body,date,page,text,path
CommissiononPersonswithDisabilities,2009-09-28,1,"APPROVED
COMMISSION ON DISABILITY ISSUES
MEETING MINUTES OF
September 28, 2009
TIME
The meeting convened at 6:45 P.M.
PRESENT
Chair Lord-Hausman, Commissioners Berger, Fort, Kirola, and Krongold.
ABSENT
Vice-Chair Moore.
MINUTES
The July 27, 2009 minutes were approved as submitted.
WRITTEN COMMUNICATIONS
Secretary Akil stated that Darrell Handy, Risk Manager, forwarded a thank you card of support
during his absence due to illness. Secretary Akil also acknowledged that Nielson Tam has submitted
an application to become a member of the CDI.
Chair Lord-Hausman read a thank you letter sent from former Commissioner, Ms. Toby Berger.
NEW BUSINESS
1. Alameda Hospital Health Fair (Commissioner Krongold):
The Alameda Hospital Health Fair will take place on October 17th at Alameda Hospital from
9:00 to 12:30 PM.
Commissioner Krongold spoke to Louise Nakada about the CDI having a booth and asked if any
member is available. Chair Lord-Hausman and Commissioner Krongold indicated their
availability and noted that this is an important resource to highlight the upcoming Resource Fair.
Commissioner Kirola indicated that she is available to attend the entire event and will cover the
table on behalf of the CDI.
Commissioner Krongold will also call Vice-Chair Moore to confirm her availability.
2. Disability Awareness Month Tree Planting (Vice-Chair Moore):
Chair Lord-Hausman spoke with Vice-Chair Moore who coordinated with John McDonald at
ARPD. Chair Lord-Hausman confirmed October 31st as the date for the tree planting at Lincoln
Park, 10:00 AM which will be in memory and honor of former Commissioner, Adrienne
Longley-Cook Chair Lord-Hausman will send out invites to the Mayor and City Council.
Proclamation - Disability Awareness Month",CommissiononPersonswithDisabilities/2009-09-28.pdf
CommissiononPersonswithDisabilities,2009-09-28,2,"Commission on Disability Issues
September 28, 2009
Minutes
Page 2 of 3
The CDI confirmed that it would use the previous proclamation for the October 6th City Council
Meeting. Chair Lord-Hausman confirmed that she would also mention the upcoming Special
Needs Fair scheduled for October 24th. Flyers will be left on the table outside of Council
chambers.
OLD BUSINESS
1.
Special Needs-Special Services Resource Fair (Commissioner Krongold):
Chair Lord-Hausman stated that the fair will be October 24, 2009 from 9:30 AM - 12:30
PM. Chair Lord-Hausman added the fair to the Alameda Magazine's website calendar.
Commissioner Krongold confirmed twenty-five organizations participating in the fair including
private groups who paid more. Several non-profits have requested fee waivers. Commissioner
Krongold confirmed that the total donations received to date is $1,055. Commissioner
Krongold will email the list of names of groups. Commissioner Krongold went over the
logistics and order of presentations for the fair.
Commissioner Fort asked about the various shuttle stops to which Commissioner Krongold
stated there will be four stops: Bay Farm Island, Alameda Towne Centre, West Marine and
O'Club. Commissioner Krongold will email shuttle route to Commissioner Fort.
Chair Lord-Hausman noted that the next Committee meeting is Tuesday, September 29th
Commissioner Krongold asked Commissioner Fort if he would like to chair the CDI table to
which Commissioner Fort indicated that he's committed to stay with the East Bay Center for
the Blind table. Commissioner Krongold said that she would contact Vice-Chair Moore as to
her availability to staff the CDI table.
2.
CDI Name Change (Chair Lord-Hausman):
Chair Lord-Hausman spoke to Vice-Chair Moore and both Vice-Chair Moore and Chair Lord-
Hausman are comfortable leaving the name as-is. Commissioner Fort and Kirola also indicated
that they are comfortable with leaving it the way it is given that other cities use the word
disability.
