body,date,page,text,path
LibraryBoard,2010-11-10,1,"CITY
OF
TERRA
ORATEID
REGULAR MEETING OF THE
ALAMEDA FREE LIBRARY BOARD
WEDNESDAY, NOVEMBER 10, 2010 at 6:00 P.M.
ALAMEDA MAIN LIBRARY
1550 OAK STREET, ALAMEDA, CALIFORNIA
CONFERENCE ROOM 224, SECOND FLOOR
AGENDA
DOORS OPEN AT 5:45 P.M.
Anyone wishing to speak on any item on the agenda may do so when the subject is brought up for
discussion. Anyone wishing to speak on any item not on the agenda may do so under Item 5. ORAL
COMMUNICATIONS, NON-AGENDA (Public Comment).
1.
ROLL CALL
2.
CONSENT CALENDAR
Consent calendar items are considered routine and will be enacted, approved or adopted by one
motion unless a request for removal for discussion or explanation is received from the Board or a
member of the public.
A.
Report from the Library Director Highlighting Activities for the Month of November 2010.
B.
Draft Minutes of the Regular Library Board Meeting of October 13, 2010.
C.
Library Services Report for the Month of September 2010.
D.
Financial Report Reflecting FY10 Expenditures by Fund for October 2010.
E.
Bills for Ratification for the Month of October 2010.
3.
UNFINISHED BUSINESS
A.
Neighborhood Library Improvement Project (G. Wetzork)
4.
NEW BUSINESS
A.
Alameda Free Library Foundation (J. Chisaki)
B.
Friends of the Alameda Free Library (K. Minney)
C.
Patron Suggestions/Comments (Speak-Outs) and Library Director's Response",LibraryBoard/2010-11-10.pdf
LibraryBoard,2010-11-10,2,"Page 2 of 2
Alameda Free Library Board
Meeting Agenda
November 10, 2010
5.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Any person may address the Board in regard to any matter over which the Board has jurisdiction or
of which it may take cognizance that is not on the agenda.
6.
LIBRARY BOARD COMMUNICATIONS
Communications from Board members regarding their Library activities during the past month,
and any other comments, suggestions or questions related to Library business.
7.
DIRECTOR'S COMMENTS
8.
ADJOURNMENT
Sign language interpreters will be available upon request. Please contact the Library's
Administrative Office at 747-7720 or 522-2072 (TDD number) at least 72 hours before the
meeting to request an interpreter.
Accessible seating for persons with disabilities (including those using wheelchairs) is available.
Minutes of the meeting are available in enlarged print.
Please contact the Library Administration Office at 747-7720 or 522-2072 (TDD number) at least
48 hours before the meeting to request any other reasonable accommodations that may be
necessary.
Materials related to an item on this agenda submitted to the Alameda Free Library Board after
distribution of the agenda packet are available for public inspection at the Main Library located at
1550 Oak Street, Alameda, CA 94501, during normal business hours.",LibraryBoard/2010-11-10.pdf
RecreationandParkCommission,2010-11-10,1,"a
NOTICE OF MEETING
ALAMEDA RECREATION AND PARK COMMISSION
MINUTES FOR REGULAR MEETING
Revised 1/13/2011
DATE:
Thursday, November 10, 2010
TIME:
7:00 p.m.
PLACE:
Room 360, City Hall, corner of Santa Clara Avenue and Oak
Street, Alameda, CA 94501
1.
ROLL CALL
Present:
Chair Joe Restagno, Vice Chair Lola Brown, Commissioners Mike
Cooper, Bill Delaney, Gina Mariani, and Bill Sonneman (late)
Staff:
Dale Lillard, ARPD Director
Jackie Krause, Senior Services Manager (SSM)
Absent:
None
2.
APPROVAL OF MINUTES
Approve Minutes of September 9, 2010 and October 14, 2010 Recreation & Park
Commission Regular Meetings
M/S/C
MARIANI/COOPER
(approved)
""That the minutes of September 9, 2010 Recreation Commission Meeting are
approved.""
Approved (4):
Restagno, Cooper, Delaney, Mariani
Abstained (1):
Brown
Absent (1):
Sonneman (late)
M/S/C
BROWN/SONNEMAN
(approved)
""That the minutes of October 14, 2010 Recreation & Park Commission Meeting
are approved.""
