body,date,page,text,path
CityCouncil,2008-06-11,1,"MINUTES OF THE SPECIAL CITY COUNCIL MEETING
WEDNESDAY - -JUNE 11, 2008- - - -6:30 P.M.
(08-255 - ) A Special Meeting was called to allow the Council to
attend a Charter workshop.
Lara Weisiger, City Clerk
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Meeting
Alameda City Council
June 11, 2008",CityCouncil/2008-06-11.pdf
LibraryBoard,2008-06-11,1,"OF
TERNA
Minutes of the
ALAMEDA FREE LIBRARY BOARD MEETING
June 11, 2008
The regular meeting of the Alameda Free Library Board was called to order at 6:04 p.m.
ROLL CALL
Present:
Leslie Krongold, President
Karen Butter, Vice President
Ruth Belikove, Board Member
Alan Mitchell, Board Member
Mike Hartigan, Board Member
Absent:
None
Staff:
Jane Chisaki, Library Director
Marsha Merrick, Recording Secretary
CONSENT CALENDAR
An asterisk indicates items so enacted or adopted on the Consent Calendar.
A.
*Report from Library Director highlighting Library Department activities for the month of June 2008.
Accepted.
B.
*Draft Minutes of the Regular Library Board meeting of May 14, 2008. Approved.
C.
*Library Services Report for the month of April 2008. Accepted.
D.
*Report from Finance Department reflecting FY 2007-08 Library expenditures (by fund) through
May 2008. Accepted.
E.
*Bills for ratification for the month of May 2008. Approved.
Vice President Butter asked about getting adult check-out up and more in-line with children's check-out
numbers. Director Chisaki said that adult circulation statistics have risen a little, and, an adult summer
reading program is planned for this year. Per an inquiry from President Krongold, Chisaki said that flyers
have been sent around town to different businesses to post, the Library webpage has been updated, and press
releases are being sent out to help advertise the program.
Board Member Hartigan asked about new borrower statistics, and referenced comments from a previous
meeting about the number of records no longer in use dropping off the system. Chisaki said this is not a
statistic we currently report, but it would probably be available so she will check on it.",LibraryBoard/2008-06-11.pdf
LibraryBoard,2008-06-11,2,"Page 2 of 4
Minutes of the Alameda
Free Library Board Meeting
June 11, 2008
Board Member Belikove had a question about the LEED certification, and wondered why the Library hadn't
chosen to install solar panels if that would provide extra points. Board Member Hartigan explained that the
initial outlay is tremendously expensive and would only result in one LEED point. Hartigan had also been in
favor of solar paneling; however, it turned out to be unfeasible.
President Krongold asked for a motion to accept the Consent Calendar as presented. Member Mitchell so
moved; Vice President Butter seconded the motion which carried by a 5-0 vote.
ORAL COMMUNICATIONS, NON-AGENDA (Public Comment)
Marc Lambert asked about the result of the ""Free2"" campaign, as he doesn't see it anywhere but inside the
Library now. Director Chisaki said the campaign runs for 12-18 months; small pieces are now being filmed
to put on television, so they are still working to get the word out. We are waiting for Free2 screensavers to
be uploaded onto the public computers, and the on-line contest received thousands of entries which are still
being processed. Lambert then asked about how Measure H would affect the Library, and Director Chisaki
said it would not have any significant impact on programs or services. Classes that might be lost at school,
such as music or sports, are not something the Library would offer, so we can't help them in that respect.
UNFINISHED BUSINESS
None.
NEW BUSINESS
A.
Election of Officers (L. Krongold)
President Krongold opened the floor to nominations for Board President. Vice President Butter
nominated Member Belikove; Member Mitchell seconded the nomination. Belikove accepted and
was unanimously approved by the Board. Krongold then asked for nominations for Vice President.
Butter nominated Member Hartigan; Belikove seconded the nomination. Hartigan accepted and was
unanimously approved by the Board. Incoming President Belikove asked outgoing President
Krongold to continue to run the meeting for the remainder of the evening.
B.
Strategic Planning Committee Update (M. Hartigan)
Member Hartigan did not have any comments, so turned the floor over to Director Chisaki for an
update. Chisaki said that Library staff has continued to work on goals and objectives. These are
currently in draft form, but will be firmed up the following week, then sent on to consultant Ruth
Metz who will report back at the Strategic Planning Committee meeting coming up on June 24.