Commissioner Krongold researched other surrounding cities in which the majority of cities use
the word ""disability"" to describe their various boards and commissions.
Chair Lord-Hausman confirmed that the name of the Commission on Disability Issues will stay
the same.
G:\Lucretia)CommDisability\Minutes(2009\Minutes_Sep 28 2009.doc",CommissiononPersonswithDisabilities/2009-09-28.pdf
CommissiononPersonswithDisabilities,2009-09-28,3,"Commission on Disability Issues
September 28, 2009
Minutes
Page 3 of 3
3.
Paratransit Advisory Planning Committee (PAPCO) Update (Chair Lord-Hausman):
Chair Lord-Hausman confirmed PAPCO has added the Special Needs-Special Services
Resource Fair to its calendar. Chair Lord-Hausman attended the September 21 PAPCO meeting.
PAPCO is funded by Measure B, and makes decisions and recommendations on approximately
$10 million dollars of funding per year. Chair Lord Hausman will meet with Public Works and
Jackie Krause on Alameda issues that she should be aware of in representing Alameda on this
Board.
STAFF COMMUNICATIONS
There were no staff communications.
ORAL COMMUNICATIONS/NON-AGENDA ITEMS
1.
Ethel Warren, a resident of Alameda, who is interested in contributing to the Commission.
Email: ethelwarren@hotmail.com. CDI members gave individual overviews of their
experience with the Commission.
2.
Chair Lord-Hausman acknowledged the death of Adrienne Longley-Cook and asked if the CDI
would be interested in making a donation to the Mastick Senior Center.
ADJOURNMENT
The meeting adjourned at 8:07 p.m. The next scheduled meeting is Monday, October 26th at 6:30
P.M.
Respectfully submitted,
Lucretia Akil
Board Secretary
G:\Lucretia)CommDisability\Minutes)2009\Minutes_Sep 28 2009.doc",CommissiononPersonswithDisabilities/2009-09-28.pdf
PlanningBoard,2009-09-28,1,"APPROVED MEETING MINUTES
REGULAR MEETING OF THE
CITY OF ALAMEDA PLANNING BOARD
MONDAY, SEPTEMBER 28, 2009
Revised
1.
CONVENE:
President Ezzy Ashcraft called the meeting to order at 7:09 p.m.
2.
FLAG SALUTE:
Board Member Lynch
3.
ROLL CALL:
PRESENT: President Ezzy Ashcraft, Board members Cook,
Cunningham, Kohlstrand, Lynch, and Zuppan.
ABSENT:
Vice-President Autorino
4.
MINUTES:
Minutes from the meeting of August 24, 2009 (Pending)
Minutes from the meeting of September 10, 2009 (Pending)
5.
AGENDA CHANGES AND DISCUSSION:
Applicant requested that Item 9-C be continued to the meeting of October 12, 2009 -
Approved 6-0
6.
STAFF COMMUNICATIONS:
6-A
Future Agendas
Staff presented an overview of the upcoming projects.
6-B Zoning Administrator Report
No actions taken at the September 22, 2009 Zoning Administrator hearing.
7.
ORAL COMMUNICATIONS:
None.
8.
CONSENT CALENDAR:
8-A
Design Review - DR05-0132 - for a new single family dwelling - 3295 Adams
Street - Applicant - Forrest Reed. The applicant proposes to construct a two-
story single family dwelling with an attached garage on a vacant corner lot. Staff is
requesting continuance to the October 26, 2009 Planning Board Meeting to allow
applicant time to revise the project drawings.
Board member Cook motioned, Board Member Lynch seconded, to continue item 8-A to
the meeting of October 26, 2009. Motion passes 6-0.
9.
