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CityCouncil,2008-06-05,1,"MINUTES OF THE SPECIAL CITY COUNCIL MEETING
THURSDAY - -JUNE 5, 2008- -6:00 P. M.
Vice Mayor Tam convened the Special Meeting at 6:10 p.m.
Councilmember Matarrese led the Pledge of Allegiance.
Roll Call - Present : louncilmembers
deHaan,
Gilmore,
Matarrese, Tam and Mayor Johnson - 5.
[Note Mayor Johnson arrived at 6:47 p.m.
]
Absent :
None.
(08-253) Workshop on the City's Two-year Financial Plan and
Capital Improvement Projects for Fiscal Years 2008-10.
Former Councilmember Barbara Kerr, Alameda, submitted a letter;
stated Art in the Park was not meant to be a fundraiser. it was
created to allow Alameda artists to have an event to show art;
urged Council to keep the event.
Steve Jones, Alameda, suggested daily staff assigned to fire
prevention, training, Emergency Medical Services (EMS) and Deputy
Fire Chief be used to staff the fire apparatus stated the savings
would not be as great as placing an apparatus out of service;
fooling with having less than 27 firefighters on duty would be
reckless.
The City Engineer gave a Power Point presentation on the Capital
Improvement Program.
Councilmember Matarrese inquired what is the current backlog for
the sidewalk repair program.
The City Engineer responded that she would provide information.
Vice Mayor Tam requested information on the magnitude of the
deferred maintenance for streets and sidewalks, including ponding
near the Posey Tube and Veterans' Building repairs.
Councilmember Matarrese stated the inventory of sidewalk repairs is
known; that he would like to know where the City is before
approving the CIP budget in order to prioritize.
Councilmember Gilmore requested staff to provide a list of streets
that are rated 30 to help Council prioritize.
Mayor Johnson stated staff should include how much it would cost to
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CityCouncil,2008-06-05,2,"improve the street segments at high risk.
The Deputy City Manager gave a Power Point presentation on revenue
strategies.
Following Council discussion of assessment districts, Vice Mayor
Tam requested that the matter be added to the polling questions.
Mayor Johnson requested the amount of EMS bad debt be provided to
Council as well as how the City tries to collect.
The Fire Chief gave a Power Point presentation.
Vice Mayor Tam requested staff to review Mr. Jones's suggestion.
Mayor Johnson questioned whether fire inspections could be done by
the Planning and Building Department.
Councilmember Matarrese requested the impact of reducing a truck
company and the impact of interrupting office services be compared
side-by-side; stated addressing a fire or hazardous situation needs
to be weighed against a slow down in inspections; that he would
like an analysis of using office staff to fill response staff when
there is an overtime issue.
The Fire Chief continued the presentation.
Mayor Johnson requested information on how often the Fire
Department responds to hazardous material calls.
The Fire Chief continued the presentation.
Following discussion of Oakland's contract with American Medical
Response (AMR) for medical calls, Councilmember deHaan requested
background information and data on how often Alameda is called to
support AMR; further requested information on the amount of debt
from said calls.
Vice Mayor Tam questioned the amount of overtime needed when there
is full staffing.
Councilmember Matarrese requested staff to identify the amount of
overtime associated with said calls and the total value of the
calls; further requested the cost delta for the 6-to-1 ratio of
AMR's to Alameda's calls for mutual aid.
Mayor Johnson requested information on the number and type of calls
for each station.
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CityCouncil,2008-06-05,3,"The Fire Chief continued the presentation.
Following discussion regarding the Countywide paramedic service
assessment district, Councilmember Matarrese requested staff to
review implementing the voter-approved tax.
The Fire Chief continued the presentation.
Following discussion regarding training, Councilmember Gilmore
inquired what is the average number of hours for training a
firefighter.
The Fire Chief stated the matter could be placed on the issue bin;
continued the presentation.
Councilmember Matarrese requested the City Manager to provide an
analysis of whether or not the organization is large enough to
warrant the Administrative Management Analyst position; inquired
whether other cities of similar size have the position; stated
other departments have the position; staff should review
consolidating or outsourcing; requested the scenario slide be
published to share it with the public.
Councilmember Gilmore requested staff to review the possibility of
having a Citywide grant writer.
Mayor Johnson concurred with Councilmember Gilmore's suggestion;
stated it could be handled on a contract basis.
Domenick Weaver, Alameda Firefighters Local 689 President,
discussed brown outs in San Francisco and Oakland; stated that he
does not support the brown out proposal.
John McCahan, Alameda, urged the Council to look for alternatives
to pulling a truck company; suggested revenue enhancements, such as
increasing and ensuring collection of EMS fees; further suggested
EMS transport be considered; stated South San Francisco implemented
said service.
In response to Mayor Johnson's request for further explanation of
EMS transport, Mr. McCahan stated there are options which would
raise $800,000 to $1.4 million in revenue.
