body,date,page,text,path
AlamedaReuseandRedevelopmentAuthority,2008-07-01,1,"UNAPPROVED
MINUTES OF THE REGULAR MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Tuesday, July 1, 2008
The meeting convened at 12:44 a.m. (7/2/08) with Chair Johnson presiding.
2-A
1.
ROLL CALL
Present: Chair Beverly Johnson
Boardmember Doug deHaan
Boardmember Frank Matarrese
Boardmember Marie Gilmore
Vice Chair Lena Tam
(Chair Johnson was absent at the time of roll call, returned at approximately 12:50 a.m.,
during Item 3-A)
2.
CONSENT CALENDAR
2-A. Approve the minutes of the Regular Meeting of June 4, 2008.
2-B. Approve a Sublease for Stafford Stafford Sent Packing at Alameda Point.
2-C. Accept a $128,000 Grant from the Federal Office of Economic Adjustment in Support of
the North Housing Parcel Screening Process and Authorize the Executive Director to
Execute Related Documents.
Approval of the Consent Calendar was motioned by Member Gilmore, seconded by
Member Matarrese and passed by the following voice votes: Ayes: 4, Noes: 0, Abstentions:
0.
3.
REGULAR AGENDA ITEMS
3-A. Alameda Point Update
Debbie Potter, Base Reuse and Community Development Manager, gave a brief update on
Alameda Point activities. She stated that the highlight was the meeting that SunCal and ARRA
staff had with Navy staff in San Diego on June 5th. Discussions included talking to Navy staff
about beginning a process to kick off renegotiation of the term sheet, and the Navy has embraced
a schedule that will get us to a term sheet by July 2009. SunCal has been working over past 6-8
weeks on land use and infrastructure assumptions, and the costs associated with the infrastructure
proposals. Staff has also been working on the Federal legislation which was the focus of the
update at the last meeting. Not much has changed, legislation was passed by the House in May,
and is now awaiting activity in Senate. The Senate has not yet addressed the authorization bills,
but we expect that it will happen in the next couple of weeks. Ms. Potter introduced Pat Keliher,
SunCal's project manager on the Alameda Point project, to answer questions from the Board.
Member deHaan asked whether the language revisions on the legislation had been ironed out.
Ms. Potter explained that the revisions were made reflective of the direction from the ARRA and
that the Navy and the VA are currently reviewing the proposed changes.",AlamedaReuseandRedevelopmentAuthority/2008-07-01.pdf
AlamedaReuseandRedevelopmentAuthority,2008-07-01,2,"Member Matarrese requested, for the public, that Ms. Potter comment and describe the letter the
Navy sent to the ARRA in response to the ARRA's request for funds to provide services to
Alameda Point. Ms. Potter explained that the Navy sent the ARRA a response that there is a 50
year Lease in Furtherance of Conveyance (LIFOC) Agreement that allows us to lease the
property, collect revenue, and use the lease revenues for maintenance of the property. The Navy
further stated that they did not anticipate revisiting the terms of the LIFOC for maintenance
activities.
Member Tam asked if the Navy is implying we increase our lease rates in order to generate the
necessary funds we were requesting. Ms. Potter replied that that was the conclusion the Navy
has eluded to, but that they were not offering to step in, nor did they offer any options to
augmenting anything.
Member deHaan expressed his concern and dissatisfaction with the Navy's response - given that
the property is in a state of deterioration and does not make economic sense - and requested
further discussion. Chair Johnson agreed and requested the item be agendized and brought back
for discussion at the next ARRA meeting.
Pat Keliher gave a brief update on the high level topics, including infrastructure, baseline
assumptions, and mitigation on some of the issues. He stated SunCal's goal for their consultants
and City Staff to agree on baseline assumptions, which affect the entire land plan. He's
optimistic that progress is being made to achieve that goal. The number one issue that SunCal
and City staff has agreed on was what to assume for global warming, sea level rise and the
design parameter, which is 18 inches - a reasonable baseline to set design standards. All of the
land plan will be based on that assumption. Another important issue is the Floodplain and
mitigation. SunCal is evaluating the pros and cons of three main options: 1) elevate everything,
2) levy systems, or 3) a combination of the both. Mr. Keliher further discussed that their
Environmental consultants are working with the Department of Toxic Substances Control
(DTSC) and the Environmental Protection Agency (EPA) to agree upon what these agencies will
allow SunCal to build - housing? housing over retail? What are the requirements? SunCal is
slowly getting answers from the agencies. Another high level topic is the Sports Complex -
Nick Kosla of SunCal has been working with Dale Lillard, Recreation and Parks Director, to
identify and interview three master planners for the Sports Complex. They are hoping, that in
the next week or two, to select a master planner and begin the public process. The next
community meeting is scheduled on August 7th, which will include a summary of the last
meeting and new information to date, as well as information on the Sports Complex. There is
also a plan to schedule the next meeting with the Navy at the end of July to discuss the Business
Model and Plan.
Mr. Keliher informed the Board that SunCal has conducted a survey on most of the existing
historic buildings to determine if their floor is above floodplain. Some hangars are still in the
floodplain, but most are out, including City Hall West. The survey gave SunCal an important and
good datapoint which is useful in evaluating their adaptive reuse formula.
Mr. Keliher concluded by informing the Board that SunCal has a new capital partner, which they
will bring back to the Board in August.
