-A.ELIGIBLE LIST ESTABLISHED
None.
4-B.ELIGIBLE LIST EXTENDED
None.
4-C. ELIGIBLE LIST EXPIREDICANCELLED/EXHAUSTED
None",CivilServiceBoard/2012-07-11.pdf
CivilServiceBoard,2012-07-11,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of July 11, 2012
Draft
4-D.
LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
City Planner (New Class)
Deputy City Clerk (Redline)
Senior Fire Code Compliance Officer (New Class)
Supervising Librarian (Redline)
Member Malloy asked that the City Planner Classification be removed from the Consent Calendar for further
clarification and asked for the history of the new classification for the City Planner.
HR Director Brock-Cohn stated that this was a new classification approved by Council for the new budget.
Council approved work force changes and that was the purpose of the new classification. There have been a
lot of elimination and readjusting of positions. This was a new classification requested to help them better
manage the functions of the Community Development Department.
Member Malloy stated she wanted to get a sense of what people, who work for the city, would be potential
candidates. Brock Cohn stated that she would have to go back and check. She believes that anybody who is
currently a planner would be eligible, or most likely would qualify. But, she needs to confirm and get back to
the Board.
Vice President Horikoshi asked in which department that the position was located. HR Director Brock-Cohn
stated it is still part of Community Development.
Member Malloy clarified that the position was not in the zoning area. HR Director Brock-Cohn stated that it is
in the Community Development Department. The department has had a number of changes and has
eliminated some positions. Also, there were some higher level positions that were eliminated. The City
Planner position is actually a lower level which saves them money.
Member Malloy stated that it states it is administration and management of all city planning, so it makes her
think that it is being done in a variety of locations and this is an attempt to centralize. Ms. Malloy is wondering
if the function is actually happening elsewhere and what happens to those other functions, or are all those
functions themselves being reclassified? This is all city planning and that is a very big envelop to put all
planning in. HR Director Brock-Cohn stated that she will confirm, but the idea is that because they have had
multiple positions and eliminated some, that is why they combined what other functions had done into one
position.
Member Malloy stated that it seems to her that on some level when City Council approves new classifications,
the Civil Service Board approves them and then it hits later on how it effects other departments.
President Peeler asked if the Board would like to entertain a motion to approve. Member Malloy asked
that the City Planner Classification be removed from the Consent Calendar for further clarification and
moved to approve the other Classification Specifications. Member McHugh seconded the motion
which carried by a 5-0 vote.
Member McHugh stated that it would seem to her that it is incumbent on the Board to enforce the civil service
rules. When City Council is thinking about a change like this it would make sense for the Board to look at the
positions and consider them against the civil service rules before they (Council) go ahead and vote money and
decide to lay people off, etc. to make sure we are consistent with the rules before there is a City Council
decision. Is there a reason that we do not do it that way? HR Director Brock-Cohn stated that she is not sure
she has the answer other than that has been the prior practice. She would need to look at what the Board
G:\Personnel\CSB\Al Minutes/201 Minutes/2012-07-11 CSB Minutes-DRAFT.doc",CivilServiceBoard/2012-07-11.pdf
CivilServiceBoard,2012-07-11,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of July 11, 2012
Draft
handles versus what the Council handles. Generally, any new positions are created, authorized, along with
funding by the City Council. That is not under the Civil Service Board's purview. HR Director Brock-Cohn will
need to research and confirm.
Member McHugh stated that makes sense when it is a completely new position, but when they are sort of
getting rid of positions and replacing them with others it does not feel like the same situation.
Member Malloy asked how the Board knows that they are new to the City. We (Board) are trying to get more
information on the two roles. We appreciate that they create the positions and decide that it is needed and
then it is the Civil Service Board's role to make sure that within the civil service rules interests are protected.
Member McHugh stated the Board wants to be consistent and in compliance with the rules. HR Director
Brock-Cohn will do more research and bring a response back to the Board at their next meeting.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of March 1, 2012 through May 31, 2012.
Civil Service Board reviewed the Activity Report for March 1, 2012 through May 31, 2012.
Member Malloy asked for clarification on the Separations. HR Director Brock-Cohn stated that the Separations
were resignations. The separation from AMP was to go to another job and for the Library it was for personal
reasons.
President Peeler asked for a motion to approve the Activity Report. Member McHugh so moved;
Member Malloy seconded the motion which carried by a 5-0 vote.
5-B. Scheduling Special Meeting to Receive Results of the Investigation Regarding Recreation
Services Specialist Examination.
President Peeler asked for an update on the investigation. HR Director Brock-Cohn stated that the investigator
has
started the investigation and expects to be done in early August. A special meeting needs to be scheduled
to hear the results.
Discussion of possible dates for the special meeting was discussed. City Attorney Kern was present for
discussion.