Councilmember Gilmore stated there could be huge start up costs.
Mr. McCahan encouraged review of the business model.
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CityCouncil,2008-06-05,4,"Act.
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HistoricalAdvisoryBoard,2008-06-05,1,"MINUTES OF HISTORICAL ADVISORY BOARD
REGULAR MEETING OF THURSDAY, JUNE 5, 2008
COUNCIL CHAMBERS, CITY HALL
2263 SANTA CLARA AVENUE - 7:00 PM
CONVENE: 7:04 p.m.
ROLL CALL:
PRESENT: Vice Chair Miller, Board Members lrons, Iverson, and Lynch
ABSENT: Chair Anderson
STAFF PRESENT:
Jon Biggs, Planning Services Manager/ Secretary to
the Historical Advisory Board; Tony Ebster, Permit
Technician I/ Recording Secretary
MINUTES:
Minutes from the meeting of May 1, 2008
Motion (lrons)/Second (Iverson) to approve the minutes with
corrections
Ayes; 4: Noes; 0; Absent: Chair Anderson
Motion Carries
AGENDA CHANGES AND DISCUSSIONS:
None
ORAL COMMUNICATIONS:
Mr. Brendan Meyer addressed the Board regarding the July 3, 2008 Historical Advisory
Board Meeting. He requested that the Board honor the meeting schedule posted on the
City's website and hold the meeting on July 3, 2008.
WRITTEN COMMUNICATION:
None
REGULAR AGENDA ITEMS:
(7-A) Certificate of Approval - PLN08-0035 - 1150 Bay Street. The applicant is
requesting a Certificate of Approval to demolish more than thirty percent (30%) of the
value of an historically designated residential building for the purpose of remodeling a
previous addition and adding a front porch. The site is located at 1150 Bay Street within
an R-1, One-Family Residence Zoning District. (DV) Staff requests that this item be
continued to the meeting of August 7, 2008.
Minutes of June 5, 2008
1
Regular Historical Advisory Board Meeting",HistoricalAdvisoryBoard/2008-06-05.pdf
HistoricalAdvisoryBoard,2008-06-05,2,"Motion (Lynch)/Second (Iverson) to continue Item 7-A to the meeting of August 7,
2008
Ayes: 4; Noes 0: Absent 0
Motion Carries
(7-B) Certificate of Approval for Alterations to a Historical Monument - PLN08-0185 -
1501 Buena Vista Avenue. The Applicant is proposing structural alterations, including
minor changes to the building's exterior, for the rehabilitation of the Del Monte Building.
Review and comment on findings regarding the consistence of the proposed alterations
with the Secretary of Interior's Standards for Rehabilitation and Restoration. The Del
Monte Building is located within an M-2, General Industrial District. (JB)
Mr. Jon Biggs presented the staff report for 1501 Buena Vista Avenue for consideration
of the Certificate of Approval for exterior alterations for future uses of the Del Monte
Building, which is an historic monument. Staff recommends approval of the application.
Vice Chair Miller invited the architect to speak to the item.
Mr. Michael Rockhold addressed the board regarding the Certificate of Approval and
reviewed the phases of the rehabilitation process and spoke to the first steps to be
taken in the first phase of the construction. He briefly talked about the historical status
of the Del Monte Building.
The Board requested that all the windows be reinstalled by a certain date and that all
openings be water tight to prevent weather damage.
The Board also asked for clarification regarding the sandblasting of the existing brick.
Mr. Christopher Buckley was happy to see the project moving forward. He was
surprised that the Board would be presented with only one phase without a status of the
overall project. He expressed concern that the Board is being asked to make a decision
without knowing how the project will turn out as a whole. He was concerned that this
would be an ""open ended"" approval and suggested that the board set a date as to when
the windows would be reinstalled.
Mr. Stuart Rickard asked about the roofing material and wanted clarification regarding
the solar panels. He also expressed concern about the covers for the roof openings
and wanted to make sure they will seal the openings.
Board Member Iverson wanted to make sure that the updates from the National Park
Service (NPS) were provided. She also expressed concern as to how the building
would be secured during construction. She wanted one of the conditions of approval to
be that sandblasting would not be done on the brick or any other porous surfaces.
Ms. Melissa Gaudreau clarified that sandblasting would not be done on any brick or
porous surfaces.
Minutes of June 5, 2008
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Regular Historical Advisory Board Meeting",HistoricalAdvisoryBoard/2008-06-05.pdf
HistoricalAdvisoryBoard,2008-06-05,3,"The Board agreed that sandblasting would not be done on any brick, masonry, and
porous or sensitive surfaces.
The Board also wanted to be clear that this approval is only good for the first phase of
the construction project and any future approvals would have to come before the
Historical Advisory Board.
Board Member Lynch expressed concern with the grammatical errors in the conditions
of approval. She said that the line that reads ""Planning Director or their designate""
should be ""Planning Director or his or her designate"".