There was one speaker on this item, Bill Smith, who discussed several topics, including the 18-
inch baseline.",AlamedaReuseandRedevelopmentAuthority/2008-07-01.pdf
AlamedaReuseandRedevelopmentAuthority,2008-07-01,3,"4.
ORAL REPORTS
4-A. Oral report from Member Matarrese, Restoration Advisory Board (RAB)
representative.
Member Matarrese did not have a report, as the next RAB meeting in on Thursday, July 3rd
5.
ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no speakers.
6.
COMMUNICATIONS FROM THE GOVERNING BODY
Chair Johnson reported that she attended the Spring Meeting for U.S. Conference with Mayors,
and that it was very good. Member Tam asked if Chair Johnson had the opportunity to meet
Senator Obama. Chair Johnson said she heard and saw Senator Obama speak, but did not meet
him. She did, however, get Bill Clinton's autograph.
7.
ADJOURNMENT
Meeting was adjourned at 1:00 a.m. (7/2/08) by Chair Johnson.
Respectfully submitted,
Arma Glidden
Irma Glidden
ARRA Secretary",AlamedaReuseandRedevelopmentAuthority/2008-07-01.pdf
CityCouncil,2008-07-01,1,"MINUTES OF THE REGULAR CITY COUNCIL MEETING
TUESDAY- - -JULY 1, 2008- -7:30 P.M.
Mayor Johnson convened the Regular Meeting at 7:45 p.m.
ROLL CALL - Present : Councilmembers
deHaan,
Gilmore,
Matarrese, Tam, and Mayor Johnson - 5.
Absent :
None.
AGENDA CHANGES
(08-281 - ) Mayor Johnson announced that Resolutions of Reappointment
and Appointment [paragraph no. 08-284] would be heard before the
Consent Calendar.
PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS
(08-282) Presentation of Certificates of Service to Nancy Anderson,
Jim Franz, Leslie Krongold, Robb Ratto, and Suzanne Storar.
Mayor Johnson read and presented a Certificate of Service to Robb
Ratto.
Mr. Ratto stated that it has been a pleasure to serve on the
Transportation Commission; thanked Council for the Certificate of
Service.
(08-283) Proclamation expressing greetings and best wishes to the
community of Asuchio, El Salvador and encouraging continued
exchange with Asuchio.
Mayor Johnson read and presented the proclamation to Councilmember
Matarrese.
Councilmember Matarrese stated that he will deliver the
proclamation; delegations have been going back and forth from
Alameda to Asuchio for the last ten years; visas were denied in
2002 and 2006; communication is still regular; that he hopes the
State Department will allow visits to reoccur.
REGULAR AGENDA ITEM
(08-284) Resolution No. 14227, ""Reappointing Kenneth I. Dorrance as
a Member of the Film Commission. Adopted.
Councilmember Matarrese moved adoption of the resolution.
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote - 5.
Regular Meeting
Alameda City Council
1
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,2,"(08-284A) Resolution No. 14228, ""Reappointing Patricia A. Grey as a
Member of the Film Commission. Adopted.
Councilmember Matarrese moved adoption of the resolution.
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote - 5.
(08-284B) - Resolution No. 14229, ""Reappointment Teddy Tabor as a
Member of the Film Commission. Adopted.
Councilmember Matarrese moved adoption of the resolution.
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote - 5.
The City Clerk administered the Oath and presented a certificate of
appointment.
( (08-284C) Resolution No. 14230, ""Reappointing Aiesha P. Balde as a
Member of the Housing Commission. Adopted.
Councilmember Matarrese moved adoption of the resolution.
Councilmember deHaan seconded the motion, which carried by
unanimous voice vote - 5.
The City Clerk administered the Oath and presented a certificate of
appointment.
(08-284D) Resolution No. 14231, ""Reappointing Arthur A. Kurrasch as
a Member of the Housing Commission. Adopted.
Councilmember Matarrese moved adoption of the resolution.
Councilmember deHaan seconded the motion, which carried by
unanimous voice vote - 5.
The City Clerk administered the Oath and presented a certificate of
appointment.
( 08-284E) Resolution No. 14232, ""Appointing Gail A. Wetzork as a
Member of the Library Board. "" Adopted.
Councilmember Gilmore moved adoption of the resolution.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
Regular Meeting
Alameda City Council
2
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,3,"The City Clerk administered the Oath and presented a certificate of
appointment.
08-284F) Resolution No. 14233, ""Reappointing Patrick Lynch as a
Member of the Planning Board. "" Adopted.
Councilmember deHaan moved adoption of the resolution.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
(08-284G) Resolution No. 14234, ""Appointing Elizabeth A. Candelario
as a Member of the Pubic Art Commission. "" Adopted
Councilmember Matarrese moved adoption of the resolution.
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote - 5.
The City Clerk administered the Oath and presented a certificate of
appointment.
(08-284H) Resolution No. 14235, ""Appointing Eric Ibsen IV as a
Member of the Public Art Commission. "" Adopted
Councilmember Matarrese moved adoption of the resolution.
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote - 5.
The City Clerk administered the Oath and presented a certificate of
appointment.
( (08-284I) Resolution No. 14236, ""Reappointing Peter W. Holmes as a
Member of the Public Utilities Board. "" Adopted.
Vice Mayor Tam moved adoption of the resolution.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
The City Clerk administered the Oath and presented a certificate of
appointment.
(08-284J) Resolution No. 14237, ""Reappointing Regional L. James as
a Member of the Social Service Human Relations Board.
Adopted.
Councilmember Gilmore moved adoption of the resolution.