REGULAR AGENDA ITEMS:
9-A
Rezoning - PLN09-0222- Applicant - City of Alameda. A rezoning of property
located at 1523 and 1501 Entrance Road/Buena Vista Avenue (Encinal Terminals
and Del Monte Warehouse) from M-2, General Industrial (Manufacturing) District, to
Page 1 of 8",PlanningBoard/2009-09-28.pdf
PlanningBoard,2009-09-28,2,"M-X Mixed Use Planned Development District to conform to the General Plan Mixed
Use Designation.
Zoning Text Amendment - PLN09-0243- M-X Zoning District Regulations -
Applicant: City of Alameda. A proposed text amendment to the M-X Mixed Use
Planned Development District zoning regulations to allow for application for interim
use permits prior to approval of a master plan for the property under certain
conditions.
Use Permit - PLN09-0184 - Applicant - Chengben Wang for Encinal Terminals
- A request to approve an amendment of the existing use permit UP-94-06 to allow
for limited use of the site located at 1523 Entrance Road/Buena Vista Avenue
(Encinal Terminals) until August 31, 2012.
Staff presented the project.
Board member Cook asked for clarification on the MX-rezoning procedure, Interim Use
Permits, and review process.
Board Member Zuppan requested clarification on the annual review of the interim use
permit.
Mr. Gold, attorney for Mr. Wang, spoke in favor of the project and described the outreach
effort to the neighborhood and requested that the Board grant the extension of the Use
Permit.
President Ezzy Ashcraft asked for clarification on the number of trucks that could be
attributed to the variety of uses being considered under the proposed use permit
amendment. Mr. Gold stated that the total number of trucks allowed under the use permit
would be 50 per day, regardless of the type of use.
President Ezzy Ashcraft opened the public comment period.
Mr. Rickart, neighbor, stated that there should be a height limit on the outdoor storage of
goods and materials in order to minimize impacts to sight lines and the public view shed
across the site. He also spoke in favor of a Master Plan that would allow creative flexibility
in the future use of the site.
President Ezzy Ashcraft closed the public comment period.
Board member Cook motioned, seconded by Lynch to recommend the rezoning of the site
from M-2, General Industrial (Manufacturing) District, to M-X, Mixed Use to the City
Council. Motion passes 6-0.
Board member Cook motioned, seconded by Board Member Lynch, to recommend the
Zoning text amendment for the Mixed Use zoning regulations to the City Council. Motion
passes 6-0.
The Board proceeded to discuss the Use Permit amendment to allow limited uses at
Page 2 of 8",PlanningBoard/2009-09-28.pdf
PlanningBoard,2009-09-28,3,"Encinal Terminals until August 2012.
Board member Cunningham proposed that the Board provide some specific guidance that
could guide future decision makers as to what should be done with this site if the economy
does not improve and the applicant returns to the Board requesting another extension of
the use permit, assuming the Master Plan is not completed by 2012. Staff stated that the
City will closely work with the property owner on the development of a Master Plan for the
site.
The board discussed the proposed height limits for interim uses and agreed that stacked
items should be limited to 15 feet, but that individual items that are not stacked, such as a
sailboat could exceed the 15 foot limit.
Board member Lynch introduced the discussion of short-term storage of transit buses. He
stated that there was a large municipal bus service actively looking for land to lease to store
their buses. He said that there were environmental concerns which is why the bus
companies are looking for storage. Board Member Lynch expressed concern about that
problem arising in Alameda. He invited Mr. Gold, attorney for Mr. Wang, to address the
issue.
Mr. Gold recommended that the Board allow long-term bus storage, but to preclude short-
term (daily) bus storage to avoid daily traffic.
Following a review, the Board modified the conditions of approval for the project so they
read as follows:
1. The occupants of the site shall comply with all conditions of Use Permit UP-94-06
as modified by Resolution PB-09-09 adopted on July 13, 2009 unless modified by
the following conditions in which case the following conditions shall supersede
conditions in UP-94-06.
