body,date,page,text,path
AlamedaReuseandRedevelopmentAuthority,2011-01-05,1,"1
UNAPPROVED
MINUTES OF THE REGULAR MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, January 5, 2011
The meeting convened at 7:02 p.m. with Chair Gilmore presiding.
1.
ROLL CALL
Present:
Chair Marie Gilmore
Boardmember Lena Tam
Boardmember Doug deHaan
Boardmember Beverly Johnson
Vice Chair Rob Bonta
2.
CONSENT CALENDAR
(*11-001) Approve the minutes of the Regular Meeting of December 1, 2010.
(*11-002) Approve a Waiver of License Fee for Michaan's Auctions for Use of Portions of
Building 20.
Member deHaan moved for approval of Item 2-A of the Consent Calendar. Member Tam
seconded the motion, which carried by voice vote - 4, Abstentions - 1 (Bonta).
Member deHaan moved for approval of Item 2-B of the Consent Calendar. Member Tam
seconded the motion, which carried by unanimous voice vote - 5. [Items so enacted or
adopted are indicated by an asterisk preceding the paragraph number.]
3.
REGULAR AGENDA ITEMS
None.
4.
ORAL REPORTS
(11-003) Oral report from Member deHaan, Restoration Advisory Board (RAB) representative
- Highlights of December 2, 2010 Alameda Point RAB Meeting.
Member deHaan did not attend the December 2, 2010 RAB meeting and has no report.
Member deHaan will attend the next RAB meeting on January 6, 2011 and will provide a report
at the February ARRA meeting. The Deputy City Manager - Development Services will also
attend the January 6th RAB meeting.
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no speakers.
6.
EXECUTIVE DIRECTOR COMMUNICATIONS
(11-004) Mayor Gilmore asked the Deputy City Manager - Development Services to provide an
update on the Lawrence Berkeley Lab (LBL) RFQ for a 2M square foot campus, with Alameda
Point in consideration. The RFQ was sent out on January 3 and is due March 4th. Staff and
a",AlamedaReuseandRedevelopmentAuthority/2011-01-05.pdf
AlamedaReuseandRedevelopmentAuthority,2011-01-05,2,"2
consultant team are working together to respond to the RFQ. Placeholders have been put on all
Council/ARRA agendas before the March due date in case policy direction is needed. The
Deputy City Manager - Development Services summarized the RFQ, stating that the initial
phase is for 500,000 sq. ft. of space. Staff is working closely with the Navy (property owners)
on policy issues that may need to be discussed with the Board. The short list will be in April.
The Deputy City Manager - Development Services will discuss the developer solicitation
process on the 18th in response to the RFQ, and before the short list. Other bases have been
jump-started by large institutional user like LBL, it is a great catalyst and opportunity to get
Alameda Point started.
Member Johnson asked about the location and competitors. The Deputy City Manager
-
Development Services responded that the location was very specific: 20 - 25 minutes from
blackberry gate; and that the biggest competitor is LBL's own property at Richmond Gild
Station, 90 acres along the waterfront. The cities of Berkeley and Emeryville are also included.
Member deHaan inquired if LBL is looking for land site or adaptive reuse. The Deputy City
Manager - Development Services explained that since LBL needs state of the art R&D facilities,
they want to find new construction. In initial conversations, the area that stands out is the area
south of Atlantic. Construction would start in July 2013 in areas without cleanup issues. Chair
Gilmore requested the RFQ be posted on the City's website so that the Board can access it and
be prepared to get questions answered.
The Deputy City Manager - Development Services stated that the Golden Gate Yacht Club and
Oracle Racing announced that the America's Cup #34 will be held in San Francisco in 2013. In
anticipation of the event, staff sent event organizers a letter reemphasizing the city's support for
the San Francisco bid, and where Alameda can be helpful, i.e., host supportive services on
Alameda Point for the America's Cup - hangars, ferries, potential economic benefit, strong
marine industry, sailing syndicates, and being involved in the planning process.
Member deHaan asked if the Board is taking the lead with regard to the community support
efforts, or if there is a separate professional organization taking the lead. The Deputy City
Manager - Development Services replied that it has been a cooperative effort - specific
community members are involved in the maritime and sailing world and have the connections
that staff doesn't. There are shared ideas and support. The City and staff lends credibility as a
government entity to their interests.