Regular Meeting
Alameda City Council
3
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,4,"Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
The City Clerk administered the Oath and presented a certificate of
appointment.
(08-284K)
Resolution No. 14238, ""Appointing Kathy L. Moehring
(Business District Seat) as a Member of the Transportation
Commission. Adopted.
Councilmember deHaan moved adoption of the resolution.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
The City Clerk administered the Oath and presented a certificate of
appointment.
CONSENT CALENDAR
Mayor Johnson announced that Resolution Calling for a General
Municipal Election [paragraph no. 08-288 ] and Final Passage of
Ordinance [paragraph no. 08-289] were removed from the Consent
Calendar for discussion.
Vice Mayor Tam moved approval of the remainder of the Consent
Calendar.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5. [Items so enacted or adopted are
indicated by an asterisk preceding the paragraph number. . ]
(*08-285) Minutes of the Special City Council Meetings held on June
5 and June 9, 2008; the Special Joint City Council and Public
Utilities Board Meeting held on June 16, 2008; and the Special and
Regular City Council Meetings held on June 17, 2008. Approved.
(*08-286) Ratified bills in the amount of $1,733,216.82.
(*08-287) Recommendation to adopt Plans and Specifications and
authorize Call for Bids for Woodstock Storm Drain Improvements, No.
P.W. 11-06-23. Accepted.
(08-288) Resolution No. 14239, ""Calling for a General Municipal
Election to be Consolidated with the Statewide General Election to
be Held in the City of Alameda on Tuesday, November 4, 2008 and
Requesting the Alameda County Board of Supervisors to Permit the
Registrar of Voters to Render Specified Services to the City
Regular Meeting
Alameda City Council
4
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,5,"Relating to the Conduct of Said Election. Adopted.
Vice Mayor Tam stated election costs have doubled; inquired what
the cost would be to place measures on the ballot.
The City Clerk responded costs would be for printing, translation,
and typesetting each measure; stated the approximate cost is $3,000
per page; an average size measure could be three to four pages.
Mayor Johnson inquired whether the cost would be brought back for
budget adjustment once costs are known.
The City Clerk responded in the affirmative; stated the Registrar
of Voters does not provide estimates; election costs were based on
2006 costs with a slight increase.
Councilmember Matarrese inquired what is the justification for the
increase [in cost for conducting the election].
The City Clerk responded increased printing costs and new Secretary
of State requirements. stated that she was advised to use 2006
costs when the budget was prepared.
Vice Mayor Tam moved adoption of the resolution.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
(08-289) Ordinance No. 2982, ""Amending the Alameda Municipal Code
by Amending Subsection 8-26.1 (Use of Coasters, Roller Skates, and
Similar Devices Restricted) of Section 8-26 (Coasters, Skates,
Etc. ) of Chapter VIII (Traffic, Motor Vehicles, and Alternative
Transportation Modes) and Subsection 23-1.3 (Riding of Bicycles and
Skateboards in Parks, Etc. ) of Section 23-1 (Parks and Squares) of
Chapter XXIII (Parks, Recreation Areas and Public Property) to
Expand the Prohibition to Include Skateboards and Their Use in City
Owned or Leased Property, Buildings or Structures Unless Authorized
by Subsection 23-1.3."" Finally passed.
Mayor Johnson stated the ordinance's original intent was to keep
bicycles and skateboards out of the parking structure; revised
language allows bicyclists to ride bicycles to lockers requested
that speakers only address Council if in disagreement with revised
language.
Speakers : Garret Conklin, Alameda; Bill Smith, Alameda: Jon
Spangler, Alameda; Ani Dimusheva, Alameda.
Councilmember Matarrese stated complaints were received regarding
Regular Meeting
Alameda City Council
5
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,6,"skateboards and BMX bikes barreling down from the top level of the
parking garage the intent is to have an ordinance that would allow
the Police Department to issue tickets; motorized wheelchair and
golf cart users would like to use bike lanes; the matter should be
evaluated.
Mayor Johnson stated the matter would require a separate ordinance;
directed staff to bring the matter back for Council consideration.
Councilmember deHaan requested that the City Attorney review
changes that have occurred [with the ordinance] over time.
The City Attorney stated in the early 1940's the City adopted an
ordinance prohibiting riding bicycles in all parks; in 1989 the
ordinance was amended to permit bicycles and roller skates in parks
except where posted; the ordinance was updated between 1999 and
2001 to address the Skate Park.
Ms. Dimusheva requested that the new language be read.
The City Attorney stated the new language reads ""It shall be
unlawful when and where posted for any person to operate or ride a
bicycle or skateboard propelled wholly or in part by muscular power
within or upon any public park, playground, or school property, in
the City or parking lot, parking structure owned or leased by the
City, except that a person may ride a bicycle to and from bicycle
racks or lockers provided within any City parking lot or parking
structure. The use and operation of skateboards, roller skates, and
in-line skates shall be authorized at the Skate Park at Alameda
Point. All person using, operating, or riding a skateboard, roller
skates, or in-line skates at the Skate Park at Alameda Point shall
wear a helmet, elbow pads, and knee pads at all times.
Vice Mayor Tam moved approval of final passage with amended
language allowing bicycles, skateboards, etc. at parks and other
facilities unless otherwise posted and allowing bicycles to go to
and from the lockers and racks in the parking structure.
Vice Mayor Tam encouraged the community to participate actively as
the Transportation Commission develops the Bike Master Plan
relating to bicycling throughout the City.