It
was the Civil Service Board's consensus that August 28, 2012 would be the special meeting date. Meeting
will begin at 5:00 p.m.
City
Attorney Kern stated that Karen Kramer is the investigator from California Association of Work Place
Investigators. She has been working with Randy Riddle, outside counsel for the Board, and they have worked
through the questions from the Civil Service Board. Ms. Kramer has already completed quite a bit of the
interviewing of individuals. It is anticipated that the report will be done by August 15. This will help us meet the
seven day review period (per Sunshine Ordinance) before the meeting.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
Mr. Gossman, Union representative for Operating Engineers Local 3 for Alameda City Employee Association,
expressed their appreciation to the Civil Service Board for going forward with the investigation.
G:\Personnel\CSB\All Minutes/2012 Minutes/2012-07-11 CSB Minutes-DRAFT.doc",CivilServiceBoard/2012-07-11.pdf
CivilServiceBoard,2012-07-11,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of July 11, 2012
Draft
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Peeler asked that the next regular Civil Service Board meeting to be held on Wednesday, October 3,
2012 be rescheduled due to a prior commitment. The Board agreed to move the meeting to Wednesday,
October 10, 2012.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
None.
9.
ADJOURNMENT
President Peeler asked for a motion to adjourn the meeting at 5:25 p.m. Member McHugh so moved; Vice
President Horikoshi seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Holly Brock-Cohn
Human Resources Director and
Executive Secretary to the Civil Service Board
G:\Personnel\CSB\AI Minutes/2012 Minutes/2012-07-11 CSB Minutes-DRAFT.doc",CivilServiceBoard/2012-07-11.pdf
LibraryBoard,2012-07-11,1,"of
TERRA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, JULY 11, 2012
The
regular meeting of the Alameda Free Library Board was called to order by Board President Atkin at
6:05pm.
ROLL CALL:
Present:
Catherine Atkin, President
Nancy Lewis, Vice President
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Suzanne Whyte, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
ORAL COMMUNICATIONS. AGENDA (Public Comment)
None.
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
*
A.
Report from the Library Director Highlighting Activities for the Months of May and June 2012.
*B.
Draft Minutes of the Regular Library Board Meeting of May 9, 2012.
*C.
Library Services Report for the Month of April and May 2012
*D.
Financial Report Reflecting FY 12 Expenditures by Fund for May and June 2012.
*E.
Bills for Ratification for the Months of May and June 2012.
Members of the Board expressed concern with the downward trend in numbers on the services report. A
request was made by the Board to have a three to five-year report which would reflect a year-to-year
comparison of the trends.",LibraryBoard/2012-07-11.pdf
LibraryBoard,2012-07-11,2,"Page 2 of 3
Alameda Free Library Board
July 11, 2012 Meeting Minutes
President Atkin shared the notes of the Foundation's retreat she and the Library Director attended;
indicated the retreat was successful and worthwhile. Library Director reported that some or all of the
Board may wish to attend the California Library Association conference this fall in San Jose.
Board Member Hartigan moved approval of the minutes; Board Member Wetzork seconded the motion
and it carried with a 5-0 voice vote.
Board Member Wetzork left at 7:00pm.
UNFINISHED BUSINESS
A.
Library Strategic Plan/Update (J. Chisaki)
The Board accepted the Library Director's report on the Library Strategic Plan Update - Goals #4 and 5.
NEW BUSINESS
A.
Bay Farm Island Library sign (J. Chisaki)
Director Chisaki shared a photo of the Bay Farm Island Branch Library sign without the dot on the ""I""; it
was determined that it is fine without the dot.
B.
Alameda Free Library Foundation (J. Chisaki)
Director Chisaki reported that the Foundation is in the planning stages for their Live@The Library
concert series
C.
Friends of the Alameda Free Library (J. Chisaki)
Director Chisaki reported that the Friends have more books than they can fit on the café sale
shelves, so they are going try to have a Weekend Book Sale in the Stafford meeting room the weekend of
August 17.
D.
Patron Suggestions: None
ORAL COMMUNICATIONS, NON-AGENDA GENERAL
None.",LibraryBoard/2012-07-11.pdf
LibraryBoard,2012-07-11,3,"Page 3 of 3
Alameda Free Library Board
July 11, 2012 Meeting Minutes
BOARD COMMUNICATIONS:
President Atkin mentioned she did enjoy the Foundation retreat.
DIRECTOR'S COMMENTS:
Director Chisaki shared with the Board the plan to host Miniature Golf at the Library as part of the 130th
Anniversary Party.
ORAL COMMUNICATIONS NON-AGENDA GENERAL:
None.
ADJOURNMENT
President Atkin adjourned the meeting at 7:43pm
Respectfully submitted,
Jane Chisaki
Library Director
Secretary to the Library Board
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.",LibraryBoard/2012-07-11.pdf