The Acting City Manager discussed the website which was developed by a community member
who is connected to the sailing world and is leading the charge, working with the City for bigger
mobilization in support of America's Cup #34. The business community wants to get involved,
and a partnership of residents, business and the city could help bring some aspect of the event
to Alameda.
Member Bonta commented on the amazing efforts from the community, recognizing Jack
Boeger and Bob Naber. Member Bonta stated that he looks forward to working with staff and
the community to maximize this opportunity and realize the full potential economically and
otherwise.
Member Tam requested to be informed of any opportunities for the elected body to get involved.
Chair Gilmore requested that updates of the event be placed as a regular item on the ARRA
agenda.",AlamedaReuseandRedevelopmentAuthority/2011-01-05.pdf
AlamedaReuseandRedevelopmentAuthority,2011-01-05,3,"3
7.
REFERRALS FROM THE GOVERNING BODY
(11-005) Referral from Chair Gilmore to change the order of the ARRA meetings.
Member Johnson moved to approve the referral to change the order of the ARRA
meetings. Member Tam seconded the motion, which carried by unanimous voice vote 5.
8.
COMMUNICATIONS FROM THE GOVERNING BODY
(11-006) Member Tam commented that with the emerging opportunities, the ARRA should focus
on reshaping its Going Forward process and be more ""shovel ready""- more prepared with
property, parcels, and infrastructure to maximize its competitiveness at Alameda Point.
Chair Gilmore requested a timeline of the Going Forward process so that the Board and the
public can makes comments and any changes necessary. The Deputy City Manager -
Development Services stated that an update will be presented at the 2/2 ARRA meeting, and
the ARRA predevelopment budget would be presented at the 2/15 mid year budget adjustment.
Member deHaan asked if staff has interfaced with the new owners of Catellus, TPG Capital LP.
The Deputy City Manager - Development Services replied that the Economic Development
Director and City Manager were getting up to speed with the new partner. A designated project
manager is working with staff. TPG Capital will likely need to come to the Council/CIC because
they are changing the development entity in agreement with the CIC. The Deputy City Manager
- Development Services discussed that there will be a staff report, update, and presentation
from the new partner in the next couple of months.
Member deHaan inquired about the interview timeline for the Alameda Point RFQ consultants.
The Deputy City Manager - Development Services explained that there were two days of
interviews with four consultants: real estate economics, master planning, sustainable design
and green infrastructure consultants, and transportation consultants. Contracts will be
negotiated in January and will be brought back as part of the mid year budget adjustment to
demonstrate to the ARRA how the project will be paid for. There are also plans to come back
with community feedback in March.
9.
ADJOURNMENT
There being no further business, Chair Gilmore adjourned the meeting at 7:37 p.m.
Respectfully submitted,
Irma Glidden
ARRA Secretary",AlamedaReuseandRedevelopmentAuthority/2011-01-05.pdf
CivilServiceBoard,2011-01-05,1,"any
OF
OF
BATED
MINUTES OF THE REGULAR MEETING
OF THE
CIVIL SERVICE BOARD OF THE CITY OF ALAMEDA
WEDNESDAY, JANUARY 5, 2011
1.
The meeting was called to order at 5:06 p.m. by Board Vice President Peter Horikoshi
2.
ROLL CALL: Vice President Peter Horikoshi, Board Members Dean Batchelor, Jose
Villaflor and Executive Secretary Karen Willis
ABSENT: President Avonnet Peeler and Member Linda McHugh
STAFF PRESENT: Jill Kovacs, Senior Management Analyst
3.
MINUTES: The minutes of the regular meeting of October 6, 2010 were presented for
Board approval. Executive Secretary Willis handed out a corrected copy of
the minutes with an explanation that she had noted an error on page 3, 2nd
paragraph, 3rd line; the classification should be Administrative Management
Analyst.
Board Member Batchelor moved to accept the corrected minutes. Board
Member Villaflor seconded, and the motion was carried by a 3-0 vote.
4.