Councilmember deHaan seconded the motion.
Under discussion, Councilmember deHaan requested a report on ways
to enforce a ban on loitering within the parking structure.
By consensus, the motion carried by unanimous voice vote - 5.
Regular Meeting
Alameda City Council
6
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,7,"(08-290) Public Hearing to consider the proposed implementation of
a fuel surcharge for the City of Alameda Ferry Services, approve
the proposed fuel surcharge, and authorize the City Manager to
execute the necessary amendments to the Operating Contracts for the
Ferry Services.
The Ferry Services Manager gave a brief presentation.
Councilmember Matarrese inquired when the Water Emergency
Transportation Agency (WETA) would take over the ferries.
The Ferry Services Manager responded new legislation requires that
WETA adopt a transition plan by June 2009.
The Deputy City Manager stated WETA needs to adopt a transition
plan by July 1, 20091 the transition would take approximately one
year.
Mayor Johnson stated WETA authorized existing operators to use two
new boats; inquired whether the new boats are more fuel efficient.
The Ferry Services Manager responded both boats are under warranty
for the first year; stated insuring each boat would cost
approximately $30,000 to $35,000; additional house maintenance
would be required the first year; the boats carry fewer passengers,
but the overall footprint is approximately the same as the Peralta;
the new boats are the cleanest burning engines on the bay .
Vice Mayor Tam inquired whether the interim operator would have to
incur the additional costs.
The Ferry Services Manager responded the issue is part of
negotiations; stated the City does not want to incur additional
expenses.
Vice Mayor Tam inquired whether a fuel surcharge would need to be
considered as a result of the two new boats.
The Ferry Services Manager responded in the negative; stated the
staff recommendation is based on operating the existing boats; WETA
would take care of any additional operating expenses.
Councilmember Matarrese inquired whether the Port of Oakland has
been approached regarding an increased subsidy.
The Ferry Services Manager responded in the affirmative; stated
staff met with the Port of Oakland's Director of Commercial Real
Estate; the Director reported that sixty-eight positions are being
eliminated and that the Port of Oakland is not in the position to
Regular Meeting
Alameda City Council
7
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,8,"increase the subsidy for the ferry.
Mayor Johnson requested that staff advocate on behalf of using gas
tax windfalls to offset increased public transportation costs and
investigate whether the League of California Cities is doing
anything regarding the matter.
The Deputy City Manager stated last year a resolution encouraged
not diverting transportation money said diversion took place
anyway; that she would advocate.
Councilmember deHaan inquired what would be the breakeven point to
increase ridership to supplement the additional fuel cost.
The Ferry Services Manager responded the Alameda/Oakland Ferry
Services (AOFS) had a slight decline of 436 tickets in the first
few months of 2007-2008; stated the Alameda Harbor Bay Ferry (AHBF)
is doing quite well; AHBF tickets increased by 2,657 tickets for
the first five months of this year; annual fare box revenue would
generate $663,000, which would be approximately $45,000 short of
what would be needed if fuel costs are $4.75 per gallon.
Councilmember deHaan stated a twenty-five cent increase is proposed
for AOFS and a fifty-cent increase for AHBF.
The Ferry Services Manager stated revenue would need to be obtained
right away in order to offset the $4.75 per gallon fuel cost; AHBF
is operated by Harbor Bay Maritime Harbor Bay Maritime is already
spending more than $4.75 per gallon for fuel staff has requested
Harbor Bay Maritime to reconsider vendors and also consider the
possibility of not fueling by truck, but by barge.
Councilmember deHaan stated AHBF has constraints and cannot grow
much more; the terminal parking lot is almost full.
The Ferry Services Manager stated the terminal parking lot has
approximately 20% capacity left.
Councilmember deHaan stated that he observes that approximately
nine spots are available.
The Ferry Services Manager stated restriping is being considered.
buncilmember deHaan stated that restriping would only add eight or
ten more spots.
Vice Mayor Tam stated 10,000 additional AHBF ticket sales would be
needed to cover the fuel increase; AOFS and AHBF cannot subsidize
each other inquired whether the proposed increase would cover
Regular Meeting
Alameda City Council
8
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,9,"costs for the next two years.
The Ferry Services Manager responded using additional Measure B
reserves might be necessary.
Vice Mayor Tam moved approval of the staff recommendation.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
Councilmember Matarrese stated that the City should formally oppose
having the gas tax windfall go to the State's General Fund, and
request that the money be directed to public transportation.
Mayor Johnson stated transit agencies may want to do the same
thing.
Councilmember Matarrese stated the matter should be brought up at
the AC Transit Liaison Meeting tomorrow.
(08-291) Public Hearing to consider Resolution No. 14240,
""Approving the Engineer's Report, Confirming Diagram and
Assessment, and Ordering Levy of Assessments, Island City
Landscaping and Lighting District 84-2, All Zones. "" Adopted.
The Public Works Coordinator gave a brief presentation.
Councilmember Matarrese moved adoption of the resolution.
Councilmember deHaan seconded the motion, which carried by
unanimous vice vote - 5.
(08-292) Public Hearing to consider Resolution No. 14241,
""Approving the Engineer's Report, Confirming Diagram and
Assessment, and Ordering Levy of Assessments, Maintenance
Assessment District 01-01 (Marina Cove) "" Adopted.
The Public Works Coordinator gave a brief presentation.
Vice Mayor Tam moved adoption of the resolution.
