body,date,page,text,path
CommissiononPersonswithDisabilities,2008-07-28,1,"APPROVED
COMMISSION ON DISABILITY ISSUES
MEETING MINUTES OF
July 28, 2008
TIME
The meeting convened at 6:43 p.m.
PRESENT
Chair Lord-Hausman, Commissioners Berger, Fort, Longley-Cook, Kirola and
Robinson.
ABSENT
Vice-Chair Moore and Commissioner Kreitz.
MINUTES
The June 23, 2008 minutes were approved as presented.
WRITTEN COMMUNICATIONS
There was no written communication.
NEW BUSINESS
1. Mastick Senior Center (Jackie Krause, Senior Services Manager.):
Jackie Krause gave a presentation regarding ADA improvements, including funding for power
doors to the Mastick Senior Center. Ms. Krause also provided copies of Mastick's Newsletter
and Mastick Senior Center Code of Conduct information. Programs are open to everyone age 50
and older, including computer, fitness classes and dancing. A large component of their effort
involves fundraising, which contributes approximately $70,000 towards Mastick's annual budget
that is conducted by volunteers. Mastick is also the hub for the paratransit program, including
the distribution of tickets.
Chair Lord-Hausman asked what percentage of fundraising is part of their overall budget to
which Ms. Krause replied five to ten percent.
Chair Lord-Hausman asked what type of resources and information are available for individuals
with disabilities to which Ms. Krause replied that there is a part-time Resource Specialist who
provides resources, but does not get involved with case management type of services.
Commissioner Berger asked what the emergency 211-hotline is and is Mastick connected to
which Ms. Krause replied that it is the Alameda County Resource hotline and Mastick will call
that number if needed.
Commissioner Berger asked if the 211-hotline covers all counties or just local to which Ms.
Krause replied that she is not sure if it does but they are working towards that goal.",CommissiononPersonswithDisabilities/2008-07-28.pdf
CommissiononPersonswithDisabilities,2008-07-28,2,"Commission on Disability Issues
July 28, 2008
Minutes
Page 2 of 5
Chair Lord-Hausman asked if there is a web page to which Ms. Krause replied yes, although it is
linked to the Alameda Recreation and Park Department. Chair Lord-Hausman stated that she
would like the CDI to have a link to Mastick, to which Ms. Krause replied that is perfectly fine
and if the CDI provided information to Mastick, they would distribute it on behalf of the
Commission.
Commissioner Kirola asked if paratransit tickets can be purchased at Mastick to which Ms.
Krause replied yes, every Tuesday through Thursday, between 9:00 A.M. - 12:00 Noon.
Commissioner Berger asked if there was a chance that a Mac computer could be purchased for
the Senior Center's computer classes to which Ms. Krause responded not any time soon as most
are PC's.
Ms. Krause thanked the Commission for their time and questions.
2. Emergency Disaster Plan (Rick Zombeck, Disaster Preparedness Officer/AFD):
In Rick Zombeck's absence, Sharon Oliver, Captain, Alameda Fire Department (AFD), gave a
presentation on the City's Disaster Preparedness Plan. Captain Oliver also works with the
Community Emergency Response Team (CERT) and Executive Team on City-wide issues. The
City's basic Emergency Plan establishes emergency and directions in the event of a disaster and
operational area which is Alameda County. AFD is the first responder to a disaster or
emergency situation in the City and then it expands to the County and upward to the State and
Federal Governments. Captain Oliver concluded the presentation with an overview of the City's
emergency plan.
Chair Lord-Hausman asked if additional copies are available to which Captain Oliver replied
that a copy is available at the Main Library and a future copy will be made available online
within the City's website.
Commissioner Berger asked if all the radios are based on the National Incident Management
System (NIMS) to which Captain Oliver replied that NIMS was enacted after September 11,
2001 by the Federal Government to ensure that all agencies are on the same frequency. The City
of Alameda measures up to NIMS as required by Federal standards. Both APD and AFD can
communicate through the use of NIMS.
Commissioner Longley-Cook asked is there a coordination of the statewide channels to which
Captain Oliver replied that there are some although radio communications is challenging.