CONSENT CALENDAR:
SUMMARY REPORT FOR EXAMINATION ELIGIBLE LISTS AND CLASSIFICATIONS FOR
THE MONTHS OF OCTOBER, NOVEMBER, DECEMBER 2010.
4-A ELIGIBLE LIST ESTABLISHED
DATE ESTABLISHED
EXAM NO.
Apprentice Electrical Maintenance Technician 11/4/2010
2010-28PR
Assistant Lineworker
11/4/2010
2010-27PR
Assistant Utility Superintendent - Compliance
10/25/2010
2010-14
Asst General Mgr - Engineering & Operations 12/3/2010
2010-34
Community Dev Program Manager
11/3/2010
2010-32
Electrical Engineer
11/22/2010
2010-39PR
Firefighter
10/5/2010
2010-30(1)
Line Working Supervisor
11/23/2010
2010-38PR
Planning Services Manager
10/1/2010
2010-31
Police Records Supervisor
11/18/2010
2010-35
Public Works Coordinator
12/16/2010
2010-41
System Operation & Field Service Supervisor
12/6/2010
2010-29
4-B ELIGIBLE LIST EXTENDED
DATE ESTABLISHED
EXAM NO.
Assistant Engineer
8/27/2009
209-22PR
Deputy City Attorney
2/24/2010
2010-02
Maintenance Worker II
2/3/2010
209-37PR
Police Officer (Recruit)
7/30/2010
2010-18",CivilServiceBoard/2011-01-05.pdf
CivilServiceBoard,2011-01-05,2,"City of Alameda
Page 2 of 4
Civil Service Board Minutes
Regular Meeting of January 5, 2011
Police Officer (Acad Grad/Attendee)
7/30/2010
2010-19
Juan Piceno
4-C ELIGIBLE LIST EXPIREDICANCELLEDI
DATE ESTABLISHED
EXAM NO.
EXHAUSTED
Administrative Management Analyst
12/22/2009
209-27R
Custodian
12/2/2009
209-36PR
Electrical Engineer
11/22/2010
2010-39PR
Firefighter
10/5/2010
2010-30(1)
Journey Lineworker
1/13/2010
2010-05
Office Assistant
8/11/2010
2010-24
Senior Clerk
8/19/2010
2010-26PR
Member Batchelor had questions regarding items on 4-A and 4-B.
4-A, Eligible List Established. Member Batchelor asked if we were hiring more than one
Planning Services Manager since the Activity Report shows that a Planning Services
Manager was hired, and under 4-A, an Eligible List was established for Planning Services
Manager. Jill Kovacs responded that it was a matter of timing. The list was established
from which that person was hired. Executive Secretary Willis confirmed that the list was
established on October 1 and the person was hired on October 18.
4-B, Eligible List Extended. Member Bachelor referenced the first three entries, Assistant
Engineer, Deputy City Attorney and Maintenance Worker II, stating that the Assistant
Engineer List has been out since August 2009 and that the other two lists have been out
since February 2010. He asked if we were just extending the lists and not filling them.
Executive Secretary Willis stated that that was correct. Because there are enough names
on those lists, should a vacancy occur, we would be able to utilize those lists for interviews
and selection. Member Batchelor asked for confirmation that these positions are not open
at this time. Executive Secretary Willis confirmed and explained that depending on
anticipated possible hiring needs and how many people are on the list, we may keep the
list active just in case, and it also helps the people on the list. Jill Kovacs stated that there
may be some upcoming activity with the Maintenance Worker Il List.
Executive Secretary Willis provided information regarding the handling of Eligible Lists.
The soon-to-be-expired lists are sent to impacted departments for the department heads to
review. We then discuss whether or not to keep the list or cancel it and start recruiting if
we have an opening. For those classifications that cross several departments such as
Administrative Management Analyst and Executive Assistant, the lists come to the
Executive Secretary to the Board and a determination is made based on how many names
are on the list.
Member Batchelor moved to accept the consent calendar. Member Villaflor seconded and
the motion passed by a 3-0 vote.
5.