2. All container storage and repair activities must be terminated by August 3, 2010.
3. Between August 3, 2010 and August 3, 2012, the following uses may be
permitted on the site:
a. Special events. Farmers markets, flower markets, maritime sales, movie and
other entertainment production, art shows and other outdoor events, exhibits
and shows, subject to obtaining a Special Event Permit. Special event uses
must provide parking exclusively on site or a combination of on site and
nearby private or valet parking not impacting public streets.
b. Outdoor storage. Boats, watercraft, automobiles, RV's, chassis, trailers,
automotive equipment, vehicles, buses, trucks, mobile homes, construction
equipment and materials (for businesses, homes, commercial and/or
household goods) and ancillary uses, including office or retail functions.
Page 3 of 8",PlanningBoard/2009-09-28.pdf
PlanningBoard,2009-09-28,4,"C. Commercial Uses: Automotive sales and storage, but not including
automobile wrecking yards or salvage yards; parcel delivery services; repair
shops- miscellaneous; sail lofts; tool or cutlery sharpening or grinding;
warehousing and storage facilities; trans loading, offloading and on-site
staging and assemblage of supplies and materials received at terminal, and
similar uses; outdoor amusements; boat sales and service; machinery sales,
rentals and services; work/live studios subject to the requirements of Section
30-15 and Zoning Administrator action to add any required conditions of
approval; and plant nurseries.
d. Additional uses not specifically listed above which the Planning Director
determines have similar impacts or characteristics to these listed uses.
4. Truck Traffic. All use of the site shall be limited to 50 truck trips per day.
5. Noise: All use of the site shall comply with the City's noise ordinance.
6. Hours of Operation: All use of the site shall be limited to 6:00 a.m. to 10:00 p.m.
After-hours loading and unloading of trucks is not permitted.
7. Stacking of materials, vehicles or trailers shall be limited to 15 feet in height. An
individual boat or vehicle on a single trailer may exceed 15 feet in height.
8. The applicant shall improve maintenance of the frontage of the Encinal properties on
Buena Vista and Sherman, but excluding the City property. Improved maintenance
shall include regular debris and garbage pick up and regular maintenance and
pruning of vegetation.
9. If feasible and after consultation with staff, the applicant shall attempt to provide
truck access to the Encinal Terminal site from the Del Monte Building's Sherman
Street curb cut and entrance to avoid the need for trucks accessing Encinal
Terminals from the west to travel down Buena Vista past the park to Entrance Road.
10. Permits: The applicant shall acquire all required permits from BCDC, RWQCB,
DTSC and other permitting agencies.
11. Expiration. To ensure that use of the site does not obstruct or delay redevelopment
of the site consistent with the General Plan the use permit shall expire on August 3,
2012.
12. Leases: The applicant/property owner and his or her successors in interest shall not
sign any lease for the Site during the life of the Use Permit that includes a lease
term beyond the Initial Term or the term of any subsequent extensions. Any lease
signed by the applicant/property owner and his or her successors in interest shall
clearly specify 1) the termination date for the use permit and 2) that the applicant or
property owner must request a use permit extension which may or may not be
granted at least 60 days prior to the termination date of this use permit. Applicant
agrees to initiate an unlawful detainer action in case the use permit expires and is
not extended by the City and the use is unlawful.
13. Annual Review: Commencing on August 1, 2010, Encinal Terminals shall submit on
Page 4 of 8",PlanningBoard/2009-09-28.pdf
PlanningBoard,2009-09-28,5,"an annual basis an annual report demonstrating its good faith compliance with the
terms of this Use Permit, and its efforts to complete a Master Plan for the site. The
Annual Reports may be used by the Planning Board when determining whether an
extension of the Use Permit is appropriate, if such an extension is requested.
14. Extensions: The Planning Board may grant extensions upon the timely written
request by Encinal Terminals, if the Planning Board finds that a good faith effort is or
has been made to complete the master plan for the site according to an agreed-
upon time schedule, i) the term of the use permit is defined and short-term and
conditions are included that describe and manage the termination of the interim use
upon expiration of the use permit, ii) the interim use does not have significant or
greater adverse impacts on neighboring properties than the existing uses, and iii)
the requested uses or terms will not inhibit or delay adoption of a master plan, or
inhibit or delay redevelopment of a the property consistent with the master plan if
adopted, or the prevent achievement of the objectives of the M-X zoning district
purposes.