Commissioner Johnson asked if cell phones are reliable to which Captain Oliver replied that cell
phones are used during the highest priority in a disaster and that the radio system should also
work well in Alameda.
:\Lucretia)CommDisability\Minutes(2008\Minutes_July 28 2008.doc",CommissiononPersonswithDisabilities/2008-07-28.pdf
CommissiononPersonswithDisabilities,2008-07-28,3,"Commission on Disability Issues
July 28, 2008
Minutes
Page 3 of 5
Commissioner Berger asked where does the local Disaster Registry fit within the Disaster Plan,
to which Captain Oliver responded that due to budget constraints, it is not up to date but the
registry is managed through the CERT Program. Currently there are not enough personnel to
invest into managing the program.
Commissioner Berger asked if the registry is in nursing homes to which Captain Oliver
responded that the Disaster Registry is meant for someone who lives alone and is independent;
however, they will be checked on following a disaster.
Commissioner Berger asked how does an individual update their registry form to which Captain
Oliver responded by a written request to the Alameda Fire Department.
Commissioner Fort asked how do you know if you are registered to which Captain Oliver
responded that the individuals would have added themselves to the register.
Chair Lord-Hausman stated that when the CDI web page is up and running, they would like to
add a link with AFD regarding the disaster registry program.
Commissioner Kirola asked is there a description of the CERT Program to which Captain Oliver
responded that one can check the City's website and navigate for information about the program.
Chair Lord-Hausman stated that the CDI would like to partner with AFD regarding the registry
program to which Captain Oliver replied that is fine.
Commissioner Longley-Cook stated that some people do not register in the program because of
fear of personal information being exposed. Captain Oliver replied that she has heard of these
types of fears; however, all volunteers are subject to a background check before they have access
to the list and they would meet with the individuals one on one.
Commissioner Robinson asked if APD or AFD manages the program to which Captain Oliver
stated that Fire manages the program and that she will ensure that information is consistent with
what is on the background check form.
Commissioner Berger asked if the registry list is being checked on a regular basis to which
Captain Oliver replied that it stays with AFD.
Captain Oliver thanked the Commission for their questions and input with respect to the City's
Disaster Preparedness Plan and registry program.
OLD BUSINESS
G:\Lucretia)CommDisability\Minutes/(2008\Minutes_July 28 82008.doc",CommissiononPersonswithDisabilities/2008-07-28.pdf
CommissiononPersonswithDisabilities,2008-07-28,4,"Commission on Disability Issues
July 28, 2008
Minutes
Page 4 of 5
1. Bike Plan Task Force Committee (Commissioner Kreitz):
No report.
2.
Central Avenue/AUSD Handicap/Accessibility Parking (Chair Lord-Hausman):
Chair Lord-Hausman stated that Obaid Khan, Supervising Civil Engineer in the Public Works
Department, spoke with AUSD who controls the disabled parking spots along Central Avenue
in front of the school district building, and the District has agreed to improve the signage to
direct people to the Oak Street entrance for disabled parking.
STAFF COMMUNICATIONS
Secretary Akil informed the Commission that the ADA Transition Plan Update was presented and
approved unanimously by the City Council at the July 15, 2008 meeting. Secretary Akil stated that
the CDI had previously reviewed the document and recommended that it be presented to the Council
for adoption. Secretary Akil thanked the Commission for their valuable input and support during the
project.
ORAL COMMUNICATIONS/NON-AGENDA ITEMS
1. Commissioner Longley-Cook asked for an update on the latest proposed Federal ADA changes
to which Secretary Akil responded that the document was released for a 60-day public comment
period in early July and that it could be months before the final changes become effective. The
changes will mainly affect courtrooms, large theatre settings and parks and playgrounds within
public agencies.
2. Commissioner Longley-Cook stated that the crosswalk in-pavement lights are working well.
3. Transportation Commission Meeting: Chair Lord-Hausman stated that she attended the meeting
to hear the PW Transportation Study, which indicated the City would seek additional grant
money towards future improvements.
4. Commissioner Berger stated that she would like to revisit the start time of the CDI meetings for
the next agenda.