Councilmember deHaan seconded the motion, which carried by
unanimous voice vote - 5.
(08-293) Recommendation to approve the membership of the Fiscal
Sustainability Committee.
Mayor Johnson read the names of the Committee members.
Regular Meeting
Alameda City Council
9
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,10,"Councilmember Matarrese stated that he is very impressed with the
number of people with expertise in the City; the City received a
large number of applicants; the decision was difficult; all members
are Alameda residents with the exception of Ms. Riski, who is
Peet's Coffee Controller.
Councilmember deHaan stated that the committee's timeframe is six
months; a lot of community interest was received; the cross-section
is quite commendable.
Mayor Johnson stated that she considers the committee to be one of
the most important things right now because of the City's economic
challenges; informing the public is important.
Councilmember deHaan stated today the City is living with decisions
made twenty-five years ago.
Mayor Johnson stated that Council wants to know long-term impacts
when decisions are made.
Vice Mayor Tam thanked Councilmember Matarrese and Councilmember
deHaan for the hard work; stated public sector encourages people to
use less services and products; private sector tries to increase
use as much as possible.
Mayor Johnson stated the capitalistic view is very important
dollars are needed to pay for commitments made.
Councilmember Matarrese thanked the people who volunteered.
Mayor Johnson stated the committee needs to have access to whatever
information is needed.
The City Treasurer stated access to information is critical;
requested that information be routed to him or the City Auditor in
order to make it easier for staff to respond in a timely manner.
Mayor Johnson requested that meetings and all information provided
to the Committee be posted to the website for the public.
The City Treasurer encouraged the public to pay attention when the
conclusion is provided.
Mayor Johnson stated it is important for the public to know how
conclusions are reached.
The City Treasurer stated that the committee will have a very
impartial, objective look at the City budget and spending.
Regular Meeting
Alameda City Council
10
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,11,"Lorre Zupan thanked the Council for the opportunity to be on the
committee; stated the issue is important.
Former Councilmember Tony Daysog stated that he looks forward to
being involved.
Councilmember deHaan stated that he appreciates staff efforts
throughout the budget cycle; budget information will be helpful.
The City Treasurer stated the goal is to have the first meeting at
the end of the month; he assumes that staff will advise committee
members of the meeting location and dates.
Councilmember Matarrese moved approval of the staff recommendation.
Councilmember deHaan seconded the motion, which carried by
unanimous voice vote - 5.
(08-294) Resolution No. 14242, ""Updating the City of Alameda
Emergency Operations Plan by Adding the Required National Incident
Management System (NIMS) Components and Including Functional
Annexes and Supporting Appendices. "" Adopted.
The Acting Division Chief/Disaster Preparedness Coordinator gave
a Power Point Presentation and provided a handout.
Councilmember Matarrese inquired whether the Fire Department would
be the document keeper, provide updates, and whether controlled
copies would be provided.
The Acting Division Chief/Disaster Preparedness Coordinator
responded the Disaster Preparedness Coordinator would be
responsible for the document; stated virtual copies would be on the
City's network; hard copies would be kept at the Fire Department
and Police Department Communication Center.
Councilmember Matarrese inquired whether City Hall would have a
copy, to which the Acting Division Chief/Disaster Preparedness
Coordinator responded in the affirmative.
Councilmember deHaan inquired how outreach is done throughout the
community.
The Acting Division Chief/Disaster Preparedness Coordinator
responded training includes Personal Preparedness and Community
Emergency Response Team Programs stated a Personal Preparedness
Guide is provided to citizens.
Councilmember Matarrese moved adoption of the resolution.
Regular Meeting
Alameda City Council
11
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,12,"Councilmember deHaan seconded the motion
Bill Smith, Alameda, discussed earthquakes.
On the call for the question, the motion carried by unanimous voice
vote - 5.
Mayor Johnson stated that she is glad an evacuation plan is
included.
(08-295) Recommendation to accept the Golf Complex Master Plan and
consider options for future operation of the Chuck Corica Golf
Complex.
The Interim General Manager gave a brief review of past actions.
Richard Singer, National Golf Foundation (NGF ) Director of
Consulting Services, gave a brief presentation.
Forrest Richardson, Forrest Richardson and Associates, gave a Power
Point presentation.
Mayor Johnson inquired whether Mr. Richardson thought that the
north course changes would be more reflective of the original
design.
Mr. Richardson responded the proposed changes are more of a
faithful restoration.
Mayor Johnson requested more information on the drainage issue.
Mr. Richardson stated the canals are choked up and overgrown with
invasive vegetation; water comes to the Golf Course from a dozen or
more points.
Mayor Johnson inquired whether water drains into the bay.
Mr. Richardson responded water goes into one of the Golf Course
water areas; stated the Public Works Department operates large
pumps to help force evacuation to open water.
Mayor Johnson inquired whether fertilized water drains into the
bay.
Mr. Richardson responded the Golf Course acts as a huge filtration
basin because of the plants; stated the canal is doing a great job;
the fertilizer used on the Golf course is very docile compared to
material found in urban runoff; street runoff is more concerning.
Regular Meeting
Alameda City Council
12
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,13,"and Modesto are in the process of taking back City control of the
golf courses.
Mr. Singer stated that he was not aware of said situation but would
not be surprised; he has seen every type of scenario.
Councilmember Gilmore stated that she understands that Oakland did
some major renovations and leased the golf course to an outside
operator; the operator wants to renegotiate the lease because the
cash flow is not there; inquired how the City would be protected
from the same situation.