Board Member Kohlstrand motioned, seconded by Board member Cunningham, to approve
the extension of the use permit as amended, subject to the conditions as modified by the
Planning Board. Motion passes 6-0-1.
Staff pointed out that the map, provided as an attachment to the agenda report, omitted the
southeasterly corner of the site adjacent to the intersection of Sherman Street and Buena
Vista Avenue, and the map would be modified to accurately depict all the area being
rezoned to MX.
9-B
Draft Master Street Tree Plan: Consideration of a new Citywide Master Street
Tree Plan and recommendation to the City Council.
Staff and the consultant, a representative of Tanaka Designs, presented the Draft Master
Street Tree Plan.
Board Member Kohlstrand motioned, seconded by Board Member Lynch, to limit the
speaker's time to 3 mintues each.
President Ezzy Ashcraft opened the public comment period.
Mr. Wilson, Member of Coopers Hawk Nest Survey Team, spoke about the nesting habitat
in Alameda of the Coopers Hawk. He requested that the Tree Plan expand policies that
would coordinate tree care and maintenance during critical nesting periods.
Mr. Baker, Alameda resident, was concerned that the proposed tree species list would
result in a significant reduction in the scenic quality of Alameda. He suggested that the plan
also evaluate Alameda Municipal Power's future plans for installation of underground
utilities.
Mr. Ratto, Executive Director Park Street Business Association, spoke about the tree
removal process for projects that are located within the Park Street Business District.
Page 5 of 8",PlanningBoard/2009-09-28.pdf
PlanningBoard,2009-09-28,6,"Mr. Buckley, Alameda resident, submitted and discussed his comments on the Draft Plan
as they pertain to tree well diameters for specific tree species, the tree planting matrix, and
the tree removal rate.
Ms. Cantner, Alameda resident, spoke about the special tree and electrical maintenance
district on Bay Street, with its 100-year old palm trees, and noted support for not limiting
overall street tree height as this would prohibit tree-lined streets like Bay Street.
Ms. Lambden, Alameda resident, outlined the written comments she submitted on the Draft
Plan.
Ms. Evans, Alameda resident and President of the Alameda County Master Gardeners
Association, endorsed an effort to make hiring an arborist a priority in order to ensure that
street trees receive appropriate care and guard against improper pruning by contractors.
She also questioned why Alameda's own protected tree, the Coast Live Oak, was not
included in the tree matrix as it is not only a drought tolerant tree, but also a native to
Alameda and could be planted in ways that would minimize disruption to foundations or
streetscapes.
Ms. Dimisheva, Alameda resident, raised her concerns that the Draft Plan does not provide
for maintenance and tree removal procedures on as high a prioritization as tree infill and
replanting. She endorsed the public-private partnership concept and noted that ""Friends of
Alameda's Forest"" at Alamedaforest.org was an organization dedicated to the protection
and preservation of Alameda's trees.
President Ezzy Ashcraft closed the public comment period.
Staff discussed the tree species matrix selection and the typical sidewalk and planter strip
issues and problems that are encountered. Staff also stated the tree removal cap of 10% is
a maximum and that the City's budget is presently not sufficient enough to allow this level
of tree removal.
Board member Cook asked for a clarification on tree planting recommendations. Staff
provided clarification on the Draft Plan's concepts and soil conditions in Alameda.
Board Member Kohlstrand commented on planting strip restrictions in relation to driveways,
signs, and intersections and asked for more discussion to address community concerns.
President Ezzy Ashcraft asked that the tree selection, based on height, be modified to
account for high-voltage and secondary utility lines, as was recommended by Mr. Buckley
in the letter he submitted.