ADJOURNMENT
The meeting adjourned at 8:25 p.m. The next scheduled meeting is Monday, August 25, 2008, at
\Lucretia)CommDisability\Minutes\2008\Minutes_July 28 2008.doc",CommissiononPersonswithDisabilities/2008-07-28.pdf
CommissiononPersonswithDisabilities,2008-07-28,5,"Commission on Disability Issues
July 28, 2008
Minutes
Page 5 of 5
6:30 p.m. in Room 360 at City Hall.
Respectfully submitted,
Lucretia A. Akil
Commission Secretary
G:\Lucretia)CommDisability\Minutes\2008\Minutes_July 28 2008.doc",CommissiononPersonswithDisabilities/2008-07-28.pdf
PensionBoard,2008-07-28,1,"OF
of
MINUTES OF THE REGULAR MEETING
OF THE
PENSION BOARD OF THE CITY OF ALAMEDA
HELD 4:30 P.M., JULY 28, 2008
ALAMEDA CITY HALL
2263 SANTA CLARA AVENUE, ALAMEDA
CONFERENCE ROOM 391
1.
The meeting was called to order by Member William Soderlund at 4:32 p.m.
2.
ROLL CALL: Present: Trustees Nancy Elzig, Robert Follrath and Karen Willis.
Staff: Juelle Ann Boyer, Chief Financial Officer, Finance and Lelia Faapouli,
Administrative Technician, Human Resources. Arrived late: Member Beverly
Johnson
3.
MINUTES: The minutes of the Regular Meeting of April 28, 2008 were moved
for approval by Member Elzig and seconded by Member Willis. Passed 4-0.
4.
CONSENT CALENDAR:
4-A.
PENSION PAYROLL FOR THE MONTH OF APRIL 2008:
a.
In the amount of $ 217,134.14 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-B.
PENSION PAYROLL FOR THE MONTH OF MAY 2008:
a.
In the amount of $ 210,071.64 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.
4-C.
PENSION PAYROLL FOR THE MONTH OF JUNE 2008:
a.
In the amount of $ 214,630.13 for the members under
Pension Ordinance No. 1079, N.S.
b.
In the amount of $ 3,516.67 for the members under
Pension Ordinance No. 1082, N.S.",PensionBoard/2008-07-28.pdf
PensionBoard,2008-07-28,2,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 28, 2008
Page 2
Member Follrath motioned to adopt the consent calendar and seconded by Member
Willis. Passed 4-0
5.
AGENDA ITEMS:
5-A.
The Chief Financial Officer's Financial Report for City of Alameda Police
and Fire Pension Funds for the period ending June 30, 2008 was
accepted as presented. Member Follrath moved to approve, seconded by
Member Willis. Passed 4-0
5-B.
Continuation of discussion on purchasing and erecting new flagpoles at
City Hall.
Member Willis researched the Ecivis website and passed out grant
information from the website. This website handles a lot of local
government grants and charges between $15,000 to $25,000 for their
services. The Board agreed that this website would benefit the City as a
whole to have for their City programs, but decided it was too expensive for
this purpose.
Member Follrath spoke with the Chief of Police who informed him that the
Police Groups will be discussing the donation with their membership.
Member Follrath said he will wait until the Chief of Police or Police Groups
contact him.
Member Follrath also mentioned that he will contact the Eagles again and
that he has not contacted the Elks yet.
5-C. Memo from Human Resources Director notifying of death of 1079
Pensioner, Frances Westmoreland, widow of Police Lieutenant Ralph
Westmoreland was accepted with regrets on a motion by Member Elzig
and seconded by Member Follrath. Passed 5-0.
6.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no oral communications.
7.
PENSION BOARD COMMUNICATIONS (COMMUNICATIONS FROM BOARD)
Member Willis informed the Board that this was the last Pension Board meeting
for Juelle Ann Boyer, Chief Financial Officer, because she is retiring. The Board
thanked Juelle Ann Boyer for her service to the Pension board and wished her
well in her retirement. Member Willis informed the Board that the new Interim
Chief Financial Officer is Ann Marie Gallant.",PensionBoard/2008-07-28.pdf
PensionBoard,2008-07-28,3,"City of Alameda
Minutes of the Regular Meeting of the
Pension Board - Monday, July 28, 2008
Page 3
8.
