body,date,page,text,path
CivilServiceBoard,2011-10-12,1,"of
TERKA
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, OCTOBER 12, 2011
1.
The meeting was called to order at 5:09 p.m. by Board President Avonnet Peeler.
2.
ROLL CALL: President Avonnet Peeler, Vice President Peter Horikoshi, Members Dean
Batchelor, Linda McHugh, Marguerite Malloy, and Executive Secretary Karen Willis.
STAFF PRESENT: Senior Management Analysts Jill Kovacs and Chris Low.
3.
MINUTES: The minutes of the regular meeting of July 6, 2011 were presented for Board
approval. Member McHugh noted the misspelling of Member Batchelor's name under Item 4-D.
Vice President Horikoshi moved that the minutes be accepted with the name change noted.
Member McHugh seconded the motion which passed by a 5-0 vote.
The minutes of the special meeting of July 28, 2011 were presented for Board approval. Member
McHugh moved that the minutes be accepted. Member Batchelor seconded the motion which
passed by a 5-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR THE
MONTHS OF JULY, AUGUST, SEPTEMBER 2011.
4-A.
ELIGIBLE LISTS ESTABLISHED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Associate Civil Engineer
08/30/2011
2011-21
Intermediate Clerk
09/06/2011
2011-28PR
Office Assistant
07/19/2011
2011-15
Permit Technician III
08/18/2011
2011-27PR
Public Works Mtce Team Leader
08/16/2011
2011-20PR
System Dispatcher
06/28/2011
2011-14
System Dispatcher
09/27/2011
2011-25
4-B.
ELIGIBLE LISTS EXTENDED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Fire Apparatus Operator
03/11/2011
2010-43PR
Jailer
05/09/2011
2011-09
Journey Lineworker
06/01/2011
2010-37
Meter Reader Collector
03/31/2011
2011-08
Planner
05/04/2011
2011-12",CivilServiceBoard/2011-10-12.pdf
CivilServiceBoard,2011-10-12,2,"City of Alameda
Page 2
Civil Service Board Minutes
Regular Meeting of October 12, 2011
4-B.
ELIGIBLE LISTS EXTENDED (continued)
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Police Officer (Academy Attendee/Graduate)
04/20/2011
2011-04
Almeida, Vincent
Marshall, Stephen
Barrier, Joshua
Masingale, Daniel
Bell, Mikale
McArthur, Christopher
Blaisell, Aaron
McMillen, Brian
Brady, Cory
Mota, Stephen
Brown, Daniel
Nakabayashi, Bryan
Brunicardi, Michael
Neese, John
Carlson, Justin
Neil, Jeremy
Carter, Shawn
Ochoa, Robert
Castro, Paul
O'Connor, Todd
Cydzik, Matthew
Olaya, David
Duggan, Barry
Ordaz, Juan
Duong, Quyen
Pangelinan, Bryant
Esser, Glenn
Ramirez, Joshua
Garcia, Jose
Reyes, Raul
Green, Andrew
Robbins, Andrew
Hynes, Roseanne
Schmidt, Sean
Jernigan, Thomas
Stevenson, Bryce
Lawson, Leland
Velez, Jesse
Letterman, Thomas
Whyte, Alexander
Liu, Julie
Willson, Jeff
Police Officer (Recruit)
07/30/2010
2010-18
Abbitt, Lamont
Leiva, Emanuel
Aguado, Anthony
Locke, Jon
Anderson, Joshua
Lorensen, Dustin
Ashford, James
Manriquez, Roy
Blide, Gregory
Maples, Cameron
Castaneda, Lawrence
McGhehey, Garrett
Christianson, Aaron
Meas, Sinoeun
Chu, Ronnie
Miller, Stephen
Davis, Anthony
Moreno, Robert
Davis, Scott
Podany, Jason
De La Rosa, Ernesto
Robason, Michael
DeBolt, Albert
Sanderson, Ryan
Elmore, Jonathan
Stasenka, Donald
Houston, Nicholas
Tangataevaha, Michael
Hundley, Timothy
Vongnakhone, Peter
Kim, Gregory
Wasserman, David
Klenovits, Nikolaus
Yunck, Shannon
Kohn, Zachary
Police Sergeant
05/10/2011
2011-11PR
Public Safety Dispatcher
04/04/2011
2011-02
Public Works Coordinator
12/16/2010
2010-41
Public Works Superintendent
04/21/2010
2010-09
Public Works Supervisor
03/18/2011
2011-10PR",CivilServiceBoard/2011-10-12.pdf
CivilServiceBoard,2011-10-12,3,"City of Alameda
Page 3
Civil Service Board Minutes
Regular Meeting of October 12, 2011
4-B.
ELIGIBLE LISTS EXTENDED (continued)
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Service Lineworker
04/21/2011
2011-13PR
Stock Clerk
04/05/2011
2011-07
4-C.
ELIGIBLE LISTS EXPIREDICANCELLED/EXHAUSTED
JOB CLASSIFICATION
DATE ESTABLISHED
EXAM NO.