Ed Getherall, NGF Project Manager, responded the operator entered
the lease when the market was at its peak; stated operators run out
cash flow models; he would be surprised if Alameda did not get some
interest.
Regular Meeting
Alameda City Council
13
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,14,"Vice Mayor Tam stated currently, the City receives approximately
$900,000 to $1 million in golf revenuel $500,000 would be generated
with a private operator and lease holder; the report indicates that
transfers would need to cease in order to help with the economic
recovery and that the current path would ultimately close the Golf
Course; inquired what would be the threshold for delaying action.
Mr. Singer responded the clock is ticking rapidly.
Mayor Johnson stated that the fund balance is $1.1 million and that
next year's projected loss is $700,000.
Vice Mayor Tam stated the Golf Course has deteriorated even with
reduced staffing and improved pro-shop sales; inquired whether two
or three years could be bought by closing the Mif Albright Course
and undertaking some renovations with increased fees.
Mr. Singer responded perhaps, but the problem would reoccur again.
Mayor Johnson inquired whether there is any scenario that would
allow the City to continue to run the Golf Course as it does now.
Mr. Singer responded in the negative; stated reducing the holes
from 45 to 18 might buy some additional time.
Councilmember Gilmore stated placing a band-aid on things would
just allow the City to operate the Golf Course, not take care of
infrastructure or improvements.
Councilmember deHaan stated the original proposal included finding
an operator and sounded viable; now a major overall is being
proposed; inquired whether the original proposal would still be
viable.
Mr. Singer responded potentially; stated cost is the issue; the
City would need to come up with money to do improvements.
Councilmember deHaan stated that Council was told that a banquet
center would be needed to encourage tournament play; the plan shows
a banquet center in Phase 7, which seems contradictory.
Mr. Singer stated conceptual reuse was placed at the end, but could
be done in the first phase.
Councilmember deHaan inquired whether the RFP could be left open,
to which Mr. Singer responded in the affirmative.
Mr. Getherall stated Golf Course improvements are the top priority.
Regular Meeting
Alameda City Council
14
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,15,"Councilmember deHaan stated the original proposal was along the
design of what the Golf Commission requested.
Mr. Getherall stated initially, NGF was told that the City could
fund a banquet center under the self-operation scenario.
Mr. Richardson stated reusing the existing building is not a
sensible use of money.
Councilmember deHaan inquired whether there would be a demand for
mixing a 9-hole course and 18-hole course.
Mr. Richardson responded the 18-hole course could be a stand-alone
course; the 9-hole course could be used when needed to provide a
27-hole course; stated flexibility would be added.
Mr. Singer stated that weak demand is not the problem with the Mif
Albright Course, but overall cost benefit and maintenance costs;
the proposed plan's flexibility would allow a choice to play a
regulation championship course, a shorter executive-type 18-hole
course, a full-length regulation 9-hole course, or a shorter Mif
Albright 9-hole course.
Councilmember deHaan stated some of the choices are already
available, but not in good condition; inquired whether the north
course is a concern because of the limited length.
Mr. Singer responded that he does not see the north course as a
concern, but may limit marketing to some degree; stated the
proposed plan allows for a wide variety of lengths.
Councilmember deHaan inquired what percentage of golfers play
longer length courses.
Mr. Singer responded nationally, approximately eight to ten
percent; stated locally, the percentage is lower.
Councilmember deHaan inquired whether the golf course would be
designed to cater to eight percent of golfers.
Mr. Singer responded in the negative; stated the golf course would
be designed to be sufficient for people willing to pay a higher
fee, but would also be sufficient for people wanting to play the
current length or shorter.
Mayor Johnson opened the public portion of the meeting.
Speakers : Ron Salsig, Alameda; Robert Wood, Alameda; Jane Sullwold,
Golf Commission Chair: James D. Leach, Alameda; Bill Smith,
Regular Meeting
Alameda City Council
15
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,16,"Alameda; Joe VanWinkle, Alameda; Barbara Wood, Alameda; Jim
Strehlow, Alameda.
There being no further speakers, Mayor Johnson closed the public
portion of the meeting.
(08-296) - Vice Mayor Tam moved approval of continuing the meeting
past midnight.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
***
Mayor Johnson inquired what Ms. Sullwold does not like about the
Master Plan.
Ms. Sullwold responded something would be lost by giving up the
south course; stated redesigning the north course is not a
reasonable choice.
Mayor Johnson stated she understood that the Golf Course would be
restored to more of the original design.
Ms. Sullwold stated that the feel would be restored, but the Golf
Course would be completely redesigned; she does not see how the
expense could be justified.
Mayor Johnson inquired whether Ms. Sullwold does not recommend the
Master Plan because the Plan is not economically feasible.
Ms. Sullwold responded in the affirmative; stated the operational
review and Master Plan should be used as guidelines.
Mayor Johnson stated the RFP should be left open and be flexible.
Vice Mayor Tam stated the City would not be controlling its destiny
by having bidders come up with ideas; community consensus is
needed; inquired whether the Golf Commission's current vision is to
maintain the facility as a recreational golf facility that is very
specific to Alameda without turning it into a national class
tournament play facility.
Ms. Sullwold responded that she does not think that the Golf Course
has the capacity or amenities to attract national class play.
Mayor Johnson inquired what the next step would be if there was no
response to the RFP .