Consultant Kathy Page has finished up her stakeholder and focus group meetings, and will give a
verbal report at the June 24 meeting as well. Member Butter asked what specific recommendations
might be from Page. Chisaki said Page will advise things such as the number of square feet that the
branches would need to add, or the number of computer stations needed to meet population demands,
etc. There will be both a short and long-range plan, and the finalized report will be presented to City
Council at their first meeting in August.",LibraryBoard/2008-06-11.pdf
LibraryBoard,2008-06-11,3,"Page 3 of 4
Minutes of the Alameda
Free Library Board Meeting
June 11, 2008
Director Chisaki had invited the consultants to the July Board meeting to present their information,
but Member Butter expressed that there may not be enough time in a regular board meeting to give
the attention needed for this discussion. The rest of the Board agreed, so it was suggested that a
special meeting be held prior to the regular meeting. Tentative dates were discussed, and as soon as
Chisaki follows up with the consultants, Recording Secretary Merrick will contact the Board and firm
up a date for the special meeting.
C.
Art Exhibit Committee (R. Belikove)
President Belikove talked about the current exhibit by Alameda Women Artists being displayed in the
Community Meeting Rooms. The opening had been the previous Friday, and was very well attended.
The Art Exhibit Committee had met the previous afternoon, and talked about putting together a press
packet of information for future group showings. The committee will continue this discussion at their
next meeting in July, and try to come up with more publicity ideas to get the word out.
Director Chisaki inquired if future artists would want their displays limited to just the Community
Meeting Rooms, as this had caused a few problems for staff, and, with meetings being held in the
rooms during the showing. Belikove said the next group coming in will have a textile exhibit and
they would like to utilize the wall space on the second floor for their display. Belikove said that the
committee is still in its learning stages of finding out what works and what does not, and will proceed
accordingly with future exhibitions.
D.
Alameda Free Library Foundation (A. Mitchell)
Member Mitchell did not have a report, and Director Chisaki said the next meeting of the Foundation
would be the following Monday. Marc Lambert had information about required annual participation
by Foundation Board members, i.e. making monetary donations, and getting this stipulation written
into the by-laws. The special event with author Michael Pollan is still under discussion. The venue
needs to be confirmed first so the Foundation can pin-down Pollan to a date for the event.
E.
Friends of the Alameda Free Library (M. Lambert)
Marc Lambert reported that the Friends did not meet last month because both the President and Vice
President were out of town. The July meeting has been pushed out one week due to another meeting
that will conflict with the Friends regular meeting date and time. The Friends will take author Cara
Black out to dinner prior to her program on June 19, so if there is interest, let Donna Vaughn know.
F.
Patron suggestions/comments (Speak-Outs) and Library Director's response.
There were no speak-outs to report on, however, Director Chisaki did have an inquiry that came
through the City website about making the Quiet Reading Room a designated cell-phone use room.
Chisaki had responded that there is a quiet reading area because the community had been polled
through focus groups etc. and their desire was to have this type of space available. The option for
cell-phone users would be to talk in the teen room on the second floor, or go outside to either the
front of the Library or in the back patio area to have their conversations.",LibraryBoard/2008-06-11.pdf
LibraryBoard,2008-06-11,4,"Page 4 of 4
Minutes of the Alameda
Free Library Board Meeting
June 11, 2008
LIBRARY BOARD COMMUNICATIONS
Outgoing President Krongold talked about her 8 years on the Board and how much she had appreciated the
experience. She had worked in an elementary school library when she was young, and had fond memories of
that time, so jumped in to join the Alameda Free Library Board when the opportunity presented itself.
Incoming President Belikove thanked Krongold for all her many contributions, wished her all the best, and
encouraged her to continue her community service. Krongold then shared that she had recently become the
Education Liaison for CERT (Community Emergency Response Team), who she has worked with for some
time now. Member Butter seconded the comments made by Belikove, and thanked Krongold for her
excellent service and contributions over the years. One of Krongold's favorite memories will always be
shaking the little children's hands as they crossed the stage during the End of Summer Reading Program
Celebration.
DIRECTOR'S COMMENTS
Director Chisaki first read a resolution of appreciation prepared for Krongold, and signed by the rest of the
Board members. Chisaki went on to give a brief update on the City's budget situation, noting that there
would be a reduction in open hours and part-time staffing dollars. This, in conjunction with a $5,000
reduction in the materials budget, and minimal cuts across other categories, will enable the Library to realize
the 8% cut required. The open hour's reduction will take place at both the Main and the branch locations.