Approved (4):
Restagno, Brown, Cooper, Sonneman
Abstained (1):
Delaney, Mariani
3.
ORAL COMMUNICATIONS, AGENDA
None.",RecreationandParkCommission/2010-11-10.pdf
RecreationandParkCommission,2010-11-10,2,"4.
WRITTEN COMMUNICATIONS
None.
5.
NEW BUSINESS
A.
Discussion of Possible Locations for Installation of a Synthetic Turf Field -
(Discussion/Action Item)
Director Lillard stated that the Interim City Manager has identified one-time funds of
approximately $3 million which have been designated for a capital improvement.
The City has been in discussions with AUSD for approximately the last 18 months on
entering into some type of interim joint use agreement for an all weather field.
Discussions have been in general terms. The agreement would be very similar to the
College of Alameda Hardball Field Agreement. AUSD would have priority use for their
after school sports programs and the rest of the time ARPD would schedule for
community groups. The field would be an artificial, full size football field that would be
multi-use; you could play football, soccer, rugby, etc. Also, there would be a track and
some renovations to the lighting. There are some broad cost estimates that cannot be
finalized until the infrastructure, substructure, and drainage is inspected.
There have been discussions with AUSD the location of the field. Two principal's
thoughts discussed were Thompson Field (in its current configuration) and Encinal High
School. After review the recommended location was Encinal High School. Due to the
following:
Less impact on a neighborhood.
More parking.
Noise would be less of a problem.
Lights should not be a problem.
The ideal situation would be to install artificial turf at both sites (Thompson Field and
Encinal High School).
With all of the other infrastructure and swim center needs, some of the money may go
to those items. Director Lillard recommended that if only one is to be done then do the
field at Encinal High School. No matter what AUSD does regarding future restructuring
there is still plenty of space at that location. Even if AUSD closed that high school the
field could still stay. The field would not go away just because the high school is closed.
Discussion was held by Recreation Commission regarding recommendation.
Director Lillard stated that ARPD would still do all of the scheduling, a 30 year joint use
agreement would be done, and ARPD would be responsible for the maintenance.
Currently, a draft joint use agreement is being worked on.
Recreation & Park Commission Mtg.
2
Minutes - Thursday, November 10, 2010",RecreationandParkCommission/2010-11-10.pdf
RecreationandParkCommission,2010-11-10,3,"Commissioner Mariani asked how it was determined to have a synthetic turf field. Were
there other choices? Is it a priority? The City found this money, but who decided that
the funds would be used for synthetic turf? Director Lillard stated that nothing has been
decided the idea is still conceptual. This came out of a sub-committee between AUSD
and the City. They have been meeting for approximately 18 months. Commissioner
Cooper stated that he knows this has been discussed for many years.
Director Lillard stated that this may have changed due to the pool situation. There could
be other choices. Then you would have to have the School Board and the Council
takes an action. The sub-committee is just starting to talk about preferences.
Commissioner Mariani asked if the money is designated for the joint use of the AUSD
and City. Director Lillard stated that it is designated for capital improvement for
recreation facilities.
Commissioner Cooper stated that discussions have been held regarding expansion to
the Encinal Boat Ramp and redoing restrooms, etc. Director Lillard stated that another
plus for putting the artificial turf at Encinal High School is that the City owns the Encinal
Boat Ramp. The Encinal Boat Ramp restrooms will be renovated with some of the
Measure WW funds and a gate could be installed between the sites. Then area would
be self-contained and you would not have to use the school itself for anything.
Commissioner Sonneman stated that this would be a great advantage for so many of
the community groups.
Commissioner Cooper asked if the elevation/high water table would be an issue.
Director Lillard stated that would be an engineering issue which could be discussed or
investigated later.
Commissioner Sonneman asked about the timeline. Director Lillard stated that the City
would have to have an agreement with AUSD, have both bodies (School Board and
Council) take an action, once a decision is made and the decision is to go with a field
you probably be looking at nine months. That would be to engage a contractor, receive
bids, do a build out, etc.
Commissioner Restagno asked if there was any ""ball park"" figure for doing the project.
Director Lillard stated that to do Encinal High School with a full track cost was just over
$1 million because the infrastructure (sewer lines, drainage, utilities, lights, etc.) is
already there.