Board Member Iverson expressed concern that if the project does not proceed as
planned, there is no language that obligates the architect to make the building watertight
and wanted to include that in the conditions of approval.
Mr. Rockhold offered to return to the Historical Advisory Board periodically to update the
board on the progress of the construction of the project.
Motion (Irons)/ Second (Iverson) to approve the Certificate of Approval with
conditions.
Ayes: 4; Noes 0; Absent: Chair Anderson
(7-C) Certificate of Approval - PLN08-0156 - 970 Pearl Street. The Applicant is
requesting a Certificate of Approval for the demolition of more than thirty percent (30%)
of the value of a single-family residence built in 1937. Exterior alterations including
additions and window replacement are also proposed. The site is located within and R-
1, One-Family Residence Zoning District. (LA)
Mr. Jon Biggs presented the staff report for a Certificate of Approval for 970 Pearl
Street. He gave a brief summary of the project. Staff recommends approval of the
application with conditions.
Mr. Tim Banuelos spoke to the project and gave a brief history of the current status of
the project. He mentioned the condition of the house and pointed out the need for
repairs due to dry rot and upgrades from outdated materials to more modern, efficient
materials.
Board Member Lynch expressed concern with condition number 4 and wanted
clarification regarding the replacement of the windows. She also asked about the
awning and what was going to happen with it.
Mr. Christopher Buckley addressed the windows and the muntins. His concern was
with the projection of the muntins and that it should project out 3/8 of an inch from the
glass surface and it was difficult to tell if it did, and stated that it should be consistent
with the design review guidelines.
Minutes of June 5, 2008
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Regular Historical Advisory Board Meeting",HistoricalAdvisoryBoard/2008-06-05.pdf
HistoricalAdvisoryBoard,2008-06-05,4,"Mr. Jon Biggs clarified that the window muntins should be closer to the requirement and
are a little on the thin side.
Motion (Iverson)/ Second (Lynch) to approve the Certificate of Approval with
conditions.
Ayes: 4; Noes: 0; Absent: Chair Anderson
Motion Carries
(7-D) Study Session on the Carnegie Restoration and Preservation Project, Applicant:
City of Alameda - 2264 Santa Clara Avenue & 1429 Oak Street (Former Children's
Library) - Review and provide feedback on a proposed design for the connection
between the Carnegie Library and the Children's Library.
Mr. Jon Biggs presented the staff report for the Carnegie Restoration and Preservation
Project and introduced the architects for the project.
Ms. Rosemary Muller presented her PowerPoint presentation to the Historical Advisory
Board to illustrate how the structures are going to be used and went through the basic
concepts of the design for the connection between the Carnegie building and the former
Children's library. She also gave a brief history of the Carnegie structure and pointed
out that the architectural firm had decided to focus on a specific time period of
significance to base the new designs on. She spoke to various elements that will be
recreated. She also talked about many of the design elements and some of the
materials that will be used. The presentation included many pictures and drawings of
the finished project.
Mr. Christopher Buckley asked about the original furnishings and if there was an
inventory. He also asked about the external materials and the framing for the glass
wall. He noted option three that showed a treatment that was similar to what was
presented. He wanted to see material samples to get an idea of how it was going to
look. He also asked about the west side and what materials are going to be used and
what colors for the interior walls and connector will be.
BOARD COMMUNICATIONS:
The Board asked about what projects are required to go before the Historical Advisory
Board and how it is determined. They also asked who is responsible for notifying the
applicant when Historical Advisory Board approval is required.
Mr. Biggs clarified that staff is diligent about letting the applicant know when they are
required to get Historical Advisory Board Approval and necessary permits.
Board Member Lynch reported on her activity regarding the North of Lincoln Historic
Buildings and suggested that the Italianate Style be put into the design guidelines.
Minutes of June 5, 2008
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Regular Historical Advisory Board Meeting",HistoricalAdvisoryBoard/2008-06-05.pdf
HistoricalAdvisoryBoard,2008-06-05,5,"Mr. Christopher Buckley spoke to the work Board Member Lynch did regarding the list
and expressed appreciation. He mentioned that Alameda Architecture Preservation
Society is willing to help create and maintain the database.
STAFF COMMUNICATIONS:
Mr. Jon Biggs reported on the project at 3327 Fernside and the Streetlights Project on
Buena Vista Avenue between Grand Street and Sherman Street, Encinal Avenue
between Post Street and Fernside Boulevard, and Lincoln Avenue between Fifth Street
and Constitution Way.
ADJOURNMENT: 9:58 p.m.
Respectfully Submitted by:
Jon Biggs
Planning Services Manager/Secretary, Historical Advisory Board
Minutes of June 5, 2008
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Regular Historical Advisory Board Meeting",HistoricalAdvisoryBoard/2008-06-05.pdf