ADJOURNMENT:
There being no further business to come before the board, the meeting was
adjourned at 4:55 p.m.
Respectfully submitted,
Karen Willis, Human Resources Director
and Secretary to the Pension Board",PensionBoard/2008-07-28.pdf
PlanningBoard,2008-07-28,1,"MINUTES OF THE REGULAR PLANNING BOARD MEETING
MONDAY, JULY 28, 2008
COUNCIL CHAMBERS, CITY HALL
2263 SANTA CLARA AVENUE - 7:00 PM
President Kohlstrand called the meeting to order at 7:04 p.m.
FLAG SALUTE:
Board member Autorino
ROLL CALL:
PRESENT:
President Kohlstrand, Vice-President Ezzy Ashcraft,
Board members Autorino, Cook, Lynch, and
McNamara.
ABSENT:
Board member Cunningham
STAFF PRESENT:
Jon Biggs, Planning Services Manager/Secretary to
the Planning Board; Assistant City Attorney Farimah
Faiz, Cynthia Eliason, Planner III; Althea J. Carter,
Executive Assistant/Recording Secretary. Also in
attendance, Dyana Anderly, Consultant.
MINUTES:
Minutes for the meeting of June 23, 2008.
Motion (Ezzy Ashcarft)/Second (Cook) to approve as amended.
Ayes: 4; Noes: 0; Abstain: 2 (Lynch, McNamara). Motion passed.
Minutes for the meeting of July 14, 2008 - pending.
5.
AGENDA CHANGES AND DISCUSSION:
None
6.
STAFF COMMUNICATIONS:
6-A. Future Agendas
Staff provided an update on future agenda items.
6-B. Zoning Administrator Report
Staff provided the Zoning Administrator report. Vice President Ezzy Ashcraft requested
that in the future staff provide the Board with any conditions of approval related to the
Zoning Administrator meeting.
Page 1 of 7",PlanningBoard/2008-07-28.pdf
PlanningBoard,2008-07-28,2,"The public hearing was opened.
Eugenie Thompson requested postponement of the Alameda Towne Centre agenda
item from the Planning Board meeting of August 11, 2008 to the meeting of August 24,
2008. She also inquired whether the public hearing would be reopened and if public
notices would be sent out.
The public hearing was closed.
President Kohlstrand stated the public hearing for Alameda Towne Centre would be
reopened at the next hearing and re-noticing would include those who commented on
the EIR. The item would be heard on August 11, 2008. Interested parties who could
not attend this meeting were encouraged to submit written comments prior to the
meeting.
7.
ORAL COMMUNICATIONS:
*
Anyone may address the Board on a topic not on the agenda under this item by
submitting a speaker's information slip, subject to the 5-minute time limit.
The public hearing was opened.
David Howard addressed the Board regarding his opposition to the proposed Grand
Marina transfer of 36 affordable housing units off-site to Island High. He also submitted
written comments.
Erik Miller spoke in opposition to the proposed Grand Marina transfer of 36 affordable
housing units off-site to Island High. He believes affordable units should not be
clustered together but integrated into ""market rate"" developments.
Joseph Yon spoke in opposition to the proposed Grand Marina transfer of 36 affordable
housing units off-site to Island High. He believes a 36-unit development would be
incompatible with the neighborhood, that parking would be an issue, that concentration
of affordable units at one site is discriminatory, and the proposed units are rentals, not
for-sale homes, which would generate pride of ownership. He does not believe the
proposal is consistent with the City's Housing Element.
In response to a question from the Board, staff clarified the Board's previous decision
regarding the affordable housing units at Grand Marina, approving moving some but not
all of the required units off-site. The Island High site would contain at least nine and up
to 18 units.
The Board clarified that the proposal being commented on is not the project that was
previously approved by the Board.