Commissioner Cooper stated that if the project is going to be done it would make sense
to redo the stands. If you are going to use the restrooms on the other side, you may
want to separate the stands so people do not have to go all the way down to the water
to enter.
Recreation & Park Commission Mtg.
3
Minutes - Thursday, November 10, 2010",RecreationandParkCommission/2010-11-10.pdf
RecreationandParkCommission,2010-11-10,4,"Director Lillard stated that if this project moves forward there would be community
meetings, and it would go before the Recreation & Park Commission, the School Board,
and then City Council. There would be approximately eight to ten meetings before the
facility would be built.
Director Lillard stated that at the last Council Meeting staff was directed to begin talks
with AUSD about doing an overall joint use agreement for all of their outdoor facilities.
Possible areas would be turf, landscape lawns/shrubs, etc. Also, there has been some
discussion about including the Kauffman Theater.
Chair Restagno asked for a motion.
M/S/C
MARIANI/DELANEY
(unanimously approved)
""That if funding is available, two artificial turf areas be installed, one at
Thompson Field and one at Encinal High School; however, if there is funding for
only one artificial turf field, preference should be given to install the field at
Encinal High School.""
Approved (6):
Restagno, Brown, Cooper, Delaney, Mariani, Sonneman
6.
UNFINISHED BUSINESS
None.
7.
REPORTS FROM RECREATION COMMISSION AND RECREATION AND
PARK DIRECTOR
A.
Park Division
See November 8, 2010 Activity Report.
B.
Recreation Division
See November 8, 2010 Activity Report.
C.
Mastick Senior Center
See November 8, 2010 Activity Report.
D.
Other Reports and Announcements
8.
STATUS REPORT ON ONGOING PROJECTS
9.
ORAL COMMUNICATIONS, GENERAL
Director Lillard stated that the RFQ for the Krusi Park Renovation project has
been released. RFQ's are to be submitted by mid-December. A team will
screen the RFQ's, hold interviews, make a recommendation to the Interim City
Recreation & Park Commission Mtg.
4
Minutes - Thursday, November 10, 2010",RecreationandParkCommission/2010-11-10.pdf
RecreationandParkCommission,2010-11-10,5,"Manager, then detailed negotiations would begin on scope and budget. Once a
company is under contract then the community process would start. It's
anticipated that public meetings would be with Recreation & Park Commission,
Otis School PTA, AUSD, etc. Broad parameters are replacement of recreation
building, separate outdoor restroom/storage/concession area, pathway work,
picnic area work, security lighting, etc. It is hoped that the project would be
completed by beginning of 2011 school year.
Commissioner Cooper asked why the same plans that were used for the Washington
Park building could not be used for the Krusi Park building. Director Lillard stated that
the building at Washington Park is a prefab building. He would rather not go that way.
The only reason we went that way was due to costs and the bidding environment at that
time. There have been problems with the flooring, etc., with the prefab buildings.
Director Lillard stated that work on the Park Master Plan has begun. The
consultant is Gates + Associates. The Park Master Plan was combined with the
Urban Greening Grant that the City received. The biggest part is the Park Master
Plan, then they will do urban gardening opportunities, healthy eating, etc. An
inventory will be done on all the existing facilities; make recommendations and
cost estimates of those facilities. Plus, look at demographics and tell us what we
should be anticipating to have in place for the next 15 to 20 years, the types of
facilities, and potential locations. They will also be looking at the Alameda Belt
Line and something for the parks at Alameda Point. They may meet with
individual members of the Recreation & Park Commission and/or the
Commission as a whole. The Belt Line property will be a large part of the master
plan.
10.
ITEMS FOR NEXT AGENDA
Chair Restagno asked what was on the December agenda. Director Lillard stated there
are a couple of Paratransit issues on the agenda.
It was determined there would not be a quorum for the December meeting. December
Meeting was canceled. The Paratransit items will be moved to January 2011 meeting.
11.
SET NEXT MEETING DATE:
Thursday, January 13, 2011
12.
ADJOURNMENT
Recreation & Park Commission Mtg.
5
Minutes - Thursday, November 10, 2010",RecreationandParkCommission/2010-11-10.pdf