Board members Cook, Kohlstrand, and Cunningham asked that staff continue to be
receptive of comments from the community and that the Board, continue to flush out
community concerns and address them in the document. Planning Board comments should
be submitted to staff no later than October 5, 2009.
Board Member Kohlstrand raised a concern with the ratio of tree removal to replacement
planting. She recommended maintaining the status quo of the tree canopy. She urged that
Page 6 of 8",PlanningBoard/2009-09-28.pdf
PlanningBoard,2009-09-28,7,"the city prioritize hiring an arborist to oversee tree maintenance efforts. She supported
public noticing and favored an approach where projects that included an approved
landscape or streetscape plan are exempt from additional public notification procedures. In
addition, she favored revising the tree species matrix to focus on species that are native to
the area. She encouraged inter-departmental coordination so that City projects not have a
negative impact on tree management efforts in the community.
Board member Cunningham requested that the results of the Draft Plan be incorporated in
the Design Guidelines and applicable ordinances, like the parking ordinance that requires
tree planting based on the number of parking spaces.
Board Member Kohlstrand added that she would like to see a move towards the greening of
infrastructure, such as policies that encourage the use of permeable surfaces, and
suggested that they be considered for inclusion in the Draft Plan.
Board Member Zuppan commended staff's efforts on this draft, and emphasized the need
to maintain thetree coverage that exists today, but would like to see an economic analysis
that shows what the cost implications are for a no maintenance or low maintenance
approach, and incremental costs for the future. She asked what the process would be for
evaluating the suitability and monitoring of the test-tree species.
President Ezzy Ashcraft stressed the need for increased public outreach through existing
channels such as providing newsletters with Alameda Municipal Power and Alameda
County Industries' bill statements. She also encouraged the use of volunteers to assist the
City in its efforts.
Board Member Kohlstrand motioned, seconded by Board member Cunningham, to
continue this to the meeting of October 12, 2009 to allow staff an opportunity to consider
and address the Board's comments. Motion passes 5-0-1 (Board member Lynch had to
leave early)
9-C Variance and Major Design Review - PLN08-0211, 1700 Park Street (Former
Cavanaugh Motor Site) Proposed commercial buildings, including a two-story
structure, remodel of existing buildings and a parking lot to be accessed from Buena
Vista Avenue. The project requires a variance for a reduction in the required number
of off-street parking spaces, modification to the ratio of standard to compact parking
spaces, reduction in the depth of landscape areas, and modification to the distance
vehicles may encroach into landscape areas.
Board Member Kohlstrand moved, seconded by Board Member Lynch to continue Item 9-C
to the meeting of October 12, 2009. Motion passes 6-0.
9-D
Oakland Chinatown Advisory Committee Consideration of a recommendation
from the Oakland Chinatown Advisory Committee regarding environmental review of
transportation impacts of redevelopment of Alameda Point on Oakland's Chinatown
neighborhood.
Staff presented a report.
Page 7 of 8",PlanningBoard/2009-09-28.pdf
PlanningBoard,2009-09-28,8,"Board member Cook asked how traffic impacts would be addressed if the cost of mitigating
such efforts would exceed what has been placed on the ballot measure. Staff responded
that this issue is still being negotiated and that the type of on-site and off-site transportation
improvements would be considered with the developer.
Board Member Kohlstrand asked when the election for the ballot measure would be set.
Staff responded that the measure would not be voted on in 2009 and it had not been
determined which election in 2010 the ballot would be added to.
Board member Cunningham motioned, seconded by Board Member Zuppan to receive the
recommendations from the Oakland Chinatown Advisory Committee and begin work on the
Environmental Impact Report for the redevelopment of Alameda Point. Motion passes 5-0-
1.
10.
WRITTEN COMMUNICATIONS:
None
11.
BOARD COMMUNICATIONS:
None
12.
ADJOURNMENT: 11:00 p.m.
Page 8 of 8",PlanningBoard/2009-09-28.pdf