REGULAR AGENDA ITEMS
5-A Activity Report - Period of September 1, 2010 - November 30, 2010
Executive Secretary Willis stated retirements seem to be increasing, and that many
positions will be refilled, including police officers. Firefighters are being filled with the
six SAFER Grant appointments that were discussed at the last meeting plus two",CivilServiceBoard/2011-01-05.pdf
CivilServiceBoard,2011-01-05,3,"City of Alameda
Page 3 of 4
Civil Service Board Minutes
Regular Meeting of January 5, 2011
additional regular positions. Executive Secretary Willis further explained that the
Stock Clerk will be filled, that an Assistant General Manager Engineering and
Operations for Alameda Municipal Power was recently hired, and that interviews
were in process to fill the Public Works Coordinator. The Fire Chief will not be filled
until the status of the City Manager position is known, thus an Interim Fire Chief is in
that slot.
Vice President Horikoshi noted that there seems to be a lot of interim department
heads right now. Executive Secretary Willis responded that there is an Interim Chief
of Police, Interim Fire Chief, Acting City Manager and Acting City Attorney. Vice
President Horikoshi commented that he was just reading in the newspaper about the
City Attorney. Executive Secretary Willis stated that this should be covered under
communications from the Board.
5-B Report Back on Equipment Operator Job Specification
Executive Secretary Willis reminded the Board that at the last meeting a question
was raised with regard to the classification of Equipment Operator and the
classification of drivers license needed for that position. Jill Kovacs explained that
she spoke with John McDonald, Parks Manager, and with Dale Lillard, Recreation
and Park Director regarding this. They are aware of the licensing's requirements and
said that none of their vehicles, including the water truck, meet the 25,000 pound
requirement for the special license and that all their vehicles are all single axle which
requires only the Class C license. Likewise, all the vehicles listed on the
specification and all vehicles used in and by the Parks Department, require the Class
C License.
Member Villaflor moved to accept the Regular Agenda Items. Member Batchelor
seconded and the motion passed by a 3-0 vote.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There was no one present from the public.
7.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Vice President Horikoshi inquired about the City Attorney. Executive Secretary Willis
stated that there was not much she could tell the Board, other than what has already been
in the news or on video. She explained that the City Attorney is on paid administrative
leave, and that the senior Assistant City Attorney is now the Acting City Attorney until it is
known what the status of the City Attorney will be. Executive Secretary Willis
acknowledged that there was a video of the City Attorney accepting a position in the City
of Barstow, and that action was taken on December 28th by the City Council placing the
City Attorney on paid administrative leave until further notice. The other action City
Council took in that same meeting was the placing of the Interim City Manager on paid
administrative leave through the end of her contract, and making the announcement that
they wanted to begin the recruitment process for a City Manager. The Human Resources
Department is charged with doing the recruitment for the City Manager.
Executive Secretary Willis reviewed the recruitment process that is being implemented for
the City Manager recruitment, and stated that resumes would be accepted through the
end of January, with interviews sometime in February. Jill Kovacs reminded the Board
that the City Manager, City Attorney and City Clerk don't fall under the purview of the Civil",CivilServiceBoard/2011-01-05.pdf
CivilServiceBoard,2011-01-05,4,"City of Alameda
Page 4 of 4
Civil Service Board Minutes
Regular Meeting of January 5, 2011
Service Board, since they are directly appointed by Council. Executive Secretary Willis
explained that Council wants to do a meritorious process, with due diligence and get
somebody who they believe will lead the City in the direction they want to go.
Member Batchelor inquired about the due date of the AB1234 Ethics Training certificate.
Executive Secretary Willis stated that there is still time and it can be done on line.
8.
CIVIL SERVICE BOARD COMMUNICATIONS (COMMUNICATIONS FROM STAFF)
There was discussion that the next meeting of the Civil Service Board will be held on
Wednesday, April 6, 2011 beginning at 5:00 p.m.
Executive Secretary Willis brought up the City's new webpage, and will advise the Board
when it is up and running.
9.
Vice President Horikoshi asked for a motion to adjourn the meeting. Board Member
Villaflor moved to adjourn and Member Batchelor seconded the motion. The motion
passed 3-0 and the meeting was adjourned by Vice president Horikoshi at 5:52 p.m.
Respectfully submitted,
been Nies
Karen Willis
Human Resources Director &
Executive Secretary to the Civil Service Board",CivilServiceBoard/2011-01-05.pdf