Page 2 of 7",PlanningBoard/2008-07-28.pdf
PlanningBoard,2008-07-28,3,"Janice Miles spoke in opposition to the proposed Grand Marina transfer of 36 affordable
housing units off-site to Island High.
Brian Kernan spoke in opposition to the proposed Grand Marina transfer of 36
affordable housing units off-site to Island High. He would support home ownership but
believes even nine units is too many at the site.
Melanie Wartenberg spoke in opposition to the proposed Grand Marina transfer of 36
affordable housing units off-site to Island High.
Andy Olveda spoke in opposition to the proposed Grand Marina transfer of 36
affordable housing units off-site to Island High.
Christopher Buckley spoke in opposition to the Grand Marina proposal locating 36 units
in an historic neighborhood.
Tom Antholzer spoke in opposition to 36 units being located at the Island High site.
Nanette Burdick spoke in opposition to a 36-unit high density project on the Island High
site.
The public hearing was closed.
President Kohlstrand reiterated that the Board did not approve a 36-unit project but did
vote to allow the transfer of up to five housing units to the Island High site with the
potential for another four units for a total of nine units. She asked staff to provide the
Board with a briefing on this item at the next Board meeting.
8.
CONSENT CALENDAR:
Consent Calendar items are considered routine and will be enacted, approved or
adopted by one motion unless a request for removal for discussion or
explanation is received from the Planning Board or a member of the public by
submitting a speaker slip for that item.
There were n items on the Consent Calendar/
9.
REGULAR AGENDA ITEMS:
9-A. Public Workshop to Gather Community Input and Share Ideas About the
Future Development of Housing in Alameda. Housing issues workshop for a
discussion on an update to the Housing Element of the General Plan, Density
Bonus regulations, and Secondary Housing Unit regulations. The purpose of this
workshop is to obtain comments and feedback from the community on these
important housing issues.
Page 3 of 7",PlanningBoard/2008-07-28.pdf
PlanningBoard,2008-07-28,4,"delays in development at Alameda Point the Housing Element is not currently in
compliance with State law, therefore it has been conditionally certified by the State. The
current Element may not meet State regulations, but the intent is to meet the needs of
Alameda.
A discussion ensued between the Board and staff on the effect of new State regulations
on the Housing Element.
Staff presented a report on affordable housing and density bonus regulations. The
State provides incentives to encourage developers to build affordable housing. Projects
that would be eligible for a density bonus include affordable housing, senior housing,
land donated for affordable units, condominium conversions and childcare facilities.
Staff discussed density bonus allocations for each type of eligible project, development
concessions, and incentives. Under State regulations a density bonus must be granted
to a qualified development, but concessions or incentives are identified by the
jurisdiction - with the exception of a reduction in parking.
Staff presented a report on secondary units. Current City regulations require a use
permit for secondary housing. Under State regulations, upon meeting certain criteria,
secondary housing units could be approved at the staff level. Staff stated that without
an ordinance in compliance with State law, the State's secondary housing unit
regulations would prevail. Staff requested public and Board feedback, input, and
comments to further refine the ordinances and begin the process of preparing the
ordinances for adoption by the City Council.
The public hearing was opened.
David Howard commented that implementation of the various plans could be achieved
without land use exemptions.
Page 4 of 7",PlanningBoard/2008-07-28.pdf
PlanningBoard,2008-07-28,5,"Christopher Buckley commented that he would prefer restrictive density bonus and
secondary unit ordinances. He provided written comments to the Board.
Eve Bach addressed the link between the Housing Element, density bonus, and
secondary units.
The public hearing was closed for Board discussion.
A discussion ensued between the Board, the consultant, and staff regarding the process
and focus for review.
In response to an inquiry by the Board, staff stated that during discussions with the
Association of Bay Area Governments (ABAG), it was communicated that the timeline
for developing housing at Alameda Point was not within the City's control. During the
prior Housing Element update, the City appealed the number of units that were
allocated by ABAG, but the appeal was denied. The State Department of Housing and
Community Development is responsible for certifying the City's Housing Element and
determining whether the City is in compliance. Information presented at the Housing
Element forum will become part of the Housing Element. A non-compliant Housing
Element affects the City's ability to apply for State housing and transportation funds.