Regular Meeting
Alameda City Council
16
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,17,"Ms. Sullwold responded shutting down the Jack Clark and Mif
Albright Courses laying off all personnel not needed to maintain
one 18-hole facility; and raising rates are the only options to
preserve golf in Alameda; stated subtracting actual revenues from
current operating expenses would provide a positive cash balance;
outside operators would be able to cut labor costs by approximately
45%.
Councilmember Gilmore stated an operator may want to reconfigure
everything.
Ms. Sullwold stated that she does not think there is any choice;
it is important to be as open as possible.
Councilmember Matarrese stated that he is very skeptical of the
Plan's financial feasibility; a hybrid approach could be
considered; he would like to see options laid out side by side to
see what it would take to do the necessary capital improvements to
keep the Courses running either entirely by the City, totally
contracted out, or something in between; the City cannot afford to
run 45 holes anymore because of the water situation; he would like
to get away from language stating that the City dips into funds;
the RFP needs to have some general framework outlining City control
of maintenance and facility infrastructure, and obtaining experts
to draw players; the Master Plan has some elements that could be
dropped into the RFP; Council should adopt the Golf Commission'
recommendation issue a RFP and mothball the Mif Albright Course so
that some time is bought and costs are cut in order to bolster the
asset.
Councilmember Gilmore inquired whether the RFP would be for
operations only.
Councilmember Matarrese responded the RFP would be for turf and
facility maintenance; current employees have skills that are
applicable across the City.
Mayor Johnson inquired how Councilmember Matarrese's plan would
generate revenue for capital improvements.
Councilmember Matarrese responded by ceasing to take money from the
Golf Course operators that would be marketing and operating the
Golf Course on a profit basis.
Councilmember deHaan stated that he is not happy with the Master
Plan; the Master Plan is too costly and has too many risks ;
previous options included contracting out operation, management, or
both; a lot of improvements have been made at the Golf Course;
reluctantly, he accepts mothballing the Mif Albright Course he
Regular Meeting
Alameda City Council
17
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,18,"would like to review the fee structure, particularly the $5 Junior
fee; the Golf Course supports junior programs and seniors; the
General Fund anticipates a $500,000 shortfall next year; the RFP
process would take six months to a year; once something is
contracted out, it is never gotten back; he was hoping to get more
information on marketing and capital improvements for the existing
operation.
Councilmember deHaan moved approval of seeking both operation and
management proposals.
Councilmember deHaan stated full time management is needed in the
interim period; some improvements can be made on a daily basis with
current staff.
Vice Mayor Tam inquired whether Councilmember deHaan's motion was
to issue a RFP to secure a long-term and interim operator.
Councilmember deHaan responded in the affirmative stated that he
wished the original report had been included.
The City Manager stated staff recommends a RFP for a long-term
operator and an interim operator for operations and management.
Mr. Singer stated the recommendation is for both operation and
maintenance [to be contracted out ] because the maintenance cost
structure is the biggest problem.
The City Manager stated just doing management is not cost
effective; the interim operator could reduce costs immediately and
the [RFP] process would take 60-90 days.
Vice Mayor Tam stated that she would second  ouncilmember deHaan's
motion with an amendment; stated more discussion is needed on
whether there should be a passive park, recreational specific
activity such as the Skate Park, or a national class tournament -
type facility; said discussion should be tabled; that she is
conscious that the General Fund will be impacted very soon with
respect to potential shortfalls in rounds of golf for the next two
years; that her amendment to the motion would be to proceed with
the RFP for an interim operator in order to stop the hemorrhaging
and directing staff to work with the Golf Commission on the Master
Plan and seek community feedback on a long-term vision.
Councilmember deHaan stated that he would accept the amendment to
the motion regarding engaging the public to review uses of the
property.
Councilmember Gilmore inquired whether staff is being instructed to
Regular Meeting
Alameda City Council
18
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,19,"issue a RFP for an interim operator for maintenance as well as
operations until a RFP is issued for a long-term operator, and that
the community would be engaged regarding other options stated she
was never in favor of an open ended RFP because a lot of
professionals would think responding would be a waste of time if
the community did not know what they wanted; bracketing the
parameters would be helpful.
Councilmember deHaan stated the banquet facility should be a long-
term option.
Councilmember Gilmore stated an operator would want to stabilize
infrastructure before considering amenities.
Mayor Johnson stated golfers think that it is more important to
address Golf Course issues first before spending money on a banquet
facility.
Ms. Sullwold stated tournament business cannot be encouraged
without a banquet facility; tournament business is the highest
revenue stream at golf courses higher rates are charged; a banquet
facility is more urgent than it seems; the Golf Commission has not
been given any information on interim management options.
Mayor Johnson stated there are a number of ways to address a
banquet facility.
Ms. Sullwold stated the operational review has a list of expenses
on what to do the first year, which includes building a banquet
facility, improving the driving range, and improving the south and
north courses.
Councilmember Matarrese stated on-site management is key an
individual would be contracted to manage the Golf Course on an
interim basis; he would like the RFP to include both a hybrid with
the City contracting the management operation and a fully
contracted operation.
Councilmember Gilmore inquired whether an individual would be hired
to run the Golf Course full time in the interim, and the City would
still be responsible for maintenance and operating costs.
louncilmember Matarrese responded the maintenance and operating
costs are already in place; a person would be brought in on a
commission basis salary would depend on how many rounds are
generated.
Mayor Johnson stated community feedback has indicated that the City
should not be subsidizing the Golf Course.