Administrative Management Analyst
11/18/2010
2010-35
(Police Records Supervisor)
Community Dev Program Manager
11/03/2010
2010-32
Deputy City Attorney I
04/24/2010
2010-02
Deputy Fire Chief
11/20/2009
209-35PR
Police Captain
06/29/2011
2011-19PR
Police Lieutenant
12/03/2009
209-29PR
Police Officer (Lateral)
04/27/2011
2011-03
Police Officer (Acad Grad/Attendee)
07/30/2010
2010-19
Property & Evidence Technician
03/03/2010
2010-04
Senior Account Clerk
04/20/2010
2010-11
Senior Management Analyst
04/07/2010
2010-08PR
System Dispatcher
06/28/2011
2011-14
4-D.
LIST OF SPECIFICATIONS
Existing Classification Specification Revision:
Stock Clerk
New Classification Specifications:
Utility Energy Analyst
Utility Information & Billing Systems Supervisor
Member Batchelor asked to pull the Utility Energy Analyst specification for discussion. He
expressed concern that this Senior Management Analyst position was being singled out at
Alameda Municipal Power (AMP) and wanted to understand the implications of this action on the
other Senior Management Analyst positions and on bumping rights. Executive Secretary Willis
explained that the Senior Management Analyst classification was the top of the analyst series and
that at this level many positions have become increasingly specialized and there is a need to have
the job specifications match the work and skill set necessary for the job. She further explained
that this was not just a title change but was a new classification that, if approved by the Civil
Service Board, would need to go before City Council for a salary range which will remain at the
same level of the Senior Management Analyst. Member Malloy stated that with the rewrite of the
classification to more closely reflect the work being done, the department recruiting for the
position would be able to require certain knowledge and skills that they may not otherwise be able
to require under the more generic job description.
Member Batchelor asked if other Senior Management Analyst positions would also be rewritten
and presented to the Civil Service Board in the near future and if so, then he may be fine with the
action today. Executive Secretary Willis explained that there are a number of Senior Management
Analyst positions that should be rewritten and that the plan is to complete these and bring them to
the Civil Service Board. The priority right now is with AMP and based upon the limited resources
in Human Resources, we need to focus on what is most urgent. Member Batchelor asked if this
was just a title change. Executive Secretary Willis explained that this was not just a title change,
as that would change the entire classification. This is a new classification which evolved over",CivilServiceBoard/2011-10-12.pdf
CivilServiceBoard,2011-10-12,4,"City of Alameda
Page 4
Civil Service Board Minutes
Regular Meeting of October 12, 2011
time and now has unique knowledge, skills and abilities necessary. It no longer falls under the
generic, Senior Management Analyst classification. The level of work is more specialized at the
Senior Management Analyst level and someone bumping across this level would not necessarily
be able to perform the work required by the position they are bumping into.
Member McHugh expressed her own concerns with the equity issue, as there had been previous
situations where problems and confusion arose with regard to positions at the Golf Course and
Public Works. She stated that if there is a need to create another progression to change the
Senior Management Analyst positions over time, the Board would feel more comfortable if there
were a list of priorities as to how these will be presented to the Civil Service Board. Discussion
ensued regarding how many Senior Management Analyst positions would be presented in the
future. Executive Secretary Willis stated that she would look at trying to put a list together after
talking with the Assistant City Manager. After a bit more discussion, Member Batchelor indicated
that he was okay with leaving the job description the way it is. Vice President Horikoshi stated
that he understood the issue and the need for special skills. Member McHugh expressed
concerns regarding the language on the experience where it says,
any combination of
education and experience likely to provide"" as it seemed vague and subjective. Vice President
Horikoshi stated that this was typical language in the public sector and that it provided flexibility
for the organizations. Senior Management Analyst Kovacs stated that the intent of the language
is for the job specification to be fluid and to allow latitude on the strength of the applicant pool.
Regarding the Utility Information & Billing Systems Supervisor, Member McHugh asked if the job
specification needed to have something on the utility homeland security connection. Senior
Management Analyst Low stated that this classification will focus on the utility itself with some City
crossover of information, but not security outside of the internal operation of AMP. The
engineering section of AMP would still be responsible for managing and monitoring that area.
Member Batchelor asked if this was a new position or existing position. Senior Management Low
stated that this replaces Utility Information Systems Supervisor. He stated that this is a rewrite
and upgrade of the old classification and also provided information on the change in the level of
responsibilities.
Vice President Horikoshi moved to accept the specifications as written. Member Malloy seconded
the motion which carried by a 3-2 vote. President Peeler, Vice President Horikoshi and Member
Malloy voted yes; Members Batchelor and McHugh voted no.
5.
REGULAR AGENDA ITEMS
5-A. Activity Report - Period of June 1, 2011 through August 31, 2011
Vice President Horikoshi inquired about the movement of positions in the City Manager's Office.