The official budget hearing before City Council will be on Tuesday, June 17th.
ADJOURNMENT
Outgoing President Krongold asked for a motion to adjourn the meeting at 7:47 p.m. Vice President
Hartigan so moved; Member Mitchell seconded the motion which carried by a 5-0 vote.
Respectfully submitted,
Jane Chisaki
Library Director and
Secretary to the Library Board",LibraryBoard/2008-06-11.pdf
PublicArtCommission,2008-06-11,1,"MINUTES OF THE PUBLIC ART COMMISSION
REGULAR MEETING OF WEDNESDAY, JUNE 11, 2008
COUNCIL CHAMBERS, CITY HALL
2263 SANTA CLARA AVENUE - 7:00 PM
CONVENE: The meeting was called to order at 7:05 p.m.
ROLL CALL:
PRESENT: Vice Chair Lee, Commissioners Leal and Wolfe
ABSENT: Commissioner Cervantes
STAFF PRESENT: Jon Biggs, Planning Manager/Secretary to PAC;
Dora Mairena, Intermediate Clerk/Recording Secretary
MINUTES:
The minutes of April 9, 2008 were approved as submitted.
AGENDA CHANGES AND DISCUSSION:
ORAL COMMUNICATIONS:
Mrs. Sharon Wilson spoke to the Public Art Approval process and informed the
Commission she would be submitting an art project for the Commission's consideration
at some point in the future.
REGULAR AGENDA:
(4-A.) 1410 Everett Project Presentation
Jon Biggs, Planning Services Manager, presented the staff report.
Steve Busse, applicant, presented the public art project and answered questions
from the Commission.
Motion (Leal)/Second (Lee) to approve item 4-A. subject to the following
conditions, in addition to conditions contained in the agenda report.
Ayes: 3; Noes: 0; Absent 1. Motion passed unanimously.
Additional Conditions:
1.
The irrigation system in the planter beds around the public art will
continue to be an underground drip system in compliance with the East",PublicArtCommission/2008-06-11.pdf
PublicArtCommission,2008-06-11,2,"Bay Municipal Utilities District landscape irrigation requirements.
2.
The final plan for the platform on which the public art will be mounted
must be approved by a Subcommittee of the Public Art Commission. The
Subcommittee will be reviewing the overall height of the public art and its
orientation.
Subcommittee: Commissioners Leal and Lee
(4-B.) Discussion on Future Meeting Dates
The Commissioners discussed future meeting dates and decided that for the remainder
of the calendar year, meetings will take place every second Wednesday of the month
starting at 7:00 p.m.
Motion (Lee)/Second (Wolfe)
Ayes: 3; Noes: 0; Absent: 1. Motion passed unanimously.
(4-C.) Discussion on Development of an Artist Resource List
The Commission discussed the possibility of developing an Artist Resource List that
would include information to assist the community in locating public art in Alameda.
Motion (Leal)/Second (Lee) to continue the discussion to the July 9 meeting, and
requested that staff obtain information on development of a website and providing a
cost estimate for the project.
Ayes: 3; Noes: 0; Absent: 1. Motion passed unanimously.
(4-D.) Archiving Public Art and Identifying Appropriate Areas for Public Art in Alameda
The additional research for the sliding scale was not conducted.
The Commission discussed having interest articles run in newspapers and requested
information from staff on how best to proceed.
Motion (Wolfe)/Second ( Leal) to continue the item to the July 9 meeting to allow for
further consideration of the item and to give staff an opportunity to gather more
information.
Ayes: 3; Noes: 0; Absent: 1. Motion passed unanimously.
STAFF COMMUNICATIONS:
Staff reported.
G:
PLANNING/PAC/Agenda-Minutes/Minutes08/6-11-08 draft minutes
2",PublicArtCommission/2008-06-11.pdf
PublicArtCommission,2008-06-11,3,"WRITTEN COMMUNICATIONS:
None
COMMISSIONER COMMUNICATIONS:
Commissioners noted that new appointments to the Public Art Commission would be
made at the next City Council meeting, on July 2, 2008.
ADJOURNMENT:
The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Joh Biggs, Plänning Services Manager/Secretary
Public Art Commission
These minutes were approved at the August 13, 2008, Public Art Commission meeting.
G:
PLANNING/PAC/Agenda-Minutes/Minutes08/6-11-08 draft minutes
3",PublicArtCommission/2008-06-11.pdf