Regular Meeting
Alameda City Council
19
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,20,"The City Manager stated the proposal was to issue a RFP for a
management and maintenance interim operator and issue a RFP for a
long-term operator.
Mayor Johnson stated that she is okay with someone providing a
proposal to do management and leaving maintenance staff in place.
The Interim General Manager stated in response to Ms. Sullwold's
statement [the Golf Commission has not been given any information
on interim management options) he does not have any definite
numbers yet; hard numbers would not be known until a RFP is issued.
The City Manager stated that the General Manager and Golf Services
Manager positions are unfunded; approximately 30% of the Recreation
and Park Director's salary is allocated to Golf.
Councilmember Gilmore requested that the motion be restated.
Councilmember deHaan stated that he stands corrected on the interim
operator the interim operator would be for both operations and
maintenance; then the next step would be to look at the long-term;
the stop gap effort would be just to keep the Course going while
looking at the overall long-term and capital investment needed to
continue on.
Councilmember Gilmore stated that she does not want an interim
operator to assume that they would be the long-term operator.
The Interim General Manager stated interested interim operators
have stated that they do not want to be precluded from being the
long-term operator but understand that they might not be.
Councilmember deHaan inquired how much the RFP would cost, to which
the Interim General Manager responded $20,000.
Councilmember deHaan stated the motion is to move approval of
issuing a RFP for an interim operator for management and operation
and that said operator could be considered as the long-term
operator.
Mayor Johnson stated the motion should include that community
engagement would be the next phase.
Councilmember deHaan stated community engagement would include how
excess land should be used if the Mif Albright Course is
mothballed.
Councilmember Gilmore requested that the motion be approval of
Regular Meeting
Alameda City Council
20
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,21,"issuing a RFP for an interim operator to take care of the
maintenance and the operation side so costs are reduced.
Councilmember deHaan agreed to amend the motion accordingly.
Councilmember Gilmore stated the interim timeframe is anticipated
to be one year until a long-term RFP in place.
Vice Mayor Tam seconded the amended motion, which carried by the
following voice vote: Ayes : Councilmembers deHaan, Gilmore, Tam,
and Mayor Johnson - 4. Noes : Councilmember Matarrese - 1.
Councilmember Gilmore moved approval of engaging the community to
seek input for the RFP for a long-term operator.
Councilmember Gilmore stated the RFP should have parameters based
on community and Golf Commission input.
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote - 5.
Council gave direction to close the Mif Albright and bring back
rates.
Norma Arnerich, Alameda Junior Golf Club President, stated the
Northern California Golf Association initiated the Kids on Course;
the Alameda Junior Golf Club has jointed the Plan; Northern
California Golf Association will give $8.00 back when juniors pay
$1.00 to play.
Councilmember deHaan inquired what would be done with the Master
Plan.
Councilmember Gilmore stated the Master Plan would be part of the
community engagement.
Mayor Johnson stated NGF brought back many items for discussion and
that she appreciates all the work.
ORAL COMMUNICATIONS, NON-AGENDA
(Public Comment)
(08-297) Bill Smith, Alameda, discussed imported scooters.
COUNCIL REFERRALS
None.
COUNCIL COMMUNICATIONS
Regular Meeting
Alameda City Council
21
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,22,"(08-298) Written Communication from the League of California Cities
requesting designation of Voting Delegate for the League's 2008
Annual Conference.
Councilmember Matarrese moved approval of Vice Mayor Tam being the
City's representative and Councilmember deHaan as being alternate.
Councilmember deHaan seconded the motion, which carried by the
following voice vote Ayes Councilmembers deHaan, Matarrese and
Tam - 3. Absent : Councilmember Gilmore and Mayor Johnson- 2. [Note:
Mayor Johnson and Councilmember Gilmore were away from the dais for
the motion. ]
(08-299) Councilmember Matarrese stated the budget was approved on
June 17, 2008; requested an Off Agenda Report summarizing where the
City is starting in terms of number of employees, impacts of the
approved budget, and a comparison between the current and previous
budget.
ADJOURNMENT
There being no further business, Vice-Mayor Tam adjourned the
Regular Meeting at 12:43 a.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown
Act.
Regular Meeting
Alameda City Council
22
July 1, 2008",CityCouncil/2008-07-01.pdf
CityCouncil,2008-07-01,23,"MINUTES OF THE SPECIAL CITY COUNCIL MEETING
TUESDAY- - -JULY 1, 2008- - -6:30 P. .M.
Mayor Johnson convened the Special Meeting at 6:35 p.m.
ROLL CALL - Present : Councilmembers
deHaan,
Gilmore,
Matarrese, Tam, and Mayor Johnson - 5.
Absent :
None.
The Special Meeting was adjourned to Closed Session to consider :
(08-279) Conference with Legal Counsel - Existing Litigation
(54953.9 i Name of Case: Gabriel J. Hurst V. City of Alameda, et
al.
(08-280) Conference with Legal Counsel - Liability Claim
(54956.95 ; Claimant Erin Astrup; Agency Claimed Against : City of
Alameda.
Following the Closed Session, the Special Meeting was reconvened
and Mayor Johnson announced that regarding Existing Litigation,
Council gave direction to Legal Counsel regarding defense;
regarding Liability, Council gave settlement direction to Legal
Counsel.
Adjournment
There being no further business, Mayor Johnson adjourned the
Special Meeting at 7:30 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Meeting
Alameda City Council
July 1, 2008",CityCouncil/2008-07-01.pdf