Executive Secretary Willis explained that the former Deputy City Manager, Lisa Goldman, is now
the Assistant City Manager. The new Deputy City Manager, Alex Nguyen, came from the City of
Oakland. Senior Management Analyst Kovacs mentioned that both the separations, Deputy Fire
Chief and Assistant Engineer, were resignations. Member Batchelor asked whether the Executive
Assistants were being re-classed as Office Assistants. Executive Secretary Willis explained that
some of the Executive Assistant positions had been reassigned to Office Assistant in an effort to
save departmental budget dollars, but this is not necessarily being done across the organization.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no members of the public present.",CivilServiceBoard/2011-10-12.pdf
CivilServiceBoard,2011-10-12,5,"City of Alameda
Page 5
Civil Service Board Minutes
Regular Meeting of October 12, 2011
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
President Peeler welcomed new Civil Service Board Member Marguerite Malloy.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
Executive Secretary Willis also welcomed new Civil Service Board Member Marguerite Malloy.
The next Civil Service Board meeting will be held on January 4, 2012.
9.
ADJOURNMENT
President Peeler asked for a motion to adjourn the meeting at 5:50 p.m. Member McHugh so moved;
Member Batchelor seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2011-10-12.pdf
LibraryBoard,2011-10-12,1,"$
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
WEDNESDAY, October 12, 2011
The regular meeting of the Alameda Free Library Board was called to order at 6:03 p.m.
ROLL CALL
Present:
Suzanne Whyte, Board Member
Michael Hartigan, Board Member
Gail Wetzork, Board Member
Staff:
Jane Chisaki, Library Director
Christina Baines, Recording Secretary
Absent:
Catherine Atkin President
Nancy Lewis Vice President
CONSENT CALENDAR
An asterisk indicates items so accepted or approved on the Consent Calendar
A.
*Report from the Library Director Highlighting Activities for the Month of September 2011.
B.
*Draft Minutes of the Regular Library Board Meeting of September 14, 2011.
C.
*Library Services Reports for the Month of August 2011.
D.
*Financial Report Reflecting FY 10 Expenditures by Fund for September 2011.
E.
*Bills for Ratification for the Month of September 2011.
Board Member Hartigan expressed concern with the decline in checkouts across the board at Main, WEB,
and BFI on the August Service Report. Director Chisaki indicated some rebalancing of the collection is
in the process and with the upgrade of the computer system, the number of floating collections will be
increased and this may improve these numbers.
There being no further comments, Board Member Whyte, seconded by Board Member Wetzork moved
approval of the minutes as presented. The motion was carried by a 3-0 vote.",LibraryBoard/2011-10-12.pdf
LibraryBoard,2011-10-12,2,"Page 2 of 3
Draft Minutes of the
Alameda Free Library Board Meeting
September 14, 2011
UNFINISHED BUSINESS
A. Neighborhood Library Improvement Project (G. Wetzork) (NLIP): Director Chisaki shared with the
Board that the accountant in charge of the final accounting had a family emergency and is just getting
back in the office; anticipate the final report will be presented at the November meeting.
B. Library Web Page Discussion (J. Chisaki): Director Chisaki gave a brief explanation of the city's
guidelines and relayed her discussions with the Assistant City Manager on what changes are appropriate
with the existing website. A PowerPoint presentation was made comparing other libraries' websites to
get ideas on how the website could look as well as additional sites provided for further review. Following
the PowerPoint presentation, the Board suggested staff look at working within the confines of the existing
website, and adding more appropriate items and functions, perhaps prioritizing the existing items;
rearranging the items on the left bar, relocating the large picture of the library, delete what is not needed,
etc.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki) The Foundation has not met, last concert was
sold out and so is the next one. A list has been established for those who want to get on the early mailing
list for the next series. Additionally, the Foundation has been contacted by several groups inquiring about
performing in the concert series.
B.
Friends of the Alameda Free Library (J. Chisaki) The Book sale is this coming weekend; they are
trying to surpass the sales of last year's event.
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response: None.
ORAL COMMUNICATIONS. NON-AGENDA (Public Comment)
None.
LIBRARY BOARD COMMUNICATIONS
Board Member Whyte would like to share Walter Meyers program flyer Piedmont Schools and asked if
that would be okay, to which Director Chisaki indicated it would be fine.
DIRECTOR'S COMMENTS
AMP Billing error, the meter serving the main library was not fully capturing the actual library electrical
use. The Library is served by a three-phase meter, a shunt was placed on a one of the meters and
therefore only two phases were actually registering electrical use. The shunt was removed in June to",LibraryBoard/2011-10-12.pdf
LibraryBoard,2011-10-12,3,"Page 3 of 3
Draft Minutes of the
Alameda Free Library Board Meeting
September 14, 2011
accommodate the new solar system. It cannot be confirmed when the shunt was installed so AMP is
back-billing the library the minimum period of six months.
The sidewalks have all been power washed and thank you for attending the Energy Kiosk dedication on
October 6, 2011.
The Police Department Parking Enforcement Bureau has actively started enforcing parking in the library
parking lot.
ADJOURNMENT
There being no further business, Board Member Hartigan adjourned the meeting at 7:10 p.m.
Respectfully submitted,
Janechristine
Lane Chisaki, Library Director and
Secretary to the Alameda Free Library Board",LibraryBoard/2011-10-12.pdf