A discussion ensued between the Board and staff regarding options for fulfilling the
City's housing requirements. Dyana Anderly advised the Board that State regulations
are specific and specify that a project with five or more units shall be granted a density
bonus.
The Board agreed that an allowance for multi-unit structures should be considered as
an incentive.
The Board considered the following regarding additional concessions or incentives:
Consider increased building height = no
Consider reduced street standards = no
Consider on street parking = no
Consider elimination of landscaping on local streets = no
Consider elimination of common open space requirements for dwelling units located
within 1/4 mile of parks = yes
Consider elimination of private open space requirements = yes
Consider reduced minimum lot setbacks = yes
Consider reduced minimum building separation requirements = yes, from 20ft to 15 ft.
Consider reduction in the curb return radius = yes
Consider priority processing = yes
Consider approval of mixed use zoning in conjunction w/the Residential Dev = no
Consider drafting the Density Bonus ordinance in a manner that provides incentives for
housing on upper commercial buildings in the Park St and Webster St districts = yes
Page 5 of 7",PlanningBoard/2008-07-28.pdf
PlanningBoard,2008-07-28,6,"Consider encouraging work-live units when developed in conjunction w/the
preservation of a historic resource = yes
Consider lowering the existing required percentage of inclusionary units = possibly
Consider lowering affordability timeline for inclusionary housing from 55 years to the
state requirement of 30 years = yes
A Board discussion ensured regarding whether design review is applicable within the
second unit ordinance.
A Board discussion ensued regarding the Second Unit Ordinance and the Board
considered the following elements of the ordinance:
Consider that one unit be owner occupied = yes
Consider all setback, height, and lot coverage should be the same as the zone
district for the site = yes
Consider minimizing visual impacts or appearance of a second unit by having entry
doors not visible from the street = no
Consider whether heritage trees should be removed to accommodate a second unit
= yes
Consider the design of the second unit for consistency with that of the primary
residence = yes
Consider allowing second units in all residential areas that permit single-family
dwellings = more information requested including examples.
A Board discussion about parking requirements for second units ensued.
Vice President Ezzy Ashcraft moved and Board member Cook seconded the motion to
extend the meeting to 11:30 p.m. The motion passed with the following voice vote - 6.
Noes: 0. Absent: 1. Abstain: 0.
The Board discussion regarding parking requirements continued and considered the
following:
Consider requiring one parking space for a second unit = requested staff to provide
alternatives.
Consider if parking should be counted for second units when that primary space is in
the driveway = requested staff to provide alternatives.
A discussion between the Board, staff, and Ms. Anderly ensued regarding options
for parking and second units.
Consider attached units must be at least 350 sf and no more than 600 sf, but in no
case more than fifty percent of the area of the primary dwelling = yes.
A discussion ensued between the Board and staff regarding the Housing Element
schedule.
Page 6 of 7",PlanningBoard/2008-07-28.pdf
PlanningBoard,2008-07-28,7,"The Board did not take formal action, but requested that staff develop ordinance drafts
based on Board comments and bring them back for consideration by the Board, to
assist them in developing a recommendation to the City Council.
10.
WRITTEN COMMUNICATIONS:
None.
11.
BOARD COMMUNICATIONS:
Board members may ask a question for clarification, make a brief announcement or
make a brief report on his or her activities. In addition, the Board may provide a referral
to staff or other resources for factual information, request staff to report back to the body
at a subsequent meeting concerning a City matter or, through the chair, direct staff to
place a request to agendize a matter of business on a future agenda.
Vice President Ezzy Ashcraft announced that on July 30, 2008, there will be a
ceremony at Peet's Coffee and Tea acknowledging the Gold LEED certification the
facility has been awarded. On August 1, 2008 a bicycle plan update ride will take place
beginning in front of City Hall.
12. ADJOURNMENT: 11:32 p.m.
Respectfully submitted,
Jon Biggs, Secretary
City Planning Board
This meeting was audio and video taped.
Page 7 of 7",PlanningBoard/2008-07-28.pdf